CA World Service Office Board Meeting
January 14, 1999
Approved minutes
PRESENT:
Mary Hukill, Office Manager
Scott Stevenson, Chairman
Jeff Schachter, Vice Chairman
Kevin Murphy, Secretary
Joy Hutcheson, Treasurer
Steve Edwards, Director
Susan Turnbull, World Service Office Trustee
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Jeff called meeting to order at 7:45 PM.
Joy read 1st Tradition; read 1st Concept.
- Minutes of 12/10/98: Susan/Steve moves to approve; 2nd; passed as corrected.
OFFICER REPORTS:
- Chair: Written report attached.
- Vice Chair: Visited office while Mary on vacation. Signed checks.
- Treasurer: December 98 income:
- Chips and Literatue income $15,900.17
- Books 6,384.16
- 7th Tradition 9,083.35
- NewsGram 10.00
- —————————-
- Total $31,377.80
November checks/income data in process. 2nd Quarter financials done by Feb. 1st Quarter financials done & mailed. Working on accounting procedures manual. Insurance review is in process. Treasurer CAWS2000 wants checking account. Meeting with Scott next Saturday.
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Secretary: No report
Director: Newsgram: 1Q99 schedule of 2/1 will be missed. Need submissions. No set topic. Discussion of ways to get more submissions.
PS Trustee: No report.
WSO Trustee: Question of whether all office mail should be copied to WSO Trustee. Chris Philips not getting mail (problem resolved). Need to set up conference call about Newsgram. Question regarding Office regarding proving books and lit to convention. Resolved.
WS Trustee: Looking for NY contract for CAWS2001. Kept in contact with office while Mary on vacation. Jay Finesilver (chair Conference coordination committee) has contract for 2000-2002 Conferences. New Radisson staff.
Office Manager: Written report submitted. Clarification to item regarding IRS penalty. Penalty for not timely filing “short year 1998” tax return. We believe that we are correct. Scott states this is Roger Brown‘s responsibility.
Webmaster: Written report submitted. Add: Put Bill W Spot item on CAWS99 area of web page, with all details via email to Quin. Kevin describes what is on the http://www.ca.org/cawscon web page.
(break)
COMMITTEE REPORTS:
OLD BUSINESS
- Raise range: discussion of policy. Remains tabled pending further discussion.
- Web site management. Discussion of history of web site. See attached. It seems reasonable that the WSO office is responsible for maintenance of the Web site, with the Trustees and/or Conference responsible for approving its general content. MOTION (Kevin): To accept the volunteered services of a Web professional, who is a member of the Fellowship, to assist in maintenance of the CAWSO website. 2nd Joy. Passed with opposition and abstention.
- Minority voice expressed (WST).
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- MOTION TO SUSPEND(Jeff/Kevin): Passed. Move to extend to 1030(Jeff/Steve) passed with opposition and abstention.
- Consensus of board is that French formats may be placed on Website since English versions are there now. Trustees directors agree.
- Motion: Steve/Jeff: The Chair and the Webmaster shall draft a letter to CA Illinois that they not use the domain name “cocaineanonymous.com”, and that they obtain a domain name more indicative of their area status. Unanimous. Will copy regional trustee.
- Motion to table domain name question and policy questions.
NEW BUSINESS
- “Bill W Spot” – a contest offering a free trip to the Milwaukee convention. CAWS99 chair has asked office to send out flyers with all mailings and asked webmaster to post the info. Meredith feels that contest rules are vague, if not unstated, and that this ought AT LEAST to be clarified before we act on it. MOTION: “To remove the Bill W Spot information from the Web site and cease distribution by WSO, pending clarification from the RT as to how the winner will be determined, and clarification of the name on the giveaway flyer.” Passed unanimously.
- Networking computers. Tabled.
- Motion to adjourn (Susan/Joy) 2nds. Next meeting 1/28/99.
ADJOURNED AT 10:30PM
_____________________________________
Kevin Murphy,
Secretary
CAWSO, Inc.
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