February 18, 2017, WSOB Minutes

OPEN MEETING @ 9:15 AM SERENITY PRAYER – Lead by Tim A.

TRADITION 2 – Read by Alesia F.

CONCEPT 2 – Read by Yvette H.

BIRTHDAYS – Randy M. (24 yrs.), Michelle (13 yrs.)

ROLL CALL & QUORUM DETERMINATION

Present were Tim A. (Chair), Linda F., Allison M. (Treasurer), Alesia F. (Vice Chair), Randy M. (Secretary), and Yvette H. (WST). Michelle D. Darlene L., Laurie R.

Quorum is met.

Guests: Jon H., Darlene L., Michelle D. and Laurie R.

CHAIR ANNOUNCEMENT(s)-

1. 1. Linda and her staff has done a wonderful job reorganizing the Warehouse Space.
2. 2. Thank you Linda and her staff for all her help with the shelving and reorganizing of the warehouse.
3. 3. We have 3 Director at Large positions open we need to fill ASAP

APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – 1/ 21 /2017 – MOTION to approve the minutes from January 21, 2017 as corrected made by Randy M..; seconded by Linda F. Motion passes unanimously.

SEVENTH TRADITION

OFFICE DIRECTOR REPORTS

Director of Operations- Linda – Written report submitted

Highlights:

1. • Warehouse has been reorganized. Special thanks to Ira L, Tim and Scott for assistance.
   • German Edition hoping to deliver in May.
   • Paperwork for Chair report; minutes uploaded for two conventions.
   • There will be check requests in Convention Reports.

Question:

1. • 1. Yvette – did we send a check to the hotel for Sheraton? Linda F. – yes. Yvette states the hotel billed her personal credit card.
   • 2. Allison – was that posted to the prior year? Linda – yes.

DIRECTOR REPORTS

Chair – Tim A – written report submitted

Vice Chair- Alesia F – Written report submitted.

Treasurer – Alison M-report submitted.

pg 2

Comments:

1. • Concerned about hotel billing problem. She suggests we double check a week prior to the next regional trustee meeting to insure this doesn’t happen again.

Questions:

1. •  Linda F. – That’s exactly why we don’t have them charge credit cards; we want the bills to review prior to issuing checks.
   • Do we need to vote on the $1,800 expenditure for public information (Drug Court)? It is within budget.

Secretary – Randy M –

Comments:

1. • Minutes submitted late; no written report.

Director at Large – Open

Director at Large – Open

Director at Large – Open

TRUSTEE REPORTS

WSO Trustee – Kevin M not present.

WS Trustee – Yvette H – written report submitted.

Comments:

1. • Went to PSR assembly. Trustees are looking for a slate for the two TAL positions. Resumes can be submitted to the Yahoo page of the PSR.
   • Quarterly meetings in April have been rescheduled. (Just different days) (April 1, 2 and 3)

Questions:

1. • Tim A – any issues from the trustees to the WSOB? She doesn’t think anything, no.
   • Alesia – Can we change the May 20, the WSOB meeting due to PSR Regional meeting conflict? Tabled until April WSOB.

COMMITTEE REPORTS –

Finance – Alison M- written report submitted.

Comments:

1. • Spoke with Heidi – will have a conference call in March and May.

Structure & Bylaws – Randy M. – no report.

Comments:

1. • Linda has submitted their updated 2017 WSM to ca.org. approved by the trustees.

Convention – Alison M

Comments:

1. • Conference call tomorrow at 9:00AM.

Conference –Linda and Alesia

Comments:

1. • Conference committee is working on next delegate mailing. Going out in March or April.
   • Meeting next Sunday.

pg 3

• Laurie – compiled financials from 2016 should be in the next mailing. Get on the accountant to get it completed and included in the mailing, included written report. Required within 90 days of closing the report. Don’t want to wait to last minute.

Unity – Alesia

Comments:

1. • She has an email sent out. CA Unity Logo was sent and not added to website. She spoke to Susanne about this issue. Linda – it is in a delegate mailing, but why is it not on the website. Linda had not been requested to add this to the website. Suzanne has signed off on the WSM guidelines.
   • Will be done by next week.

Literature, Chips & Formats – Kevin M. not present.

Comments:

1. • Linda states it’s been quiet.

Hospitals & Institutions – Tim A– written report submitted.

Comments:

1. • Greg is doing a great job on the committee.
   • Working to get more inroads into prisons.
   • Discussion about issue in Florida.
   • Newsgrams – trying to get areas to include reports in “HI Corner” in the Newsgram.
   • They are working strong and getting calls from the areas.
   • In the last month we got four (4) requests from prisons for books. H and I needs to follow up with format.

Questions:

1. • Jon, Can WOB send literature / books? Yes, but with restrictions. Can we as individuals send literature? No, but please forward the request to the WSOB and they will handle the books, and send to the HandI for follow up.

Public Information – Tim A. – Still need to be added

Comments:

1. • He has a conflict with the second Sunday. Allison volunteers to head that. Meet the second Sunday of every month. Tim will take convention committee.

Questions:

1. • Jon H. – the hotline number (800 number) is not serving the fellowship as a whole. In repeated tests we couldn’t get through to the number. Makes us look bad to the professionals who are looking for information. It needs to be upgraded. Darlene – we just had PI event last weekend, they were able to use the local number. But the vision is to get PI messages in movie theaters (AMC) and we would need a national number, if we are to get into all these theaters. The system needs to allow them to contact their local areas. We are up and moving and not having a good 800 number is restricting their ability to grow. Question is do they need to do an SR14 or just bring it up to the board. Laurie, it has been on the board agenda for three years. Has been assigned to several people. It is an office task – not an SR14 or conference request. Alesia states we met with the 800 number people – the requirements are too much for the existing system to handle. Laurie – the new website has local area and local number. Maybe PI can just refer to the website in lieu of the 800 number. Darlene says the committee wants more access than just the website. Michelle – with the national number would work for both theatres and PSA’s on TV. Is the national number to get them to the local number, should they just have the local number on

pg 4

the PSA? Tim knows it is feasible but doesn’t know about costs. Tim will review with Earl this month.

1. • Jon asks about Drug Court? Let’s take this under PI. Do we have an 1800 CR for Drug Court? Yes, and Linda F. discussed what the breakdown of that is.
   • Darlene is hopeful that using local people with help to cut down costs for travel.

IT – Randy M – no report

Comments:

1. • I have requested minutes and will follow up with Daniel.

Archives – Yvette H. – no report.

Comments:

1. • Yvette wants to know about the next meeting?
   • New room has been built out.

CAWS CONVENTION REPORTS:

1. • A. CAWS 2017- Seattle – Check request – ? Special Request?

Comments:

1. • Gary is having computer problems and won’t skype in.
   • Report is given to Tim (Please forward to Me.)
   • Fundraiser last week got a couple of grand.
   • There should have been a money transfer.
   • Rough draft of program should be coming to the Board.

Questions:

1. • MOTION to approve check request #16 for xx made by Linda F.; seconded by Yvette Question: Alesia doesn’t see the design. Linda F. -Points it out. MOTION PASSES with substantial unanimity.
   • MOTION to approve check request #17 for programs and special events for transportation for three events made by Linda F.; seconded by Alesia. Discussion ; Linda – most standard bus contracts have options for smaller buses, if it becomes necessary. Question: Laurie Is that for the program or for transportation? That’s a lot, but most of the event cost is transportation. Alesia questions whether or not we approved the full amount. Linda states the motion was for the full amount of the golf event, with the 500 for down payment. Linda F. -Points it out. MOTION PASSES with substantial unanimity.

1. • MOTION to approve check request #18 for up to $700 for airline ticket for work shops leader from Florida to Seattle made by Linda F. It is within budget; seconded by Randy Question: Jon – how many other airfares are we paying for? Linda F. -No other flights. MOTION PASSES with substantial unanimity.
   • Yvette – she’s been waiting for them to get to her the contract amendment. Tim A. to call Gary. Gary attends through phone conversation. Do we have addendum for contract? He thought it had been sent – Anita will be sending soon, Gary will check on that today. Says we will be sending an additional $7,000 to $9,000 dollars.
   • Reviewing the snapshots they have 98 registrations. Tim is reviewing comparisons – at four months ahead we are down about 40 registrations. The rooms are filling pretty good.
   • Tim requests that we be provided with the hotel registration numbfs at next meeting.

1. • B. CAWS 2018 -Montreal – Robert F.

1. • Linda gave Robert some guidelines on the fundraising parameters.

1. • C. CAWS 2019 – Sweden –Johan T.

• • They just had steering committee and the minutes have been posted.

pg 5

1. • D. CAWS 2020 – Austin – Susan L.

GUEST REPORTS:

1. • Michelle – I am here to check out the WSOB happening and considering taking on an open DAL position. Still not clear on the DAL position. Tim discusses the DAL position. Shameless plug: CALA unity event is March 4 – bowling event in the city of Torrance. Yvette has a flier.
   • Darlene – just here to appeal for PI 800 number. Allison: point of information – Impact in our area does not recognize CA as a recovery program. Do they just not know? Darlene – yes, the advisors are not aware of the CA position. Do I go to the local PI area to get into Impact to remedy that issue?
   • Jon – he is here as a PI member with Darlene to discuss the 800 number. He discusses that the restriction on other commitment – says he couldn’t find that restriction in the WSM. Alesia states it is contained in the WSM. Laurie discusses reasoning for this restriction. Jon is following up with area phone number list to check and see if the numbers are valid. Tim suggests checking the local websites.
   •  Laurie – is here to assist Allison for the upcoming convention. Question on 2017 – did we resolve the issue about the treasury room and safe, hours? Laurie is planning to go to convention.

ONLINE BUSINESS:

MOTION to accept the results of the online vote for Logo for CAWS 2018 made by Randy; seconded by Yvette. MOTION passes with substantial unanimity.

UNFINISHED BUSINESS

1. 1. A. Box and Form site. – Still on from last month. Are we able to add the referrals to the agenda? Jon – how often are the referrals sent out? They were sent out weeks after the referrals were made. Linda will follow up with conference committee tomorrow.

1. 1. B. Look over past guidelines – Alesia – have you pulled the past guidelines? Problems are things that some responsibilities were changed from 2014 to 2017. It has been brought up that we should look at the WSM, but it is not really part of the WSOB’s purview. Alesia will look at current manual and compare. Jon – can we expand or correct on it in lieu of changing? He thinks the three bullet points don’t adequately describe the guidelines. Could expand on the duties of a DAL, says Laurie.

1. 1. C. Translation of German Book all done; layout is all completed. Putting it into Insight, once approved goes to printing. Linda received a request from Suzanne for a Welch translation. Jon H. – all translations need to be run through the WSOB? Linda discusses the process for translation. Are the PSA’s done that way as well? Yes, that is the process for PSA’s as well. Darlene – European PSA’s has to be approved by the conference? Linda – not if it’s a translation.

1. 1. D. Translation of Welch literature – if it is available in English and wants to be presented in Wales, then it has to be translated. She has requested the Logo Drug stopped working poster and What is CA? pamphlet. Linda is working on that now.

1. 1. E. Amazon for European Area? Linda thinks Yves is checking on this. Tim will follow up with Yves. Yvette: There was an email to Tom from Kevin about using the Human Way – another 12 step program. Yves is taking on this item.

pg 6

1. F. Translation of the service Manual – we need to review costs. Canada has already translated to French; Germany has already done it. They are not using the process, however, for translation. Translation of pamphlets is more critical then WSM translation. Jon – who is updating these translations? Yves is handling the French. Being done but not officially through the WSOB. What is the PC way to respond to the SR 14? Tim suggests we put out the cost figures and present them at the conference. Darlene – how often does the WSM change? Every year.

1. G. Referrals from 2016 WSC – NEED TO ADD TO AGENDA – Randy
   1. a. From other Committees-

1. 1. b. From floor:

NEW BUSINESS:

1. 1. WSOB Director(s): 3 open DAL positions open
   2. Chair Position ratification – discussion of Tim’s email with Yves.
   3. Airfare costs for Archive Chairperson – non-delegate chair. Should come out of the conference budget. Laurie says that is not the way that has been budgeted. Should come out of Archives committee budget. Expenses have been covered for a non-delegate chair. WSOB still pays for it but it comes out of the committee budget. So the budget is $2,000.
   4. Linda passes out suggested NewGram article for the WSOB. MOTION to accept the suggested NewsGram article made by Randy M.; seconded by Yvette H.. MOTION passes with substantial unanimity.
   5. NADCP – from previous experience we have sent pamphlets only 350 sets of pamphlets. They said 2 -3 days at most, send two people plus the local volunteers. Trustees want to be informed of the costs. Linda states the discussion about the pamphlets may have been in a conversation about the literature. Maybe this was to be handled by the PI committee. That means we would send some books, just not 13 cases of books. The PI committee would still send the backdrop, books, table cover, pamphlets, etc. But, again, the committee makes that decision. Darlene explains that, yes, that is her understanding as well. Jon, WSBT stepped away from NADCP. That is true but WSBT is still a WSOB / WSBT still oversees costs. Allison breaks down budget line items. Laurie: It’s always going to stay a WSOB line item costs. This was decided by the Finance Committee. The Trustees will also be watching the WSOB budget. Board discusses that long term it will stay a separate line item due to the fluidity of the conference committees. Yvette states that is her recollection as well.
   6. Darlene : For the next delegate mailing can she update the poster to be included? Linda – yes.

EXECUTIVE SESSION –

NEXT MEETING(s) – March 18th, 2017 at 9am

MOTION to adjourn at 11:30A. made by Randy M., seconded by Alesia. Motion passes unanimously.

For all attachments see: 2017-02-18_WSOB_Minutes_final