Minutes of the Meeting of
CA World Service Office Board of Directors
February 08, 2007
I. Opening. Meeting called to order with the Serenity Prayer at 7:00pm by Chair, John B.
II. Tradition 12 read by Willie B. No discussion.
III. Concept 12 read by Tom P. As part of the discussion, Tom read from the AA Service Manual, pp. 64-65.
IV. Birthdays: none.
V. Roll call and Quorum Determined
VI. Voting Members Present: John Bodkin (WSOB Chair), Tom Phelan (WSOB Treasurer), Kathy Jo Rangno (WSOB Vice Chair), Teresa Neighbors (WSOB Secretary), Hayward Hunt (WS Trustee), Robin L. (WSO Paid Assistant Mgr-no vote), Willie Bailey (Director at Large). Quorum established.
VII. Voting Members Absent: Earl Henderson (WSO Trustee), Patty Flanagan (WSO Paid Director, Director of Operations, Office Mgr), Director at Large (vacant)
VIII. Visitors Present: Susan C., Austin, TX
IX. Approval of the previous month’s minutes
A. Motion made by Tom P. to approve, seconded by Willie B. Two housekeeping edits discussed and made. Vote taken on motion to pass. Motion approved by substantial unity.
X. Guest Reports– none.
XI. Old Business
A. Director Resumes
1. Announcements have been made at many meetings in various areas. Two members potentially interested.
2. Willie: I think that we need to set a time-frame so that people who are interested will actually get over here and get their two meetings out of the way. Moved to New Business.
3. Hayward: people have come to ask what is required. When I inform them that they need to attend a couple of meetings first, they say “no thanks.”
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B. Staff Holidays—carry forward to next meeting
C. Phone Forwarding System-carry forward to next meeting
XII. Office Report
A. -Patty F.’s written report submitted via Robin L.
1. Permit/certificate authorizing draft certificate
2. HFCI is in the fulfillment centers, 50% are in Indianapolis and 50% are in Simi Valley
3. Robin is checking into pro-bono attorney services and will provide more information as it becomes available
4. 2008 logo submissions for Salt Lake City—for New Business
5. 2007 CAWS Convention—several Motions for New Business
XIII. BREAK—7:50pm
XIV. Meeting called back to order 8:00pm
XV. Treasurer Report
A. Tom P. submitted a verbal report
1. Received a call from the co-treasurer from Houston, Carl, who offered his assistance in KC.
2. Expressed concern about KC spending committee issues.
3. Goals for the year:
a. Monitor and understand anticipated financial results and deviations from expectations
b. Deepen participation by individuals in contribution program
c. Widen group, district, area and committee participation in fellowship support within existing guidelines via education and awareness without ‘money-begging or exhortation’…an accurate portrayal of how each service dollar is used in attracting addicts to CA and in terms of our overall unity and effectiveness
d. Continue enhancement of WSO accounting/reporting effectiveness and efficiency including systems around revenue centers
XVI. Director Reports
A. Chair—John B. submitted verbal report
1. I have been active on the phone with Tony, Patty and Robin dealing with various projects and issues since our last meeting.
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2. I participated in the LCF Meeting/Conference Call and informed them that Teresa will now be the liaison between that committee and the WSOB.
3. I am concerned with regards to Patty’s health and its affect on the projects that this office has been working on. We are behind on a number of projects. This is one reason I have asked for everyone’s top five goals for the year- we really need to get focused as a board and accomplish the projects we set out in front of us as opposed to relying on a single person to get things done and know what’s going on.
4. John read letter from Earl regarding expectations from the Trustees by their next quarterly, in a few weeks. Make sure everyone gets their quarterly reports in to Earl by the deadline of Friday Feb 23. Details on translations, Vendor proposals, HFCII details, Office staff, Newsgram Editor/Guidelines status. If we would like to submit any new business for the agenda, it must be submitted by the 16th (earlier than the deadline for our reports).
5. KJ: re: HFCII cover art—can we just get it from our current vendor? John: Robin, look into this, please.
6. KJ: do the Trustees want Convention information? John: they did not have it as an item of interest on this list, but you may include it if you would like. We would need to submit it as an item of new business.
7. Hayward: when is the next mailing? John: mid-March, and we plan on having a NewsGram ready.
B. Vice Chair—Kathy Jo R. submitted written and verbal report
1. Kansas City 2007
a. worked on speaker/workshop copyright release letter.
2. Forwarded copy of KC Registration form to local member for translation to French, but has not been completed. Jeannette has forwarded Reg form to Europen member for translation to Swedish. Have not found someone to translate to Spanish yet.
3. Denver 2008—
a. this committee is working on a draft of the reg form
b. Terry had questions re: Co-Anon. KJ directed Terry to copy of KC CoAnon info
c. Terry sent list of special events options to Patty. They will be having a committee meeting this weekend to review these for finalizing registration form.
4. Referral Grid updated—see for possible referrals for submission
5. Subcommittee on Protecting CAWS Intellectual Properties
a. Did not meet. Patty informed KJ that cannot consider speakers under copyright protections “for hire” due to tax reasons—would need to file 1099s.
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b. Would like to put in a referral for new publication, compiling “best of the NewsGram” to coincide with the 25-year anniversary of CAWS. Since we already handle the NewsGram, would we keep it here or does it have to go through LCF? John: we should communicate with interested parties, especially with regards to cost.
6. Top goals
a. Create official sub-committees
b. Work on WSOB referrals prior to conference
c. Well thought out Conference report
d. Honor 2005 and 2006 Conference request that we move forward with Newcomer Pamphlet
C. Secretary—Teresa N. submitted verbal and written report.
1. Working with Cynthia to begin NewsGram Guidelines revision process.
2. Working diligently to solicit new articles for the Newsgram—encountering difficulties in getting response within the fellowship
3. LCF-was just added to the Yahoo! Group and they have been notified that I will be their liaison. I will participate in the telephone conference call next weekend.
4. Have been announcing director position opening-have invited several people to attend our meeting. Bob W. from Orange County has expressed some interest but is unable to attend today due to an ankle injury.
5. Top 5 goals:
a. Complete HFCII project and get out to fellowship
b. Fill all of the board positions
c. Revamp the NewsGram so that is becomes a more useful tool to the fellowship, both spiritually and financially
d. Work with the Trustees to complete a translation policy and process so that regular translations will begin to happen
e. Finalize the revamping of the Office staff and Board structure/restructure
D. Director at Large–Willie B. submitted a verbal and written report.
1. As of 1/18/07 I officially resigned as Unity Chair.
2. Top 5 goals:
a. looking forward to getting more involved on the board
b. finalize vendor licensing agreement/reprint sub-committee
c. completing translation guidelines/ translation sub-committee
d. working with the Unity Committee with updating their guidelines
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e. I would like to get more involved in the drug court/ outreach
XVII. Trustee Reports
A. WSO Trustee–-Earl H. no report–absent.
1. Submitted top 5 goals via e-mail:
a. I think our focus should be on producing and marketing the best HFC2 that we can before CAWS2007
b. Finalizing the policy and process for translations, something in place that could be shared at CAWS2007
c. CAWS2007. They will need our time, knowledge, experience and help. Patty has always done a phenomenal job with the committees in the past but she might need to offload some of that and we might need to see how we can help make it a roaring success.
d. Work with LTP of the WSBT to create a Two Director policy, job descriptions, structure, reality based that could be presented to the full WSBT by CAWS2007 so we could pass motions and enclose for SR14 consideration, our new vision for the WSC.
e. Continue to focus on the 7th tradition contribution program, working smart, watching our expense lines, saving money, so we can deliver more and better program services to our fellowship.
B. WS Trustee—Hayward H. no report.
1. Top goals:
a. Continue working on contribution program, actively recruiting new candidates
b. Reduce expenses of the WSO via free conference calls
c. Continue helping the office with IT concerns
d. Help more on translations and vendor licensing
XVIII. Seventh Tradition taken
XIX. Committee Reports
A. Finance: Tom, Earl—no report
B. Structure & Bylaws: John—no report
C. Convention: KJ, Patty—nothing more to report.
D. Conference: KJ, Hayward—no report.
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E. Unity: Willie—there is a concern about Celebrate around the World. It is still in the Conference Guidelines—there will be a referral.
F. Literature, Chips & Formats: Teresa is now added to the Yahoo! Group and is going to be the WSOB liaison, not John.
G. Hospitals & Institutions: Hayward—the Yahoo! Group is growing. We are using the free conference call service now.
H. Public Information:
I. Internet: Teresa—no report.
J. Archives: Patty—absent. Robin: Patrick is coming into town tomorrow.
XX. CAWS 2007-Nothing more to report—see KJ’s report.
XXI. CAWS 2008-Nothing to report—see KJ’s report.
XXII. CAWS 2009-Nothing to report.
XXIII. CAWS 2010-nothing to report
XXIV. New Business
A. Setting Deadline for Board Position Resume Submission: Willie B. made motion to set a deadline for the collection of the Director Resumes of April 15. Seconded by Tom P. Some discussion ensued. Vote taken. Motion passes 3:2. Hayward will pass on to Willie the flyers used before
B. Kansas City: Spending Budget—Motion made by Tom P. to approve the proposed spending budget of $472.30. Motion passed unanimously.
C. Kansas City: Speaker Budget: Motion made by KJ to approve the proposed Speaker budget of $3959.74. KJ speaks against the motion: this is 10% over the budget—they should be able to reduce this budget. Motion made by Tom P. to table. Seconded by Hayward. Motion passed 4:1. Moved to Old Business for next meeting.
D. Kansas City: Pre-convention fund-raising Pancake breakfast: no need for a motion. The board is always happy to review and approve pre-convention fund-raising.
E. CAWS 2008 logo-KJ made motion that we enthusiastically ratify their first choice for the CAWS 2008 theme & logo, pending modification of the sun/CA logo to comply with CA WSM Guidelines, p.13. Motion passed unanimously.
F. Running Booth at Convention:
G. Next Meeting: 02/22/07.
XXV. Motion to adjourn made and seconded. Passed unanimously. Meeting adjourned at 11:26pm with the “We” version of the Serenity Prayer.
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