Feb 25-26, 1989 – WSBT Quarterly Meeting Minutes

COCAINE ANONYMOUS WORLD SERVICES BOARD OF TRUSTEES

Regular Quarterly Meeting
February 25, 1989
Los Angeles, CA

Meeting called to order at 9:20 a.m. P.S.T.
Quiet time and Serenity Prayer observed.
12 Traditions were read.
Concepts 1, 2, 3 were read.

Roll call:

Chairman: Ray Grossa, Pacific South
Vice-Chair: Jennifer Rice, Atlantic North
Secretary: Fenn Pervier, Pacific North
Jack Perry, Atlantic South
Reggie LeMay, Pacific South
Greg Dobbs, Midwest
H. Lee Slavin, Southwest
Helene Heurtin, W.S.O.
Boy Lemon, Trustee-at-Large

Personal reports were given.

Tradition 5 chapter read and discussed.

Minutes were read and corrections were made.

Motion: to accept the minutes as amended. Motion passed.

TRUSTEE COMMITTEE REPORTS

Structure & By-Laws – Bob Lemon

The committee has been active in several areas:

1. updating the Temporary Working Guide to Service Structure with Conference motions and corrections
2. this has been retyped and sent to W.S.O.
3. finalization of regional area maps from the W.S.C. in progress. Maps were distributed for trustee confirmation and adjustments with the exception of Southern California. Bob will contact these delegates for clarification of boundaries.

The committee has been working on a service manual based on Chicago’s work.

Pamphlets from this committee’s conference-approved materials to be passed on to the Literature Committee.

Chips, Literature & Formats – Reggie LeMay

Packets were passed out to the board listing the status of each piece of literature and who is working on it.

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Allan S. Passed on the flame of leadership to Steve F. in a candlelight ceremony Dec. 4.

The committee will meet again March 3-5 at W.S.O.

Literature committee by-laws are being written. Conference-approved literature will be in print fairly soon. Preamble with conference-approved logo was done by Chicago. Many thanks.

AA Grapevine has given approval for adoption.

The copyright notice only applies to the first paragraph and will be marked with an asterisk with copyright information at the bottom of the page.

Helene requested letters to be filed in W.S.O.

Fenn suggested that a letter go out to the fellowship saying where and how copyright information should be listed on preamble and all conference-approved literature.

To protect our federally-registered trademark and the block letters C.A., only one style of chip should be sold – a chip with the registered logo. Thus, all chips should be purchased from W.S.O.

Bob apologized to the Literature Committee about a discrepancy in authority over an issue with metal chips.

Greg suggested conference calls as an alternative to people flying into L.A. to meet.

Finance

Jack is no longer involved with finance. Greg feels he should remain involved. He has some questions and will speak to Jack this weekend.

Ray would like the committee’s definition and purpose redefined in the next 6 months. He suggested there should be a Finance Committee at the W.S.O. level to make recommendations to the Conference Finance Committee.

H & I – H. Lee Slavin

No report was given.

Convention

• Chicago ’88 – Greg Dobbs

It has been wrapped up financially. A check for $6,559.50 has been sent out and received.

Jennifer would like to know the total net.

• New York ’89 – Jack Perry

We have printed and distributed 15,000 registration flyers and our Outreach Committee screwed up and forgot to cover San Francisco. We are printing an additional 10,000 at a cost of $1,200 (the initial 15,000 was done no charge by a member of the fellowship). The Outreach Committee has divided the country into various regions with one person responsible for telephone contacts throughout that region. Between now and the convention there will be 3 or 4 more mailings to continue

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to generate interest in the convention- Of course not everyone outside (or for that natter inside) New York is pleased with everything (see “What’s The Point” nemo by Chicago’s Michael K. apparently circulated to all the trustees).

Special Events has raised $15,000 so far. A Spending Committee was set up with the primary purpose to stay on budget. The Program Committee has asked the trustees to formulate outlines for 3 to 3 1/2 hour workshops to be turned in at the next quarterly meeting. Jack will colate ideas. Committee also asks trustees to search their areas for qualified leaders for workshops, which include:

Self-Esteem (P. Clay will run it but we cannot pay his airfare, food and hotel)
Multi-Media Inner Child (Harold, Phila.)
Big Book incl. 4/5 step (Sable, NY)
ACOA (NY therapist, 13 years sober)
Relationships
Sex and Sobriety
Meditation
8/9 Step
AIDS
Professionals in Recovery Nutrition (Kelly from Portland)
Young People in Sobriety (possibly David C. from W.S.0.)
Newcomers and Beginners Fun in Sobriety Dating “101”
2 Men’s meetings
2 Women’s meetings
Qualification (pitch) meetings

The distribution of Convention flyers was discussed.

– Arizona ’90 – Ray Grossa

Committee is operating and doing well. They are talking with hotels – the Biltmore by Camelback for $65/night, the other is in the Phoenix foothills for $95/night.

Adjourned for lunch at 1:15 p.m. P.S.T.

Meeting recalled to order at 2:35 p.m. P.S.T. and reopened with Quiet Time and the Serenity Prayer.

Conference Committee – Fenn Pervier

All committee members have been contacted. Everything else will be dealt with under trustee conference committee.

P.I. – Jennifer Rice

Hal is working hard in the sub-committee structure. Sub­committees are:

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1. How to Start a C.A. Meeting – The pamphlet will be finished soon and turned over to the Literature Committee.
2. Convention – PI packet for the press is ready and will be mailed soon.. There are eight people on the Convention sub­committee who are trying to get letters from Mayor Koch and President Bush to be read at the W.S. Convention this summer (like A.A. does). They are looking to get letterhead stationary. They were thinking of putting an ad in “Sober Times” about the Convention but Jennifer suggested press releases for print media and PSAs. The Conference sub­committee chair is working with PI for the Convention. Another subcommittee is writing a pamphlet entitled, “How to Use a PSA,” which will probably be written by the W.S.C. The PSA sub-committee was acting more like a trustee sub­committee, but both Hal and Jennifer were getting them to report.

Cocaine Shatters Lives is almost ready (about 2 months). It’s being done at Solano Beach for less than $2,000. London Bridge’s Falling Down, being done through Salt Lake, is ready for $75 for the first copy, $25 for each copy after. Salt Lake will put local numbers on.

Bob said the PSAs have gone up $10. Bob expressed some confusion on where to go for PSAs information – W.S.C., P.I., W.S.O.P.I. (trustee), or W.S.O. Jennifer and Helene will look into this problem.

Bob has two submissions for the P.I. committee:

1. A. World Service guide to PSAs – one from P.I. and one from Structure & By-Laws. These need to be merged by P.I. and sent to Literature Committee.
2. Another document given to Jennifer.

Questions on the billboard were raised.

Ray will write a letter to ? for the story board.

Trustee Nominating Committee – Bob Lemon

There are two trustees whose terms will be up shortly and whose positions will need to be filled. Referring to the basic structure passed last August, the committee proposed an expansion of this for nominating procedure for trustee-at- large: One candidate is to be nominated from each area in each region; all candidates will be presented to the W.S.C. next August where they will be elected by a 2/3 vote. This will leave five candidates for the trustees to choose from.

All candidates must be considered whether or not they can attend the W.S.C. If they can’t attend, they can be presented by service resume, written presentation on why they want to be a trustee, and an interview by the Nominating Committee. Bob wants input on having a closed ballot election at the W.S.C. The extension of the Chairman’s position for an additional year needs to be considered as well as aligning trustee terms with the W.S.C.

Trustee Legal Committee – Jack Perry

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The committee has been quite active this last quarter- How to copyright C.A. literature was presented- Jack recommends that B. Gans handle this procedure- This must be done by someone in L.A. immediately because of the 5-year-after-first-publication limit- C.A. Aftercare – B- Gans prepared a complaint and sent it to C-A. Aftercare to let them know that papers would be filed within 30 days. Their attorney cal 1ed and agreed to cease and desist.

The incident with Jonathan Friedman & Associates was recounted. Jack would like the Board to send Mitch a letter thanking him for his help in the matter-

The committee is forming a corporation starter kit.

Berens submitted an 8-page agreement to B. Gans who counter-submitted and pushed the trademark office to cancel – Both sides must file depositions by April 26.

The employee ID number must be used for C.A.W.S- purposes only. Protecting registered trademark – A.A. constantly sends out letters when there are infringements.

Bob asked who can get a telephone in the name of Cocaine Anonymous – Fenn and Ray said they would both present this question to California attorneys in the fellowship.

Should W.S.Q. give their federal ID number to an area for the purpose of getting a P.S.A. on the air? Yes, give the number directly to the radio or T.V. station- This is the procedure. However, the number is not for any local business.

Trustee Literature & Publication Committee – Reggie

The Connection memo points out a difficulty in the distribution and subscription process- This should be left to W.S.O. A policy needs to be established for distribution. Reggie is going to respond. “To the Newcomer” is the upcoming issue.

In Jan- ’89 a memo went out explaining that the published literature is late because of a change in fonts. Reggie distributed a packet of typeset literature and formats that are ready for printing.

Helene distributed information on how the printer was chosen (invoices and a sample of the stock). The printer will ship to individual areas and will print individual information at a one­time cost. The new literature will be at the Convention in July. Commendations to Carla A-, Allan S. and Chris P.

The logo, conference-approved, copyright will go on the cover. C-A, Book sub-committee is beginning to get a lot of interest. Concern over the printing cost was expressed. It leaves a one cent profit margin. Greg suggested meeting formats be printed on both sides of a sheet of paper –

Bob suggested that two trustees review the literature before printing.

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Motion: That W.S.Q. find a supplier (at a lower cost than quoted from Business Forms Plus) , to ensure profit and keep  the literature reasonably priced.

Friendly Amendment – at a lower cost than quoted from Business Forms Plus, Motion Passed with friendly amendment.

Jennifer suggested that the W.S.B.T. start by submitting their own stories, first for The Connection, then for the book.

The NewsGram report was given.

Trustee Conference Committee — Fenn

The rough draft of the cover letter and the agenda has been completed.

The completed minutes have been sent to P. Clay.

Two new items: (1) suggestion of a meal at each person’s expense

to be set for Sat. lunch. (2) one hour alloted for material to be referred to committees from the fellowship.

Trustee stationary was distributed.

Motion: In the future, that all nominees elected by the W.S.C. as candidates for the Board of Trustees be sent a letter informing them of a decision.

Friendly Amendment – each candidate be contacted immediately in person or by phone as to the results of their selection.

Motion passed with friendly amendment.

A.A. Report – Jennifer Rice

A.A. doesn’t really care about getting packets of information from us. They don’t have the time to read it. They are getting the Convention information. Tom Jasper is getting legal information from Jack who said he will send Ton any information on infringement issues. Greg suggested A.A. G.S.0. be sent the NewsGram.

REGIONAL REPORTS

Atlantic South — Jack Perry

Jack received a compilation of contacts. Hopefully in May, H.Lee will join Jack in Atlanta for a regional meeting.

Pacific South  – Reggie LeMay

This region extends from Western/Coastal Santa Barbara region to Long Beach to Orange County to the San Fernando Valley. Reggie has attended meeting in all areas except Santa Barbara.

The big issue was the. embezzlement of $16,000 in L.A. The person was caught within a 60-day period. One problem was that the L.A. board presigned checks. The L.A. area froze the account and hired an attorney.

Long Beach is now an independent area with three districts.

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There is a flyer -for a C. A. meeting (complete with logo) at the Telesis Center. Reggie will look into it.

Dance Around the World proceeds (approx.) ; Orange County – $600,

L.A. – $400. Jennifer asked if thank you’s have gone out for contributions.

Pacific North — Fenn Pervier

A first regional meeting was held in Portland, Oregon, on Jan. 28. The purpose was to increase communication and share ideas. Report given on Dance Around the World from Denver area, Salt Lake area, Seattle, and Northern Calif, who made $3,000 from four dances. These areas were informed of the trustee positions coming available and the qualifications for them. They were told about the W.S.C., W.S. Convention and the C.A. storybook. All areas are working an the 70-30 Plan. A member from Oregon is going to Alaska to find out about them. Fenn said it was a wonderful day, very, unifying, ,

Midwest – Greg Dobbs

Toledo, Ohio and S. Michigan voiced concerns on using the logo. Milwaukee, WI. hasn’t received chips in 3 months. Chicago area is working a local area convention. The 70-30 Plan has been openly accepted.

Southwest – H. Lee Slavin

There is a new club house in Tulsa, The Texas State Convention netted about $3,600, The Dance Around the World netted $183. Unity is being worked on. Another state convention is being planned. Racism is still an issue, but one that’s improving. H. feels Arizona would communicate more easily with So, Calif,

Atlantic North – Jennifer Rice

Connecticut resolved the matter brought up at the last meeting regarding theft of funds. A copy of a flyer that was posted in a public place containing tradition breaks was distributed to the trustees and will be dealt with later on the agenda.

Montreal and Syracuse have been in contact with Jennifer.

Trustee-at-Large – Bob Lemon

Bob has had a lot of contact around the country about area and structure. He has developed a definition for his position. There is a lot of variety in structure around the country because many areas feel isolated. Contact i s necessary. Re: Regional

Meeting for No. Pacific’s:  There was discussion that W. S. 0. and the W.S.B.T. has to build trust and perpetuate the belief we are here for the still—suffering addict. The 70-30 Plan is varied across the country. There is still confusion on implementation.

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Pacific South – Ray Grossa

Outreach to W.S.O. from L.A. regarding the theft.of the money was good.

L.A. is reworking their convention structure to rebuild unity with W.SO.. Local G.SO.’S are incorporating delegates’ reports. The areas are getting together for a Camp-venti on. They are selling a lot of merchandise. They want to incorporate to get a federal ID number to open a bank account. There will be a meeting March 25 to deal with some of the questions and problems. San Diego is happier with the service from W.S.O.

Riverside meeting and Dance Around the World made $400,

A theft of $800 occurred in the Inland Empire.

San Gabriel ‘s problems will be discussed tomorrow.

Two questions came up: What defines a C.A. group? What is mandatory to read at a meeting?

Concern was expressed over the Camp-vention because it’s not affiliated with any particular area or region. Bob i s worried about setting a precedent. Ray didn’t contact Las Vegas or Hawaii.

Public Information – Jennifer Rice

Response to the Ann Landers article has stopped. Vickie Green1eaf is writing a book on 12-step programs. Consensuss Give her information on C,A,, but she needs to find individual stori es for herself.

The meeting adjourned at 9:10 p.m.

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COCAINE ANONYMOUS WORLD SERVICES
BOARD OF TRUSTEES

Regular Quarterly Meeting
February 26, 1989
Los Angeles, Ca.

Meeting called to order at 8:42 a.m. P.S.T. Quiet Time and the Serenity Prayer observed.
Quiet time and Serenity Prayer observed.
12 Traditions were read.
Concepts 4, 5, 6 were read.

Roll call:

Chairman: Ray Grossa, Pacific South
Vice-Chair: Jennifer Rice, Atlantic North
Secretary: Fenn Pervier, Pacific North
Jack Perry, Atlantic South
Reggie LeMay, Pacific South
Greg Dobbs, Midwest
H. Lee Slavin, Southwest
Helene Heurtin, W.S.O.
Boy Lemon, Trustee-at-Large

TRUSTEE COMMITTEE REPORTS

W.S.O. Report – Helene Heurtin

Mary C. has volunteered some time to manage W.S.O. , especially in regard to retail aspects. A manual of the procedures developed my Mary was distributed which includes a procedure for bounced checks, a system for back-orders (with a letter going out to the fellowship explaining the process and the business aspects of W.S.O.). Helene asks for a timely response if an order is not recei ved. W.S.0.⁷ s goal is to stock 3 months⁷ worth of supplies now that there is space. David was put on probation because he has been slacking off in his work.

The Dance Around the World monies are going into a trust account. The net to date is $3,353.28. Helene asked, where the money goes if the Convention doesn’t heed i t. Programs are being purchased far the computer; Lotus 1-2-3, Word Perfect. One of Reggie’s associates will teach Mary the programs for $200.

C.A.W.S. certification of registration for the service mark has been received. All filings are done except for exempt status for the IRS – thanks to Jack.

The 70-30 Plan pamphlet is going to be handled by March, 1989.

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The scrolls are going into production, Information to come in two weeks.

The Board of Directors is the closest knit board Helene has seen. They are planning an open house for the August 1989 Conference, Pam O. is the new secretary director.

NewsGram distribution is going well – 7,500 have been sent out and another 1,000 ordered –

The Connection – as soon as the computer is in operation, W. S.0. will implement a subscription procedure.

Bob asked that the computer be used for delegate mailings and also that the scrolls be given a graphically different look from A, A.’s.

Helene will bring back a plan to implement a staggered turnover of the Board of Di rectors.

Greg clarified that the monies from the Dance Around the World can go back to the general fund if they are not needed. Greg suggested that the open house be the Wednesday morning of the Conference.

Motions That $2,500 from the Dance Around the World proceeds be placed in an interest-bearing account for seed money for future conventions and that the balance and all paid interest be used by W.S,0, for general operating expenses.

Friendly Amendment – to change the figure to $5,000.

Declined. Motion withdrawn.

H. Lee suggested that the operation manual needs to include purchasing and estimate procedures.

Wendell’s

A presentation was made by Mike Bertel from Wendell’s Manufacturing Co. regarding the manufacture and marketing of C.A. medallions.

W.S.O. Report (continued) – Mary Campbell, W.S.0, Manager Mary presented the procedures she has implemented to date. Helene is drafting a letter regarding the new procedures for chips and literature which will include a request for a contact person in each area.

Bob advised Mary to check with Seattle about a problem with chips and 1 i ter at Lire orders. Several other specific problems were referred to Mary for resolution.

W.S.O. Report – Reggie LeMay

Re: Computer. The hard disk is not functioning. Word Perfect

4.2 was donated as was PFS Professional Write 2.0. Lotus 1-2-3 and Direct Access was purchased for $547.41. Mary will be attending a seminar far Lotus. An explanation of all the software programs was given. The printer is broken, and there are plans to have it repaired soon.

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Fenn asked Reggie to find at 1 east three individuals to bring PC’s with printers to the W.S.C, and a reliable copier- Reggie suggested that W.S.O. needs to consider purchasing a laser printer.

Reggie will call the member of the fellowship who is willing to donate his time for computer training.

The Dec. 23, 1988 memo from Reggie to the W.S.O. Board, regarding priority checklist from the W. S. B.T. to W.S.O. This memo was meant to add further explanation not to supplant the original list. The confusion and the issue was how the memo was signed. It appeared to be from the W.S.B.T., not personally from Reggie. Jennifer suggested that there be telephone communication to precede or clarify such situations.

W.S.O. Report – Ray Grossa

Financial reports for April 1988 – Jan. 1989 were distributed. Copies of the letter from the Franchise Tax Board to C.A.W.S.O. stating tax exempt status has been granted were distributed.

OLD BUSINESS

W.S.O. Liability Insurance – Helene & Greg

Greg suggests that only the common areas of the new office building are insured under the lease agreement. Helene will give a report at the next meeting.

Trustee Calling Cards

All cards are here and distributed.

Starter Kit Letter – Jack It’s taken care of –

70-30 Plan

Report to follow from Reggie. March 15, 1989 is the projected date from the Literature Committee.

Liability – C.A. — Sponsored Dances & Events — Greg

Policies can be written. For and area, the premium can cover 11 events within a year, at the cost of $1,00-$1,100 for $1 million coverage.

Orange County Situation – Reggie

Someone was hurt at a special event. O.C. is not incorporated and they are worried about a lawsuit. They want some guidance. Helene will follow up on liability insurance for the office and special events.

A letter to the areas will be prepared by Jack and Bob advising them to get liability insurance.

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Jack and Bob will work with Margie to get an article in the upcoming NewsGram regarding incorporation and liability.

Hazelden Pamphlet

Our attorney said to let it go. Jack will write a letter to Hazelden advising them of the errors in the body of the pamphlet,

C.A. Clubhouses in Georgia — Greg No report. The issue is dropped.

Bob asked H. Lee to bring a disclaimer letter from Houston.

Unity & Identity – H. Lee & Reggie

This committee has an elementary policy statements to promote unity and preserve identity. This committee has two immediate goals: (1) to promote only C.A. tapes, literature and authorized memorabilia, and (2) to promote unity, only C.A. speakers should speak at C.A. functions.

Bob suggested contact with a member in Denver who is writing a statement of purpose.

A consensus was taken that there is a need for this committee.

Fenn or Greg will send a thank you letter to the hotel. Discussion on W.S.O, recommending other 12-step programs: Pros: Fenn and Jack – emphasis on a list to refer outside the fellowship. This creates no problems with money, property or prestige and it is in line with the primary purpose- Cons: Reggie and H, Lee – Reggie suggested implementing the “Loner Program” and adopting it. He quoted from an A.A. source saying A.A. is not for”drug addicts. Sending starter kits to newcomers i s something A.A. does. Adopt the Loner Program, it is in our structure.

Bob Campbell was present for a short financial discussion and explanation. He said the figures presented to the board are a reconstruction and they are valid. There may be slight adjustments. The new policy for bounced checks is that they⁷11 only go through once.

The issue of pre-signed checks at W.S.O. was discussed. It was decided that the new office procedures would deal with much of the existing problems that require presigned check practices.

NEW BUSINESS

The N.Y. Convention Committee wants to pass out a host of printed matter in registration packets.

The following is a consensus of the boards

1. cover/welcome letter – yes

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2. Freedom from Bondage – no
3. 3rd & 7th step prayer – no
4. 11 step prayer – no
5. How It Works – yes
6. p. 449 ~ no
7. Tourist information – yes
8. Local C. A. guide – yes
9. Amazing Grace lyrics -no
10. A Vision for You – yes
11. Serenity Prayer – yes
12. There Is a Solution – no
13. 12 Promises – yes
14. Footprints – no
15. Meditation instructions – no
16. Relationships – Everybody longs to have one – no
17. Misc. prayers – no
18. I Am Responsible – no

The following is a consensus on legal, prosecution for embezzlement or theft of C.A. funds in San Gabriel Valley. This is not directive? it is suggestive: that the person take out a loan with a bank to repay the money? that the person sign a demand promisory note with the understanding that she makes monthly payments without interest. If a payment is missed, the entire amount becomes payable with interest, attorney’s fees and cost of collection. In this case, prosecution is a last resort.

Trustee-at-Large Duties – Bob Lemon

1. Member of Structure & By-Laws.
2. Member of the Trustee Nominating Committee and all structure therein.
3. Strong national commitment and outlook.
4. Communicates on a timely basis with all other trustees and areas as time allows.
5. Trustee representation on international communication.
6. Some area of expertise, if possible.

Trustees, ‘take this back to your regions.

Conflict of interest policy regarding W.S.O. board member holding a position on a local level.

Motion: That Bob Campbell be permitted to chair the L.A.

Convention Committee this time only. Motion passed.

W.S.O. wants to pay David*s way and room to the N.Y.

Convention where he*11 be working. Consensus – yes.

Meeting adjourned at 2:45 p.m. P.S.T.

The next quarterly meeting will be April 28-30 in Los Angeles.