CA World Service Office Board Meeting
February 25, 1999
Proposed minutes
PRESENT:
Scott Stevenson, Chairman
Kevin Murphy, Secretary
Joy Hutcheson, Director
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Mary Hukill, WSO Office Manager
Visitors: None
Meeting called to order at 7:40pm.
Susan read the 7th Tradition ;
Joe read the 7th Concept.
Minutes of February 11, 1999
- Motion (Joy/Joe) to approve.
- Approved as corrected.
OFFICER REPORTS:
Chair:
Written report attached.
Vice Chair:
Not present.
Treasurer:
Scott and I have a copy of 2nd Quarter financials. Have found some errors, and am correcting. Balance in operating is $10,534.55. Deposits for Feb are $22,389.33. Payables for Feb $20,109.11. Paid $2800 in CAWS99 items from CAWS99 Trust. Transferred $2600 from CAWS99 Trust to Milwaukee account.
January accounting data not yet to accountants. Will issue written request for bank reconciled balances for all accounts for Dec 31, 1998.
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Feb raw numbers:
7th Tradition 2,060.19
PSAS 86.00
NewsGram 30.0
Chips/Literature 11,013.53
Books 3,643.19
VISA/MC 5,556.42
Secretary:
No report.
Director-At-Large:
Not present.
World Service Trustee:
Written report attached.
Note: Am changing jobs, as of 3/8/99, so my available time will be limited for a short period.
Pacific South Trustee:
No report.
World Service Office Trustee:
Participated in Workshop at Santa Barbara Convention
Office Manager:
Written report attached.
Note: VISA/MC/Convention issue as per Conference 98 vote (motion 8, Convention Committee).
Webmaster:
Updated Bill W spot as requested by board.
Am researching possible Internet connections for office, for use after network upgrade. DSL prices are dropping rapidly, and should be under $100/month later this year. Would allow all workstations to handle E-mail and other Internet functions.
(BREAK)
COMMITTEE REPORTS:
Finance:
Accounting procedures manual in progress.
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Convention:
Received reports of 2 California bids for 2003 CAWS Convention.
Mary will be coordinating closeout of CAWS 99 with Milwaukee committee.
WSC Convention Committee has requested $250 for committee chair to attend Milwaukee. Amount is within committee budget, but not under travel item (was under “Convention” line item). Intent of Conference unclear. Will research.
Short meeting held to discuss proposed NY2001 hotel contract.
Internet:
Are CA online meetings required to pay CAWSO a royalty for distributing CA-approved literature as text files to addicts who request it? This would be limited to literature that is already publicly available on the Web site.
Should the CAWSO web site list individual meetings in recognized Areas?
OLD BUSINESS:
Executive session: Office Manager Review
NEW BUSINESS:
Columbia pictures request for CA items for use in motion picture:
MOTION: Meredith/Joy: To refer request to WS Trustee.
Approved unanimously.
Online meeting literature:
Motion: (Joe/Joy) That an online meeting be allowed to establish an E-mail autoresponder to distribute CA-approved material subject to the same per piece royalty that we charge non-US Areas. Passed with one abstention.
CAWSO web site posting of meeting info:
Motion: (Meredith/Kevin): To not post individual meeting’s info on web site.
Motion to table passes.
Motion to adjourn (Joy/Joe)
Next meeting March 11, 1999
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