Minutes of the Meeting of CA World Service Office Board of Directors
February 24, 2011
I. Opening. Meeting called to order with the ―we‖ version of the Serenity Prayer at 7:03pm by Chair Tom P.
II. Tradition 2– read by John B.
III. Concept 2 – read by Peter D.
IV. WSM (pp.56)- read by Elizabeth S. Discussion ensued.
V. Unity Pamphlet read by Tom P. Discussion ensued.
VI. Birthdays—none.
VII. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer – arrived late), Teresa N. (WSOB Vice-Chair), Peter D. (WS Trustee), Richard L. (WSO Trustee), Elizabeth S. (Director at Large). A quorum is established.
B. Board Members Absent: DOO (vacant), Director at Large (vacant) and DRPD (vacant), Secretary (vacant).
VIII. Guests Present: John B. (Executive Consultant).
IX. Approval of the minutes of the prior meeting
A. Peter D. made motion to approve the minutes of the January 27 meeting, as amended. Seconded by Richard L. Passed unanimously.
B. Peter D. made to approve the minutes of the February 10 meeting, as amended. Seconded by Richard L. Passed with substantial unanimity.
X. Executive Session – 7:20 to 9:30 interviewed two DOO candidates.
XI. Guest Reports – none.
XII. On-line Business – Motion made by Richard L. to approve the most recently revised HFCII publication letter with a second by Peter. Passed.
XIII. Referrals – carry over to next meeting.
XIV. Director Openings
A. Tom will make a pitch for Directors at the Assembly.
XV. Translations – Elizabeth reported
A. We received the bills from the professional translator and we are significantly under budget. All are complete except for Polish and we are waiting for the areas to complete their final review and send all of the documents back. Farsi is being reviewed by the local translation committee for approval. We are in the bidding process for the Polish translation. We will get bids for HFCII Swedish.
XVI. Publicatiion Issues
A. HFCII English –
1. Tom: there is a member interested in making a large purchase at a substantial discount. Discussion ensued. Peter will contact the member todiscuss further.
XVII. Office Director Reports
A. DOO Report – (vacant)
B. 10:00pm Richard made motion to suspend the rules in order to extend the meeting to the conclusion of the night’s business. Seconded by Barry. Passed.
C. John B., executive consultant submitted verbal report.
1. Barry made motion to approve check request in the amount of $385.00 payable to ABC Printing for 1,000 reg forms. Seconded by Richard. Passed unanimously.
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2.Barry made motion to approve check request in the amount of $1380.00 payable to Hawaiian Island Paradise Ltd for 70 shirts. Barry made motion to table. Motion tabled. We need to see the artwork.
3.Barry made motion to approve check request in the amount of $225.36 payable to AffordableButtons.com for 120 buttons. Seconded by Richard. Passed unanimously.
4.Barry made motion to approve check request in the amount of $916.80 payable to Leslie Williams to reimburse for airfare for workshop speakers. Seconded by Richard. Passed unanimously.
5.Barry made motion to approve check request in the amount of $389.52 payable to Arizona Sportswear for 60 Fun Run T-shirts. Seconded by Richard. Elizabeth offered friendly amendment ―pending WSOB approval of artwork‖, accepted by both maker and second. Passed unanimously.
6.Barry made motion to approve check request in the amount of $414.00 payable to USA Radio Rentals for radio/walkie-talkie rentals. Seconded by Richard. Passed unanimously.
7.Barry made motion to approve check request in the amount of $472.00 payable to Night Flyer Golf for glow-in-the-dark miniature golf. Seconded by Richard. Passed unanimously.
D. Chair—Tom P. – no report
E. Vice Chair—Teresa –submitted minutes for review and compiled reports.
1. Attended Conference Committee Conference call-it was rescheduled due to lack of attendance on the call.
F. Treasurer—Barry J. – submitted verbal report.
1.Operating $23,570.98
2.Even Year $337.25
3.Odd Year $ 32,296.37
4.Savings $74,957.53
5.HSBC $500.00
6.Petty Cash $89.82
G. Secretary—vacant
H. Director at Large—Elizabeth S. submitted verbal report.
1.Working on translations.
2.Working with the LCF committee.
I. Director at Large—vacant.
XVIII. Trustee Reports
A. WSO Trustee—Richard L. —submitted written report.
1.Next quarterly meeting the March 11th – 13th. There will probably be a B2B on the 12th.
2. Had a limited teleconference meeting on Sunday Feb 13.
B. WS Trustee—Peter D.—submitted verbal report.
1. Addressed trademark issues. Got the letter from the attorney explaining how the ―r‖ must be used/placed.
2. Trustees names have been submitted for the Convention. The Office will submit the names for the WSOB.
XIX. Seventh Tradition
XX. Committee Reports
A. Finance: Elizabeth, Tom & Barry – nothing new.
B. Structure & Bylaws: Teresa— nothing to report.
C. Convention: Peter D. –already reported.
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D. Conference: Teresa and Peter D. —already reported.
E. Unity: no director liaison.
F. Literature, Chips & Formats: Tom & Elizabeth – nothing new.
G. Hospitals & Institutions: no director liaison.
H. Public Information: Richard L. —will be submitting bids shortly for the PSA.
I. I.T.: no director liaison.
J. Archives: no director liaison.
XXI. CAWS 2012
A. Committee request to modify financial processing guidelines. Lengthy discussion ensued.
XXII. Next meeting: Thursday March 10 and Thursday March 24.
XXIII. 11:48pm Motion to Adjourn made by Peter. Seconded by Richard. Vote taken:
Passed unanimously.
XXIV. Meeting closed at11:49pm by Chair Tom with the ―we‖ version of the Serenity Prayer.
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WORLD SERVICE OFFICE TRUSTEE REPORT
February 24, 2011,
The motion was approved to transfer $12,500 from the Money market to the operations account this passed weekend. The transfer was done on Wednesday 2/23/2011
WSOT Update
.WORLD SERVICE BOARD OF TRUSTEES – Report
The World Service Board of Trustee (WSBT) are having their 2nd quartly meeting March 11-13 at the Four Point Sheraton Hotel. We will be having a limited Board to Board (B2B) on March 12th. Time and location TBD. We also had a limited teleconference meeting on Sundy February 13, 2011
- Our account and procedures required that we provide our bank statements by the 15th of each month
- WSBT is looking forward to interviewing potental DOO candidates at the next quarterly
- WSBT is having a workshop on Friday March 11 at 3pm and has asked John B to be there for the purpose of answering any questions
WORLD SERVICE OFFICE TRUSTEE – Report
- DAL interview openings
- WSO Director Reports and minutes need to be scanned ( or attached) to the minutes to be submitted to the WSBT
- Update on Translations of foreign pamphlets.
- Update on banking and money transfers to and from the UK
- WST needs the bids from PI for part 5 of the PSA process
Submitted by:
Richard L
WSOT
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