Feb. 21 – 23, 1992 – WSBT Quarterly Meeting Minutes – Documents Archive for Cocaine Anonymous

Cocaine Anonymous World Service Board of Trustees

Approved Minutes of Regular Quarterly Meeting

February 21-23, 1992
Los Angeles, California

Since this report is a confidential C.A. document, for members only, it contains member’s full names. This usage—to facilitate communication within the Fellowship—was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition of Anonymity in public communications media (press, radio, TV, etc.).

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The regular quarterly meeting of Cocaine Anonymous World Service Board of Trustees, at the Airport Sheraton, Plaza De La Reina, was called to order at 7:50 p.m. with quiet time and the Serenity Prayer.

The Twelve Traditions were read.

Roll Call:

Chairperson: Jack Perry – Atlantic South Regional Trustee
Vice-Chair: Bill Zimmerman – World Service Office Trustee
Lee Arter – Pacific South Regional Trustee
Bob Campbell – World Service Trustee
Craig Harris – Midwest Regional Trustee
Debbie Harris – Trustee at Large
Mike Pine – Pacific North Regional Trustee
Jim Scott – Atlantic North Regional Trustee
H. Lee Slavin – Southwest Regional Trustee

Tradition 5 was read in long and chapter form with discussion.

Tradition 6 was also read in long and chapter form with discussion.

Personal reports were given.

Old Business items were added to agenda.

New Business priorities were discussed.

Changes were made to the minutes of November 22, 23 and 24, 1991; minutes were accepted as amended.

Meeting time was set for Saturday, February 22, 1992, at 9:15 a.m.

Meeting adjourned at 11:08 p.m. with the Lord’s Prayer.

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Meeting called to order at 9:30 a.m. with quiet time and Serenity Prayer. The Twelve Traditions were read.

Concepts 10, 11 and 12 were read and discussed.

Roll Call:

1. TRUSTEE COMMITTEE REPORTS:

A. World Service Conference Reports

1) Structure and Bylaws – Bob Campbell and H. Lee Slavin

Lee went over the report he worked on with Bob L. concerning Trustee Election Committee. It was suggested the committee be made up of Trustees along with one Delegate per region, who is a current Delegate (not a nominee) and has participated in at least one WS Conference. If a Trustee needs to be replaced, it is suggested the replacement Trustee go full term (5 years). If replacement is necessary, it ought to take place within 120 days of resignation.

Bob went over Nominating Committee process. The process needs to include Delegates and make them strongly involved. All of the suggestions need to be approved by the Conference. Discussion. H. Lee would like Jack P. to become part of the Nominating Committee.

2) Literature, Chips and Format – Bill Zimmerman and Mike Pine

Mike reported three new literature pieces are in progress. They are: “Reaching Out To The Hearing Impaired,” “Crack,” and a rewrite of “Who Is A Cocaine Addict?” These are

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moving along well and will hopefully be out to Trustees in the next few months. Literature pieces which are complete and will be out soon: “Relapse,” “What is CA?” and “All Other Mind Altering Substances.”

2a) Storybook – Bill Zimmerman and Mike Pine

Mike reported the first group of ten stories for the storybook were sent out for comments and returned. Second group is out and due back by March 23. Amy is making a very dedicated effort on the editing process; she needs additional help and not try to do this as a committee of one. Bill will meet with Amy and help her form a committee to assist with the book. Bill reports Amy has done a great deal of work on the storybook. She broke stories down and sent them out to the Review Committee. Discussion. Debbie and H. Lee have not received any additional stories to review since the Conference, More discussion.

3) Finance – Craig Harris

Craig has been in regular contact with the Chairperson, Jim. Committee members were recently contacted and he will be sending them a mailing in the next two weeks.

Most of the committee members are very interested in working on “revenue enhancement” for WSO, as well as a means of building and maintaining an appropriate prudent reserve.

Jim wants to work more closely with Steve L. on managing the cash flow of WSO to smooth out the “fat three months – lean nine months” cycle we seem to repeat each year. This means closely monitoring the budget versus actual figures on a regular basis, with a close eye on the overall annual picture,

Jim and Craig have also discussed streamlining the budget process at the WS Conference. More needs to be done to educate WSC Committee Chairs, prior to the Conference, on what is needed from their committees to prepare their budgets. Jim, Steve and Craig will work on this in the next few months.

4) Hospitals and Institutions – H. Lee Slavin

Lee did not attend the last H & I meeting. Committee is working on trying to get more people involved.

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5) World Service Conventions

Anaheim 1991 – Bob Campbell

All money from 1991 Convention has been transferred over to WSO. Bob is waiting for the final report from K.D. We are now over the $50,000 mark. Bob will mail final convention report to Trustees.

Montreal 1991 – Jim Scott

Jim distributed his report.

Discussions with Mark P. (of Phoenix) have focused on the difficulties of using a US based taping company, Mark believes it is not economically feasible for him to tape at the convention in Montreal. Jim will be following up with Canadian taping companies in both Montreal and Toronto.

The local committee called Jim this week regarding an opportunity they would like the Trustees to review. Apparently, the Canadian government has a program to encourage outside conventions, where they will subsidize 50% of the cost for simultaneous translation. An organization must apply, then a decision whether to provide the subsidy is rendered (i.e., it is not guaranteed). Our estimated full cost for translation is $2,800. The questions are as follows:

Is this a Tradition violation?
If not, then certified financial statements must be submitted by 2/29/92. Quebec said it would cost $700 to get their statements done; would CAWS’ statements be acceptable?

After much discussion, it was decided to send CAWS’ financial statements to Montreal.

During the last two weeks, Jim found an inadequate number of flyers were initially distributed for the Montreal Convention. What are others’ experience and recommendations? Discussion. It was decided WSO will print more convention flyers and send them out to Areas immediately.

Since the Trustees requested US registrations be handled through WSO, Jim recommends the following procedure:

Receipt @ WSO.

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WSO copies check (2X) and registration forms (IX).
WSO keeps copy of check and registration form, stapled together (or better yet, photocopies back to front), in alphabetical file.
WSO deposits check, and provides records to Montreal for bookkeeping purposes.
WSO forwards copy of check with original registration form to Montreal registration Chairperson for processing.
WSO promptly informs Montreal and maker of dishonored checks.

Discussion.

Jim has contacted NY Memorabilia Chair regarding: items, quantities, etc. Have other Trustees followed up on the request from last meeting? Discussion.

Still looking for registration software from New York, Phoenix and Anaheim.

Lucie, a chartered accountant, has taken over from Gilles. Financial statement is due to WSO by 2/21/92 via fax.

Committee decided to lower prices, based on their belief that more people would support the convention. They consulted Jim after the fact and Jim checked with Jack P. Jim believes it is a local decision to make; they did reaffirm their commitment to the budget, and suggested fundraising would help fill any gap. Discussion.

Houston 1993 – H. Lee Slavin

Lee reported they are working on a theme for the 1993 WS Convention. The main attraction will be a trip to NASA and the new space center. Committee is working hard. Good cooperation. Their main goal right now is to have registration forms at the 1992 WS Convention in Montreal.

Ohio 1994 – Craig Harris

Jim J. has been checking on hotels for the convention. Sheraton in Cleveland has everything we want except a ballroom. There is a convention center next door. Discussion.

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6) Public Information – Debbie Harris

Debbie distributed report. Debbie had several contacts with John P., the new Conference PI Chair. He seems to be good at encouraging activity within the committee. The main event this quarter has to do with the PSA subcommittee.

PSA – Two years ago a huge budget was approved and the committee did nothing with the money. Last year the main issue on the floor was to get a professional national PSA going once and for all and the committee would like to get started with storyboards. They requested $500 and now we don’t have money. This may be a very valid point, but once again we don’t want to squelch the enthusiasm of an active committee.

There seems to be a lack of communication with the WSO PI Committee in general. The PSA subcommittee sent out a request to Areas regarding billboards in the Delegate mailing and the WSO PI Chair asked how they could do that without their approval. There is some overlap with the two committees in that the PSA subcommittee will prepare the billboards and the WSO PI Committee will ensure distribution to the Fellowship.

The committee in general is very frustrated because they will all be attending the March convention in Seattle and would have liked to look over the storyboards so that our Conference approved PSA approval process could be adhered to and SOMETHING could be brought to the Conference this year. At this point, unless they do receive some start-up money to get storyboards going, nothing will be done.

In an effort to be diplomatic, they have since gone out for two other bids on storyboards, but their preference is Prime Media.

Any suggestions on PSA? (Radio PSA’s are handled locally and we already have ‘’structure” in place regarding how to educate newer areas to get the message out via radio PSA’s). Debbie needs suggestions on what to do with a proactive committee and a Conference mandate and a WSO Board decision that we don’t have the money. Even if we don’t have $6,000 (budget approved) for a PSA, couldn’t we get them started this year with storyboards in hopes of finalizing a PSA by 1993?

Debbie asked for feedback from Trustees. Discussion.

Workbook Subcommittee – Will be presenting Workbook for Conference approval this year.

Loner/PR Subcommittee – Handled by WSO PI now.

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Minority/Handicap Subcommittee – Defunct. Issues being handled by Unity Outreach Committee; John P. is in contact with them.

7) WS Conference – Jack Perry, Bob Campbell and Lee Arter

Jack distributed report. On March 1, K.D. will send out notices to all Areas regarding the Conference, including all proxy and other forms. It will have a cover letter from Burton C.

Helene resigned as Vice-Chair and a new Vice-Chair will be elected at the Conference.

Lucy is preparing a letter to be sent to all Delegates and Areas which did not participate in the 1991 WS Conference, briefly outlining what happened at the Conference.

Ray G. is working on collating the questionnaires each Delegate filled out in 1991, to be used as a guide for the 1992 agenda.

Burton and Jack agreed they will reinstate the new Delegate orientation.

8) Unity Outreach – //. Lee Slavin and Jack Perry

Nothing to report.

B. Trustee Committee Reports

1) Trustee Literature and Publications Committee – Bill Zimmerman

Nothing to report.

2) Trustee Conference Committee – Jack Perry, Bob Campbell & Lee Arter

Nothing to report.

3) Trustee Finance Committee – Craig Harris and Jim Scott

Nothing to report.

4) Trustee Hospitals and Institutions Committee – //. Lee Slavin

Nothing to report.

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5) Trustee Public Information Committee – Lee Arter

Lee is trying to find out who the local PI Chairs are; he wants to try and involve local Areas, not just Delegates. Still waiting for one more bid on billboards; have received two so far. At the last meeting there was very good participation and plenty of help.

6) Trustee Unity and Identity Committee – Lee Slavin and Debbie Harris

Nothing to report.

7) Trustee Negotiating Committee – Jack Perry

Jack distributed final draft, which he and Burton C. wrote, of what is to be a permanent guide for negotiating a World Service Convention hotel contract.

8) Trustee Legal Committee – Jack Perry, Bob Campbell and Lee Arter

Jack gave Bill Z. the Certificate of Registration for Trademark for Cocaine Anonymous Canada. Jack distributed his legal report. Discussion on issue of Montreal not paying royalties to World Services for Montreal’s own French translations of CA literature.

9) Trustee Nominating Committee – Lee Slavin

How the process is set up was discussed in Bylaws report. Discussion on what is the purpose of this committee.

2. AA REPORTS –

Nothing to report.

3. WSO REPORT – Bill Zimmerman

Bill distributed his report, which was read and discussed. Bill’s report follows:

PROJECTS COMPLETED:

OFFICE BUSINESS:

Prepared and filed all quarterly State Sales Tax Returns in a timely manner. Filed all quarterly and year end Federal and State Payroll taxes as received from Michael Chaks, CA’s accountant.

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(WSO REPORT – Continued)

Purchased IBM compatible computer system and HP LaserJet III printer. Purchased and installed software: WordPerfect 5.1 for Windows, Express Publisher and One-Write Plus Accounting.

Researched office space in and out of the immediate area to compare prices and availability. Moved the office into Suite H (of the same building).

FINANCIAL BUSINESS:

Researched the $1,200 Bank of America TCD. It is earmarked for the State of California Franchise Tax Board. This was a result of late or unpaid sales tax in 1988. The three year waiting period has ended and we have requested the funds be released.

Archived all papers/files that were strewn about the office. They are sorted into 14 boxes by year and are in storage at the WSO.

Created a new chart of accounts to coincide with the new accounting system that was derived from the meeting with Michael Chaks the accountant, Bill Z., and K.D. This system will detail separately all expenses of the WSO, WSC and WSBT. System in effect January 1, 1992.

Created an “Expense Reimbursement Form.”

Restructured all long distance telephone accounts. Separate accounts for the WS office and the WS Board of Trustees.

CHIPS AND LITERATURE:

The NewsGram, first quarter 1992, completed, published and mailed at the end of December 1991. Second quarter 1992 will be available in March.

Pocket cards, “26 Tips” and “Meeting On A Card,” have been printed and are available at the WSO. Podium signs and Meeting Here signs have been manufactured, are in stock and available from the WSO. The new CA Infoline pamphlet, listing all CA hotlines/helplines across the US and Canada, is available, being updated and reprinted quarterly.

Literature Copyright applications are currently at the Register of Copyrights in Washington D.C. and are being processed.

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(WSO REPORT – Continued)

Three new pieces of literature, “What is CA?,” “And All Other Mind Altering Substances” and “Suggestions for Relapse Prevention and Recovery,” are at the printer and expected in the office at any time. 12 Step banners have been corrected (Step 8) and improved (they are a little larger).

Obtained bids on metal coins. The lowest price found was double that of our current vendor, Wendells.

Chips and literature sales statistics for seven month period (since K.D. started):

Total orders shipped – 497
Total retail dollars* – $65,005.97
Average orders shipped per month – 83
Average dollar amount of each order – $130.80

* Does not include cost of goods.

PERSONNEL:

Policy on sick pay, vacation time and holiday pay have been approved for WSO employees. Paid holidays: New Year’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Vacation time: 2 weeks per year for the first 5 years, 3 weeks per year after 5 years of employment. Sick pay: 6 days paid per year (1/2 day earned per month). Vacation and sick pay is for full-time employees only. Holidays will be paid to part-time employees at the office manager’s discretion, considering length of employment and work schedule.

ONGOING PROJECTS:

The CA Office Manual will include complete operating guidelines for the World Service office. Accounting/bookkeeping procedures, policies on employment eligibility and benefits, job descriptions, a listing of vendor contacts, basic instructions on office equipment, shipping procedures, etc.

Shipping Clerk’s job description.

NewsGram/Connection – future articles are always in the works.

Delegate/Area/member mailing lists.

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(WSO REPORT – Continued)

GOALS:

To research magazine quality photo inserts or catalogs for all CA merchandise sold. To have a current, updated, master mailing list, consisting of Delegates, Areas, Area Chairpersons, chip and literature contacts, and any and all others to increase our communications with the Fellowship in general. To keep closer track of individual groups. Possibly “registering” with World Service to ensure contact is maintained. Will also allow us to better estimate the number of groups in existence and will hopefully increase participation at the World Service level.

WSO BOARD COMMITTEES:

With the office move complete, we now have space and the proper layout for the committees to use the CAWSO for their meetings. WSO PI Chair Dan T. is the first committee Chair to be issued a key and the space will be made available to all WSO Committees for committee meetings.

WSO Public Information Committee – Dan T.

The budget for a storyboard, which required a $500 start up cost, was presented to the board and reviewed. The WSO Board agreed, that at the present, the WSO could not afford to fund this project. The WSO Board is requesting discussion from the Trustees on this issue as it relates to prudent reserves, future spending and the finances of the Fellowship in general.

A 50% discount for PI literature sales was approved.

PI billboards and PSA’s will be sold by the WSO to the Fellowship at cost.

1000 Press Kit presentation covers were approved. Folders will be hi-gloss white with black printing.

Loners’ Group – Ben L.

Ben L. of Los Angeles is handling the Loners’ Group. The letters are picked up by Ben who distributes them to volunteers. The correspondence is routed through the office.

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(WSO REPORT – Continued)

WSO Spanish Literature Committee – Pablo M.

Completed pieces are: “To The Newcomer,” “Choosing Your Sponsor,” “The First 30 Days,” “26 Tips” and “Format.” Six other pieces are to be completed.

WSO Volunteer Committee – Jerry L.

A letter requesting volunteers from the Pacific South region Areas was sent to each Area. The committee will follow up with visits to local Area ASC/GSO meetings.

The entire WSO Board (with the exception of Steve) along with K.D. attended the 2/4/92 Los Angeles ASC meeting. The purpose of the visit was to begin to open up communications and improve the relationship between World Service and LAC A. We need their help on the WSO Committees as well as replacing the members of the Board as they rotate off. Bill Z. introduced everyone and read the reorganization article from the NewsGram. The floor was then opened for questions. The general response was a thanks to us for being there to reach out from World Service. He will also attend the next LA ASC meeting on 3/3/92. A strong appeal was made for volunteers for the WSO.

WSO Unity Outreach Committee – Suzi S.

A questionnaire was sent out to all Delegates in the December 30, 1991, mailing.

The Unity Outreach Committee will meet next at the WSO on 3/14/92. At that time they will share the office with the WSO PI Committee. They are scheduled to meet together for discussion of crossover issues.

WSO CA Book Committee – Carrie C.

Carrie C. recently spoke to Amy B., the WSC CA Book subcommittee Chairperson, who indicated a meeting at the WSO would take place in the very near future. The loss of stories due to relapse of authors will be on the agenda at the next meeting.

MISCELLANEOUS:

1990 major graphics bill; less than $500 remains. It was over $6,000 when it was discovered in September.

French Literature: Canada is to work on translations and storing issues. We need help from regional Trustee.

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(WSQ REPORT – Continued)

Signature Cards: Jerry L. was added to the Sanwa Bank signature cards.

London Starter Kit: There is a new meeting in London.

Bill distributed January 1992 Donations List. He also distributed Cash Receipts and Disbursements Report for January 1 through December 31, 1991. Discussion.

Bill distributed list of questions from WSO Board of Directors to the WS Board of Trustees. Discussion.

4. REGIONAL REPORTS:

A. Midwest – Craig Harris

Michigan – Has new Delegate. DATW to be held late. Area is not interested in hosting Midwest Regional Service Assembly (see Ohio).

Missouri – Longtime Chairperson has stepped down and is interested in getting the Area involved with World Services. Sending World Service Manual; hope to see them at the Conference this year for the first time.

Iowa – No new information on new meetings.

Minnesota – Has new Delegate.

Nebraska – Has a few new meetings.

Wisconsin – No report.

Illinois – Had DATW, some income, well attended. Area has two small Districts and one large; rest of meetings are discussing districting as a solution to perceived voting inequities at the ASC. North Suburban District Convention is next weekend. Craig will attend.

Ohio – Toledo District, which includes meeting in the Detroit, MI Area, will host the Midwest Regional Service Assembly 4/11/92, in Romulus, MI. A meeting in the Youngstown District, located over the border in PA, was told by the District they had to read “How It Works” to be part of the District. (They read the Twelve Steps instead.) This group is now buying chips and literature from World Service direct.

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B. Pacific South – Lee Arter

The Annual Regional Meeting for Pacific South will be held February 29, 1992, at the Tri-Valley Convention in Ventura.

Lee has been attending the LA Area Service Committee meetings for the past two months. One resolution brought up but not passed, was to cut the donations from LA to World Services in half. This is in view of the Conference’s plan to restrict representation or change the Delegate structure from the LA Area to the World Service Conference, limiting each Area to sending only three World Service Delegates, irrespective of the number of meetings or population of the Area. LA is planning to introduce a resolution on the floor of the Conference, amending the present three Delegates per Area, to make a provision for more representation to larger Areas; this would encourage districting throughout the nation by allowing for an additional World Service Delegate from each Area for the number of Districts it has over three (e.g., LA has five Districts, so they would be given five Delegates to the World Service Conference in August, instead of three).

While defeating the motion to cut contributions by one half, a resolution was unanimously approved to make the Trustees aware of LA ASC’s complete disagreement with the bylaws, as presently written, for the 1993 distribution of World Service Delegates.

Lee attended the last Inter Area Group Meeting and plans to attend future meetings, which happen once every other month for the Pacific South Region. He realizes the Conference does not recognize such meetings in the intra structure; however, this is an extremely effective way to sit down with Area Chairs for each of his seven Areas at least once every other month.

Orange County Area is engaged in a fundraising activity which is open to the public. It is a giant garage sale. All donations of merchandise are coming exclusively from the Fellowship.

During a speaker meeting/fundraiser for the Tri-Valley Convention, a friend of the speaker was taking his picture at the podium. This was objected to by a member of the audience as a break in the Traditions. The speaker said it was all right; more photos were taken and the issue was brought up again. The speaker proceeded to take a group conscious; since no one was in the photographs but the speaker, it was decided this was not a Tradition violation and photos would be allowed. At this point, several members of the audience departed. Lee was not in attendance at this meeting; he did attend the next Tri-Valley Convention Committee meeting to express his concern and the following points were raised:

a) A fundraiser is an event and as such is not really a group where an informed group conscious may be taken.

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b) A speaker is merely an invited guest and not the leader of such a meeting. If such a group conscious is to be taken at all, the microphone should be handed back to the organizer of the event so that adequate debate on both sides can be taken.

c) Even though no one else is in such pictures, newcomers not understanding our Traditions might feel intimidated and withdraw from future participation, thus, damaging CA’s ability to carry the message.

d) Whether or not the above was a violation of our 12 Traditions, the Pacific South has its own tradition of not allowing any cameras at these type of events.

In light of the above, the committee decided no picture taking would be allowed in any of the meetings at the upcoming convention.

Dance Around The World was held in a District of LA, the San Fernando Valley, and several other Areas in the Pacific South Region.

The World Service PI Committee now has representation from Orange County, San Fernando Valley and LA at an Area level, and Long Beach at a District level. They moved their meeting to the fourth Saturday of the month in the World Service Office headquarters. At the conclusion of the World Service Committee meeting, they plan to have an Inter Area committee meeting with the PI Chairs from the different Areas or Districts.

The LA Area has printed hundreds of bus signs which will be placed on several different rapid transit district routes.

Spanish language literature has been placed on computer disk. However, this is in rough form and spelling corrections need to be made. The disk is being turned over to K.D. at the Central Office.

C. Pacific North – Mike Pine

Mike reported he attended the Oregon Convention in February.

Washington – No DATW was held. Having mini convention March 14, 1992, when the region has its annual meeting in Seattle. Working on outreach with Alberta and British Columbia, Canada. Has contingency candidates for Trustee. Not much support for the World Convention in Montreal.

Oregon – No DATW was held. Second annual convention in February did very well. Plans for third annual convention already approved, same place, same time of year. Working on outreach, to contact areas in Idaho. Planning on attending regional meeting March 14, 1992,

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in Seattle. Has contingency candidates for Trustee. Not much support for WS Convention in Montreal.

Utah – Held a DATW. Working on annual convention in September. Working on outreach in Idaho; have made some contact with Boise, Pocatello and Idaho Falls; still working on Wyoming. New meeting at the college in Salt Lake and at the methadone center. Each meeting is buying their own chips and literature from WSO, not the Area anymore.

Planning on attending regional meeting March 14, 1992, in Seattle. Has contingency candidates for Trustee. Not much support for the World Service Convention in Montreal.

Northern California – Held DATW in two Districts and did very well at both. Will be having regional convention in March of 1993. Bumper stickers selling well for the purchase of billboards. Working on outreach in outer areas of California, Nevada and Alaska. Have talked with Akeela residence recovery program in Anchorage; they have two meetings. Planning on attending regional meeting March 14, 1992, in Seattle. Have contingency candidates for Trustee, One District had a break in Fourth Tradition and asked Mike to help work on their solution. Some interest in the convention in Montreal.

Canada:

Calgary, Alberta – Planning on attending regional meeting March 14, 1992, in Seattle. Now have six meetings a week.

Vancouver, British Columbia – Planning on attending regional meeting March 14, 1992, in Seattle. They now have six meetings a week.

D. Atlantic North – Jim Scott

New York – DATW in New York was a good success. Pursuing a Central Office, looking at space next week. Syracuse is interested in pursuing District status; essentially, they are growing and ready to assume more service responsibility.

Connecticut – DATW in March or April.

Rhode Island – DATW proceeds being used to fund convention. Convention is March 6 through March 8, plus Regional Assembly.

Massachusetts – Phone contact with new Area Chair. Will meet him at Rhode Island.

PA/NJ/DE – NJ meetings held DATW, good success. Area chartered bus for Montreal, Running radio PSA’s, waiting on videotape. TV stations running simple billboard type

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announcement; helpline calls have doubled as a result. Area is trying to Find ways to support this effort financially (e.g., sellout bus to Montreal).

Maine – No contact, but Robert L. from Rhode Island may be of some help. Will explore at Regional Assembly.

DC/VA/MD – No contact. Will call prior to Regional Assembly.

Montreal – Discussion with Roberto V. about literature; they are opposed to any royalty arrangement. We need to discuss this.

Toronto – Phone contacts; some disunity, but healing. Seems to be growing towards Area status, possibly within two years.

Ottawa – Phone contact,

E. Southwest – H. Lee Slavin

Texas Convention will be October 16-18, 1992, in Galveston. Houston meetings are up and down. Still starting new meetings in ethnic areas and around the state. Houston DATW did well; everyone pulled together.

Oklahoma now has thirty meetings in Tulsa and two in Oklahoma City. Their convention was a mellow one; well received and made about $516.

All other Areas – Nothing new to report.

F. Atlantic South – Jack Perry

The Atlanta Fellowship now has custody of the CD’s totaling $16,000. They voted over a year ago to give World Services $5,000; John H., MACAI treasurer, will do his best to convince the current board to honor the commitment of the prior board. The CD’s mature at the end of February, 1992. Atlanta will once again host the Regional Convention over the Fourth of July weekend. After 1992, different Areas will bid for the annual convention.

Florida Area will hold its first statewide convention in June, 1992.

Jack flew to Columbus, GA at the request of several members of the Fellowship. Three members of the Fellowship have set up a corporation called Columbus Area Cocaine Anonymous Intergroup; these individuals also set themselves up as Area officers. They invited one group (which meets 5 times weekly) to join. The group refused, since they wanted some say as to who the officers should be. After being involved in prolonged

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negotiations, the five meetings broke down into three groups; each group agreed to send a GSR to the Area meeting and accept the existing officers until the next election,

G. Trustee at Large – Debbie Harris

Debbie received the name and address of contact person for meeting in London and will follow up this quarter. Also received address of person in Sweden, requesting information about CA. K,D, and WSO will continue to send Debbie all out of country follow ups for new meetings.

Seventh quarterly report sent out and received a lot of feedback. People called to say thanks, ask questions, for general tradition consultation, etc. It has been great. There are over 250 people on Debbie’s mailing list, including Delegates. Future reports will be sent to the WSO for inclusion in the Delegate’s mailings to save postage.

5. OLD BUSINESS:

A. Hazelden –

Bob reported they are going to resubmit this to the Conference for additional consideration.

B. CA Logo on Jewelry, Etc. –

Bob will develop a letter for NewsGram, concerning CA logo on jewelry, to inform the Fellowship not to ignore this and to let the WSBT know when it occurs.

C. Adding”Minority ” Addict Trustee –

Need to make an official decision to increase the WSBT by one, from nine to ten members. Discussion. Motion was made to add a Trustee-At-Large to the WSBT. Motion was seconded. Additional discussion. Motion was made to table motion until August. Motion was seconded and passed. Discussion. Motion was made to have WSBT add a “minority” addict Trustee to the WSBT. Motion was seconded. Discussion. Motion passed 6-2-1.

D. Collection of Royalties From Montreal –

Carry this over to August.

E. Trustee Expense Reimbursement Policy –

Continued discussion on Craig’s report from November on Trustee expenses. Craig will rewrite policy.

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F. Sale of Chips and Literature to Hazelden vs. Serenity Shops, –

It was reported the Salvation Army wants to buy chips for meetings being held there. A church also wants to buy chips for a meeting held at the church. Discussion. It was decided to have K.D. go ahead and fill these orders.

G. Trustee Articles for NewsGram –

Mike and Lee have sent their articles to K.D. Jim will have an article written by May.

H. Wendells Contract Metal Coin Bids –

Bob reported K.D. has looked into other sources for coins and Wendells is by far the least expensive. Discussion. Bob was directed to work with Wendells and get the best price possible and report to the WSO.

I. Future and Direction of CA –

Bob distributed his report and it was discussed.

J. Trustee Plaques –

Ray is still working on this. Debbie was instructed to send thank you letters to Ray, Reggie and Pam for their service.

K. Free Air Tickets – Bob is still working on this.

L. 1991 -1992 AA Service Manuals – Jim is still working on this.

M. Sheraton Room Tax – Bob is still working on this.

6. WSO – OLD BUSINESS:

A. Cardboard Posters – Bill is still working on this.

Meeting time set for 9:15 a.m,, Sunday, February 23, 1992.

Meeting adjourned at 9:15 p.m. with Serenity Prayer.

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Meeting called to order at 9:34 a.m. with quiet time and Serenity Prayer.

The Twelve Traditions and Concepts 1, 2 and 3 were read.

Roll Call:

Item 5.C. Reopened for Discussion –

(OLD BUSINESS – Adding “Minority’’ Addict Trustee)

Additional discussion on adding “minority’’ addict Trustee. After much discussion, a motion was made that in accordance with the major concern expressed by the 1991 WS Conference, the WSBT will elect a Trustee who is a member of a minority; to achieve this, the Board may increase its membership to ten addict Trustees. Motion seconded and passed 8-1. Motion was made to rescind last night’s motion that WSBT add a “minority” addict Trustee to the WSBT. Motion seconded and passed.

Bob went over recap of final figures from the 1991 Anaheim WS Convention.

7. NEW BUSINESS:

A. Montreal: Room Reservations and Convention Reservations –

Discussion on who from the WS Board would attend the convention and what the budget would be. Motion was made to have the WSBT recommend that the WSO Board decide who should attend the Montreal Convention at the expense of CA, based upon the WSO’s current financial situation; the Trustees also suggest total expense should not exceed $2,500. Motion seconded and passed unanimously.

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B. WSO Chairperson –

After much discussion, a motion was made to have Brian N. fill the WSO Chairperson position. Motion seconded and passed,

C. WSBT Secretary –

It was decided Debbie would give a quarterly report at each WSBT meeting; this will be included on the agenda each quarter.

D. Relapse of Those Who Have Written Stones for CA Book –

Discussion on whether or not to pull out stories from people who have relapsed. Consensus was if it is known a person has relapsed, then pull their story from the book.

E. Separate Subcommittee on Structure of CA Book –

After much discussion, it was decided Bill will handle seeing that a separate subcommittee is formed.

F. Reducing Number of WSBT Meetings Per Year –

Will carry this over for discussion at the WSBT meeting in May.

G. Tina G. Proposal –

Jack distributed letter from Tina G. and her proposal. Discussion. Motion was made to respectfully thank her but decline; also, to send letter to Security Travel asking them to correct their errors on the account list pertaining to WS Conference. Motion seconded and passed. Motion was made to reconsider sending letter, have Jack call her instead and report back next meeting. Motion seconded and passed.

H. Conference Committee on Trustees –

Jack will contact AA and get more information on this.

I. Interpretation of 7th Tradition in Light of Pressing Financial Needs at WSO –

Discussion on how to generate additional revenue for WSO. There are not enough funds being generated through 7th Traditions. Bill went over what WSO is doing to help with this situation, in terms of communications and responsiveness. He reported the WSO has started a fund to raise money for the storybook. This will be published in the NewsGram and flyers

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will also go out informing the Fellowship that if they want to contribute to the book, they are welcome to do so. Bill will handle this.

J. Monies for PSA’s Etc. –

Discussion on PI’s request for $1,000 to get started on storyboards. Much discussion.

Motion was made to have the WSBT recommend to WSO that they expend $1,000 to Prime Media for the purpose of getting storyboard finished. Motion seconded and passed unanimously.

K. Registration Procedures for Montreal at WSO –

Bob and Lee will include Jim’s suggested procedures and handle registrations at the WSO.

SCHEDULE:

Meeting time for the next CAWSBT meeting was set for Tuesday, May 19, 1992, at 7:30 p.m. at the Meridien Hotel, Montreal, Canada.

Meeting adjourned at 2:45 p.m. with the Lord’s Prayer.

CAWSBT :adh

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