WORLD SERVICE OFFICE BOARD MINUTES
February 15, 2020
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Alesia, Vice Chair
TRADITION 2 – Read by Ron D
CONCEPT 2 – Read by Brenda M
Birthdays: David 11 years and Randy 27 years ROLL CALL & QUORUM DETERMINATION
Present were Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL); Pierre K (DAL) WST) Yvette H.; Kevin (WST) Susan L, (Chair CAWSO 2020 Convention); Alan S (Chair CAWSO 2021 Convention) Quorum is met.
GUEST: Misty
CHAIR ANNOUNCEMENT(s) – None
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – January 2020
MOTION David moved to approve the January WSOB minutes with any housekeeping; Alesia seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – WRS
Highlights: Committee meeting will be held at the Hotel until May. As of 2/8/20 we have 1,171 room nights and 33 rooms over the contracted room nights. Overflow hotel approved by Trustees and contract signed or 18 room at $299.00 per night. To date there are 276 registration in C-Vent with funds at tracking at $50,900.00.
CAWS 2021 – New York – Alan S. – No Written report submitted.
The focus is the upcoming ANRC fundraiser to there are 171 registrar. The registration package for CAWS 2021 are almost ready. Discussion on the use of registration cards as an informational tool. Alan is conducting a workshop at that regional convention on the importance of our World Convention as a major fundraiser for WSO operations
CAWS 2022 – Atlanta – Terri Knight – Not present
– Highlights: Terry resigned as the Chair for Atlanta
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OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: Working with Treasurer on financials; Cameron to maintain the online store.
Reminder of the PSRA regional assembly on Feb 22, 2020.
Linda moved to approved. CR# 2020-16 $164.17 for Auction Chair Seconded by Yvette:
Motion passed with unanimously
Linda F moved to approve CR# 2020-017-1 – $142.00 for deposit for golf outing Yvette seconded;
Motion passed with unanimously
Linda moved to approve CR# 2020-17-2 $250.00 deposit for Golf Outing – Brenda Seconded.
Motion passed with unanimously.
DIRECTOR REPORTS
Chair – Randy M. – Not Present – No written report submitted
Vice Chair- Alesia F – Written report submitted
Highlights Continue work on the referral for 2020.
Treasurer – Michael T. – Written Report Submitted.
Deferred income to be transferred to appropriate account
Secretary – Brenda M. Written Report submitted.
Highlights: No highlights
Director at Large – Pierre K. written report submitted
Worked in LCF and H&I committees. Details in committee report.
Director at Large – Ron D. – WRS
Highlights: Working on Unity and Convention committees. Details in committee report Continue work on the Printing on Demand process
Director at Large – David C. Written Report Submitted Highlights document in PI and Ad Hoc report
TRUSTEE REPORT
WSO Trustee – Kevin M – Written report submitted
Highlights – Working on S&B on revisions for World Service Manual. Next quarterly in Chicago on March 26-29.
WS Trustee – Yvette H – Written report submitted.
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Highlights: Working obtain approved of overflow hotel in Austin. Awaiting for renewal date for CA block letters for South Africa. CA trademarks expiring in 2020. Continue to work on convention and archives
COMMITTEE REPORTS –
Finance – Michael T. & Brenda M
Highlights: None
Structure & Bylaws – Kevin M.
Highlights: Committee continue to complete WSM revisions.
Convention– Ron D.
Highlight: None
Conference – Linda F. and Alesia F.
Highlights: focused on old business and selling merchandise at conference.
Unity– Ron D. WRS
Highlights: The meeting conflicts with WSOB meeting. No attendance
Literature, Chips & Formats – Pierre K. WRS
Highlights: Committee is awaiting board approval of committee guidelines. Board was provided copy of the guidelines to review before voting at the March meeting.
Hospitals & Institutions – Pierre K. Not Present
Highlights: Online unity subcommittee working on project to have remote panels Public Information– David C See DAL report
North American Summit 19th to 23rd February 2020 in Atlanta. Preparations going well, likewise Euro Summit in Geneva Switzerland 5th April 2020. Latter as shoulder event to Mainland Euro Regional Assembly. Stressed value of ‘quantifying’ outcomes from PI work. Discussion on the return on cost of PI efforts. Discussion the focus of PI versus HI.
IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights – None
GUEST REPORTS: Misty announce ongoing workshop on the traditions and concepts. Provided the board with flyers for distribution.
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- ONLINE BUSINESS:
Alesia moved to ratify the January online vote. Linda seconded. Motion passed
UNFINISHED BUSINES
- International Structure Development Committee – Randy
- – No highlights
- Ad Hoc Committee – David C – WR
Continue to broadcast the Freedom. Aim to make World Convention ‘biennial’ viewed as controversial so effort should be concentrated on inserting ‘and events venue’ into bullet point 11) page 41 of CA WSCC Guidelines as alternative to ‘hotel’. Necessary edits to ‘hotel liaison’ references within the manual Fund as appropriate.
Conference Referral –
Referrals have be review and answered by Alesia and Randy
NEW BUSINESS
WSOB Meeting Dates:
March 21, 2020
April, 25, 2020
Executive Session – None
Motion to Adjourn by Yvette Meeting adjourned at 12:50 pm with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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