Minutes of the Meeting of CA World Service Office Board of Directors
February 15, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 9:25 am by Chair, Richard L.
II. Tradition 9 – Read by Phyllis C.
III. Concept 9 – Read by Ira L.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Phyllis C. (Secretary), Bob C. (DAL), Morgan T. (DAL), Laurie R (Treasurer), Ira L. (WST) & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant), Susan D. (Vice-Chair – absent with prior notification)
VI.Guests Present: David B.( Chair- 2014 CAWS Convention), Frank (Vice-chair Archives), Jerry H. (CALA Vice-Chair Unity World)
VII. Approval of the minutes of the prior meeting
A. Laurie R. Motions to approve the minutes from January 23, 2013 with corrections. Seconded by Ira L. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
A. David B. Report submitted and discussed. Checking to see if we had any questions about contacts presented and to confirm we are approving check requests. WSOB has approved all requests except Youth activities. Asked David to get with Youth committee chair and have her resend with more details of items she needs .David also presented convention newsletter and with some housekeeping letter is ready. Morgan will work with CAWS on letter corrections.
X. Online Business: None
Old Business
A. WSOB Director Openings – Still have opening for Directors,
1. Please invite guests and see if we can get people on WSOB.
2, guests today interested in position on board
B. C.A.Trademark Challenge – Scotland – (Ira).
1. Received a notice from Scotland, a summary of activity and breakdown of bill, this is just to see where we are and if we need to change anything. Ira reported to forward notice to trustees
C. Leach vs. CAWSO et.al. – Kimberly for Insurance filled out requested paperwork.
D. ORG Website (Current and New)
1. Linda F. current- Checking old website and making sure all corrections are done.
2. New- IT consultant and Paul, old site up and current and trying to moving to new site by conference.
3. Deposit sent, will be getting samples templates of new site.
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E. European Fulfillment Center
1. Presented final doc, need to finish inventory information. KJ & Russell are looking at a couple of vendors and looking for bids.
2. Linda F. made a motion to accept to RFP the proposal with slight housekeeping.
3. Friendly Amendment Ira L. asks the WSOB to give approval to Ad-Hoc committee to give approval when needed. 2nd by Laurie.
F. Meditation Book Status
1. Space in place to register copy write, but needs proof. Once done, Linda will send to DD, and will also send to Montreal and Sweden to translate
G. Newcomer Booklet, received price quotes from Terry. Morgan will look into prices and get back to group.
Office Director Reports
DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
i. Received check from CA NY. for $5,000, they closed central office, donated 7th to CAWS
ii. Translations tabled to next meeting
iii. CR#29-Linda motions to approve, 2nd by Kathy Jo. Motion passes unanimously
iv. CR#30- $985.00 for youth activities. Laurie motions to table not accepting at this time, sent back to chair for itemization. 2nd by Kathy J.
Director Reports.
Chair – Richard L. – No Report
Vice-Chair – Susan D. (absent with prior notification)
Treasurer – Laurie R. No written Report
1. Laurie and Linda attended a Quick books class and feel it will make their life easier and reports better.
Secretary- Phyllis C. – Report submitted
Director at Large – Bob C. – No report
Director at Large – Morgan T. – No report
Trustee Reports
WSO Trustee – Kathy-Jo R. – No Report
WS Trustee – Ira L. – Submitted written & verbal report (see committee and ad-hoc reports)
Ad-Hoc Committee Reports
FinFun – No Report
Translations – Update- everything has been submitted, just waiting for everything to be signed off on.
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Committee Reports – New committee assignments as follows
Finance: Linda F., Laurie R. & Bob C. – Nothing New Structure & Bylaws: Bob C. – Nothing New Convention: Linda F. & Kathy Jo R. – nothing new
Conference: Linda F. & Richard L. (Ira L.) – Phone conference next weekend
Unity: Phyllis C. (Kathy Jo R.) – Report submitted
Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.)
Hospitals & Institutions: Phyllis C. – Have a call in 2 weeks
Public Information: Morgan T. (Ira L.) – No update
I.T.: Linda F. – Nothing New
Archives: Richard L. & Linda F. – meeting soon, waiting on new meeting date
CAWS Convention
CAWS 2014 – Linda F. –. Linda motions to have 2014 CAWS & WSOB meeting on March 13,2014 @ 7 pm. 2nd by Phyllis, motion pass unanimously.
1. Registrants: 140
CAWS 2015 – Linda F. – Chair sent email regarding nonprofit form; hotel will give 8% discount. Linda will send documents needed.
CAWS 2016 – Linda F. – No Report
CAWS 2017 – Linda F. – No report
New Business
A. CAWSO, Inc.- Agent- of-Record- Laurie- It’s being taken care of per Laurie
B. Payroll Services Linda, Richard, Laurie- Paycheck cost reduction by $62.00.
C. Referrals from Conference 2013
A. Worked on several referrals and will submit decisions.
B. In order to change stories need new ISPN
C. Need approval for additional languages
D. No future publications planned at this time
B. Next Quarterly Conference- 4 Points Sheraton in August.
C. Kathy Jo motions to approve VIP Entertainment as merchandising vendor for CAWS, 2nd by Laurie
Next meeting: Thursday, March 13, 2014 @ 6 PM, CAWS Drawing, WSOB meeting @ 7 PM Future Meeting schedule as follows:
Saturday, March 29, 2014@ 9 AM
Saturday, April 12, 2014 @ 9 AM
Saturday, April 26, 2014 @ 9 AM
1 PM Motion to Adjourn made by Laurie, 2nd by Phyllis. Motion passes unanimously.
Meeting closed at 1PM by Chair, Richard L., with the “we” version of the Serenity Prayer.
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