CA World Service Office Board Meeting
February 14, 2002
Approved minutes
PRESENT:
Steve Edwards, Chair
Mark Keaser, Vice Chair
John (“Oliver”) Van Horn, Treasurer
Elizabeth Saldebar, WSO Trustee
Kevin Murphy, Director
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions vacant: Secretary
Members absent: David Choate, Pacific South Trustee
Visitors: Patrick P, Santa Monica; Leon M, TAL #1; Laurie M-F, Orange County
Meeting called to order at 7:40pm.
Mark read the 8th Tradition;
Leon read the 8th Concept.
Minutes of January 24, 2002
- Motion (Mark/Patty) to approve.
- Approved as submitted.
OLD BUSINESS:
- H&I Video
- Office financial policy. Removed from table and withdrawn by maker.
- Treasurer will propose financial policy in near future.
- Bonding WSOB signatories. Removed from table.
- Treasurer reports that WSOB directors are bonded by Searcy.
- Withdrawn by maker
- Check request for $750 from 1/24/02. Removed from table.
- Motion (John B/Mark): Approve check request for $750, for purpose of musical entertainment (“Steen”) for CAWS2002 convention.
- Passes unanimously.
OFFICER REPORTS:
Chair: Toured proposed hotel (Sheraton Gateway) for conference. Has new computer and is online again. Met with WSO Trustee.
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Vice Chair: Nearly complete with policy review of WSO Board minutes back through 1990.
Treasurer: Several financial reports submitted. December 2001 P&L vs actual; December 2001 Balance sheet; July-December 2001 P&L vs actual (draft); January 2002 P&L vs actual (draft).
Secretary: Position vacant.
Director-At-Large: Have received several communications from ASRT regarding the NewsGram, including one where deadlines for submissions were changed by the ASRT. Have received 2 articles from ASRT, which have been marked “approved by WSBT”, one from a Trustee and one from another member of the Fellowship. Both were approved before I saw them. Have 2 other articles submitted, and several poems. Have not yet selected H&I and Unity pieces. Have not yet received Trustee column. Need to have text for typesetter March 1. Will contact several members of Fellowship for articles.
Next NewsGram (2Q02) will feature 10th Tradition/Step/Concept articles and report on the 2002 Convention and preview the 2002 Conference.
I have some concerns/questions for the WSBT regarding the level of editorial activity that the WSBT intends to engage in. May articles “approved” by WSBT be further edited? Do they then need to be reapproved? Are Trustee articles so approved to have personal or Trustee bylines? Are articles submitted by regional liaisons to go to their regional Trustee for editing before being sent to the NewsGram editor? Is the WSBT intending to approve the WSO column before printing? Is other “house” content also subject to WSBT approval? How do the WSBT NewsGram committee and the WSOB NewsGram committee interact, especially given common Trustee members? Is it a good idea for non-WSOB Trustees to be members of WSO committees? Is the layout of the NewsGram a proper subject for Trustee oversight? If so, what kind of layout is desired? In general, what degree of control over the NewsGram does the WSBT require?
Note: Kevin reports that he intends to rotate off the board at the end of his term (end of the next Conference).
Patrick P has submitted a proposal regarding the NewsGram (attached).
Steve has established an ad hoc WSO NewsGram Guideline Committee, with himself as chair.
World Service Office Trustee: Written report attached. WSOT reiterates that all communications between WSBT and WSOB should be passed through WSOT.
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Motion: (Mark/Patty) Suspend rules to extend for time. Passes
Motion: (Mark/Patty) Extend time until 11PM. Passes.
World Service Trustee: Written report attached.
Pacific South Trustee: No report, not present.
Office Manager: Written report attached. World Service Manual awaiting sign-off.
COMMITTEE REPORTS:
Conference Committee: Conference 2003 location is up for bid. Sheraton Gateway, Sheraton 4 Points and Manhattan Beach Marriott have submitted bids. Renaissance Hotel has also submitted information. Room rates are all in the $99/night range.
Motion: (Kevin/Patty) Suspend rules to extend for time
Motion: (Kevin/Mark) Extend time until midnight.
CAWS2002: Some issues with hotel regarding parking and room nights.
Motion: (Kevin/Elizabeth) Table rest of committee reports.
NEW BUSINESS:
Motion: (Patty/Mark) Approve online registration for CAWS2002. Passes
Motion: (Patty/Mark) Approve online order form. Passes
Motion: (Patty/Mark) Skip rest of office motions on agenda. Passes
Motion: (Oliver/Mark) Transfer $442.50 in Conference funds from Operating account to Money Market. Passes.
Motion: (Oliver/Mark) Reimburse office for $2000 seed money advanced to CAWS2002. Transfer $2000 from CAWS2002 Operating to Office Operating account.
- Leaves $8000 in CAWS2002 operating.
- Passes
Motion: (Oliver/Mark) Transfer $1500 from Prudent Reserve portion of Money Market account to Operating account
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- Covers approximately ¼ of current A/P due.
- Passes
Motion: (Oliver/Mark) Refer to WSBT a request to transfer no more than $3000 from prudent reserve portion of Money Market account to Operating account.
- List of bills to be paid will be provided to Trustees.
- Passes
Motion: (Kevin/Patty) Reimburse only WSO Chair, Treasurer & Director of Operations (and Trustee Directors) for travel and expenses for the CAWS2002 Convention.
- Motion to table (Patty/Kevin).
- Tabled.
Motion to adjourn (Mark/Elizabeth)
Next meeting February 28, 2002
Respectfully submitted
Kevin Murphy, Director, acting secretary.
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