Feb 12, 2004 – WSOB Meeting Minutes (Approved)

CA World Service Office Board Meeting

February 12, 2004

Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saidebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager

Positions Vacant: none

Members absent: Brian Wolf, Treasurer

Visitors: Jim H., CAWS 2004 Chair; Lee A., CAWS 2004 Entertainment Chair; Kathy Jo R., CAWS 2004 Program Chair; Jon F., Webservant.

Meeting called to order at 7:13 p.m. Lee read the 12^th Tradition; Judy read the 12^th Concept.

• Motion (Mark/Judy) to approve the minutes of 01/22/04 as corrected passes.

VISITOR REPORTS:

CAWS 2004 – Jim H. – See written report. Lee A. – See written report. Kathy Jo R. – Managed to get a great deal on A/V – equipment and labor – within budget to accommodate entertainment needs. Jon F. – Everything’s up to date on website. Will be making any necessary changes per 2004 World Service Manual.

OLD BUSINESS:

Motion to no longer use CPA for quarterly reports left on table.

• Motion (Patty/Mark) to accept the AmSouth Bank for CAWS 2005 Convention passes.
• Motion (Patty/Mark) to fund CAWS 2005 $2000 trust account/$500 petty cash per Convention Guidelines passes. No transfer necessary to do so.

H & I video tabled.

OFFICER REPORTS:

Chair: Met with office to discuss 2005 CAWS Convention, new employees, etc. Working on getting a Conference Committee to whom future CAWS Convention budgets would be submitted. Committee would be made up of former CAWS Convention treasurers, among others.

Vice Chair: See written report.

Secretary: No report.

Treasurer: absent.

Director 1 (Mike G): Has been in contact with office by phone.

Director 2 (Earl H): See written report.

World Service Office Trustee: See written report. For items 10, 11 and 12, each Trustee will not exceed total budget.

• Motion (Mike/Mark) to suspend the rules passes.
• Motion (Elizabeth/John) to extend the meeting to complete new business fails.

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• Motion (Elizabeth/Mark) to extend the meeting to complete Trustee, Office, Conference Committee, CAWS 2005, and CAWS 2006 reports and new business passes.

World Service Trustee: Attended Melvin B’s memorial meeting.

Office Manager: See written report. Also submitted financial reports.

• Motion (Elizabeth/Mark) to move $500 from Operating Account to Money Market Prudent Reserve passes.

 

• Needs Internet Guidelines and H & I Guidelines for next mailing.
• CA charms (CAWS 2004 pre-Convention fundraising) and chips and/or literature ordered at the same time get put on same invoice. The issue is being addressed.

COMMITTEE REPORTS:

Conference Committee – Vice-Chair sits on Conference Committee. Mark will work with new vice chair to answer any questions he or she may have. It’s currently vice-chair’s responsibility to order equipment for Conference.

CAWS 2005 – Opening bank account. Having committee meetings regularly.

CAWS 2006 – Going to update website with Canadian travel information. Cynthia K. will be traveling Canada to meet with committee soon to check on their progress.

NEW BUSINESS:

Agreement with Canadian company regarding PI video tabled.

UK royalty agreement tabled.

Check request for insurance for CAWS 2004 tabled.

• Motion (Patty/Mark) to approve contract for the poolside band for $1,000 subject to approval by Trustee Negotiating Committee passes.
• Motion (Patty/Mark) to approve contract for Santa Monica Pier for $690 for 50 wristbands subject to approval by TNC passes.
• Motion (Patty/Mark) to approve the Cumberland Presentation Services contract for $2,180, with a deposit of $1,090 subject to approval by TNC passes.
• Motion (Patty/Mark) to approve the check request for the Ho!e-!n-One Insurance for $209. Motion (Patty/Mark) to table passes.
• Motion (Patty/Mark) to purchase 4 desktop computers without monitors for no more than $2900 passes. Note – office has received 3 bids.
• Motion (Patty/Mark) to purchase 5 user value packs for Quickbooks Pro 2004 at a cost of $800 including shipping passes.
• Motion (Earl/Mark) to proceed with the consolidation of our local and long distance plan under AT & T passes.
• Motion (Mike/Mark) to allow CAWS 2004 Committee to have Channel 7 list the Convention on their website subject to the approval of the WSOB passes.

Motion to adjourn (Mark/Mike) at 11:35 p.m. passes.

Next Meeting: February 26, 2004.

Respectfully Submitted,

Judy Weissman WSOB Secretary