CA World Service Office Board Meeting February 10, 2005 Approved Minutes
PRESENT:
Bob Campbell, Chair
Mike Gallagher, Vice-Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Jon Fish, Director 1
Kathy Jo Rangno, Director 2
Earl Henderson, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent; none
Visitors: John W.T Howard E., Tom T.
Meeting called to order at 7:12 p.m. John W. read the 9th Tradition; Mike read the 9th Concept.
- Motion (Jon/Patty) to approve the minutes of 01/27/05 as corrected
VISITOR REPORTS:
John W. – Chair of Unity Committee’s International Outreach Subcommittee. Has been meeting on line since 2004 Conference. Still getting organized. Working on getting translation standards. Teri K., Jackie S. and Jay F. are receiving the committee emails and have made some suggestions. Will be meeting with Office Manager and working with Office to try to design a less costly translation system. H & I International Outreach person is also on this committee. Committee email group:
Groups.yahoo.com/cawsintloutreach.
OLD BUSINESS:
- Motion (Kathy Jo/John) to remove from the table passes:
- Motion to respond to referral #4744 as follows: Page 32 of the World Service Convention Guidelines appropriately suggests that the CAWS convention budget not exceed $110,000, with expected net income to exceed 30% of the expenses.
- Friendly amendment (Judy) remove the word appropriately and add to the end of the motion: However, this Board feels that this number is unrealistically low, and will be sending a referral to the Finance Committee to reassess it passes.
- Motion (Patty/Kathy Jo) to proceed with researching office merchandise for sale to be launched at CAWS 2005 Convention, limiting said merchandise to items that complement current inventory passes with one against.
OFFICER REPORTS:
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Chair: No written report. Was out of touch due to business but had a phone conference with the WSBT Chair.
Vice Chair: No written report. Missed Conference Committee conference cal! on 2/7/05. Spoke to people at hotel and copier company to coordinate power sources. Hopes to visit hotel 2/12/05. Will pass completed referrals to appropriate parties. Secretary: No written report. LCF Storybook Subcommittee will have conference call 2/13/05.
In response to Cynthia’s memo entitled Agenda Item: Timeline for Publishing…(see attached) –
2003 WS Conference passed motion that the stories be excepted from Point 10 of 12 Point Process. 2004 WS Conference approved cover, preface and structure of storybook.
- Motion (Patty/Jon) that we recommend that as a prior Conference motion has excepted the stories from Point 10 of the 12-Point Process, that we inform the 2005 Conference that it is the WSO’s intention to publish the book once we have received the final stories from the LCF Committee without further approval from the Conference passes.
Treasurer: Preparing report for the WSBT going over sales, shortfalls, etc. Sales are down 8.4% and expenses are up 1.2% through mid-February.
Director 1 (Jon F): Submitted written report to WSBT (see attached). Has run into some problems transitioning website to new web server. Will have to turn off the store for a couple of days. But it’s gone down by itself recently too. Hopefully new web host will be more reliable.
Director 2: Submitted written report to WSBT. Met with Office Manager. Made suggestions for written office procedures. Has data from previous years’ CAWS Conventions and will establish a customer database.
World Service Office Trustee: No written report. Very busy getting ready for WSBT quarterly meeting. Has been working with the Office Manager regarding several issues. Would like WSOB to approve the November 2004 Quarterly WSBT Meeting minutes and vote by email next week. Continuing to learn the bank statements. Has been doing some repair work on computer cabling problems in office and moved the fax jack.
World Service Trustee: No written report. Will cover under CAWS 2006 and CAWS 2007 items.
Office Manager: See written report. Draft of report to WSBT attached. We need to cut expenses. Would like to hire someone for a lower rate of pay to do the simpler tasks like welcome kits instead of more highly paid assistant.
- Motion (Patty/Mike) to transfer $10,000 from book reserve to operating fund to pay R. Donnelly for last printing of book pending Trustee approval passes. Bill is due 04/01/05. Transfer will be made 03/17/05.
- Motion (Patty/Brian) to change WSOB Meetings to once per month. Motion (Judy/Kathy Jo) to table passes.
Professional Events Coordinator negotiations have begun in earnest. 146 people have registered for CAWS 2005 Convention as of 02/01/05. Informed Mary Ann we will not be bringing her on permanently. She has a 04/01/05 deadline to complete the projects
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on her desk, at which time her employment will end. Delegate mailing policy – to make sure everyone get them within in 10 business days. As many as 20 foreign delegates could cost as much as $15.00 each. Should cost much less as we become able to send mailing electronically.
- Motion (Mike/Kathy Jo) to suspend the rules passes.
- Motion (Mike/Kathy Jo) to extend the meeting until 11:00 p.m. passes.
COMMITTEE REPORTS:
Finance Committee Guidelines have been completed and delivered to the Office.
CAWS 2005 Convention;
- Motion (Patty/Mike) to approve Fun Run/Walk event for CAWS 2005 Convention for $675.00. Motion (Kathy Jo/Judy) to table because paperwork is incomplete passes.
- Motion (John/Kathy Jo) to take the motion off the table passes.
- Motion to approve Hilton contract for CAWS 2006 Convention as amended passes.
- Motion (John/Kathy Jo) to take the motion off the table passes.
- Motion to accept the proposal from the Westin Crown Center in Kansas City passes.
NEW BUSINESS: none
Meeting adjourned at 11:11 p.m.
Next Meeting: March 10, 2005
Respectfully Submitted,
JudyWeissman
WSOB Secretary
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