WSOB Board Meeting
Approved Minutes
February 8, 2001
Meeting opened at 7:40 with the Serenity Prayer. Elizabeth S. read the 12th Tradition Patty read the 12th Concept.
Members Present:
Chair – Steve Edwards
Secretary – Robin Chase
Treasurer – Joy Hutcheson
World Service Trustee – Meredith Glasser
Pacific South Trustee – David Choate
Director – Kevin Murphy
Director – Mark Keaser
Visitors:
Elizabeth Saidebar Jeff Long
Absent:
World Service Trustee – Leon Mason
Motion to take minutes of December 14, 2000 minutes off table. Joy/Robin. Motion carries.
Motion to amend: Strike 2nd sentence and insert Steve’s text. Kevin/Joy. Motion carries.
Motion to approve December 14, 2000 minutes as amended. Joy/Kevin. Motion carries.
Motion to approve January 25, 2001 minutes as amended. Joy/Mark. Motion carries
Old Business:
1. Leon and Kevin are working on potential non compliance ofca.org website (leave under old business)
2. Travel Agent – We have a new travel agent: Crown City Travel. Please fill out client preference form and return to Patty.
3. Recruit Board Candidates. We need to get the word out that we are looking for directors.
4. Board needs to elect a vice chair.
Motion to wait to fill vice-chair position until director position is filled. Meredith/Joy. Motion carries.
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Officer Reports:
Chair – Steve Edwards
- Newsgram – Worked on Newsgram, will go to typesetter next week.
- Meeting with office manager re personnel issues.
- Contract was signed for 2002 Conference.
- Conference referrals will be presented next month.
Vice-Chair – No report
Secretary – Robin Chase – No report.
Treasurer – Joy Hutcheson
- CAWSO Operating account as of 1/26/01: $5,940.53.
- CAWSO Money Market account as of 1/26/01: $62,529.82.
- Went through the P&L for the fiscal year and brought up questions for bookkeeper.
- Meeting with Patty and the bookkeeper on February 3. Went over questions and concerns on posting and coding of invoices.
- Will be meeting with bookkeeper and Patty once a month. The next meeting is March 3. We will be discussing accounting procedures and policies at that meeting.
- Paid $16,000.00 in past due bills. All payables are up to date.
- Transferred $16,000.00 from money market to operating account.
Director – Kevin Murphy – No report.
Director – Mark Keaser – No report.
World Service Trustee – Meredith Glasser – No report.
Pacific South Regional Trustee – David Choate – No report.
Trustee at Large – Leon Mason – No report.
Office Report – Patty Flanagan – (report attached).
Webmaster – Kevin Murphy – Spoke to Sherri Hoffman, transferred the password. The only person she answers to is the CAWSO chair.
Committees
Finance – Working on policies and procedures, getting them into place.
Structure and By-Laws – No report.
Convention – No report.
Conference – Will be at the same hotel.
Unity – No report.
Literature, Chips and Formats – New pamphlets will be out soon.
Hospitals and Institutions – No report.
Public Information – No report.
Internet – No report.
Archives – No report.
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CA World Service Conventions
- 2001 – going great
- 2002 – no information
- 2003 – sign contract
New Business
Get information from Patty if you are interested in Aida.
Nova credit cards.
Motion to purchase a credit card machine and two printers at a cost of $660.00. Patty/Joy. Motion carries.
Motion to accept lease from Annie Szilagyi for a period of five years, including an additional $300.00 deposit. Patty/Mark. Motion carries.
Motion to pay Bill Saleases severance in the amount of $984.00 Patty/Kevin. Motion carries.
Motion to approve CAWS 2001 to purchase Broadway Show tickets in the amount of $7,650.00. Joy/Robin. Motion carries.
Motion that the office not accept volunteer workers from outside the fellowship. Kevin/Mark.
Amended to read: Motion that the office not accept court ordered or other community volunteers.
Motion to table. Meredith/Robin. Motion does not pass. (4/4).
Motion fails 1-6-1.
Kevin is exercising right of appeal to trustees.
Meeting adjourned at 9:30 p.m.
Respectfully submitted,
Robin Chase
CAWSO Secretary
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CAWSO
February 8. 2001
OFFICE ACTIVITY REPORT
Accomplished Assignments:
- Painting
- New Bookkeeping Desk
- Reestablished Communication with 2001 8b 2002 Convention committees
- Lease Negotiated
FYI:
- Sales for Jan. – $21,933.45
- 3 Spanish Starter Kits
- 35 English Starter Kits
- A/R Total – $6,900.00
- System Crash – proved back up and restore successful
- Staff Reviews – Changes made.
Work In Progress:
- Bids for German, Spanish, and Portuguese language literature: 2 agencies contacted. Met with translator – quote in house before Feb 22
- Document computer software on 800 systems and check on available upgrades. q Manual Updates from Conference. – Service Manual
- Box inventory verification – Taken on by Staff with flurry
CAWS 2001:
- 47 registrations in house
- Theater Tickets
CAWS 2002:
Deposit made – bank accounts verified.
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