Minutes of the Meeting of CA World Service Office Board of Directors
December 09, 2010
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:06 pm by Chair-Tom P.
II. Tradition 12– read by Elizabeth S.
III. Concept 12 – read by Elizabeth S. IV.WSM p 47., part of p. 48-read by Barry J. V.Birthdays—Ryan
VI. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer), Peter D. (WS Trustee), Richard L. (WSO Trustee), Elizabeth S-S. (Director at Large), A quorum is established.
B. Board Members Absent: DOO (vacant), Director at Large (vacant) Secretary (vacant) and DRPD (vacant), Teresa N. (WSOB Vice-Chair).
VII. Guests Present: Sheila (Special Worker), John B. (Executive Consultant), Ryan E.
VIII. Guests reports-incoming webservant
IX. Approval of the previous meeting’s minutes—motion to table approval of previous pending receipt of such, by Richard L.; second by Peter D. passed substantial unanimity.
X.On-line Business – none.
XI. Old business
1. Referrals – keep on until next meeting.
2. Director openings-brief discussion regarding potential candidates
3. CA.org in Spanish / HelpDesk – pending new webservant
4. IT person/Webservant –pending new webservant
5. Translations-discussed ad hoc committee’s role in getting bids to office/also preliminary notes with respect to prioritizing translation projects…more to follow
6. Publications issues-motion made to approve the following language for the Newsgram ad disclaimer ―due to copyright restrictions, copies of HfcII sold internationally shall include an adhesive disclaimer regarding ―How It Works‖; domestic sales are excluded.‖, this motion is subject to WSBT approval-made by Elizabeth; second by Richard L., passed unanimously.
7. Vendor Licensing agreements-received shirt prototype from licensed vendor, discussion ensued with respect logo to and mark concerns. Copy of pages 13, 14 from manual provided to vendor to clear up confusion with respect to proper use of logo on clothing.
Office Director Reports
B. DOO Report – (vacant)
C. Consulting Executive report
D. Chair-no report
E. Vice Chair-no report
F. Treasurer-Barry J. written report submitted; updated WSOB with respect to bookkeeper situation. Had discussion with N.A. CFO, related their difficulties with opening accounts and operating convention in UK, offered some solutions with respect to opening an account there. Concerns with transfers of funds. Coversation to continue after holidays.
Balances-operating-$32,874; even year-$8347.02; odd year- $39,563.71; Savings $70,873.29 Bank committed error in transfer-will be corrected for next meeting. Detailed conversation ensued regarding UK banking issues.
G. Secretary-Teresa N.absent
H. Director at Large-Elizabeth S-S. verbal report.
Page 1
I. Director at Large-vacant.
XII.Trustee Reports
A. World Service Office Trustee-Richard L.-written report submitted
B. World Service Trustee-Peter D. reported March 11, 12, and 13 as next WSBT quarterly, board to board to be on March 12, time to be determined. Expressed urgency for new DOO.
Committees:
Finance/Elizabeth:
Structure & Bylaws/Teresa:
Convention/Peter
Unity/vacant:
LCF/Elizabeth:
PI/Richard:
H&I/vacant:
IT/vacant: n
XIII. CAWS 2011, Arizona—motion to approve check request for $300 to purchase coffee made by Richard L.; second by Barry, discussion with respect to budget; passes with substantial unanimity. Discussed waiver of liability language with respect to special events. Calls will be made to determine if we can be added as additional insured on events insurance if necessary.
XIV.CAWS 2012, UK—
A. motion made to approve allocation of $2,000 for UK raffle fund raiser prize made by Barry second by Elizabeth; passed with substantial unanimity, abstention noted.
B. motion to approve 245 b.p.s. for blue line cruise deposit made by Barry, second by Peter; passes with substantial unanimity.
XV.motion made to extend time to finish business on agenda, (executive session), excluding committee reports, second; passed.
XVI.CAWS 2013, Florida—Steering committee in place
XVII. CAWS 2014, Long Beach— XVIII. Executive Session
XIX. Next meeting: Thursday, January 13, 2011
XX. Motion to Adjourn made.