World Service Office Board of Directors Meeting
December 8,1994
Approved Minutes
MEETING was called to order at 7:45 pm
SERENITY PRAYER
TRADITION SEVEN was read by K.D.
CONCEPT SEVEN was read by Barry G.
ROLL CALL
- Scott Stevenson, Chairperson
- Barry Goldstein, Treasurer
- Chuck McCollum, Secretary
- K.D. Zager, WSO Manager
- Brian North, WSO Trustee
- Bob Campbell, WS Trustee
- Lee Arter, Pacific South Regional Trustee
QUORUM was met
Motion: To suspend the rules to attend to projects pending, (Old Business), because of time difference between coasts. Seconded. PASSED.
-French Translation
A discussion was held regarding Montreal’s dissatisfaction with the translation samples we sent them. Sylvie Nault, Delegate from Quebec, suggested that we contact AA World services Inc. in New York to find out who they use, since Montreal is happy with AA’s literature. It was discussed further that, once a translator has been hired, CAWSO should find at least one local “Reviewer/Editor” who will communicate with a counterpart in Montreal and be sole liaison to the Translator.
Motion: To seek out AA s translator and obtain a bid, then compare with Montreal’s best choice. Seconded. PASSED.
A teleconference was held with Jim Scott, Atlantic North Regional Trustee to apprise him of this decision and related recommendations.
READ MINUTES of November 10,1994
Motion: To approve minutes as read. Seconded. Passed.
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OFFICER’S REPORTS
Chairperson:
Delegate mailing to go out 12/09/94 or 12/12/94.
Treasurer:
No report except as submitted in Cash Flow Tables. Will follow up on CPA’s before next meeting of 12/29/94.
A discussion took place regarding the timing and format of quarterly statements. 4th quarter statement to be in by Trustee meeting in early February, 1995.
COMMITTEE REPORTS
Finance: Not present, no report
Conference: (BobC.)
All hotels seem to be offering free coffee this time around. The Renaissance Hotel, a brand new one near the airport, has access to lower-cost food. The Sheraton has addressed this issue by offering “sandwich bars.” All places want our business. Bids are still coming in. K.D. will include a note in the 12/94 delegate mailing explaining that this is the reason no decision has yet been made. (To-do list)
Structures & By Laws:
No report
Hospitals & Institutions: Not present, no report
Public Information: (Chuck M.)
Revisions of P.l. Workbook to be complete before Christmas.
Video PSA has been produced; looking into possible changes. Electronic P.l. now on the World-Wide Web. Kevin Murphy has resigned as CAWSO P.l. Chair.
Motion; For K.D. to write a “thank-you” letter to Kevin Murphy for meritorious service. Seconded. PASSED. (To-do list)
Convention: Not present, no report
Literature. Chips & Format: Not present, no report
Unitv/Outreach: Not present, no report
OFFICE REPORT – K.D. Zager
K.D. Read her report of 12/08/94
-London shipping: Due to the length of time it takes London to receive our chips and literature, K.D. suggested that we accept a fax order from them and bill them later.
Motion: To ship to London on fax order and bill for payment Seconded. PASSED.
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-H&l Bookmarks: will be altered as suggested, printing the “Tips for Staying Clean & Sober” on the back instead of the Twelve Principles.
-WSBT referrals: K.D. submitted a report answering all questions and outlining the forward movement of all directives and requests listed in the referrals of 10/27/94. A discussion took place regarding the fact that the Trustee expenses for the last two years have already been tracked by Michael Chaks. Another discussion tabled The Guide to the 12-$teps piece to old business.
OLD BUSINESS
-Move:
We have not yet signed the lease. We have verbally agreed to a one-year term with a right of first refusal of any other spaces that are vacated in the building.
-CPA bids:
Barry will continue to follow up. Sterns has not yet replied with regard to bidding on handling our entire financial package.
-Old copier:
K.D. will contact our new copier people re ascertaining value of old machine and seeing if they want to acquire it from us. (To-do list)
-Signature cards:
K.D. will call Sanwa Bank 12/09/94. (To-do list)
-WSBT Referrals:
See Office Manager’s report.
-Investment plans:
More firms will outline plans for us (names of some firms suggested to Barry & Scott by Jim Scott, Atlantic North Regional Trustee).
-Guide to the 12 Steps:
We will send out draft copies that include the word “draft” and the disclaimer as laid out in the “12-point” approval process. WSO will create “watermarked” paper, of sorts, on which we will print the pamphlet.
NEW BUSINESS
-PO’s from hospitals & jails.:
K.D. recommended that we accept PO’s from hospitals & jails. A discussion took place regarding the ramifications of opening up an entirely
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new area of financial accounting and reporting; Receivables. Since we have always sold our chips & literature on a C.O.D. basis, we have never had to deal with this, and the situation should be watched carefully.
Motion: To modify C. O.D, policy to accept Purchase Orders from recognized hospitals, businesses and prisons at the discretion of WSO Manager: Seconded, PASSED,
It was suggested that, in light of this decision, we must soon review our credit policy on the whole as it pertains to the sales of chips & literature to the AREAS.
Motion: To adjourn at 9:58 p.m. Seconded, PASSED.
MEETING ADJOURNED at 9:58 p.m.
CLOSING PRAYER led by Scott S.
CFM/cfm
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