World Service Board of Trustees (WSBT) Minutes
Q4 Quarterly Meeting, December 5th, 6th, 7th, 2025 Phoenix, Arizona
| TABLE OF CONTENTS | Page No. |
| WSBT Meeting Minutes
Chair’s Remarks WSO Reports CAWS Convention Reports Place Marker/ Business Items Standing Business Old Business New Business WSBT Officers Reports Trustee Reports WSBT Subcommittee Reports Trustee Conference Committee Reports |
3-8 |
| WSBT Correspondence Inquiries & Responses | 10 |
| WSBT Referrals | 11 |
| Attachment A – WSBT Officer Reports
Chair’s Report Vice-Chair’s Report Secretary Report Assistant Secretary Report |
9 |
| Attachment B–Trustee Reports with Area Questionnaires Atlantic North Regional Trustee Report Atlantic South Regional Trustee Report European Regional Trustee Report Mainland Europe Trustee Regional Report Midwest Regional Trustee Report Pacific North Regional Trustee Report Pacific South Regional Trustee Report Southwest Regional Trustee Report Trustee at Large 1 Report World Service Office Trustee Report World Service Trustee |
11 12 22 33 54 64 72 82 99 112 113 116 |
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| Attachment C–WSBT Subcommittee Reports External Communications Finance International Structure & Development (IS&D) Legal Long Term Planning (LTP) NewsGram Orientation Outreach Trustee Election Committee (TEC) Trustee Negotiation Committee (TNC) World Service Conference |
120 |
| Attachment D–WSC Conference Committee Reports Archives Conference Convention Finance Hospitals & Institutions Information Technology Literature Chips & Formats Public Information Structure & Bylaws Unity |
125 |
| Attachment E–World Service Office Reports Chair Treasurer Director of Operations–No Reports Submitted |
139 |
| Attachment F–CAWS Convention Reports 2026 Florida 2027 Washington State 2028 Scotland 2029 SOCA |
142 |
Started with a moment of silence followed by the“WE”version of the Serenity Prayer–Tina R. Group Sharing
Roll Call–All Trustees present
- Gary P TAL1/WSBT Chair
- Stuart J ERT / WSBT Vice Chair
- Anita L SWRT / WSBT Secretary
- Tina R MWRT/ WSBT Assistant Secretary
- Richard B ANRT
- Barry H ASRT
- Jonathan H WSOT
- Richard E MERT
- Jenn S PNRT
- Dan S PSRT
- Karmen K WST
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Readings
- 12 Traditions–Karmen K
- Tradition 12 & Discussion–Dan S
- Concept 12 & Discussion–Jenn S
Chair’s Opening Remarks–Gary P.
Good morning, everyone and thank you for being here. I want to start by saying how truly honored I am to serve as your WSBT Chair. This has been a humbling experience already, andI’mgrateful for the trust you’ve placed in me. I’ll be honest stepping into this role hasn’t been without its challenges.I’mlearning a lot, sometimes the hard way, and I’ve made a few mistakes as I’ve tried to get my footing. ButI’mgrowing quickly, and I appreciate the patience, support, and guidance many of you have offered. Im very excited to get to work with all of you throughout the next quarter after this meeting is done.
Place Marker / Business Items (items retained on agenda for every meeting) Attachment C–WSBT Subcommittee Reports
Legal (Karmen)- All markets are registered, and several will have to be reviewed in 2026 Will have costs for those due in 2026 ready for conference call
Legal Services–Trademark filing account under legal service is allocate and record appropriately. Move forward with approved logo need costs for approval. What is the cost specifically for as it relates to emerging areas (budget line item or action).
Motion: To approve invoice 22001757 GRSM 50 for $4432.00. Seconded, friendly amendment made Any cost not associated with a specific trademark be booked as legal services, accepted Passed.
Standing Business
1) Election of Corporate Officers (CEO, VP, CFO and Secretary) CEO/Kurtina R., Barry H./VP, Jonathan H./CFO, Anita L./Secretary.
Motion: To approve nominees for Corporate Officers. Seconded, Passed
2) Project Chart (Stuart J.)–Please continue to work on your projects.
- TNC (Karmen K.)-
- Emerging Area Support (Richard E.)–See attached Report How to we help new areas form (See attached report)
- WSBT IS&D (Richard E)–See attached Report
- High Level External Communication (Dan S)- Will schedule a meeting ASAP, ongoing.
- Change all Concepts except 12 WSBT CAWS Bylaws update (Richard E. Anita L, Richard B)
- Unaffiliated Areas to submit Tal Slate (Richard B) will schedule a meeting
- Regional Questionnaire Revamp (Tina R) will schedule a meeting
3) Correspondence (Tina R.)–4 open correspondences, and 3 7-day reminders.
Tina reviewed Correspondence response rotation. Also reviewed correspondence process.
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Motion: To approve the correspondence Q4-04-2025-10-25. Seconded. Passed. 4) Referral Tracker (Tina)–review update outstanding referrals.
New Referrals-
15238035 (WSBT 2025-02– (Gary P, Jenn S)
16030632 (WSBT 2025-03)- (Richard E., Barry H, Stuart J) 16030641 (WSBT 2025-04)- (Richard E, Barry H, Stuart J) 16265567 (WSBT 2025-05)- (Richard E., Barry H, Stuart J) 16290737 (WSBT 2025-06)–(Karmen K., Gary P, Daniel S) 15677651 (WSBT 2025-11)–(Anita L.)
5) Status of World Service Office (Jonathan H & Karmen K)
- Software QB online was selected has been connected and is working quite well. Discussion about Spotify reviewing costs annually and adjusting accordingly.
- 2024 taxes have been filed
- Setting up retirement program for Office staff per their employment contract.
- Shipping errors are down
a. WSO Reports- (See Attachment E)-Reports have been uploaded for WSOB and DOO. Chair report–
Licensing and Royalty Payments–There is positive progress with the process, but we do need to revamp the process, so the Office is the loop of payments, printing, etc.
No Treasurer Report–position vacant
Motion–To approve the WSO Reports. Seconded. Passed unanimously.
6) Financial Overview (Jonathan H) Report Attached
Most income comes in comes in in the first half first2/3rd of the year and expenses hit second half second 2/3rd of the year.
Motion: To hire a Hub Spot Consultant to complete the project with more expertise for $4,200.00 Seconded, passed.
Motion: To approve an increase to the WSC Finance Committee travel budget of $1,500 for non-delegate travel. Seconded, Passed w/minimal opposition.
Motion: To accept Financial Report. Seconded. Passed
7) Trustee Election Committee (Richard B.)–No report
9) All Rise Conference (Gary P) –Gary P and Barry H to attend -Nashville, TN on July 2026
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Motion–To approve the Standing Business. Seconded. Passed unanimously. CAWS Convention reports & updates (See Attachment F)
- CAWS 2026 Florida (Barry H) -Active committee. Things are going well Provision that there must be a minimum number of nights and an attrition rate. How do manage? They are reconciling registrations with hotel room nights. Would like to see some level of fundraising from each Region for CAWS. Also requesting names for trustees who will participate in dunk tank. (See attached report). Gary asked Barry to try and locate a Restaurant to host the Trustee Dinner. The budget may exceed the approved amount based on some of the items being offered to speakers (i.e. flights, multiple nights and full registration) Discussion on how the budget submitted by Conventions is reviewed prior to approval at conference. Rooms and meeting space for Trustees.
- CAWS 2027 Washington (Jenn S)–Full committee. The are doing a good job. Trying to get Region more involved. Website ready for registration. (See attached report) Deadline for contract is Dec 19, Can TNC review during lunch.
- CAWS 2028 Scotland (Stuart J) –Working on hotel contract Rates were disclosed but it is not correct, we may not have a contract. Questions have been asked about how we know what we are paying for if there is no contract. Explained the process by which the space is being acquired. (See attached report)
Motion: To give WSO directive to review insurance coverages as it relates to the Boxing Event. Seconded. Friendly amendment to look at all events included this specific event. Passed with minor opposition.
- CAWS 2029 SOCA (Richard B) –Chair was just elected. Working to form a steering committee. Area put aside 10K Canadian for seed money. (See attached report)
Motion–To approve the CAWS Convention reports & Updates. Seconded. Passed.
Old Business Items
1) WSBT Intellectual Property Protocol (Karmen K)–Document has been approved. Will go out in delegate mailing.
2) Statement of Purpose–From Office to come up with statement of purpose that goes out to fellowship regarding the concept change. Tina to write up something up to bring back to WSBT for approval. -project chart
3) CAWS 2028–Boxing Waiver–Discussed the liabilities and impact to CAWS. Needs legal review. 4) Trustee At Large–Encourage Areas/Regions to submit Resumes
5) Trustee slate–Ensuring we put an effective succession plan in place, so the regions can continue select future trustees.
New Business Items
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1) Orientation doc travel policy, expense policy, chair responsibility, Naming convention process (Stuart J)
2) Unapproved Area–A petition will be put forward for an approved Area to become an Area.
3) Expense Report–New Expense Report reviewed
4) IT Committee–Area’s access to the App. The IT committee has been advised, and direct contact number was provided to support using and log in to the App.
5) WSOB candidates for Treasurer and DAL–Interviews will be scheduled
6) Delegate Count Effective after 2026 WSC Each area will have 2 votes. An Area will receive and additional vote for every 50 meeting thereafter.
7) Regional Rotation create a s subcommittee to review.
8) Social Media w/travel–As a Board we should be mindful of what we are posting on any social media platform. Although we may post on private on our private pages, we are still representing the WSBT.
WSBT Officer Reports-See Attachment A WSBT Chair (Barry)Gary–Report Uploaded WSBT Vice-Chair (Stuart)- Report Uploaded WSBT Secretary (Anita)-Report Uploaded
WSBT Assistant Secretary (Tina)-Report Uploaded
Motion: To approve the WSBT officers reports. Second. Passed.
Trustee Reports–Each Trustee goes over the high points on their report. Significant topics or discussions are notated. (See Attachment B)
- Atlantic North Region Trustee (Richard) Report attached
- Atlantic South Region Trustee (Barry)-Report attached
- European Region Trustee (Stuart)-Report attached
- Mainland Europe Region Trustee (Richard E)–Report attached
- Midwest Region Trustee (Tina)- Report attached
- Pacific North Region Trustee (Jenn)–Report attached
- Pacific South Region Trustee (Daniel)-Report attached
- Southwest Region Trustee (Anita)-Report attached
- Trustee at Large 1 (Gary)–Report attached
- World Service Office Trustee (Jonathan)–Report attached
- World Service Trustee (Karmen)-Report attached.
Motion to approve the Trustee reports. Seconded. Approved unanimously.
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WSBT Subcommittee Reports (See Attachment C)–The Lead Trustee for the subcommittee go over the high- points of the sub-committee report. Significant topics or discussions are notated.
-External Communications (Gary) Nothing to report -Finance (Jonathan)–(Report attached)
-International Structure and Development (Richard E)-Nothing to report.
–Legal (Karmen)–(Report attached)
Motion: To approve 2026 WSC Addendum. Seconded. Passed Motion: To approve 2027 WSC Addendum. Seconded. Passed
-Long-term Planning & Long-Term Planning Advisory (Gary)- Reports have been attached. Next meeting Feb 1, 2026.
-NewsGram (Tina) Jenn and Dan will write articles for personal and Trustee Corner. –Orientation (Stuart) Several documents are still pending.
–TEC (Richard B) No report
–TNC (Karmen) 2026 and 2027 Addendum for Conference will need to be reviewed for vote to meet deadline. –Trustee Outreach (Gary) Has reached out to former chairs, due to their being 7 new board members, for guidance and experience.
–WSC (Richard)–Meeting to discuss new location. We have received RFP’s from Dublin and Amsterdam.
Motion–To approve the WSBT Sub-committee reports. Second. Passed unanimously.
Trustee Conference Committee Reports — The Lead Trustee for the Committee go over the high-points of the Committee report. Significant topics or discussions are notated. (See Attachment D)
- Archive (Karmen)-Report uploaded.
- Conference (Stuart)-Report uploaded.
- Convention (Tina)-Report uploaded.
- Finance (Barry)–No Report
- Hospitals & Institutions (Anita)– Report uploaded.
- IT (Jonathan)– Report uploaded.
- Literature, Chips & Formats (Dan)–Report uploaded.
- Public Information (Richard E.)- Report uploaded.
- Structure & Bylaws (Richard B.)–Report uploaded.
- Unity (Jenn)- Report uploaded.
Motion–To approve the Conference Committee reports. Seconded. Passed unanimously.
Remaining meetings for the 2026 calendar year Q1 Conference call–Jan 24, 2026
Q1 Quarterly meeting–March Denmark
Group Inventory
Moment of silence followed by the“WE”version of the Serenity Prayer.
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Attachment A – WSBT Officer Reports
2025.11.20 Q4 Chair report
My honored gratitude goes first to the fellowship for allowing me the privilege of serving as your World Service Board of Trustees Chair. Holding this position is one of the greatest responsibilities I have ever been entrusted with, and I do not take it lightly.
I want to acknowledge that stepping into this role has come with a learning curve. There have been challenges in understanding the full scope of the position and everything that comes along with it. I have made some mistakes along the way, and I own them. But I am learning quickly, growing into this position with sincerity, and striving every day to improve as your chair.
To strengthen communication and alignment, I have begun holding regular chair-to-chair meetings with the WSOB Chair. These conversations are already proving helpful in building consistency, clarity, and cooperation between the two bodies.
Since the start of the term, we have successfully held an orientation meeting via Zoom as well as a mid-quarterly call via Zoom. These gatherings have been valuable opportunities to connect, share information, and ensure that we remain united in our purpose and direction.
I want to end by reaffirming my full commitment to serve to the best of my ability throughout the remainder of this term. It is an honor to sit in this seat, and I will continue to give everything I can to fulfill the duties entrusted to me as your WSBT Chair.
With respect and gratitude,
Chair, World Service Board of Trustees TAL
Gary Parker
WSBT Vice Chair Report–Q4 2025
This has been my first quarter serving as WSBT Vice Chair, and much of this period has been spent finding my feet in the role. I’ve focused on supporting our new trustees, our Chair, and the existing members of the board. I hope
I’m managing to contribute effectively and provide the support needed.
It has not been the busiest quarter, but I’m sure that will change in the near future, and I look forward to the challenges and opportunities ahead.
As always, I remain willing and committed to serving our beautiful fellowship. In love and service,
Stuart Johnston WSBT Vice Chair
WSBT SECRETARY REPORT-2025 WSBT Q4 MEETING Anita L.-SWRT/WSBT SECRETARY
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Motions passed online from 13-Sept-2025 to 23-Nov-2025
Motion –To approve to approve Correspondence response 2025-Q3-31. Motion seconded. Passed. 09/17/2025
Motion -To approve 2 stories for upcoming NewsGram. Motion seconded. Passed. 09/29/2025
Motion–To approve legal invoice in the amount of $4407.00. Motion seconded.
Motion to table 10/4/2025 Passed. 10/05/2025
Motion–To approve version 2 of the NewsGram, with corrections page 4 and 6. Motion seconded. Friendly Amendment made 10/7/2025. Motion seconded. Accepted 10/8/2025.
Motion passed with Friendly Amendment 10/8/2025
Motion – To approve response to correspondence 2025-Q4 -1-2026.
Friendly Amendment made 10/21/2025. Motion seconded. Accepted 10/21/2025 Motion passed with Friendly Amendment 10/23/2025.
Motion – To approve WSOB approved logo for CAWS 2028 Convention in Scotland Motion seconded. Passed. 10/14/2025
Motion–To approve Q3 2025-08 Quarterly minutes. Motion seconded. Passed. 11/01/2025
Motion – To approve Q4 2025-10 WSBT Conference Call Minutes. Motion seconded. Passed. 11/06/2025
Motion –To approve C.A. Intellectual Properties Policy. Motion seconded. Passed. 11/11/2025
Motion-To increases budget ledger line item 500390. Miscellaneous Expense $2,000 to $4000.00 to allow for previously approved purchase of $2,500 for speaker tapes and recordings.
Motion seconded. Passed. 10/19/2025
Motion-To take original motion to pay lawyer bill from table. Motion seconded. Passed. 11/22/2025
2025-11 Q4 WSBT Assistant Secretary Report Submitted by Tina R., Asst. Sec.
| Correspondence Count from 2025-08-23 to 2025-11-21 | ||
| + | 5 | New Correspondence received before 2025-10-06 and 2025-11-21 |
| + | 2 | Correspondence Responded to Between 2025-10-06 and 2025-10-13 |
| = | 3 | Correspondence that still needs to have responses sent (open) as of 2025-11-21 |
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As of the date of this report, WSBT has Three (3) correspondences that are actively being worked on.
| Referrals Open as of 2025-08-23 | ||
| + | 1 | WSBT 2025-02 (15238035) / 7 Trustee Rotation, Possible Extensions |
| +
|
2
|
WSBT 2025-05 (16030641) & WSBT-2025-05 (16030632) / WSBT Tradition 10 Perspective Regarding US Port of Entry |
| + | 1 | WSBT 2025-07 (16265567) / Modern Communication Methods and Participation |
| + | 1 | WSBT 2025-08 (16290737) / Full Delegate Participation |
| + | 1 | WSBT 2025-09 (15677651) Plain Language Big Book |
| = | 6 | Referrals Currently Open as of 2025-11-21 |
As of the date of this report, the WSBT has Six (6) referrals that are actively being worked on. One (1) new referral have been received since Conference 2025.
| Referrals Closed Since Last Conference as of 2025-08-23 | ||
| – | 1 | WSBT 2024-05 (14571066) / Hybrid Conference (Transfer to Conference Committee) |
| – | 1 | WSBT 2024-02 (13135574) / Composition of TEC |
| – | 1 | WSBT 2023-12 (13598285) / WSBT Transparency |
| – | 2 | WSBT 2023-05 (12982775) & 2023-09 (12912514) / Regional Restructuring |
| – | 1 | WSBT 2023-10 (13409804) / Informed Fellowship |
| – | 1 | WSBT 2025-04 (15807623) / Posting of WSBT and WSOB Minutes |
| –
|
2
|
WSBT 2024-01 (14603555) & 2025-03 (14603591) / Clarification of Legal Travel for Trustees |
| – | 1 | WSBT 2024-06 (15533232) / C.A. Safeguarding Policy |
| – | 1 | WSBT 2024-03 (11980408) / Removal of Items in IT Guidelines (Transfer from IT) |
| –
|
1
|
WSBT 2024-04 (11713375) / Royalty or License Agreement for AQP to be on Websites (Transfer from IT) |
| – | 1 | WSBT 2025-01 (15689024) / Adoption of Archives Naming Conventions |
| –
|
1
|
WSBT 2025-09 (16291120) / New “Fundraiser” WSC or WSC Finance Sub- Committee (Transfer to Finance Committee) |
| –
|
1
|
WSBT 2025-10 (16543214) / Archives Referral for WSBT Review regarding Wikipedia (Transfer to PI Committee) |
| = | 15 | Referrals Closed Since Last Conference as of 2025-08-23 |
Page 10 of 175
For all attached reports: https://documents.historyofca.org/wp-content/uploads/2026/03/2025-12-05-07-WSBT-Q4-Quarterly-Minutes.pdf