CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY MEETING MINUTES
December 4th – 6th 2009
APPROVED
Since this report is a confidential CA document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in anyway our Tradition on anonymity in public communications media (press, radio, TV, etc).
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Trevor: I’m Trevor and I’m an addict. Welcome everyone to the first quarterly Board meeting of the Trustees of Cocaine Anonymous. Let’s open this meeting with a moment of silence followed by the Serenity Prayer. It is December 4th, at 8 minutes after 7pm, 2009. Let’s go into personal sharing.
Trevor: Let’s just open with another moment of silence and the Serenity Prayer, the “WE” version. Starting on my right, we will go around the room and do role call.
Kim Sherwan: Midwest Regional Trustee—WSBT Secretary
Joy Hutcheson: Pacific South Regional Trustee
Robert Lyle: Atlantic North Regional Trustee
Lawrence Matlock: Atlantic South Regional Trustee
Randy Groen: Southwest Regional Trustee
Nicholas Lynn: European Regional Trustee—WSBT Vice Chair
Richard Schafer: Trustee @ Large—acting World Service Trustee
Willie Bailey: World Service Office Trustee
Trevor Scheilbe: Pacific North Regional Trustee—WSBT Chair
Trevor: Once again, welcome everybody. It’s great to be here. The first item on the agenda is the reading of the Twelve Traditions. Do I have a volunteer who would care to participate in that endeavor?
The Twelve Traditions read by all.
Trevor: Thank you everyone. That’s a little bit better for energy in this room. Read and discuss Tradition 10, limited discussion: Cocaine Anonymous has no opinion on outside issues; hence the CA name ought never be drawn into public controversy. Does anyone have anything to say on that one? Anyone?
Richard: Tradition 10, I read this when it comes to me it is reminding me that Cocaine Anonymous, and I adhere to that Tradition, that Cocaine Anonymous has no opinion on outside issues. I have to also look at what I think an outside issue is, and what an outside issue isn’t. If I’m scrutinizing it too much, it’s probably an outside issue. For me it’s quite clear, if I have any concern that it could potentially be an outside issue I consult with others. I always have my entire service history on whether or no it’s an outside issue, whether there’s an issue with a facility we‘re at, a member in that facility regardless of what it is and most important for me, it’s not a decision for me to make on my own it’s a collective decision. Thank you.
Joy: We could have used this Tradition for the whole picnic thing. Slavery, for example, is a stormy political issue.
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Trevor: Abolition
Joy: That’s it, abolition. The whole picnic issue, this would have been a perfect Tradition for that. We need to be inclusive opposed to being exclusive.
Trevor: Anyone else? Moving right along, the next item on the agenda, I changed it up a little bit, usually we do the grab bag of concepts and that’s always so exciting that I decided to not do it this time. What I decided instead was to discuss our roles as Trustees and how we can work together as a Board and with WSOB. As we all were aware at the Conference this year that was so what of a hot button issue and I thought this would be a good time to talk about that. If everybody would allow me I’ll go first and put my Chairs opening remarks in some of the things that I wanted to talk about. First off, I was on the phone a couple of times over the last week, two nights ago specifically I was on the phone with my sponsor and she ask me the question are you excited about the quarterly? And when I gave her my answer she said you sound so enthusiastic about that. What’s the real answer? I said I’m not, because at the time I was coming out of a place of fear and I was coming out of quite honestly a place of being tired and exhausted. I am. The last month has been really, really tough. I haven’t slept real well, I have a lot on my mind, both issues with this Board and what we are doing and in the rest of my life, and unfortunately I have a hard time separating the two, because although Trevor the Trustee and Chair of the Board is different than Trevor the guy that goes to work and is married to Jenn and family and everything else, I’m still the same person and it’s one part of me that effects everything else. I wasn’t entirely enthusiastically about coming down here for lack of a better term to say it. When I sat here tonight during personal sharing, I can almost sense everybody’s kind of lack of enthusiasm over being here. I think we’re all a little bit tired and I think it’s more than just the typically Friday night kick off. Most of us have traveled some distance to be here, none of us as far as Nicholas so I definitely understand a lot more in his situation why he might be a little bit wiped out right now, but I started to think as we’re going around the table and thinking about everything this Board has dealt with in the last year. It has been the last year plus, because November 2008 we all made the decision regarding “How it Works” issue and who around this table is sick and tired of dealing with that besides me? I would very much like to put that issue to bed and it’s not yet. That’s weighed on me and I know it’s weighed on every single one of you. Questions I can handle, but its questions along with the crap that goes along with it and the criticisms and the snide little remarks, because ultimately in spite of the fact that we are Trustees and that’s our job we are human beings. I don’t know about you guys but when I do something that I put my heart and soul into, whether or not you agree with me, I would at least like to know that I am respected and my effort is appreciated. Sometime it hasn’t felt that way in the last year. It’s felt more like—last year there was ten of us and then when Hayward rolled off at the end of the Conference there was now nine of us. It was nine of us against the world of CA. That’s quite
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often how I felt. I thought that’s a pretty big deal and then when I consider the office personnel issues that we’ve been dealing with that’s one more thing that we as a Board that we been dealing with that has not been easy. There have been a lot of questions, a lot of hurt feelings, and a lot of stuff that has come up as a result of that. I look around the room tonight and I understand why people might be a little bit frazzled and worn out. I’m just ready for a non-eventful unexciting quarter that might come up in the future, but it’s not right now. As I sat here and I listened to everybody I started to think what it really means to sit in this room, I started to get a little bit excitement again. Listening to some of the things that Randy talked about, how we come from our area and regions ultimately. I would have never made it in the region if my area hadn’t nominated me and I wouldn’t had made it out of my region if they wouldn’t of up held that nomination and chose to ratify me. I know that everybody sitting in this room is in the exactly the same position. We were chosen to do a job, they thought we could do it, and in spite of whether or not they are going to agree with us or not, we are doing it. It hasn’t been easy, it’s been tough, but what I need to remind myself more of is that we are here not only because our areas chose us but I certainly believe we are here because God put us here. The collective higher power of Cocaine Anonymous as a whole chose nine of us sitting here to be here right now. Yes we are going to have some issues and struggles but we are here and we are here to do the work. With that being said, there are some things that I think that we as a Board can work to improve and do a little bit better. I have not been without some issues in the last quarter as I move into the position of Chair. I got to tell you that one of you next year, if they don’t fire me before that, that is going to find out its tough, it’s hard and a lot of pressure. Believe me I feel it every day when I get up. It’s not something that I take lightly, but I’m also not perfect. I’ve had very few people come to me directly and say this is what’s going on and this is how I feel about it. There has been a few instances of that, but it’s been a lot of hey I’ve been hearing comments and some people are talking and you could be doing this better. I’m not perfect and I’m trying my best. Ultimately what it comes down to for me is much like anything else in my life, if I’m aware of the problem and I am able to talk it out with people, then I can reach a solution a whole lot quicker than if I just get—there might be some unhappiness with what I’m doing, because you know what, I’m probably going to piss everybody off at one point of another. Sometimes I might piss all of you off. I’m sorry; I’m just trying my best. What I need is the same thing that I would like to try to give each and every one of you is that when I screw up, not if but when I screw up, and I do something you don’t like please come and talk to me about it. I’m pretty approachable that way. I’m about personal growth. That’s why God entered this whole deal in the first place was because I want to grow as a person and I can’t do that if I don’t know what the problems are. I’m going to try my best and as a result of the people that have approached me. One of the issues is— and I knew it might be an issues when it happened—when we left the last quarterly I talked about getting my new phone and being able to get emails on it because that’s the information that I was given by my cell phone provider and when I got home two days later to try and go and do that I got told well sorry the guy that told you that made a mistake, you have another year before
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you are qualified for anything. You can have upgraded phone and get the new plan but it’s is going to cost you $700 and you have to pay the whole thing before you get the phone. Unfortunately I’m not in that position right now to be able to do that, so there is going to be times where I’m at work and you might now be able to send an email that I can reply to. Now realizing that that’s a problem the solution that I came up with when I talk to Kim and to Nicholas was because especially for Kim she’s able to be online though out most of the day if she can look after anything in my absence during the day and then I can deal with it as soon as I get home, or phone or text me. I have a long distance plan on my phone take enables me to call everybody but Nicholas for free. I can phone Nicholas from my home phone and it’s pretty cheap for me but I can phone anybody else in the Continental United States for free, so use give me a text if you have a question and I can answer it or I can certainly try to help work towards the solution. I think that outside of that I’m pretty happy with the work that I’ve seen this Board do. There are still some issues. I think that the communication between the two Boards—I think that with Richard coming in and with the whole new staff, Yvette as new Director and she’s trying to learn, and I think the dynamic between Richard and Willie is somewhat still in the learning process but I think together the three of us need to work a little bit closer so that there’s better communication amongst the Board because there has been a couple of smaller issues that have come up that had we known about before hand they might now have been issues at the time. I think that as the three of us can work together better and communicate more effectively so this Board is a little bit more on top of it. One of the other things that I wanted to talk about and Kim kind of mentioned it in her sharing, but ultimately what it comes down to for me is respect. Respect not only for this Board but for the fellowship that we serve. That is something that me personally that do not ever take lightly. I really am proud of the fact that I get to sit in this room with you guys, I really am. I feel that inside me and it makes me want to do a good job at this. What that means to me is doing the best that I can. There has been some issues as far as things like posting reports, we really need to get those in because—when I came on you posted them a week prior, so if we start the meeting at 7 on Friday, a week prior at 7:00 they should be posted. Sometimes life shows up, things happen. We’re human, we get that. I don’t want to point the finger at anybody because at one point in time as the Secretary of the Board I didn’t even submit a report because I forget I had to. I’m not saying it’s any one person. It’s really all about respect for each other and for the fellowship as a whole. We all know that Kim is basically insane and does hers—I’m sure her next quarterly reports are already half done and she started to rub off on some other folks, me not included, but if that what it takes to do a little bit at a time then that’s what it takes. I think that there was an instance in this quarterly where one of the reports was done by somebody that was a past Trustee on the subcommittee because the person said hey I need a little help. That’s really what my point is here, is that we nine people in this room is in this together. We’ve got to stand together and be able to trust each other. I don’t want to get overly dramatic but to me I really take it seriously, this is about my life and that’s how seriously I take my service commitment, this is about my life, so I’ve got to be able to trust you eight
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people with that life, and I do. I hope I can get that same back in return, but what that means is that we’ve got to be able to work together and know that we have each other’s backs at all times. Kim talked about it and I will piggyback on that because I felt it too, almost like the feeling this year is different than it has been in the past. I’m not saying its better then, worst then, it’s different. When I first came on here, I think it had more to do with the relationship I had before I even got in this room with some of people on the Board. The makeup was just different, the makeup of my first Board that I sat on. We had Carl and we had Tony and Jay, the Wholly Trinity of Eden was I liked to call them, and we had Bobbie, if you worked with Bobbie you know what I’m talking about. She’s a riot. That Board felt different than this one and it’s not better than, it’s not worse than, it just feels like we together are not quite as close as that Board was and I would like to see that change. What my purpose in this is is not to talk about what we are lacking but how we can get better. How we can step up to a higher level and be better collectively and individually and really give this fellowship the Board they deserve. I know we can do it. I have no doubts that we can do it, because I look around this room and I see a very lot of sobriety and a whole lot of commitment to this fellowship and love for it. If we come from that place collectively and individually, when we come together we can be the best and that’s what I really what for us. I want everybody to remember this Board as special, that’s what I want. I believe that we can do that. I’m open to ideas for me as the Chair of this Board, I’m open for ideas for us collectively or whatever. I think we’re doing a great job in spite of the “How it Works” and the other stuff and all the crap and the whatever, but I know we can do better and I want to see us do that. I want your feedback on that and I want to see what you guys think. That’s enough for me for Life in Trevor’s world right now.
Richard: So do you want to hear about our roles and…
Trevor: We are discussing whatever you guys want to talk about that has to do with this Board.
Nick: Kim and I spoke to you. I was very moved when you phoned me. I phone most people here from England, not all of you phone me. I have no resentment against that. I was just thinking what we say in the introduction and I looked at the manual of the guidelines and all that stuff. How we respond to the fellowship, how we react to the fellowship, and how we act in the Board room at a timely matter of replying an email in this group and what might be offensive or what might be respectful, I think Joy has had a lot of personal stuff. She gets a lot of leeway at the moment, but I expect her to do a damn email and she does, thanks for that. We all have the stuff, but you had the stuff when you were smoking Crack and you still did it and we need to step up. If I don’t hear from someone in 48 hours I start to get pissed. After 48 hours I expect, wrongly or rightly, for someone to answer me. That’s why Richard’s been getting a bit of flack and he has been answering CAWS 2012 and they haven’t been calling back and I’ll be getting the flack for something that has nothing to do with us. I think if we can be mindful of that and if you get
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stuck, pass me the baton, it doesn’t say you’re not allowed to do that in the deal. It was really good that I and you went last night to the WSOB. We went and showed support. We sat there and asked if there had any problems, is this happening? We listen to the stuff. We heard 95% positive stuff. There was a little bit of friction and a little bit not quite working that, but that’s normal isn’t it. I liked what you said. I’m always enthusiastic. I would love coming here, it’s not just about the chocolate and the sunshine, I love coming here and telling them the Woo’s and the good stuff as well but in my world Cocaine Anonymous is doing great and I think this Board is completely different. Bobbie H. really f**ked me up sometimes and other time I thought great she’s stepped up and done something. Carl good be bombastic, I will never forget when he said Nicholas shut the f**k up and stop making the phone calls. And that was good, I quite like directions sometimes. I was desperate about the European office and this and that. I can take that you know. Like Willie said I am 55 I’m not 15. I’m all grown up. I have to take some responsibility. I signed up for this. I said do you want to do it. About five sets of people said do you want to do this, the whole of Europe said do you want to do this, the Tex said do you want to do this? So how dare we not do it if asked because we said we’d do it. You weren’t caustic or aggressive but we could all step up 5%. We could do a tiny bit more. To that end I’ve tried to do a bit more to the fellowship, a bit more for the Board, and a bit more for the Office Board. I phone Yvette twice a week. I don’t phone her about anything specific, I just phone her and go Hi, how is everything? No questions, just wants me to listen. If I phone you up I need to listen because I’m really good a talking. My thing is Vice-Chair, I’m not that important, it’s to support you, support the Board; I just want to remind you publicly Trevor that I am here. I’m here for you and you are doing great. We are doing good but we are not Hayward, we are not the Carl, they are gone. Jackie use to interfere, we had some words, after six months I told her to f**k off in a real PC loving way because I was getting phone calls all the time and that stopped and we got another trust level thing going on she talks differently. While we are here we are expected to do things. I think it’s working alright. Richard does need his ass kicked, thanks for kicking it. I actually really enjoyed getting on the airplane and reading it for a second time. I read them as they come, put more on a stick. The poor bugger next to me said you got lot to read, and I said yeah I got a lot to do. I’m going to read all the reports again. I have a couple of things I have to say about a couple of the reports. It’s important to read them. I know that when I post it they you all have already read it, I would be insulted if you didn’t read my reports and I would insult you if I didn’t read your reports. That’s part of all helping each other I think but you talked about God a bit and that’s really important. It’s a loving God, it’s a tolerant God, this is a loving Board room, this is a tolerant Board, so we have to give people a little bit of slack but there is only so much slack that I will give people. I don’t want to offensive or abusive but I might send encouraging emails if I feel I’m not being heard but I do feel I’m heard actually. I don’t feel negative about it at all, I think it’s positive. Just to end on this you know we had a lot of crap, phoners, and some of it is residual from other places and other times but the reality is we’ve got to deal with it, not them, we have to deal with it, and the fellowship wants us to deal with it.
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They are not going to shatter the past people, they are going to shatter the present people and we are it. Being sober enables me to stand up and take it. My shoulders are broad. My big next birthday is 20 coming up and I’ve been here a long time, I can talk to newcomers, I can talk to a member, I can talk to angry people, I can listen. I’ve listened to someone for a half an hour the other day and I just thought I’m going to say this and your point is. Because it was just bugs, but I didn’t say that. I said what would you like me to do? So I say to you if you ever get stick say what would you like us to do? If you don’t feel that the Vice-Chair and the Secretary and the Chair are doing what we are supposed to do at any point say we need you to do this. You voted in Trevor to do it and you voted in me to support Trevor. Kim’s supports us both being the secretary. Kim knows what’s going on. 99.9% of the time Kim Sherwan actually knows what’s going on, occasionally I’ve had a question, one in four years, she knows what’s going on, so if you ever get stuck email Kim she loves it. I do all the time and occasionally we have phone calls don’t we Kim. Sometimes you need to have phone calls with someone because you are worried about something or want to be supported. That’s all I got. I think we are doing alright. Thank you for saying if you all step up a little bit more. Thanks.
Joy: I have lacked in the last month and I apologize. I do read all the reports. The minute they come in. I sit in my office and I print them and I sit them on my desk and I read all the reports and go through the minutes again. I double check everything and believe it or not I think this one set of minutes that I had no corrections, which is shocking and amazing. I do owe two written things, one is a response and the other is a referral and I’m going to work on those and have those done and I will step up to the plate a little bit more than I have. As soon as I get through the rest of these funerals, life should be good. I call Kim all the time. I talk to Willie on the phone. Yvette has called me a couple of times and we have discussed accounting. I have helped her with some of the postings because I went through the financials, they’re a mess, and she is very responsive, very eager to learn. That’s a good thing. I will do whatever you need, send me an email and I will respond. Even when I say I’m not going to be online, I’m online. I will do whatever you guys need, whatever it takes, because this fellowship saved my life. I always told myself if I can’t give it 125% then I shouldn’t be where I’m at.
Randy: I’ve got a response that I haven’t got started on with no excuse expect I’ve actually been partying too much inside the Arizona fellowship. I’ve been involved with committee meetings and the two different World Service fundraising events. I’ve just been going too fast to sit down and make sure that I get my job done. I will get that written over the weekend. The past quarter has been—I spent some time with a past Trustee in Arizona, I spent some time with my sponsor, I had to go back and ask them to assist me in defining what we are supposed to be doing. I think that from time to time as a Board because we are given so much information and we have so much feedback that’s positive and negative from the fellowship and we love Cocaine Anonymous so much that we want to go fix it all. I was told and taught and I continue to go back
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and read that that might not be our role to fix it all. We are obviously granted the authority, at least from what I understand, to deal with those matters that are legal, to deal with those matters the effect Cocaine Anonymous as a whole, provide guidance when asked, and I think from time to time even myself I’ve taken all of the information that I have gathered from everywhere and put out the directive and it’s not to mean that we go backwards in my efforts to be a part of and participate because that’s not what that means. What my role as a Trustee means to me is that I take those things that I have asked to do by the position very seriously and I also take the restrictions on what I am supposed to do as a Trustee very seriously as well. I’m really new at this. Cocaine Anonymous is really new at this. I’ve gone to a couple of AA meetings and participated in some home groups and I’ve never heard I can’t believe the World Service Board of Trustees of AA, blah, blah, blah. They’ve got some experience that they put their nose in where it belongs and they keep their nose out of where it doesn’t. I think that could be something that we can learn. We give guidance and we can do so based on our experience, based on the Traditions, based on our manual, and we can let people know what processes are involved to change any of those things that they find unacceptable in that manual. At some point and time we don’t have to carry the burden that I have felt and perceived that we have tried to carry in the last quarter. I think that we did what was necessary, what we were tasked to do regarding “How it Works” and even some of the other issues, not just “How it Works” that involve Cocaine Anonymous as a whole, from the legal perspective, from the safeguard perspective, from a risk perspective. We have the authority and we have been asked to do that. I think we potentially have slid over the line of direction in guidance into some governance and when we’ve done that they have spanked us. We took it personally when we deserved it. I don’t mean to stay away from issues or sidestep issues again it’s, I take what we’ve been tasked to do seriously but I believe that the restrictions of what we are supposed to do are serious too. I’d like us to continue to monitor our responses to that. We shouldn’t be on anybody’s lips if we are just giving guidance. That’s all I got.
Willie: The first three meetings I had at the WSOB I had a former Trustee sit in that meeting and was persistently saying how it was when they were the Office Trustee and what should be happening and what the role is. I felt a lot of resistance to change. I felt a lot of personality; personal relationships affect the role that we have as Trustee for Cocaine Anonymous. It was all about well you guys didn’t do this right; this wasn’t done right, talk to me and that sort of thing. After the third meeting when we were going into some discussion and deliberation one of the Directors said why are we picking this apart? Why are we asking so many questions? That’s our job. This Convention, these things that we are asking questions about—the host city, yeah they may get some of it but it all comes to the World Service Office and the Office Board and the Board of Trustees why this happened. If we don’t ask the questions before hand then we won’t give it the direction or the guidance that we believe is necessary. We are not trying to prevent anything from going on but we need to ask the questions. You brought up how can we help in
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this relationship with the WSOB, there is some resistance on the WSOB because of personal relationships, because of—in this room there may be some disagreements, some debates, and goes on. I see that not happening at the WSOB. It’s ok—no I’m resistant with anything you say. It’s a lack of education. I’ve been asking for reports, I’ve been asking for reports to come to my email address because they posted different places on there. Consistently there’s no reporting, there’s nothing being done by Directors other than at the meeting, voting, no reports, nothing is done outside, the referrals have been—there is nothing really being done and I believe that’s a lack of education. I believe that I can and Richard can supply that education in defining the Office role. Richard had brought up recently at one of the meetings, no this is a World Services Convention and the host city just puts it on. I don’t believe that everybody sees that, so be more educated, be more willing to step in and guide, but also people that you’re educating have to be more willing and receptive to what you’re giving them and be less resisting to the information that you give them.
Lawrence: I feel the difference in the previous Boards and in this Board but I think that’s how it’s supposed to be. It’s not supposed to be the same. I realize that this is an experience that God wants me to have. The online business has been slow compared to the past Board and I’ve been a little frustrated about that. I can see the lack of communication with the office; we need to work on that. Things are different at the office now, we have new relationships. We all can work at the communication, especially the board receiving the financial reports from the office. We all can step up.
Kim: I remember being a delegate and serving to the Conference committee and the process I went through during those six years of being on that committee and one of the things, early on when I served there I think as act Chair maybe, that jumped off the pages of the manual was communication, cooperation, information, and consensus. I’ve always remembered that. My first two years I really felt that, I felt the calmrodary; I felt the trust and the loyalty amongst this Board and amongst the fellowship. This year, not so much. I know we are in a transition. I keep talking about change, transition, and change and transition, attempting to have a lot of faith and trust in it and yet there’s been some situations that have occurred in the last three months that have caused me a great deal of pain. I’m not at liberty to talk about those any longer. That whole situation was very painful for me because the perception of what was said and what occurred went outside of the arena and was incorrect. It also bothered because I know that it hit me personally but I thought about how it affected and could affect this Board and it bothered me. To all of you and as I expressed an hour’s conversation where I did a lot of yelling and crying with Trev was that I apologize for the back lash to this Board, if any, despite the fact that I did nothing wrong. I would be more than happy to talk one on one with any of you about that occurrence and what happened. I want to move forward. I really believe that—I wrote here, willingness to serve, committee to serve, time and resources to serve, that comes right from the manual. It neglects to
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say and remain loving and tolerant though out the transition and change that will continue to evolve. I would like to see a referral for the manual. I have a hard time with some issues and I’m trying to have trust and faith in them. Even during my first two years I’ve had bumps in the road. If it wasn’t for this fellowship and my willingness to continue to go to meetings—I think I’m up to about four a week now—that’s one short of when I first came around—and my sponsor and my support system that I do know I can share with and know that no matter that what I type or what I say will be kept in confidence. We are going to try and clear the slate for this weekend and move forward but I would like to see a lot more communication between the WSOB and the WSBT. I too have attempted to have a little more communication with the office. I have found it to be frustrating for me; again it is probably an expectation. I have an expectation of myself. Anything you guys want to know, ring me up, type me up, I will be happy to send it. I do have willingness to serve. Even though I went through some difficult moments, I am committed to serve and I will stick this out. The truth be said there’s nothing that make me happier than Randy going I need this, could you send it to me? I don’t know that I could have written any of your reports. Those who get reminders from me, I want to help, I don’t want to scold…I want to help. I do think that there needs to be more communication and cooperation and information and a consensus. I just see the two Boards—we just need to come together. No matter what—it baffles me to think that we would disregard anyone’s willingness to help ever. Whether it’s at my meeting level or district, area, region, this level, the Office Board level that we would disregard anyone’s willingness to help if it’s comes from a true place of love and tolerance. My goal is to see that we forge forward. I love Concept nine, a good leadership cannot function well on a poorly designed structure, and we surely can’t lead if we’re weak, so we need to get strong so we can function and what I believe the fellowship and the Conference has designed a really well structure. We need to step up and lead. I think from my region they are looking for our suggestions, directions, our experience, and position, whatever you want to call it regarding some of these issues. Not so much that they want to argue it but they need to—I think I said it on the Yahoo group and Randy you said it, we’re brought forth. We interview and we take on this job and it is a job. Let us do it. I believe that there is not a person in this room who doesn’t have a love for Cocaine Anonymous, has a desire to see it grow, and continue to grow. I don’t think anyone here has any desire to harm Cocaine Anonymous. I think that sometimes we need to look at our so called well intentions. We need to move forward. Trev, you and I have talked. We need you to be our leader. I think that you have that ability. You need to tap into it. I know that we have talked about three times about this and each time it gets better. You know what, I’m here to help. All you have to do is ask. I’m here because this feeds the healthy side of my defective character, to be a part of. Thanks.
Richard: I’m tardy with my reports again. One of the reasons that I let you all know in personal sharing that my health was good and everything was because once I post the reports I will then apologize. I was doing was doing better with my reports and getting there and it was something I
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made a conscious effort for and I needed to and I procrastinated. Last night I was going to go up and do them and got in bed and had my laptop and started doing and fell asleep and that was procrastination, it was nothing more than that. It was not respecting the rest of your time in getting my reports in on time. It’s my procrastination but it was a lack of respect for you all. I was truly waiting to apologize until after I had posted them because an apology can be empty without action. That’s how I feel. That’s an insight to me; until I make the positive action I feel sometimes an apology can be empty. I want you all to know how I see my procrastination was a lack of respect for all of your time and consideration in review of what we need. Believe me, I appreciated the—Kim listed five and it was like oh shit—there are three that I overlooked as WST. I started doing them and instead of rushing them—I was going to rush them and post them and I said you know what I need to be thorough.—and I’m going to be and I apologize for miss directing us for a period of time for one individual. That’s the true consideration that I have in the thought of it. I am taking care of it. I like Trevor’s question, the subject of this, how can we do better, how can we work together. You were very receptive to my phone call when I called you. That’s one thing that I’ve said about this Board and about the WSOB, I’ve said it in both Boards, I believe in being open, I believe in communicating, now there’s a distinguishing that I have not said and I need to, if there’s a personal issue with any one of us that stays in the room. You know what, sitting at dinner and telling you all that I got the UK contract and that I’m going to be talking the Hayward and Steve in the UK, I think that’s ok and I don’t have a problem that stuff we talked about the WSOB last night and it’s before my report. I just think that’s open communication that we need to have. I think it’s important. My opinion is it’s not communication if we are not talking. It’s not communication if we’re just waiting for one channel going one way and one channel going the other. I believe our purposes are to service each Board and it’s more of a flow. Willie and I need to work on that together. I need to work on that with you. I will put the ball on my side, but our personal stuff is our personal stuff and I’m as good a friend, as safe a person, because I’m private as you all have found out over the last two years, because I don’t trust. I do not trust people with my personal shit. I don’t like to. I’ve been disappointed. It hurts me. I run and hide. When I share something personal about me where I’m being vulnerable and it comes back through a third person I’m like f**k that. That’s my exact thought. As I always have said for years and years nothing good for me is ever founded f**k it, nothing and I need to prevent that. I try to let my guard down. As guarded as I am with myself, I am with all of your personal stuff, but I believe our business needs to be talked about. It’s funny—the whole thing between my ears is funny—but one of the thoughts that popped into my head when we didn’t fill the position of WST was I didn’t sign up for this, and my immediate thought was I absolutely signed up for this. This is absolutely what I signed up for, no matter what comes our way this is where I’m supposed to be. I joke with Trevor, I say we’re right behind you, a few steps, but it is exactly what I talked to a sponsee about yesterday when he was saying just because you’re my sponsor, you’re telling me what to do, that doesn’t mean I have to do it, and I said I think you’ve got the wrong picture, we’re not on a ladder here, we’re not on a
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ladder where I’ve got your hand and I’m pulling you up. We are on a path, hand and hand, arm and arm, for better and worse, and the worse isn’t that bad. It wouldn’t be if I was all alone and it certainly isn’t with all of us together. Thanks.
Robert: I think about what Randy said, you know you go to AA meeting, you don’t here at the Trustees. You don’t go to NA meetings and hear about the Trustees. Is it good or bad, I don’t know. All I know is what’s going on my side of the street. I don’t trust everybody. I build my trust slowly and I develop relationships. Some of you folks I’ve called on the phone. I even tried to call some people and the number didn’t work. I tried calling you Trevor and I couldn’t call you on my cell phone because by the time I got home it was like ????. I look at things that’s suppose to be done a certain way, that’s what I believe. I’m suppose to communicate to the World Service Office Board through Willie and when we went to New York I thought it was up to you Trevor to get back to the Board what our primary discussion was and I waited a while and I started to take it on myself so I better say something and I did. I thought I was over stepping my boundaries and I really did, and it pained me, and I needed to talk to you about it. We need you to lead, bottom line. I’m not saying you’re going to be on your computer 24 hours a day like Hayward was. This is not last year’s Board because it’s not. This is this year’s Board. We’re not a Board from years ago, we are this Board. We’re tied with doing things that comes up in front of us today. That’s the way I look at it. I believe we all have our roles to play and we all have to hold each other accountable if someone’s not doing it and we can’t just leave Kim holding accountable, we need to hold each other accountable. I got so pissed off at Joy because she couldn’t open up my files and I said I’m sure I did it right.
Joy: I sent the email but Kim’s the one that couldn’t open it. I sent it to Barbara and she said it was corrupted, so I sent you an email.
Robert: It wasn’t corrupted, you just didn’t have Word 2007, I don’t know. I didn’t to it that same day, but I fixed it when I could get to it. That’s the thing, sometimes we can’t respond to things immediately and I understand that, but sometimes some information just isn’t getting communicated. We are responsible. We are not the leaders of the fellowship, we are here to guide, and we are here to share our experience and strength. We are supposed to do our research; we are supposed to do what we are supposed to do. We are the guardians of the Traditions to make sure they’re being followed and help out. What I go back to what recovery means to me, bottom line, is making mistakes and what we do with them. That’s what I tell the guys, you make a mistake, and then how do we fix it, so we don’t make that mistake again. It’s not about doing this thing perfectly because we can’t. Without any other fellowship we’re Cocaine Anonymous we are not AA, we are not NA, we’re Cocaine Anonymous. We’re a new fellowship and we’re not a new fellowship. We need to do things that are right. The decision we got to make that are tuff and I’m a firm believer what happens within these walls stays within these walls and stays
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within the people. If I’m talking to someone on the Board about what happened privately, I still consider that within these walls, but when I’m out in public I’m in the fellowship. I believe in the united front. I’m here because this is where I’m supposed to be today. I was on the phone on the highway on my way to the airport talking to one of my sponsees, I don’t want to go—I thought back you know what I didn’t want to come to the Conference either but we have things we have to take care of, we have things here we need to put to bed and move on. As long as we are moving forward we are not moving backwards we have to make the discussions we need to make that God’s going to allow us to make. We are going to make some mistakes but it’s what we do to fix them. We need to work on our communication. We have to hold each other accountable. Do those things that we need to do so we can do our jobs that we were chosen to do. I don’t think 20 years ago and of us thought we would be in this room tonight, but we’re here. We are a snapshot of the fellowship. We represent the fellowship. I work with the other Board, we have to work on it, and we have to communicate. Personally now I have better relationships with some of the people on the Board than last year because I’ve gotten to know them. I spent time with them during the Conference. For me, the outlook was better than it was a year ago. I developed relationships; I spent time with some people. I run this meeting every Tuesday night and the reason I go to that meeting is—I’ve been pretty much been going there for 23 years—but I don’t go there for recovery I go there to see my friends. There is about seven of us that have over 20 years. That’s why I go to that meeting is to see those people. It’s not about the recovery it’s about, if it gets the message out it’s great, but we usually talk about what’s going on in our lives, that’s why I go to the meeting. That’s why I come here is because you are my friends and that’s why I am here is to do the business of Cocaine Anonymous and get to know another addict and get away from—I don’t trust people. Richard, I don’t think you’re any different from anyone else sitting at this table. We all have trust issues I just think it goes down to we hold each other accountable. We are a family and I come from a family of eight kids and we don’t always get along. Someone’s always on the shit end of the stick. That’s the way it is. Thank you.
Trevor: I just want to share quickly what I learned in the last few weeks through my exploration of this. My thinking has always been, and this is one of my defects, that I try to do my job so you guys should know that I’m doing my job. If I get an email from somebody and it doesn’t have an actual question I just think that you should know that I got it and read it and that I’m ok with it.
Through talking with some members of the Board and my wife and sponsor I realize that sometimes a comment back, just a response saying hey I got it, thanks, whatever goes along way. That’s one of the commitments that I’ve tried to make. I tried to be more—I always check my emails in the morning and I realize now that that’s not good enough. Sometimes there is stuff that comes up so now I check it at least twice a day and when I don’t fall asleep at 8:00 at night I sometimes check it three times a day. If I know something is going on then I will check it a few times more if I’m available. I hear what people are saying and I’m trying. I will continue to do so. What Richard said, I’m pretty open. I only want to do the best job for CA and this Board that
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I can and I need your help to do that. Please feel free at any time to contact me, email me, whatever. Most of you might know that I spent the day at office, at least half the day at the office today, and I investigated some minutes from the first Conference that we had up through 97 and that was Conference minutes and Trustee quarterly meetings and the most important thing that I learn is that we don’t deal with anything that they didn’t deal with back then, we’re just dealing with it again and sometimes again, again, and again. There was an issue at the Board last night about issuing personal thank you cards signed by the World Office Board to areas that donated $5000 or more. They dealt with that I believe June or July 2nd of 1986. The exact same issue, the exact same comments that Willie made last night were made all that time ago. Other issues like what Nicholas brought up quarterly or two ago about having a long range plan, having our goals as a fellowship and where we are going. They talked about that in 86 or 87. Everything that we do we did back then, so there’s nothing new under the sun, the same old shit just a different day. We just hope we get a little more streamline in dealing with it now. With that, if nobody has anything else and they want to discuss upon this issue we can move on with our agenda. Do you care for a bio break? We will take a 5 minutes bio break.
Trevor: Ok it is 11:42 p.m. We are back on the record. We are at the point of reviewing the agenda. Does anybody have anything they wish to add?
Willie: Yes, Director Ratification.
Trevor: WSOB Director ratification.
Willie: Director @ large ratification.
Trevor: So what we have so far is 2009.12.09-Director @ Large ratification, 06 is CA version of “How it Works”, 07 is the PNR issue regarding a wavier sheet, 2009.12.08 is the WSOB Director @ Large ratification, 2009.12.09 is the World Service Office move. Is there anything else to go on the agenda at this time? One other item to add to the Board to Board agenda, and I will get that emailed out tomorrow morning, is the gift invoicing issue from the office.
Richard: What?
Trevor: Gift invoicing regarding international shipping. If they supply a gift inventory for gift invoice on it then we get it for way cheaper and we don’t have to pay duty and customs and stuff. It’s a big issue internationally. They have something in regards to that to discuss with us. Richard: And this is brought from?
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Trevor: It was on agenda last night as your item Willie. Is there anything else to add to the regular agenda?
Willie: Yeah, new reimbursement procedures.
Trevor: What they are saying is that—what’s been happening, and I’m probably the guiltiest is I’ll submit the stuff and then I’ll forget to mail the receipts right away, so they are no longer going to cut checks until they receive the receipts.
Willie: What the Treasure is asking for now is what the reimbursement, the expense report is done up by receipts, so now you have a week, five business days to actually to get your receipts into the office.
Joy: We set policy.
Willie: But that’s a procedure.
Trevor: The policy is that the receipts must be provided for reimbursement. The procedure now is going to be they want the receipts before they cut the check.
Joy: The day that I send an email to you and to the office…
Trevor: The day you send it?
Joy: Is the day that all the original receipts go in the mail to the office.
Trevor: So where we are right now is that it is now 10 minutes to 12 and we are about to go into approval of minutes. We could at this point adjourn until the morning.
Joy: We could get the first four items done.
Nicholas: We could get some done.
Trevor: The first item of business is the approval of minutes.
Joy: Motion to table 0909 WSBT quarterly minutes.
Kim: Second.
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Trevor: Is there any opposition to that? Ok that has been tabled.
Kim: Mr. Chair.
Trevor: Yes.
Kim: May I speak to this for just a moment?
Trevor: Yes, you sure can.
Kim: I want to explain why…because you all haven’t read them. Everyone needs to read them before we can approve them. You all need to respond to the emails that you have read them.
Joy: There are some changes you need to make.
Nicholas: I know.
Kim: I need not speak to the next ones so go right ahead and move on Mr. Chair.
Joy: Don’t we need to vote?
Trevor: There was no opposition.
Joy: You need to say that is passes unanimously.
Trevor: Ok that passed by unanimous consent.
Joy: And you need to restate who made it and who second it just so she has…
Trevor: We have a motion by Joy to table the 0909 WSBT quarterly minutes, seconded by Kim.
That motion is passed with unanimous consent.
Joy: Thank you, motion to table 0909 Board to Board minutes.
Kim: Second.
Trevor: We have a motion by Joy to table the 0909 Board to Board minutes, seconded by Kim, is there any discussion? All in favor? Any opposition? That motion has passed unanimously.
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Joy: Motion to approve 0910 WSBT Conference call minutes.
Kim: Second.
Trevor: We have a motion by Joy to approve the 0910 WSBT Conference call minutes, seconded by Kim, is there any discussion?
Richard: The Conference call minutes that you posted, correct?
Kim: Yes, back in October.
Trevor: Anymore discussion? Seeing none, please prepare yourselves to vote, all in favor? All opposed? That motion has passed unanimously.
Joy: Motion to approve the 0910-0912 WSBT record of online business minutes.
Kim: Second.
Trevor: We have a motion by Joy to approve the 0910-0912 WSBT record of online business minutes and that has been seconded by Kim, is there any discussion?
Kim: Those were posted this evening.
Trevor: Any discussion? Seeing none, please prepare yourselves to vote, all in favor? All opposed? That motion is passed unanimously. Do we have anymore motions?
Joy: Do you want to go through the Officer’s reports real quick?
Trevor: Sure.
Joy: Motion to approve the WSBT Officer’s reports, the Chair, the Vice Chair, and the Secretary reports.
Kim: Second.
Trevor: We have a motion to approve the WSBT Officer’s reports which includes the Chair, the Vice Chair, and the Secretary reports, seconded by Kim, is there any discussion? Hearing none, please prepare yourselves to vote, all in favor? Any opposition? Motion passes unanimously, thank you.
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Joy: Motion to approve the Trustee…
Richard: I respectfully request that we postpone that until tomorrow morning.
Joy: Motion to table the Trustee reports until tomorrow morning.
Richard: Thank you.
Trevor: Why don’t we just motion to adjourn then we don’t have to worry about it.
Joy: I make a motion to adjourn at 11:54.
Richard: Hold on, is there anything else that we could really get through?
Joy: No, we need your reports.
Trevor: We could get through all of it if you want or we could just go to bed at 12:00.
Richard: Sorry.
Trevor: We have a motion to adjourn for the evening, before that’s in order we need to discuss a re-adjournment time. I propose 9:30. Does everybody agree with 9:30 in the morning?
Everyone is talking.
Trevor: We have a motion by Joy to adjourn for the evening, seconded by Robert, any discussion? All in favor? Any opposition? We are closed at 11:55.
Everyone: Serenity Prayer.
Trevor: We are on the record at 9:36 am Saturday, December 5, 2009. At this point we are at the Trustee reports. Before we move forward a friendly reminder on behalf the Secretary that didn’t ask me to do this but I was flipping through some reports, times new roman, font size 12, 1 inch margins, make her life easy, make her happy, because it sucks when you have to reformat everybody’s stuff, because I did it for eight or nine months, so please just keep that in mind when you are doing your reports. That would be a big help. Trustee reports? Joy: Motion to approve the Trustee reports?
Kim: Second.
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Trevor: We have a motion by Joy to approve the Trustee reports, second by Kim, is there any discussion? Since there is no other discussion I’m going to have a discussion just to throw it out there. There was something in Willie’s report that was of a sensitive nature that should probably be revisited. Willie may consider rewording his report to remove verbiage that personally I don’t think needs to be included in his report. That’s my personal thought and if anybody else shares it or has a concern then I will shut up.
Nicholas: I noticed that as well. I just think its love and tolerance. I would like that report changed, if possible. Personality I’d get rid of. It doesn’t look good. We’re trying to build something and I understand why you put it there, maybe, maybe not, I think it should be reworded. It doesn’t set a good president when are trying to build something and a report says actually duh, duh, duh, and I’m very mindful when members say how is everything at the Board level? If we say we are working on it, we are working on it. I think that maybe that should be amended, if possible.
Willie: I’m fine with that.
Nicholas: You’re ok with that?
Willie: Give me some correct wording. I was actually just trying to convey…
Trevor: I think it was very well brought forward to this Board so that we are aware of it, my only thing is that I don’t like the perception that it may give. I would say: is the process of grasping the role in the office.
Richard: Attempting to grasp the role in the office.
Randy: I don’t think there is any issue with saying they are experiencing challenges and we’re working through them. I experience challenges every day.
Trevor: Some days more than others.
Kim: And I would request that Willie make those changes and send a new report, attach a new report.
Willie: I am getting ready to do that right now.
Joy: I would like to withdrawal the first motion and make a new one.
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Trevor: Is there any objection to that motion being withdrawn? Ok that motion is now withdrawn.
Joy: The new motion is to accept all the Trustee reports except the World Service Office Trustee.
Kim: Second.
Trevor: We have a motion by Joy to accept all the reports with the exception of the World Service Office Trustee report, seconded by Kim, is there any discussion? Seeing none, please prepare yourselves to vote, all in favor? Any opposition? That motion is passed unanimously.
Joy: Motion to approve the WSBT Subcommittee reports.
Kim: Second.
Trevor: We have a motion by Joy to approve the WSBT Subcommittee reports, that has been seconded by Kim, any discussion? Seeing none, please prepare yourselves to vote, all in favor? Any opposition? That motion has passed unanimously.
Joy: Motion to approve the Trustee Conference committee reports except for the four Convention reports.
Richard: Second.
Trevor: We have a motion by Joy to approve the Trustee Conference committee reports with the exception of the four CAWS Convention reports and Richard has seconded it, is there any discussion? All in favor? Any opposition? That has passed.
Joy: Motion to approve CAWS 2009.
Richard: Second.
Trevor: We have a motion by Joy to approve CAWS 2009 report, Richard has seconded it, is any discussion?
Richard: Did not read it, did you have time to insert into the report the lack of a “Pass it On”?
Randy: That’s the only thing that’s in the report.
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Richard: Thank you. I had mentioned it in my TAL this morning and I wanted to make sure.
Great. Thank you.
Trevor: Sorry, any further discussion? All in favor? All opposed? That motion has passed.
Kim: Motion to approve the CAWS 2010 Convention committee reports.
Joy: Second.
Trevor: We have a motion by Kim to approve the CAWS 2010 Convention report, seconded by Joy, is there any discussion? All in favor? All opposed?
Randy: Motion to approve the CAWS 2011 report.
Richard: Second.
Trevor: We have a motion by Randy to accept the CAWS 2011 report, seconded by Richard, is there any discussion? All in favor? All opposed? With some minor opposition that motion passes with substantial anonymity.
Nicholas: Motion to accept CAWS 2012 Convention report.
Richard: Second.
Trevor: We have a motion by Nicholas to accept the CAWS 2012 Convention report, seconded by Richard, is there any discussion? All in favor? All opposed? That motion is passed unanimously. We are now in Place Marker business items. The first item is 2006.02.20-copyright and trademark protection. So where we are, the next one up for renewal is going to be the United States and that will be due in April 24, 2010, so would our Office Trustees please keep our DOO in mind of that and get her on it awhile ahead of time, so we cannot not have that collapse. We need to get on the extremely quickly.
Joy: We would hate that to go into Public Domain.
Trevor: Is there any other discussion on that? Next item is 2006.08.13-signature on the annual corporate documents to be completed at the fall quarterly. Willie do you have any update on that?
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Willie: Yes, I did. I requested it. Evidently yesterday they were having problems with the computers and all those documents are the back bylaws that we actually signed, so they were unable to bring that. Yvette is working with Vincent to see if he can’t have that document for her before the end of this quarter. We hope to have that documentation.
Richard: Can we move our copy of the Place Marker to the end of our meeting agenda so we don’t forget? Just to check on it.
Joy: Motion to table signature of annual corporate documents until Sunday.
Richard: Second.
Trevor: We have a motion by Joy to table and make a special item of business on Sunday and Richard has second it, is there any discussion? All in favor? All opposed? That motion has passed. We will leave that on until our Sunday.
Joy: I make a motion to accept the World Service Office Trustee report as submitted.
Trevor: As re-submitted?
Willie: Yeah, I just sent it to the Yahoo group and I’m getting ready to delete it from the posting and post the new one.
Joy: Why don’t you just second it and get it over with.
Willie: Second.
Trevor: We have a motion by Joy to approve the World Service Trustee report, re-submitted by Willie, Willie has seconded it, is there any discussion? All those in favor? All opposed? That motion has passed unanimously. Old business and the first item of old business is the Annual NADCP, that is in Boston, Massachusetts and that is Richard and Robert that is assisting her.
Richard: Yvette has a package of the office materials of the NADCP items from over the last few years and is going to be bringing that to the hotel. She was going to ship it and we discussed me being here in December and she’ll be bringing the items. January is when we make the actual hotel and convention site registration, so that’s upcoming. Is there anyone with a recommendation for another attendee? The current attendance being discussed is the Office DOO, the Region Trustee, and the Trustee @ Large, so Robert, myself, and the DOO are
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currently planning on attending and being there. Is there anyone else that knows anyone in the fellowship that would be a good representative for us to the public?
Willie: You have Bruce, who’s out in that area.
Richard: Thank you, noted. Will you handle the contact with Bruce? Let him know when.
Robert: When is the date?
Richard: I did not put in my report. I will pull it up right now.
Robert: Do you know the hotel location?
Richard: I will know right now. It’s June 2nd thru the 5th. I’m looking at the hotel right now.
Willie: I have a question or maybe a comment or concern about the Drug Court this year. The Director of Operations will be going directly from the Convention to Drug Court and how does that impact the office, and how would it impact—because that was one of the reason that Patty when she was in that position said that she may not be attending because that would keep her away from the office and then how would the counting of the Convention stuff. How is all of that going to be handled? I’m not saying that Yvette don’t go, I’m just saying that has to be looked at too, her going from the Convention straight to Boston to do Drug Court and how that’s going to impact things?
Trevor: Richard did you want to respond to that?
Richard: I just wanted to comment that while that can be a concern I’ve now seen how this operates. How this operates is this is our public representation and view so I believe it is of the utmost importance that the people who show up and are meeting the people of Cocaine Anonymous are meeting someone from the office so when they call our small office they know who they’ve met and I believe that it helps with the relationships, so I believe the office personal is needed there. I understand the concern with the timeline but based on how I’ve seen it operate I think it’s the best person to have there, more so than the Trustee @ Large, more so than the original Trustee, but someone from the office so when those calls come in and when their making those calls from the people whose the business cards received that there is a personal connection or at least a reference to we met, I was there.
Trevor: I guess the thing to do is for you two to bring that up at your next Board meeting and see if there are any concerns about that from that end of the table. Did you know any luck with the hotel?
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Richard: No.
Trevor: It’s in Boston.
Richard: We know, but they have assigned the hotel already.
Trevor: Do have something to add Robert?
Robert: The one thing I was mentioned before and I was putting out there was about shipping this stuff to my house and I will deliver it rather than truck it to the hotel, it will be cost effective.
Richard: I don’t know this for a fact, but with any other Convention in order for it to be brought to the floor it has it be shipped to the site and then carried in to our floor spot and then we’re allowed to set it up. I’m not certain but I believe it goes like any other Convention where we have to bring it to them; you’re limited on what you can carry in the door. We need to bring that up at the office to see if we can save money.
Nicholas: Do we normally give out HFC II? If anyone for outside the US asked for a copy are we doing the spreadsheet correct thing by giving them a copy that would have “How it Works” and everything, I just thinking of the ramifications.
Richard: As far as that it’s the National Association of Drug Court not International. It’s the United States Court system.
Trevor: There were Canadian representatives there two years ago.
Nicholas: Yeah there were.
Richard: I did not meet any. It’s a good point and my true feeling on that is that if we are gifting someone we are not going to ask where there from, it’s a National Drug Court professionals. Whatever book we have on hand it’s a gift would be truly that, we wouldn’t be skirting anything by gifting. We’re not selling. I can be out voted, commented, or anything, I’m open to that, it’s just my opinion. Sometimes I state my opinion as a fact, it’s not it’s my opinion.
Nicholas: I was wondering how the Board feels about that.
Richard: I think it’s different saying that a case of books is a gift to get around that rather than giving one individual a book, when instead of asking for their identification of where they are from a event in the states for this nations Drug Courts.
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Randy: We’ve given them HFC’s in the past.
Richard: Absolutely.
Randy: Do we have a stock pile of them?
Richard: We have pallets of HFC’s.
Randy: Pallets of HFC’s?
Willie: About 3,700.
Joy: Two’s or one’s?
Trevor: We don’t have that much stock of HFC I. To me then that’s the sticker issue that we are going to talk about in the Board to Board.
Nicholas: ???
Trevor: I think we are going to have to address that. My feeling on this, and I’ll just put it out there, is that we’re going to have an answer for what we are doing the HFC II this weekend, because we’ve got a lot of international orders and we have a lot of stock and inventory of the book and my gut feeling is AA answered us and they are not going to change that. Do we find a way to make what we got salable by putting stickers in them and cover the offending pages or do we hold on to them and try to reprint a second book for sale outside of the United States? That’s something I believe that we’re going to have to have a decision on this weekend. We will talk about that more in the Board to Board meeting.
Nicholas: Just before we let it go again, yes we’re going to have to talk about it. There are ramifications it’s not just the members there’s lots of things about HFC II, maybe it snuck out into a library and we’ve had this dragging over our heads for a long time and my good friend Russell had to go to the area today and tell them there would be no books. The question from the floor was why don’t we office love us, where are the books. We have to give out the big books this is not our fellowship, they want the green books. Why isn’t the office helping us? We know that we are doing our best but they don’t. Europe is thinking why can’t we have the book? We voted the book. It was given to us. Our delegates are given the book. Where is it? What do we tell the newcomers? I think the Chair is saying we got to sort this. I would like to think that we
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can leave them someday and the decision whether to get the stickers or something. It’s not working. We are just getting flack. Thanks.
Trevor: Moving right along, the TEC, Kim and Joy.
Kim: I have updated all the forms that I had from last year. I’m currently compiling the information regarding your TEC representatives from your regions and your regional slates. Please send those to me, copy Joy. This weekend I’m going to give Joy the files regarding this and put her in charge of continuing to update the excel file with that information. As you all know we have three Trustees rolling out this year as well as interviewing for WST and interviewing for WSOT, which is a two year commitment. We actually will have five interviews. Anyone who was on the Board in Salt Lake City knows that we will be conducting interviews at the Convention in Milwaukee as well as at the Conference. As soon as you can send that information, I know I have Randy’s, I have a few more, I know Willie has got some information for this weekend. Please send it to us because Joy will be emailing the candidates requesting their availability for interviews either at the Convention or at the Conference. In lieu of that for all of you that are new to this, not new to the interview process but having so some many interviews to do, keep in mind that we will probably have to start our quarterly maybe a little bit earlier in Milwaukee so we can get through that and get through the interviews before Thursday comes on board. We might want to start Friday night before the Convention or really early Saturday morning so we get through our quarterly first…or Sunday night. I think that’s it.
Willie: Just so that the TEC and this Board will know, Richard will be forwarding to you all of the resumes and emails because I’m submitting mine. I made the slate. We thought it would be best for Richard to actually get the resumes to you opposed to me giving them to you.
Richard: Are there any other duties for the WST for the TEC process? I just needed to make sure.
Kim: No, what I wanted to say was for the Milwaukee interviews I’ll go ahead and make the copies locally because I’m driving I can transport them, but for interviews on site here for the Conference in the past those copies, last year Willie took care of that, based on him being on the slate, if you and Joy could take care of that so I don’t have to transport all that paper because when I pack that paper they like to go through my bag. For some reason stacks of paper signal the TSA, plus if there is an opportunity to make copies at the office it will probably be cost effective to do that.
Randy: Was there any consideration towards changing any of the questions?
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Kim: What I’ll do on one of our breaks is I’ll go through that with Joy. I certainly can send out the questions for each position and we can go through that and put it on the agenda for our Conference call to approve the questions. My concern at this point is that the questions generally are not of public domain and we currently have a member of this Board that is on the slate. I don’t know how you all want to proceed with that. I’m sure that he knows what the questions are already.
Willie: What was the process with Earl?
Richard: I was there during the process with Earl because I interviewed you two on TEC. The process of Earl, the Chair of the TEC had a different set of questions for Earl. That way it was something that he was not privy to. He laughed and giggled about it but it was expected, it was a different set of questions.
Robert: I really don’t want to do it on the Conference floor, I would rather do it at the next meeting so we can take them and get rid of them because supposedly someone saw a copy of the last questions that came up in the last set of interviews. Someone was privy to some of the questions on that. There was a question whether someone was privy to the questions. That was brought up when we were doing the TEC process, so all I’m saying is I would rather error on the side of caution and do it at the next quarterly and then Kim can directly take them back and do what you need to do. They don’t leave this room but with the people trusted to. That’s all I’m saying, I just don’t want have any opportunities of questions getting out. That’s my thought.
Kim: I appreciate your concern for trust coming from my own position. What you’re saying is that I should not send these out electronically for this Board to review even prior to the next Conference call or prior to the March quarterly?
Robert: Yes, because I don’t know where that person got a hold of the questions that were on them. We talked about it during our process that one of the candidates had access to the questions that were on it. It’s not that I don’t trust anyone here, but I don’t want any question of impropriety but I will go with whatever the group conscious is. They come up on the last round of interviews.
Joy: Talking with prior Trustees it seems that most of the questions don’t change. I don’t know what questions they were and I don’t really care, but I still think that we could email them to the Board and everyone delete your email when you’re done or whatever or we could say don’t share them, just hang on to them and delete them when you’re done, if you want to change a question let’s change a question. Kim and I will work on it and change them and then we will print them and have them here for the February quarterly with the revisions in them.
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Kim: I want to tell you how Earl and I did it the first year as Trustee because I was his Vice-Chair. Earl sent me all the questions and he and I went back and forth and reviewed them and made changes. Then we sent them to the rest of the WSBT for approval. I don’t really think anything much got changed if I recall. I know that Earl and I made changes on some of the verbiage. Of course at that time there were people that were on more than one slate, so we did have to make some adjustments so that one set of questionnaires covered everything for one particular person so we weren’t interviewing them three times. They were just interviewed once. What I would purpose at this time is that Joy and I can review all the questions for all the positions and if we see fit to change or adjust wording or add questions, I think Earl and I added some questions, we’ll do that and I can send them just to the WSBT with the exception of Willie. If you want to postpone the actual approval process until March I’m fine with that. I guess what I’m concerned about is, the actual hard copies even being available to everybody in March. The truth be said it’s easier to walk away with it, well no, I guess you know what electronically people can forward them. I’m at a point where turning it over, I have a willingness to serve, a willingness to commit, and have faith.
Richard: I think there are questions that should be changed more than just grammatics and I would like this Board to take a look at that. That’s one of my desires. I don’t think its offensive or out of line just to not include him on the list of questions for this year, although he’ll be here during the interviews though. You just have to have a different set of questions for him. Same thing they did with Earl, they mixed up some; they had a different set. He is also a current Trustee so there is trust.
Willie: You were the TEC up under Earl when he did his second term.
Richard: I was.
Trevor: I was on the Board when Earl did his second interview. Richard was there as a TEC delegate.
Willie: Who was the TEC Chair?
Trevor: I believe that was Jay.
Kim: Yes. I remember making copies of the questions, I was Conference Committee Chair at the time…trust me I did not look at them…I was afraid to!! Wasn’t sure what Jay would do to me!! Trevor: I think that for me that the thing that I remember from our last process was that there were quite a few of the questions where we went this doesn’t make any sense, let’s change this.
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Kim: Like do you have a working knowledge of the Twelve Steps? I sure as heck hope so at this point, so we deleted that question.
Trevor: I guess where we are now is, what I have written down so far is that Kim and Joy will review the questions, make changes, send them to us for review with the exception of Willie and then we will be able to make changes and look at it and discuss it in March or February or whenever our next quarterly is.
Randy: I would just like to have that to include an invitation to the rest of the Trustees to send them any questions that they might consider worthy to the two of you.
Kim: Right. What I will do is Joy and I will go over the questions and make any changes we see fit as the Chair, Vice-Chair and then we will send those to the rest of the Board for review and input. Send your changes and we’ll make them and then we will approve in March. How’s that?
Willie: I want to say this in a loving way; I do believe excluding me from the mailing is saying that I won’t be a part of the process going forward that everybody else is. I noticed the WSOT and the questions and are we going to be privy to them. I am like the incumbent. There are things about the WSOT that I’m already going to be privy to that seeing the questions really should not matter that much. The questions I don’t think are going to change that much. I believe we may look at what Richard brought up that maybe there is a different set of questions that you guys will come up to actually interview me on, that way I will still be a part of the process. I don’t think me seeing the questions are going to weigh either way. It doesn’t feel to me like it was when it was brought up at the WSOB that Richard taking the resumes. Then again I will go along with the group decision. I just needed to put that out there.
Richard: I would ask that more so than again grammatical changes or minor changes that—I’m asking if you guys are ok to, and if anyone disagrees say so, remove questions, add entirely new ones, whatever you feel from the last interviews of what questions you didn’t like but I’m more than happy to see a whole new set of questions. Sorry.
Willie: I understand.
Richard: Not each question changed but a real look at it, more than just minor changes. Some of them stink. There are some questions that we have in our minds that can be added to ask in an interview that may be of help. I don’t need to work on it with you, I’m asking that you accept the latitude of the position for TEC Chair and make up a great amount of questions.
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Kim: I just had a thought… because I appreciate what Willie was saying him being part of this current Board is be allowed to approve the questions for WSOT, but in addition to that we have—I would ask each one of you provide me with a question for the incumbent that would only to be sent to me but copied to Joy—in addition to the full questions that we have for WSOT that we would have additional nine questions just for Willie that he would not be privy to at all. What I would suggest is that those questions be more focused on the fact that he has served and so they would be questions more pertaining to his return and his being in that position for two years. It just opens up another avenue. Would you be ok with that Willie?
Willie: Sure.
Kim: That way you would be part of the actual process of approving the WSOT questions and then we would just have a separate sheet of questions just for Willie.
Joy: I like that idea.
Trevor: I just want to throw my two cents in. I probably shouldn’t but I am going to. You guys mind if I do that?
Richard: No.
Trevor: I was thinking that I agree with Willie that only safeguard that I can think of really is if Willie start throwing out a bunch of questions and suggestions that only an incumbent would know, obviously we are going to have a problem with it. Somewhere the trusted servant part has to come into play.
Nicholas: Right, he’s a Trustee.
Trevor: Randy nodded his approval as he was leaving the room. Is there anything else regarding the TEC? As soon as you know your stuff please get it to Kim and Joy.
Richard: Thank you Kim, thank you Joy.
Trevor: Canadian Region, this is also a part of Long Term Planning.
Richard: Did you read my report?
Trevor: The one you just posted this morning?
Richard: Yeah.
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Trevor: No actually I didn’t.
Richard: Ok. I should read it, that’s why I asked.
Trevor: Do you want to share on that first then and I can know what I’m talking about?
Richard: I just noted that it’s been something that you have discussed and are going to continue to discuss in your areas. The information that you provided to me, I wanted to make sure you knew it was part of the report in Long Term Planning.
Trevor: I figured you that you would have that. That’s about where it is. I’ve talked to as many people as I could. Everybody that I’ve have talked to is reasonable favorable. I personally still see challenges, not barriers, but challenges that we have to overcome to make that a possibility. I’m also aware of a member from canvas thought process that because it was a referral last year that we will definitely be voted on it at the Conference next year and I’ve tried to explain to them that that might not be the case and they insisted that because it was a referral it will in fact be voted on.
Richard: So you will be here to help us next year?
Trevor: I’ll be here. I don’t know what’s going to happen, but I will be here. I still think it needs more work, it needs more discussion in Long Term Planning, and it needs more thought into how that would affect the regions—the Pacific North, the Midwest, and the Atlantic North. I think if it affects Atlantic North it’s going to affect the Atlantic South just by default. I think there would have to be some exchange of areas within the United States amongst regions.
Robert: What I think is the right thing is to go with the Canadian region, eliminate a region within the United States and divide the regions that are left according. It could be cost effective. If you take out Montreal and Toronto out of the Atlantic North it’s our biggest chunk of the 7th Tradition contributions ???. I would strongly advocate that if we go with the Canadian region and eliminate a region within the United States. Long Term Plan that would change it from the Canadian region to looking at all the regions within Long Term Planning, how we want be as a fellowship. That’s something we need to look at, how we want the regions to be.
Trevor: Basically we need something along the lines of the Atlantic North and the Atlantic South becoming one with the expectation of the Canadian portion of the Atlantic North which has become part of the Canadian region. We obviously will look at it a little more closely. I agree
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with Robert, I think we need the elimination of one of the current regions within the United States.
Joy: Would Alaska be part of the Canadian region even though it’s part of the United States? Do we have meetings in Alaska?
Trevor: I hear spotty reports of a meeting either Juno or Anchorage but there’s nothing concrete. Every time I have attempted to contact anybody I’ve got nothing. I know some members in Northern Alberta that were in contact at one point and time with somebody in Alaska and occasionally they tell me oh yeah I talked to so and so and they are still plugging away and have meetings. It’s like they have a meeting for a month then they don’t have a meeting for six months. It’s very spotty.
Richard: It sounds like it might qualify and fall under the Pacific South.
Trevor: Is there any other comments and or discussion on the Canadian region issue? Moving right along to 2008.04.14-the CA helpdesk site, basically where we are at right now is we’re still waiting on a new Web Servant and until that happens I don’t foresee anything becoming up.
Richard: He’s not doing any work.
Joy: What happened with the resumes for the new Web Servant?
Willie: That’s what I was just getting ready to report on. The resumes have been forwarded and actually they are going to be reviewed. I believe you going to be part of the final review.
Richard: The final review, yes.
Willie: He’s going to be part of the final review and they should be reviewed. I believe we have somebody from Utah, the UK, San Diego, and I think somebody from Orange County.
Richard: We have three final candidates with resumes submitted to the DOO to be reviewed by—because the DOO is new and the Chair is new, they ask me for the procedure and I let them know that it’s the DOO, the Chair, and the Web Servant—because the Web Servant knows the activities and the qualifications and he will be in communication on that because he is interested in giving up the commitment. They do the first three and then I will do a technological review and make sure they are actually competent and able to get it done and work with us, the helpdesk. That’s a key item for us.
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Trevor: Any other questions? Moving right along to 2008.11.11-Kim.
Kim: Mr. Chair could we have a bio break.
Trevor: Seeing how we have a meeting scheduled in a half an hour, we’re not going to take a half an hour break but we’ll probably take a break now and come to something less strenuous when we come back—10 minute break.
Trevor: Back on the record at 10:40 am, we are at business item 2008.11.11-AA Permissions.
Kim: Motion to table this until after lunch.
Joy: Second.
Kim: To provide the time necessary to meet with the World Service Office Board Chair.
Joy: Second.
Trevor: We have a motion by Kim to table this until later in the agenda when we get back onto our business, seconded by Joy, is there any opposition or any discussion? All in favor? All opposed? The motion has passed unanimously. Moving on to business item 2008.11.12-Accounting Internal Procedures, Joy and Willie.
Joy: I posted to the group the accounting policy WSO final draft. I made the changes of removing the names related to Director of Operations, and Resources Project Development. I left some of the changes that Tom and the Office put in and added some other ones. I think in my opinion these are the best you’re going to get. I put timelines in for reporting to the Trustees and the flow of the paper—where it’s supposed to go—to the WSOT first and then flow to the rest of us. I don’t know if you went through the mark up page or where it shows the deletions. I would like us to approve this and then send it forth. Also just so you know I added that the payroll should always be verified by the CAWSO Chair before it’s called in, as a CYA. I would like to make a motion to approve the Accounting Policies for the World Service Office.
Willie: Second.
Trevor: We have a motion by Joy to approve the Accounting Policy for the World Service Office, seconded by Willie and is in fact a 26 page document. Just for my clarification we will in fact be cleaning this up to it final form before it is format and forwarded on. We will get a copy of that just for our review before that happens or?
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Joy: If we approve it then we will do the final, final. I’ve saved it couple of times as final and don’t know why it keeps showing up as the other one.
Kim: Then it goes to the WSOB for approval? No?
Joy: We make policy.
Kim: So what gets approved here goes into effect from here on out, correct?
Willie: Correct.
Randy: We toss around policy procedures; this says Accounting Procedures and Policy.
Joy: I will delete “Procedures”.
Randy: But I think that’s what this is.
Trevor: It is Procedures.
Joy: And Policies.
Randy: I would suggest that it absolutely goes to the Office Board for modifications and an approval.
Willie: I believe that it went to the Office Board and they did in fact, looked at it. It took several months to go through it to extract Procedures. There are policies in there that I believe we’re approving, the procedures were actually gone over with the Office staff. They signed off on it, pretty much. The final draft going back to the Office I have no problem with and if there are any concerns then they will come back with their concerns based upon their procedurals, not the policy of it, but the procedural part of it, yes they have every right to take a look at it and give their comments and then come back on the procedures, but actually coming back on the procedures I don’t believe that they have to do but just give us a note that were are changing some of the procedurals but not policy of it.
Joy: Ditto. That’s what I was going to say too. They did go through this.
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Randy: In the spirit of communication, if they truly have already seen it then the approval process should be rather simple. I think it’s in the best interest of the fellowship to have both Boards stamp off on it.
Trevor: So once we approve it right now then we will instruct Willie to take it back and say this is our approved version and please review it and provide us feedback and let us know what you think. Just give them the chance to do what we did.
Randy: Absolutely.
Trevor: I’m all for that, anymore discussion? We had a motion by Joy to approve the World Service Office Accounting Procedures and Policies, a 26 page document, and that has been seconded by Willie, all in favor? All opposed? That motion has passed unanimously.
Kim: So for purposes of the minutes that’s the only update that we’ll get is that it has been approved by the WSOB and we’ll be removing this from our agenda, is that correct?
Trevor: At this point I would love to entertain a motion to take an agenda item out of order to WSOB Director @ Large ratification.
Willie: I make a motion to take a business item out of order, suspend the rules to take an item of business out of order.
Richard: Second.
Trevor: We have a motion by Willie to take the 2009.12.08-WSOB Director @ Large ratification out of order.
Joy: We are suspending the rules first.
Trevor: Sorry. We are motioning to suspend the rules to take an item of business out of order, seconded by Richard, is there any discussion? All in favor? All opposed? Ok.
Willie: I would like to make a motion to approve the ratification of the WSOB Director @ Large nomination.
Joy: Second.
Trevor: We have a motion by Willie to approve the WSOB Director @ Large ratification that has been seconded by Joy. Does anybody remember, did we do that secret ballot or did we just vote?
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Kim: Could you clarify for the purposes of the record who we’re ratifying.
Trevor: That would be Teresa Neighbors as Director @ Large, if everybody wants to grab your little piece of paper. Yes for yes, no for no. It does require a 2/3 in the affirmative for purposes of our…
Everyone voting.
Trevor: For the record, the ratification for the World Service Office Board Director @ Large, Teresa Neighbors, has been successful. She is ratified by this Board. Is there anything else that we would like to accomplish before we meet with Tom in approximately 8 minutes or do we just want to go ahead and break and have a quick bio and then get Tom in here for the meeting? The time is 10:53 a.m. and we are going to break to conduct the Office Board Chair One on One meeting.
Trevor: We are back on the record at 8:36 on Saturday night after a lengthy day doing One on One’s with the Director of the World Office Board Chair and then the Board to Board. I believe where we are right now is back to business item 2008.11.11-which is the AA permission portion of the agenda. We should get done with this item of business fairly quickly. Tom is obviously going to be talking to Valerie from AA World Offices regarding clarifying their decision and pending that we are going to move forward as best we can. Does anybody have anything they wish to discuss on this item?
Randy: So are we going to talk about if it’s this way or if it’s that way?
Trevor: What do you guys think?
Joy: If they give us the full permission to deplete our entire inventory both within the US and outside the US, then we don’t have to spend the dollars to sticker the books.
Trevor: Then it’s a no brainer.
Joy: Right. But if they don’t, do we bring up the letter?
Trevor: Let’s take this off-line and we can discuss it openly and then we will come back record with our decision.
Trevor: We are back on the record at 10:53 p.m. on Saturday night. We have been off-line discussing action items to be taken by this Board in regards to the “How it Works” issue. At this
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point our secretary, Kim, is going to read into the record two items that have been approved by unanimously consent of the WSBT.
Kim: Action item number one, it is the position of the World Service Board of Trustees that the CA version of “How it Works” is not considered CA approved literature. In the spirit of unity, our common welfare, and our observance of the Twelve Traditions we suggest that your group have a business meeting to determine the well informed group conscious as to what reading shall be used in your meeting formats, dated 12/05/2009. Action item number two, to be stickered in HFCII books. A sticker that states: this copy of HFCII was published prior to the 2009 WSBT’s position regarding the CA version of “How it Works” which states: It is the position of the World Service Board of Trustees that the CA version of “How it Works” is not considered CA approved literature in the spirit of unity, our common welfare, and our observance of the Twelve Traditions we suggest that our group have a business meeting to determine the well informed group conscious as to what reading shall be used in your meeting formats, dated 12/05/2009.
Trevor: Also for the purpose of this record the first action item is to be sent to and included in the upcoming issue of the news gram, which is due to be sent out December 15, 2009.
Randy: Are we waiting for the news gram to be the delivery of this message? People know we’re at a quarterly. It’s been eluded to a couple of different times.
Trevor: Our stance right from the beginning has been as we know, you will know therefore my opinion would be when we leave here tomorrow at that point feel free to send it out to your news groups, Yahoo group, to post it.
Randy: Not so much the HFCII books sticker thing…
Trevor: To post the WSBT position.
Nicholas: The statement.
Trevor: The statement regarding our position.
Randy: Ok.
Willie: And that is to go to the Office too for them to use as well?
Trevor: Yes. The reason that I had asked for it when we have closed at left here tomorrow, is for the chance, should be second thoughts overnight for us to come back and look at it again in the
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morning. I’m not saying I want that to happen, because I probably don’t, but I’m saying that the chance is there that one of the nine of us is going to come back and say what about this. I don’t want to send it out now and have that happen. I’m going to send it the Cynthia as soon as we’ve closed tomorrow and we’re not going to change it, for inclusion in the news gram.
Kim: So we are at liberty to advise our areas, region, Yahoo groups, etc. etc.?
Trevor: Whatever format you use to get it out. It is now 11:00 in the p.m.
Joy: Can we just get through one, never mind.
Trevor: We can do whatever you guys want.
Joy: We could do 2009.05.09. We have all of the bank rec’s, we got all the records are up-to-date.
Trevor: Do you want to report on it? We are now at business item 2009.05.09-the financial status of CAWS Inc.
Joy: We’re only $40,000 in the red as opposed to $44,000. Supposedly Seventh Tradition is up, slightly.
Randy: They don’t have the July and August…
Joy: I have the first quarter, July, August, and September, which is what Barry brought us at the Board to Board.
Randy: Does that include the $15,000 from Arizona’s pre-convention fundraising too?
Joy: No, they did that after September. At the next quarterly we’ll have October through December which will show the increase of…
Richard: Which is huge, Arizona, UK, Scotland, and CALA.
Joy: Even the Pacific Southwest region has donated funds, it’s not $5000, but it’s up towards a $1000 so far.
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Trevor: Also something we can post is that we are $40,000 in the hole, we’re getting better, but we are still $40,000 in the hole so if your district area group has spare money please get it to World.
Richard: I lost track, but this financial topic brought it back. Was it you Randy that was talking about two areas that had split and there was two treasures in two different places and two prudent reserves in two different places?
Randy: I got that going on in Arizona but that why…
Richard: Were they really two $10,000 buckets?
Randy: One on them is eight and I think the other on is probably close to ten.
Richard: Ok. He said that last night and I was like WOW.
Randy: One of the reasons that the prudent reserves are larger is that we carry H&I money for a year, almost, and use it. All the H&I money taken in, in 2009 creates their budget for 2010, almost at $800 a month.
Richard: I was scrutinizing that, what I heard was you got it two places you don’t need two and there’s probably going to be a sizable donation.
Randy: A onetime shot at about 4 or 5 grand to get these two prudent reserves…
Richard: That’s what I heard.
Joy: That’s fabulous. I have put it out across my region that if every member just sent $6 a year, and I’m not talking the group, the areas, and the districts, I’m talking a member send in $6 a year. Who can’t afford $6 a year? Do you what that would do for World Services? That would be phenomenal. What I told them was we still need areas, districts, and regions to still put forth Seven Tradition but also if every single person, every single member of Cocaine Anonymous, gave $6 to World Services individually that that would help fund our budget.
Willie: That’s $360,000 a year.
Joy: That would fund our budget for a year.
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Randy: I owe you the six bucks and you know what dude, you owe your home group 5 bucks every time you show up and you owe every meeting you go to 2 bucks, that’s way more than $6 at the end of the year. I just get nervous when I hear the $6 message because I’ve heard that ignorance of the fellowship to go well that’s all we got to do?
Trevor: There’s a ton of different ways to look at it.
Richard: Thank you Randy that was my question.
Joy: We are $40,000 in the hole but first quarter, but I’m sure in February we’ll figure out where we are at in the second quarter and then we can actually look and project forward after the first six months.
Trevor: Any questions or comments that haven’t already been made?
Kim: So is that completed on our agenda then?
Trevor: Yes, that is complete and it will be updated. We will leave that on there as a place marker to be updated at the next quarterly. I think we would like to leave that on there all the time just so we always know that Joy will always keep an eye on that and keep us informed of where we stand.
Joy: With the help of Willie. I can’t get these reports unless Willie is on their ass and he is on their ass.
Trevor: We are at business item 2009.10.05-the Worldly Indeed T-shirt idea for the 2011 Arizona Area World Convention.
Randy: I just emailed out the first sheet to everybody. If you open it up you can actually blow up that PDF to look at all of the detail on each of the five translations. This paperwork is in order with those across. I asked if there was any special order and he said they literally felt that instead of trying to do alphabetical and the kind of stuff they went and kind of did just a hat thing and so what’s on the shirt, is on the shirt. Is that going to cause problems with anybody? The first one top left is German. In fact every one of these comes with translation documentation that we either pulled off of some translation web site and an email from a member of Cocaine Anonymous in Germany or a lot of it Russell help us with it. This is from Alex’s, the person that started CA in Germany and still resides and is still active in CA. You know Alex?
Nicholas. Yes I do. She’s gone to Austria.
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Randy: He’s gone to Austria now?
Nicholas: She.
Joy: It’s a woman.
Randy: When asked for Hope, Faith, and Courage she said ??? ?? ???so we back that up by looking it up on the free translation sites for Hope, Faith, and Courage which are the next three pages in the documentation that you got. The next two, the middle one is trademarked already and the third one on top is the Farsi one that we got from the office. It’s not trademarked but it’s already been through the office’s translation stuff. The next that you are looking at is the Swedish one. This came from Richard and Rob, they are adding in the translation of CA to Swedish, also verified by Toby. ???? In French and then in Spanish are both trademarked on the second row. Then we get down to the bottom of the row which is Russian. The last one we got from Russell from Mika, he actually translates back and forth in Russian in their conversations, was for Faith with Bepa. The Bepa one, because the BA and then L and A kind of end up being similar. There’s a lot pages on the Russian because the number of different kind of choices that they had. The next six or seven pages has to do with the Russian, in fact almost the rest, all the way down to the Chinese, almost twelve pages that have to do with the Russian translation. The Chinese symbol for Hope, Faith, and Courage simplified and they have the traditional symbol. Is either of these accurate? That was from the CA World language. What he actually got was a copy of the shirt that Terry got from Peter that has Hope, Faith, and Courage on the back of it. It’s a CA shirt that they use there. He actually had the shirt and we just laid it on top of a copy machine and we made a copy of it. We can see that it is more formal of the two, what they call their Chinese simplify or Chinese traditional. It’s more in line with the traditional. The last one is Laurey. That one came from Jackie. That matched up with the translations that could pull of the web sites. The translation documentation and a Cocaine Anonymous member that processed it for us. The idea then is to put these nine…
Richard: Where is Mayory spoken?
Kim: New Zealand.
Richard: Thank you.
Randy: That was actually a conscious decision as to not identify the languages but put them on the shirt and make people wonder and make people guess and talk about it. They did like the idea that it came from the Board regarding the English version on the back. They wanted to stay away from Phoenix because Arizona USA gives it more of a worldly type of event feel, than if it
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would just say Phoenix, Arizona. This is a larger scale. If you are coming to this you are coming to Arizona in the United States of America. We think that it’s that kind of a thing. The only other conversation that could potentially evolve to, if it really takes off, is the potential for special requests to literally put your favorite language on the back of the shirt and toss the English one on front. That might be something that lets say here’s a $25 shirt as is, $50 you could put Russian on the back of this shirt and we’ll move the English version to the front, just the idea that you could almost individualize this shirt if you wanted. Right now there aren’t any plans to bring long sleeves shirts; we just want to see how this shirt takes off. We think it will take off and we think it will spur another we want sweatshirts, we want hoodie, we want whatever. Maybe it doesn’t go like that but we just have a feel that this could be a very special shirt for the fellowship. I’m asking for approval of the translations which does nothing but allow the General committee to go through the normal process of a product approval for price and everything else that gets sent to the office. The office did give us permission to ask the Trustees to approve the translations first.
Trevor: Is that a motion in that effect?
Randy: Yeah, motion to approve the translations for the shirt.
Richard: Second.
Trevor: We have a motion by Randy to approve the translations for the Worldly Indeed T-shirt, seconded by Richard. Is there any further discussion?
Nicholas: I just wanted to say, Randy I remember how upset Monica and a few folk were when Mr. B put up that banner and he hadn’t done much research. So you’ve done a lot of research, you got back-up. Thank you for going to all the relevant people. I think it was very well researched.
Trevor: My only comment would be, please pass on that I think it’s absolutely fantastic foresight he did an amazing job researching it and bringing it to us, but my only concern would be the Canadian version “Hope A, Faith A, and Courage A. For that I would literally pay a $1000 to buy that shirt. If they printed that version at the Convention I will pay a $1000 for it, you can tell them that from me. The H question mark is AA in Canadian.
Kim: Is there a motion?
Trevor: There has been a motion to approve the translation for the Worldly Indeed T-shirt as put forth by the Fundraising committee of the Arizona 2011 CAWS Convention and was seconded
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by Richard. Is there any further discussion? Seeing none, please prepare yourselves to vote, all in favor? Any opposition? That motion has passed unanimously.
Randy: The APATAP 2011 if you want to slide this, it’s the only thing I got left in 2011 is a page by itself. What this is, this is potential information. This would be what would you would receive in your registration packet if we go forward with a closing slide show at the end of the Convention. A lot of Conventions do it. It’s truly an amazing experience to sit down at the end of a Convention and watch the photos of the weekend and the different events. The Rockies’ does it. A lot of them have done it in the past. They play music in the background and it is very, very cool. We call it anonymous people, anonymous things, or anonymous places, the announcement for part of the program registration packet upon arriving. This year the 2011 Convention will be introducing a closing slide show of fun here in Arizona after much debate regarding the issue of anonymity. The following guidelines will be followed to ensure our compliance. Feel free to participate, more importantly, feel free to decline participation if you so choose. The slide show will be shown on screen following the conclusion of Monday’s speaker meeting. Photo’s only taken by badged individuals throughout the Conventions and its events. Permission will be secured whenever possible. Any refusal to be photographed will be honored. Photo’s compiled through Sunday night’s events they will be reviewed modified for tradition violations by Special Events committee. Final slide show will be reviewed and accepted by WSBT attending the event before presentation on Monday morning’s meeting. All photos taken in the final slide show will be deleted upon completion on the event. That’s what will be actually inside your registration packet when you got there, so you understood what these guys running around with these very identifiable badges taking photos of the Convention throughout the weekend. We have plenty of time to talk about it. It’s late. I would like to just put this in your hands and postpone any action until the next monthly Conference call, or do you want to talk about it?
Trevor: You don’t want me to allow discussion but can we have comments?
Randy: Well I just presented it.
Trevor: Yeah.
Randy: Motion to accept. I’ll do that.
Kim: Is this not separate from the Worldly Indeed T-shirt? Should it be considered under new business?
Randy: I’d asked right in the beginning if we wanted to do that or just make it part of the Convention kind of report.
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Richard: I didn’t know it was a separate topic.
Trevor: We’ll put into new business.
Randy: Alright. It is a separate topic. It just had to do with the Convention, that’s why.
Richard: Does that mean I can’t say what I want to say?
Trevor: In new business you sure can.
Richard: Ok.
Trevor: Item 2009.12.12.
Kim: What’s 11?
Trevor: 11 is the signature of annual corporate documents that got moved down there.
Kim: Into new business?
Trevor: We made it a special item for Sunday, if possible, that will have to be added to the agenda. We can take it out if you want. It doesn’t matter to me. I just put it in at 11 so that way I would know to remind myself to remember to do it, if possible.
Kim: As your reminder? It’s a place marker it’s not new business.
Trevor: Ok.
Kim: But you’re the Chair and I respect that.
Trevor: Yeah but you’re the Secretary, you already had it. I have now erased it. 2009.12.11 is APATAP 2011. Is there anything else anybody wants to do tonight?
Kim: I would like to make a motion to move online all responses to In-Conference referrals.
Richard: Second.
Trevor: We have a motion by Kim to move to online all in Conference referrals, seconded by Richard, is there any discussion? All in favor? All opposed? That motion is passed unanimously.
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Kim: Mr. Chair we have one post conference referral that has not been assigned.
Trevor: That is in fact correct. That came in after our last Conference call, it is referral 6315-put a moratorium on area splits, develop a Trustee methodology for meditating intra area disputes to minimize the requests for split of this sort.
Kim: I make a motion to assign this to Joy and Richard and concurrently move to online.
Trevor: I will volunteer myself on that committee as well because I would love to part of that drafting.
Joy: Ok you can start it. I will delegate.
Trevor: Yeah, I could do that. Is there any opposition to assign that to myself, Richard, and Joy to work that out online?
Joy: I’m the lead on this?
Trevor: You’re the lead but I’ll get it started if you want, because I have an idea where to go with that. I think that ultimately the answer lies in the duties and job descriptions of what we’re already supposed to do.
Richard: He wanted the moratorium on the…
Trevor: That is outside of the privy of the Board of Trustees and ultimately after the Conference to speak on it. We have no opinion and other than that for which we cast our individual votes.
Kim: Mr. Chair, I make a motion that we adjourn for this evening and come back tomorrow morning and start with Outstanding Correspondence.
Trevor: We have a motion by Kim to adjourn this evening’s session and reconvene at 9 a.m. that has been seconded by everybody. Is there any discussion? All in favor of adjourning until 9 a.m. in the morning? All opposed? We are adjourned until 9 a.m. in the morning. Good job today everybody.
Trevor: Good Morning. We are back on the record at 9:05 a.m. on Sunday December 6. For the purposes of the transcription, last night we had adjourned at 11:30 p.m. I think I forgot to say that, but we are back on. I believe we are at Outstanding Correspondences. As to item number one, which was a question from a member in the UK area, we have a purposed response.
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Kim: There were actually two correspondences. There are two letters from Russell but they pretty much covered the same thing.
Trevor: Does anyone want to motion to approve this response?
Joy: Motion to approve Russell’s response.
Nicholas: Second.
Trevor: We have a motion by Joy to approve the purposed response to Russell, seconded by Nicholas, any discussion? All in favor? All opposed? That motion carries unanimously. We don’t have a purposed response to Jeff B. and what appear to be 69½ questions.
Kim: This is a follow-up correspondence to a previous email.
Nicholas: I looked at the originals; I’d like to lead on the response to the response, please.
Trevor: Would you appreciate any assistance?
Nicholas: I would love some.
Trevor: Any volunteers?
Richard: Richard.
Trevor: I will join you guys on that one as well.
Kim: So we’ll go off-line at some point and people will work on that?
Trevor: At this point we will continue on with our items of business until such point and time as we reach where we can take a break.
Kim: Because the response to Jeff is already over 30 days.
Trevor: Yes. We are going to go down into new business now.
Joy: I wrote a response to Ken C. and posted it the group.
Trevor: I did not get that.
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Kim: It’s not in the agenda. She just sent it this weekend.
Trevor: I still didn’t…Oh there it is.
Nicholas: We did it.
Trevor: Did anybody have a chance to review the response?
Everyone: I did.
Trevor: OK
Kim: I motion to approve the response to Ken C.
Joy: Second.
Trevor: We have motion by Kim to approve the purposed response to Ken C., and seconded by Joy, is there any discussion. All in favor? All opposed? That motion carries unanimously. Does anybody else have any responses to what they had written? We will go down into new business.
Kim: Mr. Chair.
Trevor: Yes Kim.
Kim: There was an additional correspondences from Quin, but basically that was regards to that referral number 6027 that he referred to Convention committee and they responded to him, so my response to him was basically was we did not write that response to the referral. Is everyone good? He had an additional response to us, which did not contain a question; it was rather derogatory and sarcastic. Willie did you forward that email to the Convention committee? I sent something to you for the Convention committee to potentially respond to Quin in regarding their…I’ll sent it to you again, how’s that?
Willie: Ok.
Kim: I guess we’ll mark that as done?
Richard: Yep.
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Kim: There was one additional referral and I don’t know if I sent you an email about it, the one from Russell in regards to…
Trevor: Was it a response that’s number 5 correspondence?
Kim: Yeah, oh you do have that?
Trevor: Oh yeah we have that. Apparently Nicholas is the lead on that one.
Kim: Should I send that to everybody?
Trevor: It’s on the agenda.
Kim: It is?
Trevor: You posted on the agenda? You’re all good to go. Does anybody want to join Nicholas on that?
Lawrence: I’ll join the cause.
Trevor: Lawrence will get in on that one. We have Nicholas as the lead with Robert and Lawrence. Joy and Willie are getting in on it as well.
Kim: That one was just posted on 11/24, so do you want to motion to move that online?
Willie: I make a motion to move that response online.
Richard: Second.
Trevor: We have a motion to move the response to the correspondence from Russell dated Tuesday, November 24, 2009. It was motioned by Willie and seconded by Richard, is there any discussion? Seeing none, all in favor? All opposed? Thank you that has passed unanimously. Am I correct in thinking that it’s all the correspondences looked after right now?
Kim: Yes.
Trevor: Our next item of business is under new business is business item 2009.12.01-the date and time for the next WSBT Conference call.
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Everyone is discussing their schedules.
Trevor: The next Conference call is January 17, 2010. That will be 10 a.m. pacific standard time.
Kim: Let me just say that I’ve received a new phone number for the Conference call which I will post now that I have a date. Please that note of that, done refer to any old numbers.
Trevor: The next item of business is 2009.12.02-the date and time for the next WSBT quarterly meeting. We’ve got 5½ months and I would like to see it approximately 2½ months out from where we are today just to split the difference. End of February, beginning of March.
Everyone is discussing their schedules.
Trevor: We have the WSBT meeting set for February 26, 27, and 28th, probably in this room, at this hotel. Next item of business is 2009.12.03-Facebook pages reflecting Tradition violations and policies issues regarding CA logo, web site address, etc. I know we are working on the Cease and Desist letter.
Kim: I think that’s what is about.
Richard: It is because Nicholas had an approval and I had comments.
Randy: Can we go to Facebook and have them removed?
Richard: That was my comment. Yes you can. That is my belief over discussing this issue. My belief is that we first go to Facebook and say this is a registered trademark and logo being utilized in this persons group and we would like it to stop. With other 12 step entities they have absolutely stopped the group. They have taken it down and said you are utilizing someone else’s trademark and that’s part of the T’s and C’s when you sign up. They can immediately stop it, and I think that’s better than approaching the individual.
Joy: Let’s send our Cease & Desist to Facebook.
Richard: On Facebook, when you sign up part of the Terms and Conditions is the use of copy written material. Another 12 step entity has sent a letter to Facebook, I don’t’ know what the contents of that letter was, I just know that they did and it stopped this group. They took down the group because they were in violations of the Terms and Agreements.
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Trevor: Coming from a place of love and tolerance my belief is almost it would be nicer to go the group first and explain, according to the traditions, why we feel that is not proper for them to they have it and then if they say no then we just go to Facebook and get them to pull the plug and then we say…
Richard: My approach is the reverse because I believe that that it’s an individual that started the group and it’s an attack on one individual and what’s he’s doing in a public room.
Joy: There’s more than one group on Facebook using the words Cocaine Anonymous and the logo.
Richard: My ex-wife belongs to CA on Facebook. That’s how she stays in touch with the old friends from LA.
Trevor: I’m thinking that my wife was and possibly still is a member of a CA group online on Facebook. In fact, when it first came out, I made the mistake of clicking join once for about two hours before I shook my head and said oh that’s not right.
Nicholas: Could we do both? Could we send a traditional kum-by-ya to Richard who will do what he does and do the Facebook issue all in one go.
Trevor: I think that is a fabulous idea. If we send a letter to Richard saying here’s what the Traditions say, here is why, blah, blah, blah, and here’s why we contacted them to take it down, I think that might be the way to go.
Joy: We have a beautiful response that was an article that was published in the third quarter news gram.
Nicholas: Yes, well done. We are there already. It’s not going to take a bit long, a bit of work, and if it doesn’t just come from us, it’s Facebook, we would be the only f**kers, because he tends to get abusive. He might not, but he tends to I’ll do what I want. So if we can do it and he and his compadres might notice that all CA has gone from Facebook and it was not personal. We are not out for him; we just need it off, because people genuinely joined it thinking it was genuinely Cocaine Anonymous, because they saw the logo.
Joy: The web site has a link on one of them.
Nicholas: And if you didn’t know you’d go there.
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Joy: Exactly.
Trevor: We have the double prong approach to the person that is responsible and to Facebook and at this point as we have no drafts of anything that we’re going to send in complete final form.
Richard: I haven’t finished, I started.
Trevor: Ok. With by unanimously consent we’ll move that online?
Everyone: Yes, please.
Trevor: That has been moved online.
Kim: You might concern using that article that we had that one time.
Richard: He’s going to use that in his response to Richard.
Nicholas: So how’s going to work on it?
Richard: I opened my mouth to your response, so it’s you and me and anyone else that wants to be on it.
Trevor: Joy you coming in it?
Joy: Of course I will.
Trevor: I would be happy to be on that.
Trevor: We had Richard, Nicholas, Joy, and myself on that, and Kim by default because she wrote the article.
Kim: You guys can send whatever to me.
Trevor: That is now finished. Next item of business is 2009.12.04-Conference transcripts.
Kim: That was me because I didn’t know where they were. They have been completed, they have been reviewed. I think I put some on the Yahoo group, but I had to take them off because Joy’s name was spelled wrong, but I have the corrected ones. I will repost those. Just to get everybody
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up to speed, if you’re on Conference committee that has changed their guidelines, which have to be approved by the Conference floor, or the World Service manual for that matter, you have to compare that to the transcripts and once you have and with the committee sign off on them. Send everything to the World Service office, I would say copy Trevor.
Trevor: Copy Kim as well for her records.
Kim: And go from there. Now I know there is a situation of Lawrence and Unity committee, what they did when I was Trustee my first year they did just housekeeping, and I signed off on those guidelines and that would be two years ago. You say there’s nothing in the transcripts about any Conference approved changes to their guidelines and yet they made changes.
Lawrence: No motion was made.
Kim: Well then they can’t change their guidelines. They will have to wait until next year.
Richard: What do they want to change?
Lawrence: I don’t know.
Willie: Some of the housekeeping, they did something the year after you. It was something that was left out from when they said that the office had posted 2006 version and it should have been 2008.
Kim: Actually all the changes they had made the year I was Trustee of the committee were housekeeping, maybe some rearranging housekeeping, cleaning it up. That sort of stuff really doesn’t have to go to the floor for approval; it’s only if they actually change something in there.
Trevor: Who’s the Trustee for that committee?
Willie: Lawrence and I came off of it. They did the Convention Unity Day liaison person; they put some description of him there. They put the Unity Luncheon Sub-committee Chair duties and responsibilities.
Trevor: Was that with Conference approval or was the just with…
Willie: I guess they didn’t make the motion.
Trevor: Then that stuff cannot go in there. It’s just a matter of Lawrence contacting the Chair.
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Kim: They can actually do that in their opening report next year. Just to give you a heads up on something that Conference committee has done, again anytime they make changes to Conference approved guidelines for their committee it has to go to the floor, but if your committee wants to have internal procedures manual; Conference committee now has a separate internal procedure that only the committee has to approve and change, it’s just internal stuff, like stuff about particular procedures and you don’t have to go to the Conference floor. I’m just saying if that’s the kind of changes the committee wants to make as opposed to actual policy and a guideline.
Willie: That’s actually the changes that they made were internal stuff, it was not…
Kim: But then it can’t go on the Conference approved guidelines. They will have to produce a separate document just for their committee.
Trevor: Exactly.
Kim: It was like a three year process for Conference committee. It was the last thing that almost completed when I rolled out of there. They did it the next year. You are just going to have to tell Glen that he’s going have to wait. If they want it in their guidelines they have to get it approved by the Conference floor.
Nicholas: I just want to check. Kim you’re going to post the Joy correct spelling version to the Yahoo group?
Kim: Yes.
Nicholas: So I can download them when I get home of Monday morning and I can check my World Service manual and we can have the manual before Christmas?
Richard: Oh yeah. I was using the one with the missed name to review my committees.
Kim: As far as I know Kevin and Tony and I have looked at the transcripts and Kevin signed off on them, and then I posted them, that’s when Joy said oh my—I wasn’t looking at names, I was looking at to make sure there was a footer, header…because they are transcripts. I’m not going to change anything in there. These become the most formal record of what we’ve done. I wasn’t going to change anything; I just wanted to make sure the entire format was correct. I will re-post them.
Nicholas: Are you going to put a zip file in because I trashed it all when you said it was wrong. You are going to re-post them?
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Kim: I attached them to individual emails and I also posted them to the Yahoo group. The transcripts haven’t changed.
Nicholas: They are on the Yahoo group now?
Kim: I will take them off and put the correct ones on. In the meantime if you want to download them and look at them on your way home or something.
Nicholas: I sleep on the way home. I will do it Monday.
Kim: There is nothing different but Joy’s name. It’s just that.
Nicholas: So we can get the manual before Christmas?
Trevor: Moving right along, business item 2009.12.05, we included this just for disclosure purposes so everybody knew what’s going on. We had a letter from Patty. It is there in its entirety. Basically what I said to her and what I said to Tom and what I’ve said to most people that I’ve talked to about it, we’re not going to mention her name in public in regards to relationship between her and us. It was privacy issues when she worked for us and we still have to maintain the privacy laws due to the state of California. Just so everybody knows what’s going on. The next item of business…
Richard: Mr. Chair.
Trevor: Yes sir.
Richard: It’s said that we will address your concerns at the next quarterly. I don’t know that this individuals response; should there not be a follow-up that said we addressed it in the quarterly?
Trevor: It’s going to be in our minutes that we talked about it. That’s what we talked about.
Joy: There’s no response other than this acknowledgement?
Trevor: She didn’t want a response other than me phoning her and saying ok. I sent her an email saying yes ok we got it. Thank you. We’ll take about it at the quarterly. We talked about it.
Richard: Ok.
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Trevor: Business item 2009.12.06-position regarding the CA version of “How it Works”. We addressed this last night with a statement as well as a sticker to be inserted in “Hope, Faith, and Courage” volume 2.
Trevor: That issue has been dealt with. I would love to say we can take it off the agenda but I’m sure we can’t. Next item of business 2009.02.07, what do you have that listed as of now?
Kim: 07 is PNR issue.
Trevor: That has already been discussed as far as whose working on it, has it not? Oh, it hasn’t been that’s right. That’s a correspondence because it just came in, so basically that’s going to be another outstanding correspondence. I haven’t written anything yet.
Richard: What’s the topic?
Nicholas: What’s it about?
Trevor: I believe I did post the correspondence for everybody, but if I didn’t I will. I’m sure I did.
Joy: It’s right here. It’s an email.
Trevor: Yes I did. It’s dated Friday at 9:39 p.m. PN R issue it’s called.
Kim: Thank you.
Trevor: So that is posted on the group. Does anybody desire to help me on that one?
Nicholas: I will.
Trevor: I have myself, Nicholas, and Robert.
Joy: Is this going to be online?
Trevor: Yes. By unanimously consent please move that online, unless we want to write in the next hour and 15 minutes before we are going to lose some members. Our next item of business is 2009.12.08, we dealt with this in our yesterday’s session that was the ratification of our Director @ Large, Teresa Neighbors and she has been ratified. The next item of business after that is 2009.12.09-the WSO move.
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Willie: Motion to move to online business.
Richard: Second.
Trevor: We have a motion by Willie to move business item 2009.12.09-the World Service Office move to online and seconded by Richard, is there any discussion? All in favor of moving that to online? All opposed? That motion has been moved online unanimously. Next item of business is 2009.12.10-the new reimbursement procedures. We discussed this last night at the Board to Board, send in your receipts in ASAP and you will get your money. Business item 2009.12.11-APATAP 2011.
Randy: Motion to move online.
Robert: Second.
Trevor: We have a motion by Randy to move the 2009.12.11-APATAP 2001 to online business, seconded by Robert, is there any discussion? All in favor? All opposed. Ok that motion has passed unanimously. Is there any other items of new business that we have missed or we have forgotten or that we want to reconsider from last night? Just checking. Do you guys want to go right into group inventory or do you want to take a quick 10 minute break first?
Kim: Are we not going to work on the correspondence?
Randy: There’s one that we left hanging until the end. You were going to see where we were at, at the end.
Trevor: Kim said that was my reminded right here, she should me and I didn’t even write it down.
Kim: Well number one, we need signatures on annual corporate papers and we were going to work on the other response to Jeff. It’s will be a month. I have we’ll work on at quarterly. Did you want to move that to online? Motion to move correspondence number two, question from Jeff B. regarding Tradition 6 to online.
Robert: Second.
Trevor: Because I called a break and Lawrence took advantage of that, we’ll do that as soon as we come back.
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Trevor: We are back on the record after a short pause at 10.11 a.m. Before we broke Kim had made a motion to move the response to Jeff B. to online and Robert seconded that. The people on that response are Nicholas as the lead, Richard, and myself, is there any discussion?
Kim: Because within that 30 day window that Nicholas says he is going to make every effort to get us the response this week to approve.
Trevor: Is there anymore discussion on that? All in favor? All opposed? That motion has passed unanimously. Where are we on that as far as you running to get it printed?
Randy: I’m about to. I’m going to have Kim look it over as soon as I…
Trevor: I don’t want to go into group inventory and close and have to stop it. I guess we went back on the record and now we are going to go back off the record for 2 or 3 minutes while we finalize that.
Trevor: The time is 11:05 a.m. on Sunday morning. We have just completed group inventory. At this point in time, Lawrence and Robert have had to depart for their airplane and Randy is about to depart shortly, so we have several items that we could do or one motion at this time would be in order.
Richard: Motion to close.
Joy: Second.
Trevor: We have a motion by Richard to close this meeting, seconded by Joy.
Willie: Excuse me Mr. Chair. Can we close up the corporate document item?
Trevor: Oh yes, thank you very much.
Richard: Motion withdrawn to hear an item of business that needed to be finished.
Trevor: Good catch, thank you. Before we entertain a motion to close we had business item 2006.08.13-the signature of annual corporate documents. We didn’t have original copies originally but we made some. Thanks to our technical advisor for his assistance, the corporate documents have been signed, two copies, one for our secretary to keep on file and one for Willie, our World Service Office Trustee to take and file at the office. Does that have to stay there or does it get filed with California State or something.
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Joy: Doesn’t have to be filed with the state of California.
Trevor: Ok, then it will be on file at the office.
Kim: If I have the original from last year, I will bring it and I will post it to the Yahoo group.
Trevor: That has been completed. Is there any other business item left at this point dangling or otherwise open?
Richard: Motion to close the quarterly of 2009.
Joy: Second.
Trevor: We have a motion by Richard to close the second quarterly meeting 2009, seconded by Joy, is there any discussion? All in favor? All opposed? At 11:08 a.m. on Sunday, January the
6th, which means officially as of right now myself, Nicholas, and Lawrence have nine months to the day. We are officially closed.
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For all attached documents and reports see PDF: 2009-12-04-06-WSBT-Quarterly-Minutes.pdf