Dec 3 – 5, 2021 – WSBT Quarterly Minutes – Approved

•  Copyright and Trademark Protection (Joni)

Place Marker / Business Items (items retained on agenda for every meeting)

• Copyright and Trademark Protection (Joni)

Matter No.	Country	Mark	Renewal Due
59628-0001	Canada	WE’RE HERE AND WE’RE FREE	September 30, 2027
59628-0002	U.S.	COCAINE ANONYMOUS	September 4, 2030
59628-0003	Canada	COCAINE ANONYMOUS	December 13, 2031
59628-0004	U.S.	C.A.	December 20, 2028
59628-0005	Canada	C.A.	June 12, 2032
59628-0006	U.S.	C.A. HOPE FAITH COURAGE (logo)	April 24, 2030
59628-0007	Canada	C.A. HOPE FAITH COURAGE (logo)	August 9, 2032
59628-0008	U.S.	WE’RE HERE AND WE’RE FREE	April 2, 2026
59628-0009	Europe	COCAINE ANONYMOUS	April 1, 2026
59628-0010	Europe	C.A. HOPE FAITH COURAGE (logo)	July 26, 2026

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59628-0011	Europe	C.A.	July 25, 2025
59628-0012	South Africa	COCAINE ANONYMOUS	?
59628-0013	South Africa	C.A.	June 30, 2027
59628-0014	South Africa	CA HOPE FAITH COURAGE (logo)	June 30, 2027

• Separate copyright protection Europe and U.K. post Brexit. The current filing was done in tandem and both Europe and U.K. are in good standing. For the next EU renewal we will have to split the filing.
• Protection for emerging Areas
• Signature of annual corporate documents, to be completed at 4^th quarterly meeting Statement of Information has been submitted to CA Secretary of State. Laurie will forward file stamped copy when received. Jason and Laurie will liaise with Tom Phelan to identify corporate documents to be signed.
• Referral Tracker. Referrals outstanding – WSBT-2019-06 assigned to Jason and WSBT-2019-07 assigned to Joni. WSBT to update status of all referrals in 6 weeks.
• Correspondence Tracker

Motion we give permission to Dr. Sally Robinson to reprint language from What is C.A.? made and seconded, passed unanimously.

• Long Term Planning
• International Structure & Development

Motion to add the licensing agreement cost analysis to International Structure & Development agenda made and seconded, passed unanimously.

• Status of World Service Office
• Financial Overview

Motion to authorize the office to transfer $25,000 from prudent reserve to operating account made and seconded, passed unanimously.

Motion to authorize the transfer of funds for convention registration from operating account to convention account based on verification of the amount at the time of the transfer made and seconded, passed unanimously.

• Board 2 Board Questions for 4^th quarterly meeting
• Trustee Election Committee
• Monitor Tax Preparation and filing Q1

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• Trustee Article for Newsgram

Motion that we submit the first three sections of the Long Term Planning Procedures Manual to the Newsgram made and seconded, passed unanimously.

Motion to approve the trustee rotation for Newsgram article submissions made and seconded, passed unanimously.

 

Old Business Items

• Director and Officers Insurance (Laurie)
• Copy of ‘Statement of Information’ and Original Incorporation docs.
• Copyright marks for emerging Areas (Laurie/Joni)
• Adding of English-speaking Caribbean to ASR (Chris/George). Need to discuss with Conference Committee to see what is being done. Clay to check with Conference Committee.
• Trustee Orientation Documents (Sarah/Clay)

Motion to approve the new Regional Trustee Guidelines in the Orientation documents made and seconded, passed unanimously.

• Change to Tradition 11 (Sarah/Barry)

Motion to amend Tradition 11 to read as follows: Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of all public media made and seconded, passed unanimously.

Motion that we consult AA to inquire if we need their permission to change Tradition 11 made and seconded, passed unanimously

• Fair Use Policy (Joni)
• Personal Data Protection (Aurora)

Motion for WSBT to develop a policy and guidelines for personal data protection at World Service level made and seconded, passed unanimously.

Motion to approve the revised standard additional 30-day response letter.

• IT Projects Funding (Johan)

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• Review of Part C of the 12 Step Companion Guide (Jason)
• Review of TEC questions (Sarah)
• Removal of Non-addict Trustee (Chris)

New Business Items

• Revisions to correspondence acknowledgement and apology for delay letters (Ruby)

Motion to approve the revised standard 30-day response letter made and seconded, passed unanimously.

• Online meeting conduct violations (Aurora)
• NewsGram in Delegate mailings (Jason)
• Conference 2021 cost (Laurie)
• Fulfillment options (Sarah)
• Literature Development Process(Jason)

Motion to create a committee to review the literature development process made and seconded, passed unanimously.

• Meeting with NA, questions (Jason)
• Meeting with AA, questions (Jason)
• WSM audio version (Ruby)

Motion to discontinue the audio-recorded version of the World Service Manual made and seconded, passed unanimously.

 

Correspondence – Inquiries & Responses

Q3-03 2021-26-08 – Conduct arbitrary & unbecoming

Assigned to Clay P. As of 11-20-2021, draft response has been created and is being proofed.

August 25, 2021

To: the C.A. Board of Trustees

Dear WSBT,

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I am writing to you regarding circumstances of which you should be aware. It is with no pleasure that I write to you but know that I have the full support of my fellow delegates, Cameron and Tom, and Chad, the OSA Chairperson.

I will do my best to simply highlight pertinent comments and concerns.

On August 17^th, I was contacted by our Area Fundraising and Special Events Chair, Rich B, about a situation that had developed between he and Trustee Jason L. in the C.A. Europe Events WhatsApp.

At issue was the posting of available fundraising merchandise in the OSA Web Store. Trustee Jason L. asked that Rich cease and desist from posting the info to the group. Rich is one of our young guns in recovery and service and has great enthusiasm for the work. He has done an exemplary job on behalf of the OSA.

Before Rich became F&SE Chair, we had some fundraisers but none were as successful as those Rich and his committee have accomplished.

Trustee Jason L. has some very strong opinions about the OSA and how we fundraise.

[4:52 PM, 8/17/2021] Jason L: Dear Susan, Please would you assist. I have asked Rich to stop inundating the European Events group with OSA merchandise. I turned a blind eye to the occasional advert but it’s become constant advertising and it is inappropriate. No other Area behaves like this. Arras are supposed to be fully self supporting. Also the merchandise is not created by the OSA it is just vast array of catalogue items with our logo stuck on it. Our World Service Office is charged with carrying out the business of C.A. It is not the function of an Area.

[8:34 PM, 8/17/2021] Susan B: Hi Jason, Please excuse Rich’s zeal. As you might imagine, the OSA needed to get creative when it came to our Area fundraising. I have asked him not to post OSA Store flyers in your group but to simply message that there are new items. Would you kindly add him back into the group? He is still new (just took a year) but very enthusiastic in his commitment to service. He has also been asked to include more items with the OSA logo on them. I will be sorry not to see you in person at Conference this year. Take good care of yourself! IL&S, Susan

[3:31 AM, 8/18/2021] Jason L.: I don’t want any selling on the group. Posting messages that there are new items is not appropriate either.

[3:43 AM, 8/18/2021] Jason L.: What you are selling is not memorabilia. You have hooked up with a fulfilment company who will provide hundreds, if not thousands of products with our logo on them. The WSBT receive several propositions a year from companies offering this ‘service’ and we always respectfully decline. We are not a merchandising company. The World Service Office is charged with supplying C.A. items. You are effectively looking to the whole Fellowship to fund your Area and that is not appropriate, as I’m sure you will appreciate. Also, by engaging with a company in that fashion we are invariably endorsing their products. Rather than members making simply Tradition donations it is being suggested that they should support the Felliwship by purchasing OSA merchandise. If they do so…

Following this logic, C. A. should not be selling literature on Amazon! I appreciate the fact that the Trustees decided this was not a good option for CAWSO, Inc, however it was indeed

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the best option for the OSA and has worked very well for us. As an Area with no geographical boundaries it solves the problem of being able to reach our members, wherever they may be.

[6:11 AM, 8/18/2021] Susan B: I will speak to Rich and get back to you.

[3:26 PM, 8/19/2021] Jason L.: Please don’t strike another match in Europe. – I believe this was in response to my response to this question Does rule # 62 apply to WhatsApp groups? Asking for a friend: Always! However, I call them like I see them. That a trusted OSA servant would be chastised and removed from this group by a Trustee for doing his service treads very close to stepping on the 2nd Tradition, IMO. As for the other, it was unnecessary. My apologies to the group. ✌

Other group members do not have a problem with the OSA Store posts:

1. The OSA store has raised over $1000 to help carry the message to the still suffering addict which is commendable. They’re limited with how they reach addicts so WhatsApp groups are a natural channel. What they do is like an ongoing event purely for raising funds (no different to a one off unity day but it’s ongoing with new products being launched). Surely people can scroll past if they’re not interested? People often post the same meeting multiple times but we just scroll past and don’t make a fuss. Really surprised to witness this chain of comments and see someone removed.

2. I think its a load of old bollocks personally. This is a watsap group and people can post CA related stuff if they wish. If it’s not to your liking…scroll on. Its really that simple…surely?

3. Subsequently, a member asked for a group conscience. No action has been taken.

Also, I appreciate Trustee Jason L. contacting Rich to add him back to the group. There was more argument and Jason proceeded to block Rich. This post below prevented any resolution. AA & other LIVE meetings as of 2nd Aug’21 (to add to this list text 07737 757901) AA:Alcoholics Anonymous ACA:Adult Children of Alcoholics B:Blue Card read BB:bring your own AA Big Book BS:Booking System in place, contact the service committee prior to attending C:Clarity statement read CA:Cocaine Anonymous Ch:Church CL:Candlelit CMA:Crystal Meth Anonymous CP:sobriety Chips given out during the meeting CS:Chit System in place D:Dog friendly F:Face-mask required GA:Gamblers Anonymous H:Hybrid meeting, physical & zoom are the same meeting I:LGBTQI L:LGBT LS:Lithuanian Speaking M:Maximum attendees excluding those ‘facilitating’ the meeting or those who work in the building MO:Men Only N:Name & number required for track & trace NA:Narcotics Anonymous OA:Overeaters Anonymous P:Polish speaking Q:LGBTQ R;Russian speaking S:Spanish speaking SLAA:Sex & Love Addicts Anonymous T:Temperature taken W:in AA’s ‘Where to find’ WO:Women Only WS:physical meeting but details on the Fellowships’ WebSites.

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The OSA Delegates and Chairperson are dismayed that a post promoting other Fellowships would be acceptable when a legitimate C.A. post is not.

We look to the WSBT to offer resolution and guidance concerning this unfortunate (and unnecessary) controversy.

Thank you for your time and consideration in these challenging times.

In Unity, Love & Service,

Susan B.

OSA Delegate

818/ 261-8643

CC Chad L.

Tom T.

Cameron F.

---

Q4-04 2021-09-21 – Reprint permission for academic paper Assigned to Jason L.

Note – This request was originally sent to PI@cauk.org.uk, then forwarded to WSOB, then eventually routed to WSBT.

pi@cauk.org.uk

21^st September 2021

Dear Cocaine Anonymous,

I am writing to request permission to reprint the following material in a book that Routledge, an imprint of Taylor & Francis Group, a trading division of Informa UK Limited, will soon be publishing in the academic market. As I am working within my publisher’s timeline, I hope that you will be able to respond quickly. The material for which I am requesting permission is this long quote,

“We are a Fellowship of addicts who meet together to share our hope, faith and courage for the purpose of staying sober and helping others achieve the same freedom. Everything heard at our meetings is to be treated as confidential There are no dues of fees of any kind. To be a member, you only have to want to quit. We also exchange phone numbers, and give and seek support from one another between meetings.

We are all on equal footing here. We are men and women of all ages, races and social backgrounds, with the common bond of addiction. The Twelve-Step programme of Cocaine Anonymous is gratefully borrowed from Alcoholics Anonymous. Many years of experience have demonstrated the value of one addict helping another.

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We welcome newcomers to C.A. with more genuine warmth and acceptance in our hearts than you can probably now imagine – for you are the lifeblood of our programme. In great part, it is by carrying the message of recovery to others like ourselves that we keep our own sobriety. We are all helping ourselves by helping each other.”

from https://cocaineanonymous.org.uk/what-is-cocaine-anonymous/

to be reprinted in:

‘Tackling tobacco, alcohol and drugs’ in Robinson, S. (ed) Principles and practice of health promotion and public health

• Proposed date of publication is August 2022.
• The book will be approximately 224 pages
• It is for the academic market
• Price (subject to change depending on market): £120/$155 (Hardback), £32.99/$42.94 (paperback), £36.99/$49.95 (E-book)

We request non-exclusive, worldwide English language rights in all forms and media, including print and eBook form for the lifetime of the edition. Appropriate credit will be given in the book’s acknowledgements. If you have a preference for the wording of the credit line, please let me know.

If you have any questions about this request, please contact me at sally.robinsonkent@outlook.com

With best wishes,

Dr Sally R.

Visiting Reader

Public Health

Faculty of Medicine, Health and Social Care

---

Q4-05 2021-10-15 – C.A. Logo on 13^th Step Condoms Assigned to Aurora L.

From: Adrian W.

Date: 15 October 2021 at 16:14:54 BST

To: wsbt@ca.org

Cc: wsbt@ca.org

Subject: Re: Attention to WSBOT

On 7 Oct 2021, at 16:52, Adrian W. wrote:

Page 12 of 161

To whom it may concern,

I was very fortunate to attend our local district convention 2 weeks ago in the SCDUK and was amazed by the effort put into the event. Thank God for CA…

It’s with a very disturbing observation that myself, a few others and my sponsor I was somewhat in disbelief that they were selling condoms with the CA logo on as well as the 13th step written on them. It’s of my understanding that this is certainly not on the list of merchandise/memorabilia that we are permitted to sell. Amongst other things I believe this was very thoughtless, inappropriate and outside issue and endorsing bad behaviour with 13th step but even without 13th step still not good. I write this so this can be addressed so this is acknowledged and members/committees do not slip into the idea that this is ok. Picture for reference.

---

Q2-07 2021-05-31

Assigned to Jason L.

From: Susan L.

Sent: Monday, May 31, 2021 9:23:28 PM

To: anrt@ca.org <anrt@ca.org>; mwrt@ca.org <mwrt@ca.org>; tal1@ca.org <tal1@ca.org>

Subject: LTP – Storage and Formatting

Just in case y’all haven’t responded yet.

Good day!

I am working with the LTP Digital Storage Committee to document details about software, storage, and backups for each Conference Committee.

To this end, could you please reply back to this email with the following information:

SOFTWARE:

1. What software does your committee use on a regular basis?
2. How is it licensed (personal or CA)?
3. Who is/are the administrator(s) for the software?
4. Who has access to it?

STORAGE & BACKUPS

1. Where are your committee working files stored? (personal PC, cloud, Box, Google, etc)
2. Where are your committee Conference-approved files stored? (WSO, personal PC, cloud, Box, Google, etc)
3. Is your information backed up on a regular basis?
4. If so, where are the backups kept?
5. What is the total storage space that your committee is using?
6. Is your information archived?
7. If so, what format are the archived files? (DVD, USB drive, hard drive, etc)
8. If so, when do files get archived?
9. Where are the archives kept?

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EMAIL

1. Do you use the Rackspace email server (committee@ca.org) for your committee or your personal email?
2. Are your critical emails backed up?
3. Who has access to the emails?

**Do you have a provision for an alternate committee member to have access to log-in information in the event you are unavailable?

I appreciate your time to complete this. Please ensure that someone from your committee responds or let me know if I need to contact someone different.

Please let me know if you have any questions.

Susan L.

---

Q4-08 2021-10-30 – Misuse of C.A. on the UK website Assigned to Jason L.

RE: Misuse of CA on the UK website

wsbt@ca.org <wsbt@ca.org>

From: ca.org <webservant@ca.org>

Sent: 30 October 2021 4:52 AM

To: wsbt@ca.org <wsbt@ca.org>

Subject: Board of Trustees Request

Name	dorothy b.
Email	xxxxx
Address
City	Newbury
State //	hampshire
Province
Area or	UNITED KINGDOM
Region
Subject	MISUSE OF CA on the uk website
Your Message	Good morning I am a longtime sober member of AA, 52 years. we find that here in the UK CA is becoming almost a pseudo AA meeting, and rather elitist with it. Why does the website

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state

https://www.cocaineanonymous.org.uk/ COCAINE ANONYMOUS CAUK AREA… NEED HELP WITH A DRUG OR ALCOHOL PROBLEM? This is way out of order. see the website of my AA Group

www.designforlivingaagroup.co.uk . this needs to be corrected please. A CA Member self declared as a pure addict recently took the chair at an AA Meeting…

---

Q4-09 2021-11-02 – Interview for school

Assigned to Jason L.

From: ca.org <webservant@ca.org>

Sent: 02 November 2021 8:47 AM

To: wsbt@ca.org <wsbt@ca.org>

Subject: Board of Trustees Request

Name	Shakell B.
Email	Shakell.brown.2016@gmail.com
Address
City	canyon
State //	tx
Province
Area or	texas
Region
Subject	interview for school
Your Message	Good morning i was hoping to do an interview for a school project in order to gain more knowledge on this program please email me at your earliest convenience. Thank you

Q4-11 2021-11-18 – Web Designer

Assigned to Jason L.

From: ca.org <webservant@ca.org>

Sent: 18 November 2021 5:41 PM

To: wsbt@ca.org <wsbt@ca.org>

Subject: Board of Trustees Request

Page 15 of 161

Name	erizonWeb.com – Web Designer/Developer
Email	contact@erizonweb.com
Address
City	Burnaby
State //	BC
Province
Area or	Lgf Uoyw
Region
Subject	Looking to build a professional website?
Your Message	Hi, my name is Erizon, I am a remote web designer/developer reaching out to offer my expertise in creating high-end websites. I have been providing my services to clients in a wide range of industries around the world from small to large businesses. First impression matters. A website is always speaking on your behalf and the key to grabbing visitor attention is by creating a highly professional, visually engaging website with an outstanding design to increase engagement, sales/revenue, build brand awareness, and to ultimately establish a strong trust. It really comes across to your visitors, the level of dedication and effort is put towards presenting your products or services — even the smallest details can be picked up on. Browse to see my portfolio here: https://erizonweb.com/————— Feel free to schedule a meeting to discuss more details about your website in terms of redesigning, rebuilding or adding extra functionality. Customer service is very important to me, I am committed to providing nothing less than the highest quality and I offer a full money-back guarantee to ensure 100% client satisfaction. Please be aware, I do not communicate via email to prevent loss of communication. Many of my clients have been reporting emails not delivering, I have listed popular alternativemethods of communications below: Skype: live:erizon Element: @erizon:matrix.org Viber: +33 7532 96421 WhatsApp: +44 7832 916364 I look forward to hearing from you.

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Best regards,

Erizon from erizonWeb.com

Referrals

WSBT 2016-05, received 2016-04-07 – Assigned to Sarah/Barry

• Subject – Add ‘Internet’ to 11^th Tradition

WSBT.LCF 2017-02, received 2017-00-00 – Assigned to Sarah/Barry

• Subject – Add Social Media to 11^th Tradition

WSBT.LCF 2017-08 – Assigned to Sarah/Barry

• Subject – Add Social Media to 11^th Tradition

WSBT 2017-05, received 2017-08-00 – Assigned to Ruby

• WSBT quarterly minutes are published with the reports submit to them on a quarterly by the standing committees of conference as unedited attachments with a naming convention including date received and which WSBT assigned to.
  • Partial Response has been provided — 2018 WSBT Opening reports state – Although all of the elements you suggest are already incorporated, we appreciate that further clarity could be achieved. To that end, the WSBT will work up a standard format for future reports.

WSBT 2019-06, received 2019-08-03 – Not assigned to anyone at this time

• Subject – Proposal for the creation of a new standing Conference Committee – LTP & ID

WSBT 2019-07, received 2019-00-00 – Not assigned to anyone at this time

• Subject — Consider researching validity of statement . . . made by conference officers during roll call . . .that full names are necessary due to California state law. The conference is not a formal meeting of either CAWS, Inc. or CAWSO, Inc.
  • Transferred to WSBT from Conference, previously referral CONF 2019-07

WSBT 2021-02, received 2021-01-17 – Assigned to Chris M.

• Subject – Remove Non-Addict Trustee from the WSM

WSBT 2021-03, received 2021-03-27 – Assigned to Sarah/Aurora/Jason

• Subject – Please consider changing language WSM, p. 70, Conference Charter Item 7:

WSBT 2021-04, received 2021-05-12 – Assigned to Sarah/Aurora/Jason

• Subject – Revision to Page 77 World Service Manual to support and assist any requirements for mail/online vote scenario.

WSBT 2021-05, received 2021-05-12 – Assigned to Sarah/Aurora/Jason

• Subject – Revision to Bylaws section, pages 72 through 80, of the World Service Manual to limit confusion and clarify the WSBT and its Trustee members withing the scope of this document.

WSBT 2021-08, received 2021-08-14 – Assigned to Johan/George

Page 17 of 161

• Subject – Proposal to change ‘men and women’ to ‘people’, in the Preamble

WSBT 2021-09, received 2021-08-31 – Assigned to Johan/George

• Subject – AA has changed the Preamble to the gender neutral “people” from “men and women.” We propose that CA follow suit and change the CA preamble to the gender neutral people” as well.

WSBT 2021-10, received 2021-09-04 – Assigned to Joni/Barry

• Subject – I remain concerned that in the translation of our approved literature, in this instance, A Quiet Peace, into another language that there were changes made to that work without any involvement by LCF or sign off.

WSBT 2022-01, received 2021-11-15 – Assigned to Clay/Barry/Aurora

• Update WSM to clarify that memorabilia is not for brand promotion.

Dates and Times for Conference Calls and Quarterlies 2021-2022

 

WSBT Q4 2021:	Los Angeles – (Sheraton Gateway LAX)
	Friday	Dec 3rd 1pm for lunch
	Friday	Dec 3rd 2pm – 10pm
	Saturday	Dec 4th 8am – 10pm
	Sunday	Dec 5th 8am – 1pm
WSBT Conference Call:	Saturday	Jan 22nd 8am – 12pm PST
WSBT Q1 2022:	Chicago – Hosted by Illinois Area Convention
	Thursday	March 3rd 1pm for lunch
	Thursday	March 3rd 2pm – 10pm
	Friday	March 4th 8am – 10pm
	Saturday	March 5th 8am – 1pm
Attend Convention	Saturday	March 5th 2pm – onwards
	Sunday	March 6th 8am – 1pm close
WSBT Conference Call:	Saturday	April 3rd 8am – 12pm PDT
WSBT Q2 2022:	Austin – Hosted by World Service Convention
	Monday	May 23rd 1pm for lunch
	Monday	May 23rd 2pm – 10pm
	Tuesday	May 24th 8am – 10pm
	Wednesday	May 25th 8am – 1pm
Attend Convention	Thursday	May 26th 1pm – onwards
Trustee Lunch	Friday	May 27th 1pm – 3pm
Long Term Planning	Sunday	May 29th 9am – 11am
Meet the Boards	Sunday	May 29th 11am – 1pm
Great Conv Exchange	Sunday	May 29th 2pm – 4pm
	Monday	May 30th 1pm close

Page 18 of 161

WSBT Conference Call:	Saturday	July 9th 8am – 12pm PDT
WSBT Q3 2022:	Dallas – Hosted by World Service Conference
	Friday	Aug 26th 1pm for lunch
	Friday	Aug 26th 2pm – 10pm
	Saturday	Aug 27th 8am – 10pm
	Sunday	Aug 28th 8am – 1pm
TEC 2022:	Monday	Aug 29th 8am – 10pm
	Tuesday	Aug 30th 8am – 10pm
	Wednesday	Aug 31st 8am – 1pm
Conference 2022:	Wednesday	Aug 31st 2pm – 10pm Orientation
	Wednesday	Aug 31st 7pm – 10pm Conference
	Thursday	Sept 1st 8am – 12pm Conference
	Thursday	Sept 1st 1pm – 3pm Caucuses
	Thursday	Sept 1st 3pm – 10pm Breakout
	Friday	Sept 2nd 8am – 12pm Breakout
	Friday	Sept 2nd 1pm – 10pm Conference
	Saturday	Sept 3rd 8am – 10pm Conference
	Sunday	Sept 4th 8am – 1pm Conference Close

WSBT Group Inventory – The Spiritual Principle of Tradition 12 – ‘Anonymity’

Moment of silence followed by the “WE” version of the Serenity Prayer.

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