Dec. 21, 2024 – WSOB Minutes

WSOB MINUTES DECEMBER 21, 2024

OPEN MEETING @ 8.00 AM PST

SERENITY PRAYER – Randy invites the room to open with the serenity prayer.

TRADITION – Yves reads the 12^th Tradition.

CONCEPT – Robert reads the 12^th Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

• Randy G., Chair
• Jonathan H., Treasurer
• Jesse G., Director of Conv & Conf, excused, report submitted.
• Yves W., Secretary
• Tai B., Director of Operations
• Jason S., DAL
• Wesley B., DAL
• Robert B., WSOT
• Joni E., WST
• Jay P., CAWS 2025 Chair
• Justin C., CAWS 2026 Chair
• Nathan H., CAWS 2027 Chair, not present, report submitted
• Crawford B., CAWS 2028 Chair

Guests:

• Albina K.
• Jeannette J.
• John R.
• Kalob T.
• Kimberley C.
• Simonne M.

CHAIR ANNOUNCEMENTS

• November 16, 2024, minutes were approved.

SEVENTH TRADITION –

Observed in the office, online members are directed towards ca.org.

Page | 1

CAWS CONVENTION REPORTS

CAWS 2025 (Arizona) Jay P.

Highlights:

• General Committee meeting held at the Convention hotel.
  • We talked about coffee and are asking for some help from the hotel to accommodate us bringing in coffee capabilities.
  • The registration website is down until Dec 31st. V Fairs recommended to do this so they could do a complete recoding. They are finalizing the ability relogging into the site. There just seems to be glitch after glitch. This is unfortunate but better to get them worked out now. We are asking for some type of financial compensation. But we want a working website first.
• Fundraising
  • Suite auctions are up and running.
  • Suite raffle tickets being sold.
  • Cabana auction proposed – needs discussion later.

CAWS 2026 (Florida)

Highlights:

• The General Committee is taking good form and is gaining momentum. We are preparing to enter 2025 with fresh energy and laser focus.
  • The Fundraising Committee and Memorabilia Committees are meeting in tandem as they are a few members who serve on both committees. We are producing a run of t-shirts and hoodies using the “retro” artwork that was approved by WSBT and WSOB (check request attached).
    • Fundraising events in the Florida Districts in Florida are taking place with more being planned. We are also planning a spiritual retreat to take place in fall of 2025.

CAWS 2027 (Washington)

Highlights:

• Steering committee continues to meet monthly and general committee meets every other month. December’s meetings have been pushed out a week due to Holiday schedules.
• Fundraising: “Death of a Gangster” murder mystery event that took place was on 12/07 was a success and everyone had amazing things to say about it..

CAWS 2028 (Scotland)

Highlights:

• There is not much to report this month. I have been gathering resumes for the standing committee and I will be submitting these to the WSCCC for ratification on the 20th of this month.

OFFICE DIRECTOR REPORTS

Director of Operations- Tai B.

Highlights:

• Office update:
  • Yearend Inventory
    • The last order for business because I know a lot of people are curious about this, for that is going to be January 3rd. We will reopen back up January 13th because as you know, we have since moving, so we have to do a really, really thorough one moving forward.
  • With the registered agent I was able to take care of Arizona, so we’re pretty much a business here as far as employees are concerned.

Page | 2

• Merchandise:
  • We’ve had a lot of requests in the office by word of mouth asking about the chips having later dates on them for years. We are now looking to what will be required to add years to our inventory.

DIRECTORS REPORTS

Chair – Randy G.

Highlights:

• Hosted the WSBT quarterly at the office and were excited to have them at the facility.
• Tai and I continue to work off a master checklist.
• Many of the un-resolved items now are dependent on the activity level and success of our ad-hoc committees.

Treasurer – Jonathan H.

Highlights:

• Bookkeeper
  • International Account has been entered and reconciled through 10/17/24.
  • Will provide the 11/17/24 and 12/17/24 statement once available and they will be reconciled for the next meeting.
  • Final funds have been moved from the UK/Netherlands to the US.
• Bank Contact
  • The seven accounts have been created at Chase.
  • Need to provide letter or corporate filings to get additional signers on accounts. All will be added prior to transferring any funds.
• International Bank Account
  • New statements will be to sent to bookkeeper for November and December.
  • Have made all transfers of funds back to US from account.
  • Transfer of funds to local Holland area for their portion of the convention funds is complete.
• Taxes
  • Bill for 2023 taxes paid
  • All taxes are done for 2023.
• Reconciliation
  • 100096 International HSBC – 10/17/24
    • Nov and Dec Statement will be sent to bookkeeper once available.
  • 100097 Convention 2024 – 11/30/24
  • 100098 Convention 2025 – 11/30/24
  • 100099 BofA Operating – 11/30/24
  • 100110 Convention 2026 – 11/30/24
  • 100113 Convention 2027 – 11/30/24
  • 100114 BofA Petty Cash – 11/30/24
  • 100118 BofA Publication Fund – 11/30/24
  • 100119 BofA Prudent Reserve – 11/30/24
  • 200105 BofA Mastercard – 11/30/24
• Financials Included:
  • CAWSO
    • Income Statement
      • YTD through 11/30/24

Page | 3

• • • • YTD through 12/20/24
    • Balance Sheet
      • YTD through 11/30/24
      • YTD through 12/20/24
    • Statement of Cash Flows
      • YTD through 11/30/24
      • YTD through 12/20/24
    • Budget vs Actuals
      • YTD through 10/31/24
      • YTD through 12/20/24

Secretary – Yves W. Highlights:

• I have updated the summary of our motions (WSOB MOTIONS LOG.xlsx) and our Referral log (2024 WSOB MOTIONS LOG.xlsx).
• Archives Committee
  • Backup of CA Digital Archive Files
    • 2024-12-03 – ca.org backup
    •  2024-12-04 – docs.ca.org backup | 1625 records
    • 2024-12-03 – museum.ca.org backup | 1802 images | 1270 records
    • 2024-12-03 – audio.ca.org back up | 580 audio files
    • 2024-12-03 – Thumb drive backup
    • 2024-11-29 – External 120GB Hard Drive (1)
    • 2024-12-04 – External 120GB Hard Drive (2)
    • 2024-12-04 – CAWSO Backups of ca.org, docs.ca.org, museum.ca.org, pi.ca.org, audio.ca.org
    • Today – Cloud account – up to date (synced with CF personal computer
  • Google Analytics for the April 2024
    • 484 users | 440 were NEW users | 1045 page-views

• LCF Committee
  • Responsibilities for updates, LCF is looking for housekeeping for books, 11th Tradition and updated readings, Formats and WSO contacts: on HFC1, they have items on 17 pages. Next is HFCII since the file is older, there will be a bit more changes, and they are going through AQP. Their goal is to complete the updates for end of January.
  • The book is in Point 15, they are still in the review, no deadline in view.

• NewsGram
  • The Q42024 edition in completed and WSBT approved for publication, after last minute changes.
  • Next Theme for Q12025 is “How Resentments Affect Us”, deadline for articles submission is extended to end of December 2024

Director of Conv & Conf – Jesse G.

Highlights:

• CAWS 2025 Arizona
  • Registration to Date: REGISTRATION IS DOWN UNTIL 12/31/24
  • 156 packages combined.

Page | 4

• • 5 Golf tournaments
  • 5 Brunch
  • 19 Breakfasts
  • 9 Friday horses. 10 Saturday horses
  • 12 hikes
  • 14 steamboats
  • 6 pool parties
  • 12 magician seats
  • 8 crackhead family feud
• CAWS 2026 Florida
  • Fundraising
    • t-shirts and hoodies -using the “retro” artwork that was approved by WSBT and WSOB (check request attached).
    • Speaker jam (check request attached).
    • Spiritual retreat to take place in fall of 2025

• • Special events being planned, bass fishing, airboat rides, ziplining over alligators.

• CAWS 2027 Washington state
  • Fundraising
    • Successful murder mystery dinner
    • Calendar will be printed and sold soon.
  • Steering meets monthly.
  • Theme and logo to be decided by 12/20/24.
• WSC Conference 2024 – DFW – 28-AUG-2024 to 01-SEP-2024
  • Bill paid.

Director at Large – Jason S.

Highlights:

• Ad Hoc Tech and Website
  • We had a look of a mockup of a future webpage look.
  • Discussion regarding the contract and payments for the special worker, for the current.
• WSC APP
  • Who decides about the direction of development. Can they have a feature and a link, etc.?
  • The APP may grow and need maintenance – who is going to maintain the app? aka is it a webmaster like paid professional? NOT there yet but we need to start talking about it.

TRUSTEE REPORTS

WST Trustee – Joni E.

Highlights:

• TNC
  • Currently in the process of reviewing a revised version of the Legal Service Engagement Letter. I believe the review process will be done by Sunday and then full WSBT approval will be needed.
  • Trademark Infringement – ETSY
    • Based on a search for products infringing on our copyright we found instances of unauthorized use on Etsy, Shopify, and My12Steps. It is important that we protect and defend our copyrights to maintain our intellectual property. As a result, correspondence was submitted to the Etsy Request

Page | 5

Portal that included our registered trademark documentation. Etsy removed all of the infringing products.

• Mobile APP Trademark Registration
  • We are optimistic that the submissions will be approved.
• The WSOB Translation Committee
  • Tai and I are working on updating the status of all in-process translations, specifically the return of signed copyright agreements sent to several areas that requested approval to translate various books and literature. The areas include C.A. Quebec, C.A. Holland, C.A. Ireland, C.A. Portugal, and C.A Sweden.

WSOT TRUSTEE – Robert B.

Highlights:

• WSBT
  • Interviews for DAL and DOO are scheduled to be completed by the end of the Q4 Quarterly
  • Board to Board Meeting – 08-FEB-2025
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 07-MAR-2025
  • WSO Chair, DOO & & Treasurer Quarterly Reports Due – 02-MAY-2025
  • WSO Chair, DOO & Treasurer Interviews – 21-MAY-2025
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 06-AUG-2025

UNFINISHED BUSINESS/PROJECT UPDATES

None

NEW BUSINESS

None

MOTIONS

SPENDING COMMITTEE

• MONTHLY MEETING MOTION
  • Motion: to approve CR-2026-007 for the amount $2,500 to Caribe Royal, for hotel deposit, with the correct spending account, seconded. PassedMotion: to approve CR-2026-
  • 008 for the amount $500 to Top Notch Custom Screenprinting, for Fundraising Venue for Speaker Jam / BBQ, seconded. Passed
  • Motion: to approve CR-2026-009 for the amount $300 to New Frontiers of St. Petersburg, Inc. for Hotel deposit, seconded. Passed
  • Motion: to approve a new technical support contract, up to the amount $380/month to Marius S., seconded. Passed

• ONLINE MOTIONS

None

MONTHLY MEETING

• Motion: to approve that Jason S. DAL as a backup sysadmin to our Microsoft account, for any of the services that he maintains seconded, Passed
• Motion: to update key tag ages based on sale history/request English 50-55, French 35-50, Danish 20-40, Dutch 25-40, Swedish 15, Farsi 10, Portuguese 10, Spanish 15, German 10, seconded, Passed

ONLINE MOTIONS

Page | 6

None

Yves W., WSOB Secretary

NEW REFERRALS RECEIVED:

WSOB 2024-01 pre-Conf 2024

Patrice H F. Ohio area

Under box instructions, it states a change was made to the way information would be disseminated. “The World Service Office will no longer send out quarterly emails to delegates. Instead, all information will be uploaded to Box.” in the world Service Manual under World Service Office it states ” The World Service Office (WSO) is the main contact and distribution point of C.A. Its main purpose is to maintain contact with members, Groups, Districts, and Areas. Contact is sustained through correspondence, newsletters, e-mail, the website www.ca.org, and representatives within our service structure.

I have some questions I would like to have addressed. 1. Who had the authority to make this decision? 2. Why was this decision made? 3.What has to happen to continue to get the quarterly emails?

It was my understanding the Box was a tool used for conference information (which is good for the conference by the way). The emails sent quarterly makes it easier to share the information with our members. We are able to print important information for announcements/events etc.

Most of the fellowship is not aware of the Box and although as of now, there doesn’t seem to be any restrictions to who can have access to the Box, it is not easy to navigate. We have many members who prefer to keep it simple.

WSOB 2024-02 pre-Conf 2024

Maggie M. CA UK

I am hoping somewhere along the way it could be taken seriously and looked at that conference can become hybrid or online only how would I get this voted on and up for discussion please yours truly a very grateful CA member

Referred to the WSC Conference Committee

SUMMARY OF COMMITTEE MOTIONS:

None

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

None

REFERRALS STILL IN COMMITTEE:

Page | 7

None

CLOSED REFERRALS:

None

Page | 8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page | 8