WORLD SERVICE OFFICE BOARD MINUTES
December 21, 2019
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Led by Randy
TRADITION 12– Read Brenda
CONCEPT 12 – Read Linda F
Birthdays: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Michael T. , Treasurer; Ron D. (DAL); David C (DAL); (WST) Yvette H. Kevin (WST) Quorum is met.
GUEST: None
CHAIR ANNOUNCEMENT(s) – No Written Report Submitted
The Chair announced that Pierre mother passed and he would not be attending today’s meeting.
Brief discussion to clarity the Vice Chair and Chair term which ends in 2021.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – November
MOTION Linda moved to approve the November WSOB minutes with any housekeeping; Alesia seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – WRS
Highlights: The Steering Committee met on Wednesday, November 13 and our most recent face-to-face Steering and General Committee meetings were held at the Hyatt Regency on December 7-8, 2019. We will be meeting monthly at the Hotel with the General Committee and the Steering will be meeting more often via GoToMeeting
Preconvention fundraising – $14,374.65 which is 88% of goal. We have 138 paid registrants, Jane B., Registration Chair has gotten the Raffle and WSOB and WSBT registrants in the Cvent system.
CAWS 2021 – New York – Alan S. – Not Present No written report.
CAWS 2022 – Atlanta – Terri Knight – Not present – No written report submitted.
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OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: Linda reported on the activity of the Day of Sharing held in New York she attended with George M. Linda moved to approve check request #012 in the amount of $616.35 to reimburse for items purchased on for auctions & drawing. Alesia seconded to motion; the motion passed with unanimously
Linda moved to approved check request #013, Brenda seconded the motion. In discussion of the motion the board asked for supporting backup documentation. The motion was withdrawn.
DIRECTOR REPORTS
Chair – Randy M. – No Written report submitted
Highlights: 2020 actions will be assigned to small ad hoc groups and are as follows:
Replacement of DOO; Assigned conference referrals; Recruitment of new board members
Vice Chair- Alesia F – Written report submitted
Highlights None
Treasurer – Michael T. – Written Report Submitted.
Highlights. The data entry of the line items and distribution spending is pending. Once this is done it will validate 72K profit from the 2019 convention. There was discussion on the accounting process needed to get data entry completed in a timely manner.
Secretary – Brenda M. WRS
Highlights: H.R. project pending. Have posted the DOO to nonprofit site. The recruiting and promotion should be done in Q1 of 2020. The goal is the make an offer before the next conference.
Director at Large – Pierre K. – Not present – No written report Director at Large – Ron D. – WRS Highlights None
Director at Large – David C. WRS
Highlights: PI
Ad Hoc Committee:
The Nov Ad Hoc call discussed page 49 *SR22 in the WSM, and page 41 (CAWSO Bidding) in the WSCCC Guidelines and supported including “events venue” alongside “hotel” to change the whole dynamic of CAWSO with minimum controversy. Motion: Approved the Ad Hoc committee recommendation for a referral to change WSCCC guidelines.
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TRUSTEE REPORT
WSO Trustee – Kevin M – No written report submitted Highlights –
Trustees approved the movement of $19K from the prudent reserve to the operating accounts. The non-addict Trustees position will not be filled. At this point it is not financially responsible. Employee Medical Insurance was not approved.
WS Trustee – Yvette H – Written report submitted.
Highlights: CA trademarks are up for renewal. Worked to approve all contracts. Karen Kapp was approved for the Chair for the Holland convention. Trustee quarterly will be held during the Illinois regional convention in March 26-28. NewsGram approved
COMMITTEE REPORTS –
Finance – Michael T. –
Highlights: None
Structure & Bylaws – Kevin M.
Highlights: Committee working on WSM revisions. Did not attend last. Conference call.
Convention– Brenda M.
Highlight: Explained that I would be moving to another committee and Ron would replace me on the committee. We provided updates from Susan November report
Conference – Linda F. and Alesia F.
Highlights: The committee discussed changing the timeline for completed after conference reports from 30 days to 1 week. The board discussed the impact of the decision.
Unity– Ron D.
Highlights: None See.
Literature, Chips & Formats – Pierre K. Not Present
Highlights: None
Hospitals & Institutions – Pierre K.
Highlights: None
Public Information– David C See DAL report
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Highlights: Attended committee meetings by Zoom. “You Tube” PSA’s now up and running. Date for NA PI Summit 19th to 23rd February 2020 in Atlanta with lead up events in Austin Texas and Birmingham Alabama. Euro PI Summit 5th April 2020 in Geneva Switzerland.
Trustee’s letter slow uptake is being addressed; criticism from PI members politely suggesting the letter does not include follow up actions and needs to be more dynamic.
IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights – None
GUEST REPORTS:
ONLINE BUSINESS:
Alesia moved to ratified online unanimous consent vote to approve artwork submitted by convention committee. Linda seconded motion passed
UNFINISHED BUSINES
- International Structure Development Committee – Randy – WRS
- No highlights
- Ad Hoc Committee – David C – WRS
Highlight: Committee is working on the marketing strategy for the program. David moved to approved 60 Freedom Fund Tee Shirt for the Austin convention. Brenda M seconded the motion. The motions passes with unanimously.
Conference Referral –
No Highlights.
NEW BUSINESS – Schedule of WSOB meeting for 2020
January 18, 2020
Executive Session – None
Motion to Adjourn by Linda. Meeting adjourned at 12:50 pm with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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