CA World Service Office Board Meeting
December 2, 2004
Approved Minutes
PRESENT:
Bob Campbell, Chair
Mike (Gallagher, Vice-Chair
Judy Weissman, Secretary
Jon Fish, Director 1
Kathy Jo Rangno, Director 2
Earl Henderson, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent: Brian Wolf, Treasurer
Visitors: Carl W., PSRT; Howard E.
Meeting called to order at 7:08 p.m. Earl read the 6th Tradition; Mike read the 6th Concept.
Office Manager’s report taken out of order.
Office Manager: See written report.
- Please look over 3 shipping contract bids. Current system expires 12/31/04. Pitney Bowes final offer is $236/mo. for 39 months, and they will beat any other quote by $10. Bid will be $275/mo. with a computer for 39 months. We want to be able to maintain machine and computer together. Neopost is $285.65/mo. for the same. There is seemingly no difference between Pitney Bowes and Neopost systems and only minor difference in price. Would be a good idea to stay with Neopost to avoid having to retrain staff. Third bid is $398/mo. Pitney Bowes had promised to provide some free supplies.
Motion (Earl/John) to approve the Neopost contract pending Trustee approval passes.
- Please review and edit draft letter to be sent out with delegate mailing.
- Met with NA and got a huge amount of information and ideas. More details to come.
- Did staff review for Mary Anne, Leandra and Danny. Leandra has moved from hourly to salary. Danny will check to see if he can increase his hours.
- Considering changing shipping charges to after discount to cause less confusion. May cause decrease in shipping income, but we’ve been more than recouping costs, and shipping isn’t supposed to be a profit center. Has profited about $10,000/yr. for last 3 yrs.
- First section of procedure manual will be out this week.
Motion (Jon F./Mike) to approve the minutes of 11/18/04 as submitted passes.
VISITOR REPORTS: none.
OLD BUSINESS: none.
OFFICER REPORTS:
Chair: Met with office director at least once since last meeting and had 3 phone calls with Chair ofWSBT.
Vice Chair: Has been in contact with office and read and responded to email. Picked up chip order at Lucky Line today. San Diego Annual Celebration was well attended, including many newcomers and made a profit.
Secretary: no report.
Page 1
Treasurer: absent.
Director 1 (Jon F.):
- Has kept the website up to date. Added H & I video in CD Rom and VHS to Store.
- Received an NA brochure from Patty entitled “Translation Basics” on how to translate literature. Translation subcommittee members have registered as an online group.
- We need to go over the “Newsflash.”
- Has been in contact with CA in Sweden regarding their website.
- Will research cost of having websites translated.
Director 2: See written report. Met with Office Manager on 11/29/04 to discuss CAWS 2005 and Patty’s trip to their Committee Meeting in January. Trying to get in touch with Program Chair. Compiling a list of standard clauses for hotel contracts, etc. to send to WST. Will be working with Mary Anne to write procedures manual.
World Service Office Trustee:
- Needs edits for August Board to Board minutes and electronic copies of reports submitted at that meeting by next 12/9/04 so they can go out in delegate mailing.
- Has been in phone contact with WSOB Chair and several of the Trustees.
- Will have information from last Quarterly WSBT meeting a.s.a.p.
World Service Trustee:
- Please review the “first pass” Hilton contract for CAWS 2006.
- Spoke with Julie Lucito from Kansas City Westin- she sent less than acceptable “first pass” for CAWS 2007 that we can review in January.
COMMITTEE REPORTS:
Internet Committee – Reviewed and approved new website for Oklahoma Area. In the process of reviewing Missouri Area website.
NEW BUSINESS:
Motion (John/Mike) that Bob Campbell make the decision of how much or whether each person gets as a holiday bonus passes.
Motion (John/Earl) to consider approval of the Hilton contract for CAWS 2006.
Motion (Kathy Jo/Jon F.) to table passes.
Motion (Mike/Kathy Jo) to suspend the rules passes.
Motion (Mike/Jon F.) to extend the meeting to 10:30 passes.
Motion (Mike/Earl) to send the Newsgram to the Trustees for approval passes.
Motion (Mike/Kathy Jo) that the office produce a postcard to promote CAWS 2005 Convention. Amendment (Mike) pending WSOB approval (including cost) by email vote passes.
Motion (John/Earl) to approve the Hyatt Regency Kansas City contract for CAWS 2007.
Motion (Kathy Jo/Jon F.) to table passes.
Motion to adjourn (John/Mike) at 10:30 p.m. passes.
Next Meeting: January 6, 2005
Respectfully Submitted,
Judy Weissman
WSOB Secretary
Page 2