Dec 14, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

December 14, 2000

Proposed minutes

PRESENT:

Steve Edwards, Chair
Kevin Murphy, Secretary
Joy Hutcheson, Treasurer
David Choate, Pacific South Trustee
Meredith Glaser, World Service Trustee

Visitors:

Robin C, Los Angeles
Patrick P, Santa Monica
Mark K, Ventura

Meeting called to order at 7:35pm.
Patrick read the 10^th Tradition;
David read the 10^th Concept.

Minutes of 11/09/00

• Motion (Joy/Meredith) to approve
• Approved.

Motion (Joy/Meredith) to suspend the rules in order to consider an item of new business out of order.

• Passed
• Chair reports that WSBT has voted to elect Robin Chase, Mark Keaser & Leon Mason as directors of WSO.
• Chair has received a letter from the WSBT indicating the results of their decision.  He notes that the reasons stated for including Leon Mason, and in what capacity are unclear, and he suggests that Leon not be installed at this time.
• Motion (Joy/Kevin) is to ratify Robin Chase and Mark Keaser as Directors of WSO.
  • Passes unanimously.
• Kevin offers his resignation as Board Secretary, effective end of meeting.
  • Resignation accepted.
• Motion (Joy/Mark) Nominate Robin Chase as Board Secretary.
  • Nominations closed.
  • Passes unanimously
• Motion (Joy/Mark) Nominate Mark Keaser and Kevin Murphy as Directors-at-Large.
  • Nominations closed.

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• • Passes unanimously
• Secretary and DAL positions take effect end of meeting.
• Motion (Kevin/Meredith): Elect Leon Mason as Director of WSO.
  • Ruled out of order by chair. 
  • Chair states that due to unclear statement by WSBT, he cannot entertain this election for fiduciary and legal reasons.  Chair also states that such an overriding of the World Service Manual should be accompanied by a clear statement of the basis and exact details of the WSBT’s decision.
  • Motion to appeal from the chair’s decision (Kevin/Meredith).
    • Appeal carries, with abstentions
• Motion amended to read: “Ratify Leon Mason as Director of WSO for a term ending at the conclusion of the 2001 Conference.”
  • Vote results in tie, with abstentions.  Chair votes NAY.
  • Motion fails.

OLD BUSINESS:

• CPA bids.
• Motion to change Newsgram process.
  • Motion to remove table motion from 10/26.
  • Motion passes.
• NewsGram proposal: 
  • Motion (Kevin/Meredith) To change NewsGram process to proposed 3-panel foldout as follows: print Newsgram on 100lb glossy stock four-color process.
    • Lowest of 3 bids is $16.10/1000 (current price $16.80/1000).  Fold-out instead of stapled/bound. 
    • Passes
• Potential non-compliance of CA.ORG website.
  • Chair delegates task of possible revision to CA Book page to Leon and Kevin.
• CA San Diego website.
  • Page has been updated to remove infringing material.  No further action necessary.

OFFICER REPORTS:

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Chair: Chair presented appeal on WSOT/TAL issue.  Results reflected above.  Worked with office in Patty’s absence.  Appoint Kevin Murphy Chair of Newsgram committee and editor of Newsgram.

Vice Chair: Not present, no report.  Called to report that he is out of town.

Secretary: Delivered updated H&I bookmarks to the office, through 30 years, with revised “TM” and addition of office phone number.  Discussed convention/conference computer virus issue with Office Computer Consultant.

Treasurer: First quarter financials done – going out in delegate mailing.  Attended board-and-board meeting.  Accounts Payable is up-to-date.  Transferring $8000 from Money Market to Office Operating to cover current expenses.  Working with new bookkeeper.  Will close Wells Fargo account for CAWS2000 Trust.

Director-At-Large: (Newsgram reported by Chair).  Not yet sent to printer.  Steve will complete this issue before handing it off to Kevin.

World Service Trustee: Written report attached.

Pacific South Trustee: Attended Trustee meeting.  Will be out of town 1^st January WSOB meeting.

World Service Office Trustee: Position vacant.

Office Manager: Written report attached.

(BREAK)

COMMITTEE REPORTS:

S&B: WSM2001 not available until 1Q2001

Webmaster: John K has tendered his resignation as webmaster, and it has been accepted pending replacement.  Three candidate replacements have been contacted.  Two are interested.

Archive:  Written report submitted.

CAWS2001:  www.grace2001.org is official CAWS2001 web site.  Motion (Joy/Mark) Approve $499 for outreach.  Passes

NEW BUSINESS:

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• Motion (Meredith/Joy) to suspend for time. passes
• Motion (Meredith/Joy) to extend until 10:15. passes
• Christmas bonuses:
  • Motion:  (Kevin/Mark): Give office manager $300, sales coordinator $150, shipping clerk & admin assistant each $75.
    • Passes
  • Motion: (Joy/Robin): Give 3 vendors (Sparkletts, UPS and Bookkeeper) $25 each.
    • Passes
• CPA:
  • Motion (Joy/Robin): Accept Roger Brown & Co bid for one year term.
    • Will be amending current contract to delete payroll service.
    • Have been unable to get 3 competing bids, and we must now choose.
    • Passes.
• Archival committee:
  • Motion: (Kevin/Mark) Approve archival plan in principal.  Final approval pending detailed cost and schedule.
    • Passes

Motion to adjourn (Mark/John)

Next meeting is January 11, 2001

Respectfully submitted,

Kevin Murphy

Secretary, CAWSO

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