Minutes of the Meeting of
CA World Service Office Board of Directors
December 13, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:04pm by Vice-Chair, Richard L.
II. Tradition 8 – Read by Kathy Jo R.
III. Concept 8 – Read by Earl H.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair, late with prior notification), Richard L. (WSOB Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Bob C. (Director at Large, late with prior notification), Kathy-Jo R. (WSOT), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant)
VI. Guests Present: Earl H. (CAWS 2015 Chair), David B. (CAWS 2014 Chair), Gary B. VII. Approval of the minutes of the prior meeting
A. Barry J. motions to approve the minutes from November 8, 2012. Seconded by Linda F. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
A. Gary B. introduced himself. He brought a CA-Online flyer for distribution.
B. David B. reported 2014 had their first committee meeting! They now have co-chairs for preconvention fundraising. The next general committee meeting is January 20th. They are very excited to have a Spanish liaison for the convention. The largest concern is the preconvention memorabilia. Some of the preconvention memorabilia was made with changes from what was created without the approval of the committee. Although this occurred, they are confident the items will sell.
C. Earl H. reported he is very excited to be the chair of the CAWS 2015 convention. They are hoping to get a flier out requesting resumes for the steering committee. Earl H. is hoping to collect these resumes by mid Feb.
X. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. Website
1. Linda F. and Ryan E. will be skyping with LCF next week to go through the website for proofing.
2. Linda F. is working with Yves on the French translation of the website
3. Susan D. has complied a document of changes for the website to ensure the WSM quotes throughout the site are current.
C. C.A. Trademark Challenge – Scotland – Bob C.
1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
D. Vendor Licensing Agreements
1. During the quarterly meeting, the WSBT passed a motion “to withdraw the vendor license agreement with immediate effect allowing current agreements to expire without renewal.”
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2. A letter will be drafted to send to the individuals with current licensing agreements so they are aware of the change
3. Ira L. explains that when the trustees looked at the 6th tradition, it was felt that the vendor licensing agreement, we were lending our name and our logo to someone for the purposes of money.
Break 8:20pm
Resume 8:35pm
E. Reprint Permission
1. A sober living requested permission to reprint “Who is a Cocaine Addict?” in their newsletter. The trustees are currently voting on a reprint disclaimer
2. Bob C. is not sure that this is the trustee’s responsibility. Teresa N. and Linda F. will review what types of things should be directed to the trustees, and what should stay with the WSOB. He also believes it is a sticky situation to allow an outside enterprise to reprint any of our intellectual property.
3. Richard L. reminds everyone that everything going to the trustees must go through the WSOT.
4. The archive committee requested approval to reprint old NewsGrams for distribution. KJ reminds us this we need to put “reprinted with permission” on any reprint items.
5. There has been another request to take stories out of former NewsGrams and reprint them in their area newsletters. It has been determined that because the writers transfer their rights.
II. Online Business – None
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
A. The 30-4-30 stickers and postcards are printed and have been going out for distribution
B. Book covers have been ordered and we are very excited for their arrival!
C. Bob C. mentions the importance of the world service contribution program. He also hopes there is a large push for the program at CAWS 2013. Kathy Jo R. suggests having signage with the regions and a thermometer type thing to encourage people at conventions and conference to sign up.
D. Kathy Jo R. mentions the CAWS coins with the CAWS logo and CA logo, and maybe we should see if Florida would like to create this.
IV. Recording Contracts – Ira
A. The recording contract is ready to be sent out. Bids will be collected.
V. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. John W. has been hired as the new special projects coordinator! He will be starting Jan 2.
2. The office will be closed 12/24-12/28 for the holiday and year-end inventory.
B. Chair – Teresa N. – Submitted written & verbal report (see committee and ad-hoc reports)
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $21,353.37
2. Even Year $13,091.04 EY Petty Cash $546.84
3. Odd Year $13,880.97 OY Petty Cash $488.00
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4. Savings #862 (Prudent Reserve) $50,110.12
5. Savings #372 (Publications Fund) $25,004.87
6. Savings $59,580.33
7. Bob C. mentions he would like to discuss ways to add new contributions to the prudent reserve/savings
8. Motion made by Barry J. to rescind a motion from the last meeting stating “motion to transfer $5,000 from savings to operating”. Motion to rescind passes unanimously.
9. The reason for the motion is because we received a large 7th tradition donation, therefore the motion is not necessary.
E. Secretary – Susan D. – submitted written report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
Barry J. motions to extend the meeting past the normal time. Seconded by Richard L. Motion passes unanimously.
Break 10:00pm
Resume 10:15pm
VI. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted written and verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
1. Discussion of the new office lease. Teresa N. requests the lease to include the 10 by 10 storage room to be created as specified by CAWSO
2. Ira L. motions that the board has one week to review the lease agreement and submit any changes. Seconded by Barry J. Motion passes unanimously.
3. Ira L. brought options for recording at conference, including having a current office staff record the conference.
4. Many of the board members agreed a professional recorder should be responsible for the recording.
5. Kathy Jo R. will look into new options for audio recording, and will bring this to the next meeting.
VII. Committee Reports
A. Finance: Teresa N., Linda F., Bob C. & Barry J.
1. Barry J. worked with Alan S. regarding trustee travel for convention. They are working on this.
B. Structure & Bylaws: Bob C.
1. Conference call this weekend
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.)
1. Working with conference committee to add extra time for the Unity luncheon to allow travel time to a better site.
2. New site has been selected by subcommittee and will be voted on by the entire committee soon.
3. Conference call last weekend, additional conference call Dec 16
F. Literature, Chips & Formats: Teresa N. (Kathy Jo R.) – Nothing New
G. Hospitals & Institutions: Linda F.
1. Conference call this weekend
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H. Public Information: Richard L. & Linda F.
1. Conference call this weekend
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F.
1. Meeting at the office this weekend
VIII. CAWS 2013 – Linda F.
A. 47 Registrants!
B. Susan D. motions to have an additional WSOB member, besides the DOO, prior to the launch of the RegOnline for Conference and Convention launch of site. Seconded by Barry J. Motion passes unanimously.
C. Teresa N. will speak to Kenny W. regarding the opportunity drawing, and how there is no cash redemption
D. Barry J. motions that we spend up to $1,500 for trustee travel for preconvention site visit. Seconded by Susan D. Motion passes unanimously.
E. Kathy Jo R. mentions her concern that there is no transportation set up for the special events, and that this can be very costly.
F. Bob C. mentions that if the convention actually meets their expected budget, that will still be significantly lower than we are used to.
G. Susan D. motions that the board looks into options for a paid webservant.
IX. CAWS 2014 – Linda F.
A. Discussion regarding taking youths off site for events. The board thinks this is not a good idea, because of liability. Kathy Jo R. will contact Dwane and let them know the board’s thoughts.
X. CAWS 2015 – Linda F. – Nothing New
X. CAWS 2016 – Linda F. – Nothing New
XII. New Business
A. EPLI Insurance – will discuss at next money to ensure everything is in place
XIII. Executive Session
XIV. Next meeting: January 10
XV. 11:16 pm Motion to Adjourn made by Susan D. Seconded by Barry J., Passed unanimously.
XVI. Meeting closed at 12:40 am by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For all attached documents and reports see: WSOB_12.13.12_min_Final.pdf
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