CA World Service Office Board Meeting December 11, 2003 Approved minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent: none
Visitors: Jon F., Webservant
Executive Session from 7:07 to 8:07 p.m. to discuss Office Manager’s performance review.
Meeting called to order at 8:19 p.m. Mark read the 9th Tradition; Patty read the 9th Concept.
- Motion (Elizabeth/Mark) to approve the minutes of 11/13/03 as corrected passes.
OLD BUSINESS:
- Motion (Earl/Mark) to take off the table the motion to no longer pay an outside CPA (Roger Brown) for quarterly reports Motion (Earl/Mark to table passes.
OFFICER REPORTS:
Chair: Met at least twice with office manager. Reviewed performance reviews and discussed them with her. Reviewed Newsgram and submitted changes. Talked to a CPA about possibly working with CA. Reviewing the minutes from the May 2003 WSBT Quarterly meeting with the WSBT Chair and Treasurer.
Vice Chair: Has been in frequent contact with office. New email address is markkeaser@vahoo.com. Conference committee chair has stepped down.
Secretary: No report.
Treasurer: See written report. Met with Office Manager last week to go over reports and duties. Filed tax return.
Director 1 (Mike G): Brought some Newsgram subscriptions to hand in to Office. Needs new duties since no longer Newsgram editor.
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Director 2 (Earl H): Will change autoattendant greeting when Office is closed for holiday. Will present analysis of telecommunications contracts after the first of the year.
World Service Office Trustee:
- We need to address licensing agreements in January. January 23-25 is next Quarterly Trustee meeting. Invited guests for January 24 are Office Director, Chair and Treasurer who should submit written reports one week in advance. Per Diem memo needs to be submitted for that meeting too.
- Hoping to send out minutes for last Trustee meeting by 12/19/03.
- Viewed the H&l video.
- Need to get copies of corporate documents from the State.
- Motion (Mike/Elizabeth) to suspend the rules passes.
- Motion (Mike/Elizabeth) to extend the time for tonight’s meeting to complete all necessary business passes.
- WSBT is not giving any direction to WSO regarding Amy B’s payments.
- Office Director will try to find someone to be secretary for Trustee meeting.
World Service Trustee: Conference Committee considering 4-Points Sheraton (near airport), Gateway Sheraton (near airport) and Hyatt Regency (downtown) for future Conferences.
Visitor’s reports:
Webservant – Jon F. – See written report. Wisconsin Area took the literature graphic from our site without permission. Working on a new page for website to help someone who is just starting out (see attached sample).
Office Manager: See written report. Has first draft of latest Newsgram.
COMMITTEE REPORTS:
CAWS 2004 – Office working with Chair and Treasurer on communications – having trouble with Post Office. Will have report from Treasurer for next Board meeting.
CAWS 2006 – Calgary – Committee has provided all information requested of them at the Conference. Working on site selection.
NEW BUSINESS:
- Motion (Patty/Elizabeth) that we enforce our copyright statement on the website passes.
- Motion (Patty/Earl) to pay bonuses to our employees in the amount of $100 to Leandra, $50 to Karen and $25 to Danny passes.
- Motion (Earl/Mark) to give Patty a $100 bonus passes.
Motion to adjourn (Judv/Pattv) at 11:03 o.m. passes.
Next Meeting: January 8, 2004
Respectfully Submitted,
Judy Weissman WSOB Secretary
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