World Service Office Board of Directors Meeting
December 11,1997
Proposed Minutes
MEETING was called to order at 7:53 PM SERENITY PRAYER led by Scott TRADITION EIGHT was read by Jeff CONCEPT EIGHT was read by K.D.
ROLL CALL
Scott Stevenson, Chairperson Jeff Schachter, Vice Chair
Steve Edwards, Director at Large and acting Secretary
K.D. Zager, WSO Director of Operations
Meredith Amos, World Service Trustee
Susan Turnbull, WSO Trustee
Joe Stephens, Pacific South Regional Trustee
QUORUM was met
VISITORS:
No visitors were present
Motion: to suspend the rules in order to consider an item of new business (Joe). PASSED.
Motion: to adjourn to executive session in order to consider a personnel matter (Joe). PASSED.
In executive session, the WSO Board received and accepted a letter of resignation from the Director of Operations, said resignation to be effective immediately. Upon returning from executive session, Scott thanked K.D. on behalf of the board for her years of faithful service as Director of Operations of the World Service Office.
Motion: To approve minutes of November 13,1997 (Joe). Motion CARRIED.
Motion: To table consideration of minutes of November 13,1997 (Susan). Motion CARRIED.
OFFICERS REPORTS
Chairperson: Scott reported that the primary focus of the office since the last board meeting has been the delegate mailing, which has now gone out. Scott did receive some complaints re: office procedures in handling the delegate mailing. Scott investigated these complaints and found them to be without merit financial data has not yet been given to the accountant. Scott’s work on office policies and procedures will now get lower priority in the absence of a Director of Operations. Scott also advised the board that he is in receipt of a calculation of amounts owed to the outgoing Director of Operations; he will review these calculations very soon in order to cut a check to accompany her final payroll check.
Vice Chair: Jeff reported that he has been in contact with a potential candidate for the office of : Treasurer, although said candidate was unable to attend this board meeting. Jeff will take a resume form to the potential candidate.
Treasurer: Ed was not present.
Secretary: Chuck was not present.
Page 1 of 2
Director at Large: Steve had no report.
Director of Operations: Before leaving, K.D. ensured that everything was current and caught-up.
TRUSTEE REPORTS
P.S. Regional Trustee: Joe attended the latest Convention Committee meeting. He advised that the committee seems to be on track, and thanked the office staff for help with distributing registration forms.
WSO Trustee: Susan had no report.
WS Trustee: Meredith reported that final revisions of the contract for the Milwaukee hotel are in progress, and should be completed within a week. She is also looking for other hotels for the 1999 WS Conference (apparently the trustees want windows that open), and is compiling a list of hotels that don’t meet our needs, so that we don’t have to re-invent the wheel every time we look for a new hotel.
COMMITTEE REPORTS
CONVENTION COMMITTEE LIAISON
Jeff reported that Lenny is resigning as convention committee liaison because he is unable to attend the committee meetings.
OLD BUSINESS
Raise Range: Motion to table raise range (Susan) due to controversy over the accuracy of the minutes of the November 13 meeting, which have not yet been approved. Motion CARRIED.
NEW BUSINESS
Copier: Scott will review the information passed on to him by the outgoing Director of Operations, and make recommendations at that time. Motion to table any motion re: copier (Susan). Motion CARRIED.
New Director of Operations: All board members will review the existing job description and the World Service Manual, in preparation for discussion about qualifications desired in a new Director. An ad hoc hiring committee was formed, consisting of Scott, Meredith and Joe.
New Treasurer: The board discussed an action plan with regard to recruiting a new treasurer
Motion: To purchase a locking file cabinet (Susan). Motion to table (Steve). Motion to table CARRIED.
Scott advised the board that we will need to meet at least one other time in January 1998 in addition to the regularly scheduled meetings of January 8 and 22. Next Meeting is January 8,1998.
Motion: To adjourn at 9:43 PM (Steve). Motion CARRIED.
MEETING ADJOURNED at 9:45 PM with the Lord’s Prayer
Respectfully submitted,
Stephen D. Edwards
Assistant acting recording secretary
Page 2 of 2