Minutes of the Meeting of CA World Service Office Board of Directors
August 9, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 9:25 am by Chair, Richard L.
II.Reading from New Meditation Book; Read by Laurie R.
III. Tradition 7 – Read by Morgan.
IV. Concept 7 – Read by Ira L.
A. Discussion by Ira L. Wishes this was brought up at last years conference, and put into the transcripts on the conference floor. Richard also discussed about the benefits about having this concept transcribed on the floor. Kathy Jo and Linda followed up in the discussion with the price of transcription. What are some options to increase proficiency in regards to this process.
B. Kathy Jo. Standing rule: referral will be given to structure and by-laws.
C. Ira L. emphasizing the transparency in regards to written transcription rather then recording. Went on to explain the concept “ is the flip side to the standing rule.” The conference approved rule is the standing rule.
V. Birthdays– None
VI. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Susan D. (Vice-Chair), Laurie R. (Treasurer), Morgan T. (DAL),Frank P. (DAL) Ira L. (WST), & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant)
VII. Guests Present: Jay H. & Mary R..
VIII. Chair Announcement – Interviewing Frank and Kathy Jo for WSOT.
IX. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from July 26, 2014. Seconded by Linda Motion passes unanimously.
X. Seventh Tradition
XI. Guest Reports
A. Jay H. Filling in as secretary and coming to office to help out with whatever needs to be taken care of at the office.
XII. Online Business: None
I. Old Business
A. WSOB Director Openings –We have 2 opening and are always accepting applications!
B. Leach vs. CAWSO et.al.
1. Nothing New
C. Website
1. Linda. Announced with help of marius, CAWSO and is now hosted by our virtual personal server. (we own) Less then $100.00 a year, and is possible to host up to 10 other sites on our server. Linda is working with Marius and LCF on getting everything current. (pamphlets & Website)
2. Ira L. The website will go virtual before it goes live. The Board will need to approve before site goes live, in case any housekeeping issues arise. Ira’s point was that housekeeping issues should not hold up the launch and could be done by the committees after the new website goes live.
D. European Fulfillment Center
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1. Pricing needs to be discussed in regards to different currency.
E. Meditation Book
1. The book has arrived at office. These will be available at conference to distribute for the fellowship.
F. Newcomer Booklet
1. Morgan T. presented a sample of the Newcomer Booklet.
2. Motion: Susan D. made motion that booklet would be available for a $1.00. Ira L. 2nd – vote: passed (2 oppositions noted)
G. IT Report
1. Nothing New
H. COI (conflict of interest) – Ira L. Were going to review this after conference.
II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
B. Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports)
C. Vice-Chair – Susan D. – Submitted verbal report (see committee and ad-hoc reports)
1. Working on opening report
D. Treasurer – Laurie R. – submitted written and verbal report (see committee and ad-hoc reports)
1. Operating $6,725.48
2. Even Year $500.00 EY Petty Cash $500.00
3. Odd Year $9,792.30 OY Petty Cash $500.00
4. Savings #862 (Prudent Reserve) $50,155.41
5. Savings #372 (Publications Fund) $19,856.04
6. Savings $100,415.80
7. Laurie R. is working on her report for conference. (PNL for Dummies)
E. Secretary – vacant
F. Director at Large – Frank P. – submitted written & verbal report
G. Director at Large – Morgan T. – submitted written & verbal report (see committee and ad-hoc reports)
III. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Unity luncheon is at 73 registrations for lunch as of today.
B. WS Trustee – Ira L. – Submitted written and verbal report (see committee and ad-hoc reports)
IV. Committee Reports
A. Finance: Linda F. & Laurie R. – Nothing New
B. Structure & Bylaws: Open – Nothing New
C. Convention: KJ R. & Linda F. – Convention guidelines do not include anything to do with translation concerns. Discussion ensued, and it was decided this subject should go to Convention Committee under new business.
D. Conference: Linda F., Richard L., Ira L.
1. Ira L. and Linda F. will be meeting with Hotel Staff to discuss the upcoming conference and doing a walk-through at the four points Sheraton this week.
E. Unity: Kathy Jo R. – Nothing New
F. Literature, Chips & Formats: Linda F. & Kathy Jo R.– Nothing New
G. Hospitals & Institutions: Open – Nothing New
H. Public Information: Morgan T. (Ira L.) – Nothing New
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I. I.T.: Linda F. – Nothing New
J. Archives: Frank P. & Linda F.
1. We will be taking a few of the archives to the conference. A small display will be in the office at Conference, and available to view when the Conference office is open.
V. CAWS 2015 – Linda F.
A. Registrants: 24!
VI. CAWS 2016 – Linda F. – Nothing New
VII. CAWS 2017 – Linda F.
A. Ira reported he had a telephone conversation Friday, with both Terry and Gary P. and it was reported that the committee was having monthly meeting, and hotels had been visited, though Gary was performing as the Hotel liaison. A contract was in progress.
VIII. New Business
A. Nothing New
IX. Executive Session
A. Frank P. was moved forward on the WSOT slate
I. Next meeting: B2B August 23rd 2:30pm Four Points Sheraton (Quarterly Reports due August 15). August 27th 3pm Linda’s Hotel Room at Four Points. September 13th 9 am.
II. 1:15 pm Motion to Adjourn made by Susan D. Seconded by Linda F. Passed unanimously.
III. Meeting closed at 1:15 pm by Chair, Richard L., with the “we” version of the Serenity Prayer.
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