COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEE MEETING
August 9, 1988
Regular Quarterly Meeting
Los Angeles, CA
Meeting called to order at 10:06 AM PDT
Quiet Time
Serenity Prayer
12 Traditions were read
Concepts 1, 2, 3 were read
Roll Call:
Chairman: Ray Grossa
Vice Chair: Jennifer Rice
Secretary : Fenn Pervier
H. Lee Slavin
Greg Dobbs
Bob Lemon
Reggie LeMay
Jack Perry
Personal reports were given.
Tradition One chapter was read and discussed for a limited time.
Minutes were read. Corrections include: Page three, strike the last sentence under WSO Report? page four, strike the last sentence under “The Connection”? page two, correction on the 1989 WS Convention room rates – $100 for a single, $100 for a double, $115 for a triple; page three, Nominating Committee – change three to four types of trustees; page five, change Helen to Helene.
Motion: to accept minutes with corrections.
Motion passed.
Annual Ratification of Trustees
Vote was taken by secret ballot.
All trustees ratified for another year.
CONFERENCE COMMITTEE REPORTS
- Structure and By-Laws – Bob Lemon
Discussion on how to present to the WSC the document on method of trustee replacement and description of types of trustees. It has already been passed through subcommittee.
Motion: to accept this document, striking the sentence, “A trustee may only serve one term.”
Motion passed.
Motion: “Suggested Amendments to the Service Structure” be presented as Old Business on the first day of the WSC.
Page 2
Motion passed.
Bob will OK with other subcommittee members in reference to the deleted sentence.
Meeting adjourned for lunch at Is 30 PM PDT.
Meeting recalled to order at 3:04 PM PDT.
Structure and By-Laws cont.
Document on suggested structure of an area/district presented and discussed. Changes include: Page one, under “description of.an area,” the word area in the last sentence should read district? page two, add Old Business under Quarterly Meetings; page three, under description of a treasurer, add “g. gainfully employeed, h. timely filings with regulatory agencies”; page one, description of a secretary, add suggested one year sobriety.
Suggested Ratio of Meetings to Delegates document distributed and discussed.. There was some confusion on the numbers, so Bob is going to meet with several people to clarify the ratio explanation.
- Chips, Literature and Formats – Reggie LeMay
Thanks for all their hard work to Wayne L. of Hermosa Beach,
Steve F. of Woodland Hills, Carla A. of L.A., and Allan S. of Santa Fe, NM.
Motions to go before the WSC on 13 pieces distributed.
Copywrite issues with AA on pocket card, promises, steps, etc, does not look promising. Other 12 Step programs have been rejected. The committee received formal and informal responses on literature from across the country.
Bob objected to some things on the general speaker format. Jennifer pointed out that the time has passed for objections.
- Finance – Jack Perry
70-30 Plan: On page two, change every 8 months to once a year. Jack made other changes previously discussed. Finance will bring the idea of a C.A. Big Book to the WSC.
There still has been no contact with the committee chair.
H. Lee wants the trustees to have copies of a list of all committee members and phone numbers.
4. Hospitals and Institutions – H. Lee Slavin
Greg was asked to take this issue back to the WSC Convention Commmittee: Can H and I have a table in the hospitality room?
WSO will keep numbers of people available at the suggested table to answer questions on H and I.
H. Lee presented an outline for a guidelines pamphlet, How to Start an H and I Committee, to work on in conference committee. Bob asked H. Lee to look into the policy on the issue of giving chips at H and I meetings.
- Convention
- Chicago *88 – Greg Dobbs
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A financial report will be here by the WSC. Profit is estimated at $5000. Greg said he saw areas where a lot of money could have been saved. He advised in the future to hold off signing the contract with the hotel because that will give more leverage in business dealings.
Discussion on moving the 1989 WS Convention from NY back to Calif, for financial reasons. Ray wants to set up a series of meetings by Friday night with the Conference Convention Committee regarding this to work on better cooperation.
B. New York ’89 – Jack Perry
The trustees from NY have been assuming a laid-back role.
There are some problems with expenditures. It was decided that expenditures must be cleared with a trustee ahead of time. Jennifer stated that the laid-back tactics have changed since the Chicago Convention. She reported a fundraising dance in NY raised $2800 towards the convention on an “off night.” Subsequent fundraisers are planned for September and October. Jennifer would like to see a unity fundraiser for the convention in which everyone across the country .would be doing the same activity on the same day.
- Conference – Fenn Pervier and Greg Dobbs
Fenn stated that we are engaged in this hotel contract thanks to Greg and Robin. This hotel (Stouffer) meets our needs and wants. We have a temporary permanent solution.
There won’t be a court reporter at this conference. There will be a stenographer to transcribe from tapes at the estimated cost of $2400. This will save money.
Greg and Fenn will walk through the hotel tomorrow to make sure everything is set up properly.
- Public Information – Jennifer Rice
Scott, acting chair from Atlanta, resigned because the WSC is too smokey. Steve P. from Monrovia will be acting chair.
Inland Empire Area Subcommittee is bringing a report on radio PSAs, as well as voice overs with conference-approved scripts. North Atlantic subcommittee produced a brochure on starting a C. A. meeting within the traditions for hospitals and treatment centers.
Press packet for the 1989 Convention will include: local directory, pamphlets “The First 30 Days” and “To the Newcomer,” NewsGram, letter explaining what and why a convention, PI statement of anonymity, protection of anonymity agreement (on WSO letterhead subheaded PI Committee).
Helene has been forwarding PI mail to Jennifer, including a letter from Kaiser in San Rafael. This was passed on to Fenn. Jennifer received correspondence form Ann Landers about using WSO address in a letter about cocaine addiction and also asking if Co-Anon mail could come to the same address. Jennifer has the option of turning them down on mentioning Co-Anon. Trustees agreed that this was not necessary. There is no problem in forwarding mail to them.
Report on the meeting in Chicago: Bob, working with Steve P., checked out PSAs on the shelf to see if they could be produced
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and made available to the fellowship. The 10-second spot is ready for nine areas of the country who prerequested it. It costs $75 for the original, $25 for additional copies (or an area can dub their own additional copies).. Need to get information out on procedures for using/marketing PSAs. Orders for this spot can be taken at the WSC.
Salt Lake Area made a 30-second spot on their own with permission from Bob G. They are bringing it to the WSC for approval. Recommendation to show this tape to the PI Committee. There is a need to set policy on areas producing PSAs.
WSO Report – Ray Grossa
Cory no longer works at WSO. She resigned for personal reasons. The new employee, David, is experienced and doing a good job.
The new director, Tony Clark from the Inland Empire, needs to be approved here. He has extensive service experience in his area and has been sober A\ years.
Sara resigned as secretary director for personal reasons.
The board has been very active straightening out legalities; such as, city license, fire inspections, State Board of Equalization papers to charge sales tax, audit by state, bond of $1200 placed in a holding account by the state, hiring a bookkeeping service at $150 – $200 per quarter to put out profit/loss statement, balance sheet and filings (back filings from 1987 are caught up now) .
CAWS, Inc. received a letter from the state revoking the state charter (corporation status) for not filing an old report because correspondence kept going to L.A. Central Office.
CAWSO, Inc. has a federal ID number now. State number has been filed for.
The World Directory is coming out.
In July 9,833 chips were sold.
Bob C. is working on getting donations broken down into areas. Helene is working three part-time days to organize the office, using her working skills as an office manager.
The board is working hard to straighten out neglected legalities. Bob C. has brought financial records up to the end of June.
Ray will make copies of directors’ responsibilities so the WSC can OK them and for their information.
WSO Report – Reggie LeMay
Reggie still doesn’t see the office as a terminus and lack of unity abounds. Chips and literature are still being ordered from sources outside the fellowship.
Nominating Committee – Bob Lemon
The committee has been working on requirements and interview questions for future trustees. The questions were distributed to the trustees. How the candidate answers is not as important as they how they react. Sobriety requirement was raised to three years, plus one term as a delegate or voting member of the conference.
Reggie suggested filling candidates in on the facts life, i.e. tell them the amount of time involved.
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Legal Committee – Jack Perry
There are now eight lawyers on the committee. They have all been sent a letter detailing background status of trademark, C.A. Aftercare, licensing letter to a C.A. group, from Oregon – a letter from A.A. to a cocaine-addicted attorney.
Jack handed out a statement of policy defining a C.A. group, who may use the name Cocaine Anonymous or the block letters C.A., and the official logo. This is to be presented to the WSC.
The Connection – Reggie LeMay
A letter went out introducing Chris S. as a liason The Connection’s connection connection. The letter has a new order blank and states the magazine sells for $1 per copy with a minimum of a 10-copy order. Subscriptions are not being accepted at this time to simplify bookkeeping. Subscription money is still coming in; it will be sent back. Red alert: only 300 copies have gone out! Reggie wants a commitment from each trustee to sell 25-50 copies. Lifetime memberships are being accepted because the bookkeeping is minimal. .
The meeting adjourned at 8:05 PM PDT with the Serenity Prayer.
It will reconvene at 9:00 AM PDT, August 10, 1988.
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Cocaine Anonymous World Services Board of Trustees Meeting
August 10, 1988
The meeting was called to order at 9:15 AM PDT.
Quiet time and the Serenity Prayer observed.
12 Traditions were read.
Concepts 4, 5, 6 were read.
Roll call:
Chairman: Ray Grossa
Vice Chair: Jennifer Rice
Secretary: Fenn Pervier
Jack Perry
Reginald LeMay
Bob Lemon
Greg Dobbs
H. Lee Slavin
Tradition Two Chapter was read and discussed.
NewsGram – Reggie LeMay and Margie Goodhart
Many thanks to Jim G. of Claremont for his service as editor and for giving the NewsGram a format.
Margie G. of Pasadena has accepted the position of editor and will have a new issue of the paper here for the WSC tomorrow.
Fenn and Reggie will form a review book for the ‘Gram. All copy will be read by them before publication to check for accuracy.
A.A. Reports – Jennifer Rice
CPC – Pat from Texas is now in charge of this area. There is nothing new to report.
Bob reported that he checked with A.A. regarding the selling of paraphenelia (i.e. 12-step jewelry, etc.). A.A. turns its head unless there is a complaint; they are not in the licensing business.
Information to be sent to Cheryl Ann after the August Conference. To be added to this information:
- conference minutes
- Connection
- new newsletter if available
- any literature approved at conference
- any new legal information
- convention information of 1989 convention
- financial report
Chairman’s Report – Ray Grossa
The chair’s role is getting more involved. A lot of phone calls which is producing more unity with areas. If the areas have a problem, they are calling the trustees.
Ray said because of involvement in WSO and the areas, he may not have time for committee work in the future.
Discussion of the chairman’s term of service with regard to the principle of continuity not personalities.
OLD BUSINESS
CAWS, Inc. Trademark – Jack Perry
Page 7
Ray stated that the notice of default did go to the wrong address again.
Jack stated that two registrations have been applied for:
- the block letters and logo – to which there is no opposition.
- the name Cocaine Anonymous – the trademark office turned down the filing because Berens filed first. He is not giving up the Cocaine Anonymous/ Inc.; he is reopening the default. This could take another year to resolve.
C.A. Aftercare, Inc. – Jack Perry
A letter was sent to cease and desist. They still have not given up the name. The attorney was informed and told to take action. Recommendation: to take legal action and ask our attorney to take the case on a contingency basis. Jack will call the attorney for further information.
WSO Insurance Liability Policy Report
Information has been sent to Helene from Chicago. No action taken yet.
Trustee Calling Cards – Greg Dobbs
Greg has looked into AT&T calling cards with same area code and phone number with the last four digits different for each trustee. Greg is still looking into hourly package rates.
Starter Kit Letter – Jack Perry
This is the letter our attorney advised to be done to let people know what is expected of a group to be affiliated with C.A. Jack will present the letter to the WSC in his trustee’s report.
A.A. On Our Mailing List – Jennifer Rice
These items will be sent after the August WSC: WSC pamphlet, NewsGrams, Connection, minutes from WSBT quarterly meetings, summary of successful motions from the 4th WSC, minutes from 4th WSC, updated letter to the Legal Committee, letter to C.A. Aftercare, Inc., starter kit letter, letter from June ’88 from WSBT asking for contributions, and financial reports.
70-30 Plan – Jack Perry
This pamphlet will go out to the delegates for ratification.
NEW BUSINESS
Forming New Trustee Committees
Fenn will be chair of the trustees’ Conference Committee.
Jack will chair the trustees’ Finance Committee.
Reggie will chair the Literature Committee including publications.
These committees are hereby activated: PI, Legal, Nominating, Conference, Literature, Finance, H&I.
Reasons for Trustees to Resign
Page 8
Guidelines for dismissal will stay the same/ i.e. due cause.
This issue is dropped.
C.A. Sponsored Dances & Events – Liability
Greg will research this issue outside the meeting.
Bob will look into this as well.
Jack will ask the Legal Committee for feedback.
Dividing the Country into Regions
Reasons; to streamline WSO information distribution, unity, to provide better service, what each has to gain, why each should support WSO.
Each trustee will be responsible for relaying information to the area. This will build unity through better communication. The Regional Trustee will be a contact between WS and local areas. This in turn will help WSO to better distribute information to local areas.
Ray wants each trustee to keep a log of issues and problems in his/her region for the next quarter to gauge response.
Trustees as Individuals or as a Board
Decisions must be made as a group when the issue affects C.A. as a whole.
Chip Sales from Georgia – H. Lee Slavin
H. Lee spoke to Norman M. in Memphis to encourage him in the areas of unity and WSO. The Atlanta area is buying chips from Chips Anonymous who will put A.A. or C.A. on the chips. There is no final confirmation that they are actually using the C.A. logo on their chips. Apparently Memphis is now buying from WSO. The issue is a company in one state selling chips to meetings in another state.
Fenn suggested that the maker of the chips be contacted to find out if he is using the logo and ask him not to use it.
H. Lee and Greg to contact Pierre to look into this matter.
Jack will be involved as well because this is his region and he will speak to our attorney.
C.A. Clubhouses in Georgia
H. Lee and Greg to ask Pierre about status of the club houses.
Co-Anon Involvement at Conventions & on Meeting Directories
Co-Anon will take an active part in the WS Convention. C.A. will provide a room for them; however, a disclaimer will appear on directories and on convention material.
Break for lunch at 1:15 PM PDT.
Meeting recalled to order at 2:25 PM PDT
WSO Chair Report – Helene Heurtin
WSO would like the same prompt, courteous response from the area fellowships as they now give, especially regarding the return of metal chips.
Chips and literature orders are up. Communication is good.
Page 9
There are some nice letters coming in. David, the new employee, is doing a good job. He’s following directions well. Cory has resigned for personal reasons.
Fenn offered help from S.F. area oh one-year metal chips if WSO is short on filling back orders.
Ray and Bob wili make copies of the directors1 job descriptions for the trustees. This should be presented under WSO report. David should be able to handle subscriptions to The Connection by September.
WSO needs to move into a bigger office and will look into it after the WSC.
There was a discussion on utilizing the computer for mailing lists, and generally putting the computer to a more comprehensive use. There was discussion on the use of convention and conference data to make up a mailing list.
CAWSO, Inc. presented an operating statement made up by Bob C., treasurer director, for 4-1-88 to 8-3-88.
N.Y. ’89 Convention- Trustee Involvement
Discussion on trustee involvement and/or veto power in regards to spending/financial decisions. This is a major fundraiser for WS and financial restraint must be exercised. If there is a disagreement between the regional trustee and the head of the convention committee, the issue will be reviewed by the WSBT. Jennifer assured the board that N.Y. is geared toward fundraising.
Letter from L.A. Central
A letter was sent out to the club owner regarding tradition breaks at meetings at 3801 S. Western. It was decided that this is a local matter to be handled by the L.A. Central’s accreditation committee.
Listing of Other Phone Numbers on Local Directories
It was stated that the only resource phone numbers on local directories are to be C.A. numbers. This issue has been dealt with in Houston.
Unity & Identity Committee – H. Lee Slavin
- Lee feels the need to form a committee to keep things, such as chips, literature, steps, uniform and to work on our own identity.
Bob suggested reimplementation of the Internal Affairs Committee. Ray would like H. Lee to do research on avenues to follow up what kind of activities would contribute to this. What are the benefits of having this committee?
Reggie will work with H. Lee.
Licensing for Jewelry
It can’t be done.
Open Meetings at Conventions
Motion: That marathon meetings and banquet-speaker meetings at
WS conventions be open C.A. meetings.
Motion passed.
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Trustee Reports to the WSC were discussed.
The meeting was adjourned at 5:10 PM PDT. Reconvene at 9:00 AM PDT, August 11.
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COCAINE ANONYMOUS WORLD SERVICES BOARD OF. TRUSTEES
August 11, 1988
Meeting was called to order at 9:20 AM PDT.
Readings and roll call were dispensed with due to the amount of work to be done before the WSC later today. All trustees were present.
Rearranging of Trustees on Conference Committees
Jack – Finance (Friday) and convention
Greg – Convention
Ray – 1st day convention, then structure and by-laws
H. Lee – H&I
Reggie – Chips, Literature and Formats
Fenn – Conference
Bob – Structure and By-Laws
Reggie and Greg will do the orientation to the delegates.
NEW BUSINESS
Trustee Amendments to the Service Structure –
Regarding paragraph 3 deletion of the sentence stating a trustee may only serve one term. These changes were discussed and made: Change the sentence in paragraph 3 to read, “trustees may not serve two successive terms.” In paragraph 4 change 4 types to 5 types to add trustee-at-large. (There will be 5 regional, 2 WSO, 1 non-addict, and 1 trustee-at-large). There was discussion on adding a paragraph to page 2 on the selection of a trustee-at-large.
At the conference, this document will be tabled to go through committee again.
Changing the WSC from an 8-month to an annual event -Jennifer All trustees in basic agreement
Trustee Requirements – Bob
There was discussion on changing the sobriety requirement from 2 to 3 years, and the candidate must have been a delegate or voting member of the conference.
Temporary Working Guide to the Service Structure
Ray and Reggie will update and reprint this after the WSC.
Meeting adjourned at 10:30 AM PDT.
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COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES
SPECIAL MEETING August 14, 1988
Re-election of the Chairman for Another Term
A special meeting was called at 11;55 a.m., Sunday, in which Ray Grossa was nominated for chairman and unanimously elected for another year.