Aug 5, 1999 – WSOB Meeting Minutes

CA World Service Office Board Meeting

August 5, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chairman
Jeff Schachter, Vice-Chairman
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Mary Hukill, WSO Office Manager, Paid Director

Visitors: Tony S.

Meeting called to order at 7:55pm.
Kevin read the 5th Tradition;
Jeff read the 5th Concept.

Minutes of July 22, 1999

• Motion (Jeff/Steve) to approve
• Approved as corrected.

OLD BUSINESS:

• Storybook on audiotape: More information needed.
• Office Computer Network.
  • Kevin explains computer network bidding process.
    • 3 separate bids:
      • 3 computers selected by WSO from national-brand vendor
        • computers, monitors & basic software only
      • setup, network build-out & fileserver configuration contract
      • separate training and support contract
  • Motion:  (Kevin/Jeff) Purchase 3 Celeron 400 computers from Dell Computers, at a total price, exclusive of tax and shipping, not to exceed $3800.  Passed unanimously.
  • Office will coordinate bidding on contracts 2 & 3.  Office will contact Dell & arrange purchase.
• E-commerce shopping cart:
• More research needed.
• Refer need for statement discouraging electronic forms of the Storybook to Conference Internet committee.
• University of Maine request is now moot.
  • Chair observes we need a policy here.

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OFFICER REPORTS:

Chair:

Computers for Conference will be delivered from CAWS99 by 10 August.

Vice Chair:

Some work on Conference bid.

• Will probably use computer projector as TV projector.  Will check if compatible.  VCR will be loaned by CA member.
• Copier bids set.
• Computer bids set.
  • No modem
  • MS Office
• Bid approval 8/12

Treasurer:

• Written report submitted.
• CPA will receive additional expenses this week from CAWS99 and will account for them in FY ending 6/99.

Secretary:

No report

Director-At-Large:

No report

World Service Trustee:

Written report submitted.

Pacific South Trustee:

No report.  Not present.

World Service Office Trustee:

Joint Board meeting Monday 7pm.  Dinner prior

Office Manager:

• Written report submitted.
• Completed computer course.
• Delegate packet will be ready for Conference attendees.
• Will include March 99 Trustee minutes in Conference delegate packet.
• Need to follow up with Insurance vendor regarding changes to policy.

(BREAK)

COMMITTEE REPORTS:. 

Webmaster:

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Domain name interloper problem still pending.  Need Cease and Desist letter.

CAWS99:

More money was inadvertently deposited into C&B Trust, which was supposed to be closed.  WE need to transfer additional funds to C&B operating and “close” Trust again.

CAWS99 Chair reimbursed CAWS for cost of his room. It appears he overpaid and is due a refund.  Office will inquire.

Motion to suspend rules to extend time(Joy/Susan) – passes

Motion to extend until end of New Business – Passes with opposition.

NEW BUSINESS:

• Motion: (Meredith/Jeff) The office shall not expend time tracking down broken CA web page links, pending Conference resolution.
  • passed
• Motion: (Joy/Jeff) Give calling card to CAWSO Webmaster.
  • fails
• Motion: (Joy/Jeff) Need policy for commercial or educational use of CAWS web site material.
  • Tabled.(Meredith/Joy).
• Motion:  Refund Don C $104 for Convention registration.  Claims that he faxed request for refund within policy time frame.  Does not include money for memorabilia paid for and received.
  • passed

Motion to adjourn (Jeff/Joy)

Respectfully submitted,

Kevin Murphy

Secretary, CAWSO, Inc.

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