Aug 31, 2014 – WS Conference Summary of Motions

CAWS Conference 2014 – Summary of Motions

Day One

MOTION: To move the Petitions to Move Areas to Saturday. There are a couple meetings that want to move areas and we need more time to organize the petitions.

Seconded and Motion carries.

MOTION: To approve the Atlantic South Regional Slate — William Carter, Anne Bouley Meyer.

Seconded. Motion carries.

MOTION: To approve the Midwest Regional Slate — Jeannette Johnson, Patrice Fitzpatrick.

Seconded. Motion carries.

MOTION: To approve the Pacific South Regional Slate — Tom Phelan, Caryl Duncan, Joseph Newsome, Vonya Quarles.

Seconded. Motion carries.

MOTION: To approve the Pacific North Regional Slate — Deborah Giles, Michael Chiki.

Seconded. Motion carries.

MOTION: To approve the Southwest Regional Slate — Erica Decker, Lori Penrose, Jason Smidt, John Oskins.

Seconded. Motion carries.

MOTION: To approve the European Region Candidate, Robert Bohman.

Seconded. Motion carries.

MOTION: To approve the WSOT Candidate — Frank Pappano.

Seconded. Motion carries.

MOTION: To approve the TAL Slate — Caryl Duncan, Ton Phelan, Jeannette Johnson, Patrice Fitzpatrick, Robert Bohman, Deborah Giles, Michael Chiki, William Carter, Anne Bouley Meyer, John Oskins, Lori Penrose.

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Day Two

MOTION: To approve the 2013 WSC Minutes.

Seconded. Motion carries.

Day Four

MOTION: for 2 groups in the Texas Valley Area to join the South Central Texas Area.

Seconded. Motion carries.

MOTION: To rescind the previously passed motion previously passed at the 2013 Conference. The motion was to hold the 2017 World Convention on Memorial Day, 2017.

Seconded. Motion carries.

(Co-Secretary note – The passing of this motion means that the 2017 CAWS Convention can now be held on any dates that conform to the current WSC Convention Guidelines.)

MOTION: An alternate delegate stated she had zero votes, but she really has one. I make a motion to have her vote added to the count for today.

Seconded. Motion carries.

MOTION: Produce a new piece of C.A. approved literature along lines of the “Traditions Group Inventory”, entitled “Concepts Inventory for Districts and Areas”. This new piece of literature would be used to facilitate the inventory process for Districts and Areas, much as the Traditions Group Inventory is used for Groups.

Seconded. Motion carries.

MOTION: To approve the Celebrate Around the World (CATW) Art work.

Seconded. Motion carries.

MOTION: To approve 2015 Conference Theme: Working Together, Never Alone.

Seconded. Motion carries.

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MOTION: To strike and replace the following language on current Page 9 of the CAWSC Unity Committee, Guidelines/Duties.

Unity Event for World Service Convention

Friendly amendment. Please spell out the word Convention for clarity.

Accepted.

Seconded. Motion carries.

MOTION: That a flier be sent in the 2^nd Quarter Delegate mailing requesting art work for CATW.

Called out of order.

(Co-Secretary note – This motion was called out of order because the flier had not yet been created, so there was nothing for the Conference Floor to actually see.)

MOTION: To add “Unity Event Suggestions” on Page 6 of CAWSC Unity Committee, Guidelines/Duties to “A Guide to Forming a Committee.”

Unity Event Suggestions

1. Diversity Dinner
2. Trivia/Game Night
3. Musical Events
4. CA Unity Fun Day 
5. CA5K Unity Walk
6. GSR/Tradition Workshop
7. Marathon Meetings
8. CA has Talent

Seconded. Motion carries.

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MOTION: k.)The proper names of locations must not be used. It is recommended that the generic name of a location be used, such as restaurant, church, hospital, etc.

Insert –

k.) Do not use the proper name of a location without including the sixth tradition disclaimer – “In the spirit of Tradition Six, C.A. is not allied with any sect, denomination, politics, organization or institution.”

Seconded. Motion carries.

MOTION: To insert on page 79 of the WSM METHODS: Voting shall be by one of four five methods and to create a number 5 on page 80 to Read: 5. Electronic: To be used at the discretion of the chairperson.

Seconded. Motion carries.

MOTION: To change on pg. 83 of the WSM to: APPENDIX LIST OF WSC APPROVED LITERATURE: The following literature has been approved by the World Service Conference: and insert a new sub-heading, WSC Approved Literature and change Advisory Opinions to a new sub-heading. See attachment regarding proposed appendix

Seconded.

Friendly Amendment, on the Appendix capitalize the word ‘guidelines’ and ‘workbooks’ to show as a separate heading. Accepted

Motion carries.

MOTION: To insert on page 84 of the WSM a new sub-heading after the Advisory Opinions: Changes in the 2014 WSM. See attachment regarding proposed appendix

Seconded. Motion carries.

MOTION: To insert on page 63 as the second paragraph, The WSO and the CAWSO Board also have specific responsibilities with regard to Conference approved literature as set forth in the C.A. Pamphlet Approval Process, C.A. Pamphlet Publication Process, and C.A. Book Approval Process, all of which may be found in the WSC Literature, Chips, and Format Committee Guidelines.

Seconded. Motion carries.

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MOTION: To change the WSM on page 40 first paragraph in the description of Literature, Chips, and Format Committee to the following: The WSC Literature, Chips, and Format Committee reviews, edits, submits to the WSC for approval, and submits assists in the publication of WSC approved literature to the WSC for approval through as detailed in the C.A. pamphlet approval process, C.A. pamphlet publication process and C.A. book approval process. All of these processes may be found in the WSC Literature, Chips, and Format Committee Guidelines. 12 point literature approval process. This process may be found in the committee It is our function to facilitate the expression of our Fellowship’s hope, faith, and courage through the writing of material for distribution.

Seconded. Motion carries.

MOTION: : To insert on page 24 of the WSM, Area sub-heading, paragraph 3, line 5 after Area Central

Office: If an area chooses to or needs to incorporate, be advised that the name “Cocaine Anonymous” belongs to the Fellowship as a whole and is not to be used in the name of any corporate entity.

Seconded. Motion carries.

(Co-Secretary’s note – This motion gets reconsidered later on and eventually referred back to committee.)

MOTION: To insert on page 24 under Suggested Area Functions Item 1: The Area Service Committee is entrusted with local Fellowship service board incorporation, if required.

Seconded. Motion carries.

MOTION: To reconsider a previously passed motion.

To insert on page 24 of the WSM, Area sub-heading, paragraph 3, line 5 after Area Central Office: If an area chooses to or needs to incorporate, be advised that the name “Cocaine Anonymous” belongs to the Fellowship as a whole and is not to be used in the name of any corporate entity.

Friendly Amendment, If an area chooses to or needs to incorporated, be advised that the name “Cocaine Anonymous” belongs to the fellowship as a whole and is not to be used in the name of any corporate entity should not be used as a name of any corporate entity. Accepted.

Motion fails. Referred back to committee.

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MOTION: To change on page 82 of the WSM Robert Rules of Order chart, Number 33, column 3, Yes No

Seconded. Motion carries.

MOTION: To insert on page 42 of the WSM under WSC Committee Chairperson Item H: First term is for two years, limited one-year term thereafter but the committee has the option to elect a chair for one year.

Seconded.

Friendly Amendment, First term is a maximum of two years at committee discretion, limited to one year term thereafter. Accepted.

The motion as amended – MOTION: To insert on page 42 of the WSM under WSC Committee Chairperson

Item H: First term is a maximum of two years at committee discretion, limited to one year term thereafter.

Motion carries.

MOTION: To change on page 46, Standing Rule 16, Minutes of World Service Conference

16. MINUTES OF WORLD SERVICE CONFERENCE. The World Service Office will oversee the preparation of the transcripts daily summaries and a summary of motions of for Conference session sessions, for delivery providing them to the Conference Committee not later than 90 days following the end of Conference. The Conference Committee is to prepare and deliver the aforementioned minutes documents of the World Service Conference to the World Service Office, for distribution to the delegates or C.A. members as requested. Also, the WSO will make available, upon request, a copy of the audio recordings no later than 150 days after the close of the Conference. If the Conference Committee is unable to do so, the World Service Office will immediately assume responsibility for preparing and distributing the minutes in the most expeditious manner possible. Whenever WSC guidelines or other materials are to be distributed to the fellowship, it is the responsibility of the Trustee assigned at the time such materials are approved to review the materials for accuracy, following approval by the relevant WSC committee, and forward them to the WSO for distribution. This approval shall only occur after receipt and prompt comparison of the current Conference documents transcripts namely; the daily summaries and the summary of motions by the applicable WSC Committee.

Seconded. Motion carries.

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MOTION: To insert in the WSM page 45 after the first sentence in Standing Rule 5(c): A Delegate or Alternate Delegate may proxy one vote to another Conference Delegate or Alternate Delegate from the same Area or another Area within the same Region. No person may have a second proxy vote from an Area until all Delegates and/or Alternate Delegates present for that Area have at least one vote.

Seconded

The motion as amended – To insert in the WSM page 45 after the first sentence in Standing Rule 5(c): A Delegate or Alternate Delegate may proxy one vote to another Conference Delegate or Alternate Delegate from the same Area or another Area within the same Region. No person may have a proxy vote from an Area until all Delegates and/or Alternate Delegates present for that Area have at least one vote.

Motion fails. (It did not meet the 2/3 majority)

MOTION: Place a link to our online survey on the CAWS website in a manner that will allow CA members to easily and securely respond to future surveys.

Seconded.

Motion ruled out of order by the Chair.

MOTION: To conduct the Fact File Survey on an annual basis.

Seconded. Motion carries.

MOTION: To approve the expansion of a multi country multi lingual survey.

Seconded. Motion withdrawn.

MOTION: In the Cocaine Anonymous WSCCC Guidelines on page 17 change language as follows: **NOTE** All speakers should meet our Third Tradition. It is suggested to draw speakers from within C.A. Please refer to the Unity Committee Guidelines, “Suggestions on Dealing with Diversity.” Add new Bullet 14 under SPEAKER CHAIRPERSON on page 17 (14) It is recommended that all Cocaine Anonymous World Service Convention Speakers should be drawn from within the fellowship of Cocaine Anonymous. Speakers should be encouraged to focus on sharing their Hope, Faith and Courage based on their regular attendance at C.A. meetings, a working knowledge of C.A.’s 12 Steps, and that they carry a message consistent with our Fifth Tradition (“Each group has but one primary purpose to carry its message to the addict who still suffers.”).

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Seconded.

Friendly amendment, to strike regular and replace with ongoing. Accepted.

The motion as amended – In the Cocaine Anonymous WSCCC Guidelines on page 17 change language as follows:

**NOTE** All speakers should meet our Third Tradition. It is suggested to draw speakers from within C.A. Please refer to the Unity Committee Guidelines, “Suggestions on Dealing with Diversity.” Add new Bullet 14 under SPEAKER CHAIRPERSON on page 17

1. It is recommended that all Cocaine Anonymous World Service Convention Speakers should be drawn from within the fellowship of Cocaine Anonymous. Speakers should be encouraged to focus on sharing their Hope, Faith and Courage based on their ongoing attendance at C.A. meetings, a working knowledge of C.A.’s 12 Steps, and that they carry a message consistent with our Fifth Tradition (“Each group has but one primary purpose to carry its message to the addict who still suffers.”).

Motion passes.

MOTION: Insert new Bullet 26 in the Cocaine Anonymous WSCCC Guidelines under GENERAL GUIDELINES on page 33 and renumber remaining bullets

• 26) That the hosting Area of the World Convention is given back 3% of the total profits.

Seconded. Motion withdrawn.

MOTION: Insert new bullet 17 in the Cocaine Anonymous WSCCC Guidelines under MEMORABILIA CHAIRPERSON on page 22 and renumber remaining bullets.

• 17) Provides, at cost, 2 of each convention fundraising memorabilia items for WSC

Archive Committee to purchase.

Seconded.

Friendly Amendment, change provides to makes available. Accepted.

The motion as amended – Insert new bullet 17 in the Cocaine Anonymous WSCCC Guidelines under MEMORABILIA CHAIRPERSON on page 22 and renumber remaining bullets.

17) Makes available, at cost, 2 of each convention fundraising memorabilia items for WSC Archive Committee to purchase.

Motion carries.

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MOTION: Change bullet 7 in Cocaine Anonymous WSCCC Guidelines under GENERAL GUIDELINES on page 32 to state

• 7) Suggestion that convention be held during Memorial Day Weekend or 4^th of July Weekend between May 1^st to July 15^th.

Seconded. Motion carries.

MOTION: To approve the 2014-2015 Revised Budget.

Seconded. Motion carries.

MOTION: To approve the 2015-2016 Preliminary Budget.

Seconded. Motion withdrawn.

MOTION: To rescind the previously passed motion. 2014-2015 revised budget

Seconded. Motion fails.

MOTION: To add the following language between “…the Twelve Traditions of Cocaine Anonymous” and capital letter A. on page 6 of the 2013 conference-approved Archive Guidelines, (pause for Second) which reads:

C.A. Audio Archive Interview Format:

Introduction: Hi, this is (first name & initial), from the C.A. World Service Archive

Committee. I’m here with (first name & initial). It is (date) and you have given your permission to be recorded for posterity. Is that right? (Wait for audible response) Thank you.

Closing: I want to thank you for your time today (interviewee’s first name). On behalf of the WSC Archive Committee and our worldwide fellowship, thank you for your time and your service.

Topics & Questions for Original and Area Organizers:

How did you become involved with the creation of Cocaine Anonymous?

Who else do you remember as being at your first meetings?

Whose idea was it and what part did you play in getting the Fellowship started?

Why was that important to you?

What was the most difficult collective challenge you faced?

What is your most memorable moment in early C.A.?

What growing pains did you experience?

What mistakes were made?

What do you think you did right?

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Did you cooperate with AA in those days? Was there ever a gentlemen’s agreement regarding the use of their adapted literature?

Would you please tell me the story of C.A. from your point of view? Tell me about the early World Service Conventions/Conferences. How & when were the Regions established? When were you a Trustee?

How would you like to be remembered in C.A.?

Has the torch been passed?

Are you pleased with the way the organization has developed over the years?

Do you still attend C.A. meetings?

Is the Fellowship different now? How?

What would you say to today’s trusted servants?

Is there anything else you’d like to tell me?

Seconded. Motion carries.

MOTION: To approve the PowerPoint presentation entitled “Archive Your Area”.

Seconded. Motion carries.

MOTION: To approve the Chain of Custody form for Traveling Archives.

Seconded. Motion carries.

MOTION: To approve the Archive Manifest form.

Seconded. Motion carries.

MOTION: To approve the 2015-2016 Preliminary Adjusted Budget.

Seconded. Motion carries.

MOTION: – To allow the word ‘picnic’ to be used with the C.A. logo.

Seconded. Motion fails.

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