Alan S.:
CLOSING REPORT
C.A. WORLD SERVICE CONFERENCE 2012
FINANCE REPORT
OPENING COMMENTS
When we came here last year, while it is true that we had had a very successful convention in Arizona all other sources of revenue were substantially down. But for Arizona, C.A. would have been in dire straits. We are now very pleased to say that we have had a second successful convention which has enabled us to become solvent including the possibility of our establishing separate prudent
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reserve funds. While having successful conventions is a great thing, this alone will not assure us of a consistently stable financial environment over the L. term. Suppose we have a convention that does not perform? Then all of a sudden we most probably will have to dip into our prudent reserve and our financial stability will deteriorate again.
As a fellowship, we have to start improving our revenues. We sell chips, literature, and memorabilia on our website. We need to continually improve the
7th Tradition revenues and donation programs included in our finance folder hand out. Only with these improvements can we insure a sound financial foundation in the L. term.
We would like each and every delegate at this conference to commit! Go back to your Area, educate, inform, and encourage! All Areas, Districts and Meetings need to be clear on the 70/30 plan. Let’s get the money back to the World Service Office! This continues to help us carry out our primary purpose: carrying the message to the still suffering addicts.
I’d like to turn our presentation over to Buster and Jackson to discuss this further.
Hand outs!
INTRODUCTION AND OPENING COMMENTS
Committee Introductions
Chair Alan S
Co-Chair Buster C.
Secretary Deb S.
WSOB Treasurer Barry J.
Trustee Brian T.
Member Heidi J.
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Member Jackson H.
Member Caryl S.
WSOB Member Bob C.
COMMITTEE WORK THAT RESULTED IN MOTIONS
Alan S.: MOTION:
To approve the revised 2012 – 2013 budget. Second
Joy H.: Can you change item 700734 from 4,000 to 400
Alan S.: yes
Tony D.: debate. Motion passes
Alan S.: MOTION: To increase the Convention Committee’s 2013-2014 budget from $100 to $500. Second
Joy H.: So you are not at a 0.00.?
Barry J.: We will adjust it.
Elizabeth S.: Where?
Barry J.: we will adjust line item 400402.
Tony D.: Motion passes.
Alan S: MOTION to increase the budget for LCF for 2013-2014 from 250 to 1100.
Second
Tony D.: any debate?
Jennifer S.: Can someone clarify the non delegate letter?
Tony D.: That letter is from the office regarding reimbursement.
Cynthia C.: Speak in favor of the motion. This is not a huge increase.
Joy H.: MOTION: to refer back to committee to get a 0.00 budget. Second
Joy H.: I speak in favor
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Richard S.: I speak in favor. Something could be missed line by line
Gregory A.: Speak for the motion. This is wasting time with motion after motion.
Tony D.: All in favor? Motion passes
Alan S: MOTION:
To approve the 2013-14 budget. – referred back to committee
REFERRALS THAT RESULTED IN MOTIONS
Referral #6889
- Please separate prudent reserve of $75,000.
- We also recommend bi-annual review of amount of adjustments.
After substantial discussion the Finance Committee believes Cocaine Anonymous World Services needs a prudent reserve of approximately 3 months operating expenses, which we determine to be $110,000
Alan S: MOTION: That CAWSO use one of our existing saving accounts to be designated as a “Prudent Reserve” account with an initial deposit of $50,000; and another existing account to be designated as the “Publications Fund” with an initial deposit of $25,000. These funds are to be managed by the WSOB and WSBT. Any withdrawals from this account must be approved by the WSBT. Twice a year the Boards shall determine if additional funds are available to be added to this account. Second.
Tony D.: a motion has been made and seconded. Any discussion?
Susan B.: Wouldn’t that be earmarking?
Randy G.: It is not earmarking as it is not given for a specific reason.
Elizabeth S.: – speak in favour
John Whittaker: What is the prudent reserve goal?
Alan S: it is 110,000 per 3 month
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Earnest M.: What is the ceiling?
Brian T.: We are trying to have a good prudent reserve. The goal is 110,000.
There is oversight from two boards.
Cynthia C.: FA – can we change this account to these accounts in the last 2 lines
Alan S.: FA accepted
Stu E.: Twice a year is ambiguous.
Barry J.: Twice a year when the two board meet.
Earnest M.: prudent reserve 110,000; no ceiling for the publications fund
Bob C.: This is not new, we are re-establishing. Because we had 2 very successful conventions we want to put some in the prudent reserve and use the rest for the publications fund.
Jennifer S.: If you are going to do it.
Barry J.: The two times are not nailed down b/c it depends on the time the money may be needed.
Tony D.: Motion passed. Back to the main motion. Motion passes.
REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR
Referral #6515
Guidelines to include direction for online banking 1) Who has access to online account; 2) How is online account protected with rotations; 3) recommendations for online billings/payments.
After much discussion, the Finance Committee realized that this referral will cause substantial changes to the Finance Guidelines. The Finance Committee will be working on this throughout the year, and bring a motion under SR14 for the 2013 Conference. With current Banking technology, this will require careful consideration moving forward.
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REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES None
REFERRALS THAT DID NOT RESULT IN MOTIONS
Referral #6301
That the Conference considers the formation of a new Conference Committee titled “Fundraising and Entertainment” and for this Committee to be adopted at World, Area and District levels. Please include Officers duties and qualifications and clearly defined responsibilities.
Finance Committee does not support the forming of another Conference Committee to cover Fundraising and Entertainment. Fundraising is a part of the Finance Committee and the WSO’s responsibilities.
Referral #6890
Please add line item for 1) web servant and 2) special projects coordinator (or DRPD).
Finance Committee believes this is unnecessary as these are already included under “staff salaries” and “outside professionals”.
Referral #6894
Gratitude Cans – policy for distribution of funds is not clear in the World Service Manual. I submitted referral last year asking for more clarity and told follow procedure in Finance by committee. Motion: “Create money handling” procedures for “Gratitude Cans” which include “Chain — Possibly — Area Treasurer — District Treasurer — Delegates “Information to Meetings” flow chart for the funds. Please!
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Funds collected by Meeting/Group treasurers from Gratitude Month should follow current suggested Finance Guidelines under “Meeting/Group Treasurer.” Funds can be sent directly to the WSO from the Meetings/Groups treasurers.
Referral #7066
Please would the Finance Committee liaise with the Archives Committee and allocate adequate funds for a realistic attempt to carry out it remit. The current budget is apparently inadequate and the Committee has to beg for records.
As we reach 30 years of age, it would be great to get on with preserving our history and making it accessible.
The Finance Committee would request of the Archives Committee that they submit a detailed financial budget of their potential needs.
NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE
Chair Alan S.
Vice-Chair Buster C.
Secretary Deb S.
CLOSING COMMENTS
We want to thank everyone in the fellowship for the success of the last two conventions, and the improvement of the 7th Tradition. We are grateful that the financial condition of CAWS is improving, and we look forward to keeping this trend on the upswing as we continue to serve our fellowship the best way possible.
Respectfully Submitted:
Alan S.
Tony: Any questions?
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