Robin L. reports for Conference Committee:
CLOSING REPORT
C.A. WORLD SERVICE CONFERENCE 2012
CONFERENCE COMMITTEE REPORT
INTRODUCTION AND OPENING COMMENTS
The Conference Committee has thoroughly enjoyed Conference this year. Thank you to delegates, committee chairs, and trustees, both new and outgoing members for your service and participation. The spirit of Unity and Fellowship continues to thrive throughout the room. We feel successful.
Committee Introductions
Committee Members:
Robin L. – Chair
Barbara N. – Vice Chair
Laurie R.- Secretary
Lori P.- Conference Coordinator
Susan L.- Conference Co-Coordinator
Teresa N. – Administrative Coordinator
Linda F. – Director of Operations
Jennifer S.
Mark C.
Ryan V.
Gregory A.
Ben S.
Phillip A.
Krista B.
Shelly S.
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Austin A.
Conference Officers:
Tony D. – Chair
Trevor S. – Vice-Chair/Parliamentarian
Deborah W.- Co-Secretary
Kim S.– Co-Secretary
Conference Committee Trustees:
Richard S. – Trustee at Large
Brian T. – Midwest Regional Trustee
COMMITTEE WORK THAT RESULTED IN MOTIONS
Robin L.: MOTION: To accept the following changes to the Conference
Committee Guidelines:
Second, debate
Randy G.: A lot of items for one motion speak against the motion at this time.
Cynthia C.: it indicates that all WSCC chairs to submit all motions 120 days prior.
Tony D.: the intent is in re; to SR 13 and 14
Jason L.: housekeeping, piece that is being added to the guidelines in not the same as what was approved for the WSM, in the conference committee guidelines added another paragraph.
Tony D..: additional info in conference committee guidelines will be put forth as a referral to S&B
Randy G.: question, item 7, re: liaison, who is actually responsible to setting up the conference.
Robin L.: The coordinator is responsible
Delegate: Item 9, post conference referrals…re: within days, indicate?
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Robin L.: Post conference referrals are sent out within 7days-20days by the conference secretary, they went out this year within 30day.
Duane M.: Re: would it be acceptable to add the same paragraph to WSm.
Tony D.: out of order
Jason L.: re: standing rules, take into consideration the housekeeping to the days.
Jon M.: Re: referral distribution, POST conference, typo? Should it be 30?
Robin L.: Typo…30 days.
Kellie F. FA – page 9, strike item; Add: please refer to the WSM
Jennifer S.: motion to table, second, debate
When this motion was presented, we have not have had time to review, we need time to review.
Michael A.: against the motion, have made the change.
Point of Order; Cynthia Cronkite – motion to table is not debatable.
Motion to table fails.
Bill H.: removing item 9 in motion does it also include the header.
Committee: no
Jason L.: Question: other items re: guidelines, do they fall under SR14.
Tony D.: call this in violation of SR 14, remove from the floor.
- Page 5 of the Guidelines, redesign of the organizational chart
- Page 7 of the Guidelines, under Conference Committee Secretary, strike bullet point 9:
- Responsible to maintain the Conference Referral Matrix.
- Page 7 of the Guidelines, regarding Conference Coordinator regarding Qualifications, bullet one (1):
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- Two Four (4) years continuous sobriety
- Page 8 of the Guidelines, regarding Conference Co-Coordinator, Responsibilities, bullet one (1):
- Assists the Conference co-coordinator Coordinator in all of the above activities
- Page 8 of the Guidelines, regarding Conference Co-Coordinator, Qualifications, bullet one (1):
Two Four (24) years continuous sobriety
- Page 8 of the Guidelines, regarding Administrative Coordinator, bullet two:
- Performs tasks as requested by the Conference Committee Chair, and the Conference Committee Coordinator. assigned by the WSO Office Manager as well as the Conference Committee throughout the year.
- Page 8 of the Guidelines, Administrative Coordinator, bullet three:
- Responsible for Acts as liaison between the WSO and the Conference Committee regarding the setup of the Conference prior to the
- Page 9 of the Guidelines, regarding the Administrative Coordinator, bullet five:
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The individual fulfilling this position shall be an employee of the WSO and the general qualifications for this position shall be determined by unanimous consent by a subcommittee consisting of one member of the WSOB, one member of the WSBT (Trustee serving to the committee), the Conference Committee Chair, and the Conference Committee Coordinator.the WSO Office Manager and WSO Board of Directors. However, the WSO should consider tThe needs of the Conference and Conference Committee should be taken into consideration in determining the qualifications of this individual.
- Page 9 of the Guidelines, add the following new language:
REFERRAL DISTRIBUTION PROCESS:
In-Conference:
An “In-Conference” referral is any referral that is received within 120 days of the Conference, and at the Conference, prior to the announced cutoff time at the current WSC. As a function of the WSC Conference Committee, they will enter all referrals on a master list for tracking purposes and then distribute them to the appropriate WSC committee for action. Each committee deals with referrals as they see fit, however they are guided in this process by the Standing Rules. With each referral, the committee may
ays following the Conference. They are then dealt with by the committee in much the same fashion as an “In-Conference” referral; however any resulting action(s) will take place at the next annual WSC. All World Service Conference Committees are encouraged to work throughout the year on their “Post Conference” referrals so they are free to handle all new “In-Conference” referrals, plus any “Pre-Conference” referrals the following year.
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Pre-Conference:
“Pre-Conference” referral is any referral submitted following the close of the WSC, but prior to 120 days before the next WSC. These referrals are generally received at the World Service Office throughout the year. They are logged by the WSO on a master list, and then sent out to the appropriate committees. The master list is copied to the WSC Conference Committee Chair for the tracking purposes.
All motions resulting from referrals are subject to the Standing Rules, particularly SR 13 & 14. It is the responsibility of all WSCC(s) to provide the World Service Office with all motions they intend to bring at the next WSC, at least 120 days prior to the Conference. This allows the information to be distributed to the fellowship through the delegate mailings, and be presented and distributed to the meetings/districts/areas for feedback on all possible actions.
- Page 10 of the Guidelines, under PROPOSAL FOR HOSTING WORLD SERVICE CONFERENCE, add the following language to the last paragraph:
The Following is an example format and hotel specifications* needs to be included in your bid as the host area for the World Service Conference of Cocaine Anonymous.
Please note: the bid/host city will work in cooperation with the current Conference Committee officers; see COMMITTEE STRUCTURE.
- On Page 11 of the Guidelines, under PROPOSAL FOR HOSTING WORLD SERVICE CONFERENCE, MEETING ROOMS, add:
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All meeting space requires Internet access.
- On Page 12 of the Guidelines, under PROPOSAL FOR HOSTING WORLD SERVICE CONFERENCE, Office, add:
Discount food/beverage in restaurant Group parking rate with in/out privileges
Stage in classroom style conference room with 2 microphones Internet access
REFERRALS THAT RESULTED IN MOTIONS
NONE
REFERRALS THAT DID NOT RESULT IN MOTIONS
Referral #6352
Not sure how exactly to word this so please see the intent behind or within this idea: Please limit time at microphone to a reasonable amount of time…perhaps 5 minutes at a time. I understand people’s passion for our fellowship but I also believe 10 minute talks are in my opinion not a proper use of the Conference’s time.
Response to Referral #6352
In accordance with Concept 4, as L. as a speaker is speaking to the matter, they have the right to express their point of view. A motion can be made from the floor at any time to limit debate.
Referral #6661
Eliminate the redundant need to have both a “Delegate Proxy Form” and “Delegate Certification Transfer Form” and create one form to serve both purposes. Also make sure it is printer friendly and when prints, it has pleasing look.
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Response to Referral #6661
The committee is currently reviewing these 2 forms. Although they seem similar they serve different purposes. We will take into consideration putting both onto one form.
Referral #6832
Please update your PowerPoint presentation – include archives as a standing committee. Maybe add some snappy images – might be more informative to new delegates, i.e. “a picture is worth a thousand words.” Thank you for your consideration and hard work.
Response to Referral #6832
The Chair and the Parliamentarian will work on the PowerPoint throughout the year.
Referral #6837
Consider closing conference Saturday. We have been closing early for a few years now. This could save CA considerable funds and likewise to the area’s that send delegates.
Response to Referral #6837
The committee is currently investigating several options to shorten the Conference. Currently we are under contract until 2014.
Referral #6845
That the committee make an effort to contact each standing committee prior to the conference to see that, if at all possible, all standing committees are represented at the new delegate orientation. If we don’t model enthusiasm for new delegates, we will lose them!
Response to Referral #6845
A Conference agenda is sent in the delegate mailing prior to the conference stating the time and place of the delegate orientation. All delegates are
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encouraged to participate. All experienced delegates are encouraged to help mentor new delegates by attending.
Referral #6937
Can the conference request members to not wear perfumes or colognes in deference to other member’s allergies (or request a scent-free environment).
Response to Referral #6937
Conference members are chosen by the group conscience of their individual groups or areas. They are chosen as volunteers from all around the world, and individuals from all walks of life, each attendee is responsible for his or her own appearance and personal hygiene. This committee believes we should keep in mind that even in today’s world, “outward appearances are not inward reality” (pg 48 BB).
REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES
Referral #6590
Is it possible to adjust our 11th Tradition to include “internet” after “television?”
Referred to WSBT
Referral #7087
Please consider implementing a conference cloud, yahoo group or other online storage facility we could access throughout the conference to upload, read and share reports and other materials. It could be password protected and participants could be given their online credentials in their packets or at the beginning of each day’s session. We could save a lot of paper, toner, time, and effort. Thank you.
Referred to WSOB
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NEW CONFERENCE COMMITTEE STRUCTURE AS OF THE END OF THIS CONFERENCE:
Chair: Barbara N.
Vice-Chair: Mark C.
Secretary: Shelley S.
Coordinator: Lori P.
Co-Coordinator: Susan L.
CLOSING COMMENTS
Thanks to the delegates who supported the Conference by purchasing Delegate notebooks, sweatshirts and Kick-Off Dinner tickets. These are some things we do to help offset the Conference costs. Your participation is greatly appreciated.
Take a moment to fill out the evaluation form; we want to know your thoughts on how we can make the Conference even better for you.
At the end of our report, we have attached a survey on Conference Duration. We’d love you to take a little minute to fill it out and give it back it back to us before close of Conference or you can mail it to the WSO at the address at the bottom of the survey.
Thank the Conference Committee for making this job simple for me. We worked closely, we care about each other enough to tell the truth and take care of one another. We have a good time doing our job and taking care of the Conference is our priority.
At this time, I would like to thank our out-going Trustee-At-Large, Acting World Service Trustee & aka Alternate Trustee, Richard S. for his support, knowledge,
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friendship and experience for the past two years. You’ve made the commitment fun and I love you!
It has been a joy to serve this committee for the past several years. I have learned so much, and now it’s time to allow the spirit of rotation to take its course. Thank you to the committee for giving me this precious gift. I love you guys.
Now, Lori P. will announce the location and dates for the 2013 World Service
Conference.
Date: 8/27 – 9/1
Location: Four Points Sheraton!!!!
Room rate: $99.00
In Service,
Robin L.
WSC Conference Committee Chair and
The Entire Conference Committee.
Conference Committee Rocks!
Duane M.: Point of information, would like to challenge the chair:
SR13 – any changes to the WSM…
The changes in the motion are more housekeeping than changes in structure.
Randy G.: agree with the chair
Jason L.: I disagree with the chair
Vonna Q.: speak in favor of the chairs opinion, not covered in SR14.
Brian T.: speak against the chair; the format was the only change.
Tony D.: I believe it does change the structure, I believe that it is voluminous.
Trevor: a yes vote is in favor of the challenge, no is against.
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Chair’s decision stands.
Elizabeth S. #6837 – question, can we negotiate the contract…since we will be ending early.
Richard S.: the answer is yes, there is an option for us to work with the hotel regarding this, it is under consideration.
Steve F.: conference guidelines that we received are null.
Eric T.: We received work re: the referrals, the S&B did pass the work, do we keep it?
Tony D.: this will remain passed in S&B.
See Pages 84 – 107 – Conference_2012-08-31_Day4_final_approved_redacted.pdf
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