Aug 31, 2007 – Day 4 – Summary of Motions – Convention Committee Closing Report

Conference Opens

Steve Edwards, Conference Chair, reconvened the World Service Conference at 2:47 pm on Friday, August 31, 2007.

Moment of Silence followed by the “We” version of the Serenity Prayer. Thank you. Before we begin Roll Call, we have a couple of announcement. Scott?

Scott Botz – please check the seating chart for accuracy. The hotel was kind enough to rig the thermostats with 110 volts. They are all set at 72 degrees, Steve Edwards – along those lines..,if it’s colder than you would like, it is because the number of bodies with radically change the temp in the room.

Please come to order. Please keep your voices to yourselves. It is important to get the seating chart done. It’s easier for us to identify you when you come to the microphone.

We will begin roll call starting with Ms. Patty.

158 Votes present. Quorum – 106

Steve Edwards – I heard ceil phones ringing during the roll call. Let’s hope that the Conference Chair is imagining it. Please turn off all cell phones.

I want to remind you that you need to give your flash drive and four copies of your report to the Vice Chair, not the Secretaries prior to presenting your report.

CLOSING REPORT

C.A. WORLD SERVICE CONFERENCE 2007

CONVENTION COMMITTEE REPORT

INTRODUCTION AND OPENING COMMENTS

The WSCCC worked throughout the year to support the upcoming CAWS Conventions. In our committee break out session we addressed the referrals sent to us and discussed how we can be of greatest service to the CA World Service Conference and the fellowship of Cocaine Anonymous as a whole. Our commitment to CAWS insures that we continue to question our process and how we fulfill the function of our committee. We will be presenting to the Conference floor for selection the bid from Arizona for the 2011 CAWS Convention. Throughout the year we will be working on developing WSCCC internal procedures and defining the process for substantiating CAWS convention bids. We want to thank you for allowing us the opportunity to be of service to the WSC and the fellowship of Cocaine Anonymous. Thank You!

Committee Officers

Barry Haynes Chair Vice
Warden Kahn Chair Co-
Kelley Colvin Secretary
Yvette Holman Co-Secretary
Tony Drake Trustee

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Kathy Jo Rangno WSOB

Ben Schuler	Rob Welhauser	Michael Higgins	Terry Marsden
Ellen Uhlig	Steve Spence	Ted Carpenter	Calvin Walker
lan Young	Doug Lindblad	Sean Dugan

Committee Members

COMMITTEE WORK THAT RESULTED IN MOTIONS

1. Barry Haynes – MOTION: to approved the CAWS 2009 Convention

CAWS 2009
807800 CAWS Colorado		3,325.00
807801	Contribution 7th Trad
807803 Income Brunch		6,000.00
807804	Income Banquet	22,500.00
807xxx Coffee		3,000.00
807805 Pre Conv Fund Raising		10,000,00
	Area support	3,000.00
	Memorabilia	5,000.00
807806	Hotel Credit	13,000.00
807808	Early Registration	7,000.00
807809	Registration	22,500.00
807810	Entertainment	13,000.00
807812	Special Events	5,000.00
807814	Sales Memorabilia	20,000.00
807815	Auctions	20,000,00
	centerpieces	1,500.00
	drawing	1,800.00
807816	Tape Sales	1,200.00
807817 Newcomer Scholarship		500.00
Total 807800 CAWS Colorado		158,325.00
907500 CAWS Colorado
907504 Outreach		1,200.00
907511 Bank Charges		2,750.00
907533 Insurance		1,000.00
907533 Postage		750.00
907546 Miscellaneous		1,500.00
907547 Office Expense		900.00
907549 Outside Printing		4,425.00
907562 Returned Checks		250.00

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907575	Telephone	250.00
907576	Computer Rental	1,750.00
907580	Audio / Lighting	2,750.00
907581	Auctions / Drawings	3,000.00
	drawing	10.00
	centerpieces	1,575.00
907582	Pre-Convention Fund Cost
	907582-1 Pre-Conv
	Events	5,000.00
	907582-2 Pre-Conv
	Memorabilia	3,000.00
907583	Registration	2,250.00
907584 Banquet		18,900.00
907585	Coffee Reserve	4,205.00
907586	Entertainment / Dances	10,200.00
907587 Brunch		6,000.00
907588	Special Events Total	7,400.00
907589	Speakers	6,551.00
907590 Workshops		1,250.00
907591 Marathons		100.00
907592	Hospitality	4,000.00
907593	Memorabilia	12,000.00
907594	Information / Security	850.00
907595	Scholarship Expenses	500.00
907596	Design, Layout & Artwork	500.00
907597	Special Needs	1,100.00
907598	Public Information	100.00
907599	Decorations	850.00
907601	Evaluation	200.00
907602 Upcoming Chair Expense		1,125.00
907603	Unity	500,00
Total 907500 CAWS Colorado		108,691.00
Total		49,634.00

Second.

Steve Edwards – Seeing no discussion, prepare yourselves to vote. Motion passes unanimously.

2. Barry Haynes – MOTION: To accept the Arizona Area 2011 CAWS Convention bid.

Second.

Kevin Murphy – Any discussion?

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John Bodkin – Thank you for a fabulous bid and willingness to bid. When we first came into session, there were some corrections that were discussed. Are we talking about accepted it as amended? Barry Haynes – as amended, yes.

John Bodkin – are you willing to discuss the amendments?

Jay Parker – turn to page 4 and tear it out. Page 14 – Expense $106,012. Center – Revenues total sales $197,375. Right hand ~ net gains – $91,363. John Whitaker – will your outreach chair outreach to the Great Hispanic community?

Jay Parker – i will be happy to bring it to the committee.

John Whitaker -1 know there were Spanish speaking meetings at one time.

Joy Hutcheson ~ you changed your totals and what these changes reflect?

Jay Parker – we didn’t take away anything, it was just bad math.

Joy Hutcheson – I’ll go back and add.

Roy Rtcard – not clear on the Host City – is it going to be Phoenix or Tucson? Jay Parker – the Host City hasn’t been decided yet just requesting that it come to the Arizona Area.

Kevin Murphy – any other questions or debate? The motion is:

MOTION: To accept the Arizona Area 2011 CAWS Convention bid.

Motion passes unanimously,

3. MOTION: To strike the first **NOTE** on pg 12 of the Convention Committee Guidelines, under Theme / Logo Chairperson Duties which states “All Logo’s must be copyrighted as property of CAWS, Inc” and replace with new point #4 and re-number there after as follows:

THEME/LOGO CHAIRPERSON DUTIES:

1. Devise a method of creating the theme and logo.
2. Submit theme to the general committee for approval.
3. Create a logo based on the approved theme

**NOTE**  All logo‘s must be copyrighted as–property of–GAWS Inc.

4. Coordinate with the WSO to have selected artwork copyrighted. Once selected, the Convention Logo becomes the property of CAWS, Inc.
5. Submit logo to the general committee for approval.

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6. Produces camera ready art for necessary committees. (Coordinate needs with printing and memorabilia committees).
7. Artwork must be purchased, preferably with a buy out of all rights, or a limited usage contract. Note: If limited usage contract is needed, it must be coordinated with the WSO.

Second.

Kevin Murphy – any discussion? Seeing no discussion, please prepare yourselves to vote.

Motion passes with minor opposition.

Patty Flanagan – Motion to amend the previously passed motion. The motion needs to have our legal name – CAWSO or CA World Service Office Inc. Steve Edwards ~

Tony Drake – that was the intent of the committee and we will correct under housekeeping.

REFERRALS THAT RESULTED IN MOTIONS

1. Referral Number 4278: Please revise page 34 of convention committee guidelines to add new item #29 to read as follows: “while in agreement with Cocaine Anonymous, contractor will catalog, sell and display ONLY Cocaine Anonymous speaker and workshop recordings while onsite at CA events”

Terry Marsden – MOTION: to add new point #29 to the General

Guidelines on pg 34 of WS Convention Committee Guidelines to read as follows:

29. Recording vendor while under contract with Cocaine Anonymous will catalog, sell and display only Cocaine Anonymous speaker and workshop recordings while onsite at Cocaine Anonymous events.

Second.

Steve Edwards – Read the motion. Terry, would you like to speak to the motion.

Terry Marsden – not at this time.

Steve Edwards – Any discussion? Seeing no discussion. Prepare yourselves to vote. Motion passes with substantial unanimity.

2. Referral Number 4279:Revise host city chair selection process to more appropriately reflect current process

Kathy Jo Rangno: MOTION: to revise Chairperson guidelines on

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Page 6 of the WS Convention Committee Guidelines as follows:

CHAIRPERSON

SOBRIETY REQUIREMENT: Three years continuous sobriety,

PAST SERVICE WORK REQUIRED: Prior experience on a CA convention committee.

QUALIFICATION: Strong leadership skills.

**APPOINTMENT**

Immediately following the site host city/area/region selection by the CA World Service Conference, nominations for candidates will be accepted from the host cities* for the position of chairperson of the World Service Convention. Ail nominations must be submitted in writing by local delegate(s) to the World Service Conference Convention Committee Chairperson. Three (3) nominations are preferred with a minimum of two (2) required.

At such time, a board consisting of the Trustee of the Region, The WSCCC Chairperson, Vice-Chairperson and Secretary will vote and choose the Chairperson by group conscience. The above-mentioned process will take place and be completed within three (3) months of site host city/area/region selection by WSC.

4. Immediately following the election of the Chairperson, the chair is encouraged to coordinate with the Trustee Negotiating Committee on site selection and negotiations.

If a CAWS Chairperson fails to meet the duties as outlined in the WSCCC Guidelines or no longer meets the sobriety requirements, a board consisting of the Trustee of the Region, the WSCCC Chairperson, the WSCCC Vice Chairperson and WSCCC Secretary will vote to remove said CAWS Committee Chairperson for just cause. CAWS Committee Chairperson removal requires a 2/3 majority vote. If the CAWS Committee Chairperson is removed, the local delegate(s), within sixty (60) days of removal, shall submit three (3) nominations with a minimum of two (2) to fill the vacant CAWS Chairperson position. The above mentioned election committee will elect a new CAWS Chairperson for the vacant position within thirty (30) days of receipt of resumes by group conscience.

CHAIRPERSONS DUTIES:

1. Within ninety (90) days of the above mentioned appointment, the WS Convention Chairperson shall submit a minimum of two (2)

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candidates with resumes along with recommendations for offices of the Steering Committee consisting of Vice-Chairperson, Secretary, Treasurer, Program Chair and Hotel Liaison to the above board for approval. Verification of approval by above-mentioned board will be done within forty-five (45) days of submittal. Any positions rejected or replacements needed must be resubmitted to the above-mentioned board, within thirty (30) days for approval. This last procedure to be repeated until all positions are filled.*

**NOTE** It is the policy to select officers and committee heads from as wide a local geographical area and region as is feasible to maximize group representation and participation.

2. Facilitates the site selection process in conjunction with the newly appointed steering committee.

3. Coordinates contract negotiations relative to the site(s) selected with the Trustee Negotiating committee.

Second.

Steve Edwards – there is a motion which has been seconded. Had this been broken into 2 motions, we could have ended with the stricken language. But since it’s one motion, 1 have the pleasure of reading it into the record.

Kathy would you like to speak to this motion?

Kathy Jo Rangno – not at this time.

Cynthia Cronkhite -1 thought the chairperson was selected by a designated group but it reads that the Delegates submit the nominees?

Tony Drake – Parliamentary Inquiry – are we debating language on what has been in the guidelines for a long time?

Steve Edwards – since it is put out there it is all up for debate.

Tony Drake – we have used this information in the past.

Cynthia – it is not clear on how the name comes about for the nominees.

Wesley Blount – Friendly Amendment – this appears to clean up language in the whole section. Under Chairperson’s duties under 1 – ninety (90) should be changed.

Kathy Jo Rangno – we will take care of that.

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Steve Edwards -if there is no objection from the floor, I would be happy to waive the reading of the motion again from the floor. Prepare yourselves to vote.

Motion passes unanimously.

Kathy Jo Rangno – MOTION: To move **NOTE** it is the policy to select officers and committee heads from as wide a local geographical area and region as is feasible to maximize group representation and participation, on Page 6 of the WS Convention Committee Guidelines under the Chairperson Duties to the General Guidelines on Page 32, Item # 1 and re-number all items thereafter.

Second.

Steve Edwards – would you like to speak to your motion?

Kathy Jo – not at this time

Steve Edwards – any discussion? Motion carries unanimously.

3. Referral Number 4281: Add to Convention Guidelines suggestions for handling H & I groups and scholarship requests. Include reference to the above for the on-site registration process as it relates to the use of the “donation to the newcomer” line on the convention registration form

Ellen Uhlig – MOTION: on pg 18 of the WS Convention Committee Guidelines, add Point #10 under Registration chairperson as follows:

10. Suggestion that host city set up three separate registration areas – one for pre-registration, one for on-site registration and one for H & I groups and scholarships registration.

Second.

Steve Edwards – reads motion. Ellen would you like to speak to your motion? Ellen Uhlig – not at this time.

Dan Sadur – Why? Is it that cumbersome?

Steve Edwards – do you have a Point of Information?

Dan Sadur -1 speak against the motion, it seems that you have made it more complicated.

Steve Edwards – the motion carries with substantial unanimity.

Ian Young – 5^th Concept Statement – I am appalled by this motion. I fee! that it is not loving and kind. That I can’t stand in the same line as someone who has more money that me. I hope this will be reconsidered.

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4. Referral Number 4764: Rewrite #3 (pg 6) of Chair duties to include communication with Regional Trustee

lan Young – MOTION: to strike item #3, pg, 6 of Chairperson Duties in the WS Convention Committee Guidelines:

3. Regarding scheduled contacts between WSCCC and WSO, initiates communications via email and/or telephone and make sure that all minutes are sent on a regular basis.

and replace with:

3. Maintains regular contact with the Host City Regional Trustee, the WSO, the WSOB and the WSCCC and makes sure that all convention progress is communicated and meeting minutes are sent to Directors on a regular basis.

Second.

Steve Edwards – reads the motion. Ian, would you like to speak to your motion?

lan Young – not really.

Trevor Scheible – friendly amendment – in motion can we change Host City to Host Areas. No city actually has a Regional Trustee, lan Young – we accept.

MOTION: to strike item #3, pg. 6 of Chairperson Duties in the WS Convention Committee Guidelines:

3. Regarding scheduled contacts between WSCCC and WSO, initiates communications via email and/or telephone and make sure that all minutes are sent on a regular basis.

and replace with:

Maintains regular contact with the Host City Area Regional Trustee, the WSO, the WSOB and the WSCCC and makes sure that all convention progress is communicated and meeting minutes are sent to Directors on a regular basis.

Motion carries unanimously.

5. Referral Number 4765: Add item to Workshop Chair duties that materials to be used during workshops must be submitted in advance so that hand-outs, slides or other presentation materials can be reviewed and approved by the Regional Trustee to assure there are no Tradition violations at a World Service Convention.

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Kathy Jo Rangno – MOTION: to change Workshop Chairperson Guidelines on Page 14 of the WS Convention Committee Guidelines as follows:

WORKSHOP CHAIRPERSON

SOBRIETY REQUIREMENT: Two years continuous sobriety.

PAST SERVICE WORK REQUIRED: Experience with C.A. workshop and/or prior experience on a CA convention Committee.

QUALIFICATION: Working Knowledge of the 12 Traditions.

WORKSHOP CHAIRPERSON DUTIES:

1. To propose each workshop topics for approval by the general committee at least 8 (eight) months prior to the convention.
2. Confirms Insure that all workshop speakers have a working knowledge of the 12 Steps, the 12 Traditions of the program and the WSCCC statement of purpose to insure there will be NO promotion of private enterprise.

**NOTE** No promotion of private enterprise.

3. Must propose a workshop speaker slate for approval by the Host City Program Committee, General Convention Committee and the WSOB.
4. Submit finally approved list of topics and speakers to the Program Committee Chairperson for scheduling at least forty–five (45) days 120 days (four months) prior to the convention and to include workshop identified in the General-Guidelines in line item #20 a Long Term Planning workshop as outlined in the General Guidelines.
5. Submit workshop presentation materials and handouts to the host’s Regional Trustee at least sixty (60) days prior to the start of the convention.
6. Responsible for overseeing and insuring that a member of the workshop committee is in attendance at all host city convention workshops.
7. To insure that the following disclaimer must be made by each leader at the opening of each workshop: “This is not a meeting of Cocaine Anonymous. The opinions expressed in this workshop are those

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of the speaker and are not necessarily representative of Cocaine Anonymous as a whole.”

8. In the event a workshop is recorded, it is the responsibility of the workshop committee representative in attendance that the above mentioned disclaimer be heard at the beginning of the recording.
9. Recommends reading the Twelfth Tradition at the end of ail workshops.

Second.

Steve Edwards – reads the motion. Kathy Jo, would you like to speak to your motion?

Kathy Jo Rangno – Not at this time.

Steve Edwards – any further debate? I have a question would you plan to change insure to ensure?

Kathy Jo – housekeeping.

Motion carries unanimously.

6. Referral Number 5031; Write a guideline to address committee meeting attendees (open or closed) – ail sessions (steering, general, sub)

a. Kelley Colvin – MOTION: on pg 34, under the General Guidelines of the WS Convention Committee Guidelines, insert new point #30 to read as follows:

30. All committee meetings will be open or closed at the discretion of the Host City. In keeping with the WSCCC Statement of Purpose to promote unity, open meetings are encouraged and use of an executive session is preferable when sensitive issues need to be discussed by committee members.

Second.

Steve Edwards – reads the motion. Kelley, do you wish to speak to the motion? Kelley Colvin – not at this time.

Steve Edwards – any debate?

Earnest Martin – what the sensitive issues? What would I be excluded from? Kelley Colvin – possibly your removal. We believe that there are some issues that need to be handled privately and not taken back out.

Earnest Martin – I am asking for specifics.

Kelley Colvin – give me something more sensitive Barry.

Barry Haynes – something did happen and a referrai was generated as result. An obstreperous individual showed up and wanted to be allowed to handle their Steering Committee business without being held hostage by someone who wanted to debate in every issue being discussed. The Steering Committee had

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voted to close their meetings and this individual did want to abide by their group conscience.

Mona Ibrahim – Point of Information – please clarify the discretion of the Host City. Who’s deciding it is dosed or open? Steering, general, and subcommittee – they can decide for themselves. But we are also encouraging that all meeting be opened.

Steve Edwards – your question has been answered.

Mona Ibrahim – I need further clarification.

Tony Drake – the Host City is the committee of individuals who have been selected to host the World Convention. There are Steering Committee, General Committee, or subcommittee as laid out in the Convention guidelines.

Nick Alexander ~~ friendly amendment ~ scratch the word “City” and replace it with the word “Area”

Kelley Colvin – accept that friendly amendment.

MOTION: on pg 34, under the General Guidelines of the WS Convention Committee Guidelines, insert new point #30 to read as follows:

30. All committee meetings will be open or closed at the discretion of the Host City Area. In keeping with the WSCCC Statement of Purpose to promote unity, open meetings are encouraged and use of an executive session is preferable when sensitive issues need to be discussed by committee members.

Tony Drake – this has been happening for many years. We have always respected the autonomy of the committees. We are just allowing them to decide what they need to do. It is not my business to spread around the fellowship. Maybe some of the people who need to be involved in the election process. We are just trying to clarify the situation.

Jay Finesilver – have served on 2 World Convention committees and 2006 Steering conducted their meetings as closed sessions and it was their conscience in order to discharge their duties, it would behoove them to be closed. If someone wanted to address the Steering Committee, they could do that. 2009 has done the same thing. We researched this and the WSOB has some closed and some open. The WSBT has closed meetings. I speak in favor of the motion.

Willie Bailey – Friendly amendment – limit to Steering Committee only.

Kelley Colvin – we don’t accept.

Joy Hutcheson – i speak in favor of the motion. Sometimes you have to have a meeting without the entire fellowship,

Wesley Blount – speaks against the motion. I appreciate the people who have spoken for the motion. I agree in theory. I think there is a need for clarification and this motion does not offer the clarification that is needed. I am concerned

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about Steering, Genera! and Sub because the motion doesn’t reference those three,

Vinny Martin – speaks against the motion. AN! have really heard is one incident and that got taken care of as it needed to be. !f a committee member needs to be removed, they would be a member of the committee and would be invited to the meeting. I don’t understand how this was born and could be used as a tool in the future.

Roy Ricard – speak against the motion. Not enough clarification in proposed guideline. Believe this could be abused and used to keep people out of the committee meetings, I understand that things can get out of control and we could be revisiting this over and over in referrals.

Steve Edwards -! am hearing a lot of repetitive discussion. Please think about speaking with your votes instead of your voices.

Leon Mason ~ speak for the motion. Where is the God in the God conscienceness? We put these committees together to do a job. We have closed committee’s right here because that is the way we conduct business.

They will leave it open as long as they can and when it is disruptive, we close the meeting. We have TEC and nobody can sit in on that. Let the committee do their work. They aren’t shutting you out because they can but they already have the right, right now.

Mona Ibrahim – friendly amendment – at the discretion of the Host Convention Committee so that we don’t cross over into Area. So it is not misinterpreted there. Kelley Colvin – we do not accept.

Willie Bailey – call the question.

Second.

Steve Edwards – motion requires 2/3 majority in order to pass. Motion clearly carries. The motion carries with substantial unanimity.

Earnest Martin – 5^th Concept Statement. It perturbs me a little that we are trying rush things long, we have established different registration forms. Now we have a convention committee that is using power they already have. I have a possibility of not being able to go to a world service organization. It’s more important to exclude me than to let me learn.

Dan Santa Maria -1 am not perturbed. I am appalled. I really am. Since I have been in recovery this has been an inclusive fellowship. I struggle with this decision when I look at this we have historically had open and closed meetings. Addicts have not been excluded by the more elite. I serve on a world Service committee right now and members of my fellowship are disturbed about operations behind closed doors. The group is not present, a subset is and it’s not really a group conscience. I am also appalled by the TEC, the secret handshake society. We argue that it is in the interest in expedience. 4^th Concept – right of participation – matter of the highest importance to our future.

Steve Edwards – Mona, you have missed your opportunity.

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7. Referral Number 5097: Remove Archive Vice Chair, should be up to the Archive Chair to fill, not the steering committee

Rob Wellhauser – MOTION: on pg 22 of the WS Convention Committee Guidelines, strike the Archive Vice-Chairperson position entirely.

Second.

Steve Edwards – would you care to speak to this motion?

Rob Wellhauser – not at this time.

Mona Ibrahim – speaks against the motion. This is a fairly new committee. All committees have the structure of Chair, Vice Chair, etc.

Steve Edwards – Mona, they are not talking about the Conference Archive Committee.

Rob Wellhauser – We created Archive about 3 years ago. We are not ready to send anything right now. The Archive was the only position that had a Vice Chair position, it should be left up to the Steering Committee to fill that position.

Mona Ibrahim – I still speak against the motion. They should have the option to have the Vice Chair and that it should not be one person’s decision to make that call.

Michael Chiki ™ Point of Information ~ why are you scrapping the position. Rob Wellhauser – Look at our flowchart, we elect 29 general committee chair positions. This was the only one under the 29 that the Steering Committee was filling and it should be left to the Archives Chair.

Dathan Martin – speaks against the motion.

Joy Hutcheson – in favor of the motion. It should be up the committee to select this position and the committee should decide on the Vice Chair.

Brian Tenenbaum – speaks in favor. You are just trying to clarify that Archive can select their Vice Chair just like every other committee has the opportunity to so.

Rob Welihauser ~ that is correct.

Willie Bailey – call to question.

Steve Edwards – motion to close debate. All in favor. 2/3 majority. Carries unanimously.

Original motion carries with minor opposition.

8. Referral Number 5156: Revise under the fundraising chairperson duties; pg 20 (2006 convention guidelines)! Coordinate 7 creative events prior to convention to promote enthusiasm, unity & financially support the convention, (i.e. dances, banquets, picnics barbeque, cookouts, talents shows raffles, etc…)

Wardell Kahn MOTION: on pg 23 of the WS Convention Committee Guidelines change Item #1 under the Fund Raising Chairperson Duties to read as follows:

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1. Coordinate 7 creative events prior to convention to promote enthusiasm, unity & financially support the convention, (i.e. dances, banquets, picnics barbeque, cookouts, talents shows, raffles, etc…).

Second.

Steve Edwards – reads motion. Would you like to speak to your motion? Warded Kahn – not at this time.

Brian Tenenbaum ~ Point of Information – Why?

Warded Kahn – certain ethnic groups find the word “picnic” offensive. Earnest Martin ~ which convention does this apply to? This one that was just selected or do the conventions that are coming up have to conform to this revision in the guidelines.

Tony Drake – technically, yes, we always ask committees that have been selected to abide by the new requests.

Vinny Martin – what is the difference between cook out and BBQ?

Warded Kahn – meat on the grill

Joy Hutcheson -! thought we weren’t allowed to use the word “raffle” any more. Warded Kahn – Raffle was a part of the referral and we will take care of that in housekeeping.

Susan Bredau – friendly amendment – strike all the language in the parentheses.

Warded Kahn – no.

Steve Edwards – no further debate. Prepare to vote. Motion carries with minor opposition with substantial unanimity.

9. Referral Number 5169: The guidelines for Marathon chair, Treasure and Cash handling procedures seem to conflict in my opinion. They need to be clarified.

Marathon Chair: Points 5 & 6, Page 16

Treasurer: Points a, b, c & d

Cash Handling Procedures: Point 1, page 25

MOTION: on pg 15 of the WS Convention Committee Guidelines, under the Marathon Chairperson Duties, strike Item 5 entirely and replace with the following:

5. Responsible for collection of and recording of all preceeds from all marathon meeting 7th Tradition contributions.

5. Responsible for depositing all marathon meeting 7^th tradition contributions into the WSO supplied collection box.

Second.

Steve Edwards – any debate?

Nick Alexander – who would then record the collections?

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Tony Drake – in the guidelines, there are a number of people who are responsible for counting and recording the cash.

Steve Edwards – prepare yourselves to vote. Motion carries with substantial unanimity.

10. Referral Number 5373: Please replace all references to “office manager” with the words “responsible WSO staff member” in the Convention Guidelines

Yvette Holman – MOTION: To replace all references to “WSO office manager” with “responsible designated WSO staff member” in the WS Convention Guidelines.

Second.

Steve Edwards – speak to motion Yvette Holman – not at this time.

Trevor Scheibie – speaks against the motion as it now reads. Reason being that ! don’t like the words “responsible WSO staff member”. It could be a volunteer who has been court ordered to be there. If they were talking about the Chair, Director, etc.

Dan Sadur – friendly amendment – take out the word “responsible” and replace with “qualified”

Yvette Holman ~ no, we don’t accept.

John Bodkin ~ friendly amendment – insert the word “designated.”

Yvette Holman – we will accept that amendment since he signs the checks.

Steve Edwards – he currently signs the checks.

Tony Drake – call to question.

Steve Edwards – That is out of order since there is no more discussion.

MOTION: To replace ah references to “WSO office manager” with “responsible designated WSO staff member” in the WS Convention Guidelines.

Steve Edwards – with minor opposition, motion passes.

11. Referral Number 5375: Add to Convention Guidelines to include a checkbox for “send me information on the contribution program” on the registration forms.

MOTION: on pg 34, under the General Guidelines of the WS Convention Committee Guidelines, insert new point #31 to read as follows:

31. Registration forms will include a checkbox that states: Send me information on the World Service Contribution program.

Second.

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Steve Edwards – reads the motion. Care to speak to the motion. Any debate? Prepare to vote. The motion carries unanimously.

REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR

WSCCC Internal Procedures

WSCCC Bid Substantiation Process

WSCCC Guidelines housekeeping

REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE. OR BOARD OF TRUSTEES

1. Referral Number 3136: Change the current vice chair of WSCCC term from one year (1) to two (2) years to coincide with the chair term of two (2) years.

Referred to S & B

We don’t have the authority to change the WSM, which is where the terms for WSC Committee Officers Duties, Qualifications & Selection is located on pg 32 & 33.

2. Referral Number 4285: Add a “working with World Service Office” section to the Convention Guidelines. Why? This would provide suggestions & guidance for committee chairs who are unfamiliar with “how it works” in terms of putting on a World Convention

Referred to the WSOB

The WSCCC agrees with this referral. We would like the WSO to write the guidelines and present them to the WSCCC for inclusion into the WS Convention Committee Guidelines.

3. Referral Number 5133: Present CAWS proposed budgets in the same format as the “convention bidding budget form” as it is easier to read and understand.

Referred to the Finance committee

The form that is in the WS Convention Committee Guidelines, peg’s 41 and 42 was created by the Finance committee.

4. Referral Number 5374: Add Pre-Convention spending guidelines to the Convention Guidelines.

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Referred to the WSOB

The WSCCC agrees with this referral. We would like the WSO to write the guidelines and present them to the WSCCC for inclusion into the WS Convention Committee Guidelines.

REFERRALS THAT DID NOT RESULT IN MOTIONS

1. Referral Number 4293: One of the principles of our fellowship is “to keep what we have been so freely given we should give back”. This principle should apply to each area of our fellowship. Every area that hosts the World Service Convention is left depleted financially. Although it’s an honor to host this convention, fundraising and volunteers are taxed to their fullest extent. The World Service Office comes in and thanks the area and leaves the devastation and depletion behind for the areas to deal with. In the interest of the principle of “to receive we must give” is that if an area that hosts a WS convention reaches their financial goal and makes a profit from the convention that the WSO return to the area $2000.00

No action taken. On Page 4 of the WS Convention Committee Guidelines the Statement of Purpose states, “The Purpose of the World Service Convention is to promote enthusiasm and unity within the fellowship of Cocaine Anonymous and financially support World Services effort to carry the message to the addict that still suffers.”

2. Referral Number 5058: I would like to recommend that workshop facilitators to receive monetary compensation to assist with travel, with preparation of workshop material and registration fees to the World Service Convention. The current compensation (if any) is not adequate to what the World Service Convention speakers are receiving. Due to the amount of time and materials needed for workshops, I ask that you consider this referral

No action taken. Leave it up to the host city to include any compensation for workshop facilitators in their budget.

3. Referral Number 5098: Did we create a Floor Coordinator or is it the job of the Program Vice Chair?

Referral withdrawn – no action taken

4. Referral Number 5128: See attached for consideration to fundraising. Attachment:

Fundraising for a World Service Convention may start as soon as the host Area / city are awarded the convention. Pre-convention fund raising proceeds generated within the Region of a host city shall be allocated

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100% to the host city. All pre-convention fund raising proceeds generated outside the Region of the next CAWS convention’s host city shall be allocated among host cities as follows:

10% to the host city 4 yrs out
20% to the host city 3 yrs out
30%) to the host city 2 yrs out
40% to the host city of the next CAWS convention

(i.e., fund raising proceeds generated in September of 2006 would be allocated 10% to CAWS 2010, 20% to CAWS 2009, 30% to CAWS 2008 and 40% to CAWS 2007)

No action taken, Fund raising was addressed during the 2006 WSC.

Refer to pg 23 in the WSCCC guideline, **note** one (1).

NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE

Chair: Terry Marsden
Vice-Chair: Wardell Kahn
Co-Secretary: Michael Higgins
Co-Secretary: Steve Spence

The WSCCC is comprised of an outstanding group of individuals who “normally would not mix”, but who have collectively joined together in continuous action to bring you the very best service possible at this years conference. The committee has worked together to bring resolve to the referrals and problems presented to us. We have at times disagreed with the solutions proposed. However, we have treated each other with dignity and respect and as a result we will leave this conference with a sense of unity and purpose. None of the work we accomplished would have been possible without the willingness and commitment of the members of the WSCCC. To All of the committee members, I thank you for allowing me to be of service to you and the WSCCC. Your commitment to excellence and service is unparalleled. To Ail of the conference members, we thank you for allowing us to be of service to the fellowship of Cocaine Anonymous.

Respectfully Submitted:

Barry Haynes

WSC Convention Committee 2007

Steve Edwards – any questions for the committee? Just line up. You don’t have to be recognized.

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Jay Finesiiver- Can S make a 5^th Concept statement?

Steve Edwards – would only be immediately following. Was it something Jay Finesiiver – I am struggling with the selection of the 2008 convention and the chair of the convention committee at the Conference.

Donald Logan – What was the thinking behind the 3 registration thing?

Kathy Jo Rangno – we get many questions and as they come we like to add them to the guidelines. This is just a way to make registration more efficient, ian Young – question on the previous statement. Was it not the case that the type of complaint that brought this referral about was about someone was paying $45 and being in the same fine as someone who was paying $5.00 and their lack of gratitude. Steve Edwards – please join me in thanking the Convention Committee.

Congrats to Arizona for winning the bid. We will be taking a break. I have received written notice of motion to rescind regarding the 3 separate registration lines. This motion will be brought tomorrow. The effect of that in order to rescind now will not require a simple majority instead of the 2/3 majority should be not have received written notice.

Nick Alexander – is the proper time to make announcement. At the break, S&B committee in the room. We are going to have some fun. Let’s take a 10 minutes break. It’s 5:01.

*****BREAK*****

Steve Edwards – Call to order.

Thank you. We will hear from the Conference Committee.

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