World Service Conference 2002 Summary of Motions
Day 4, Saturday, 8-31-02
Session opens with the Serenity Prayer
Roll Call – 128
Quorum 86
Chair Announcements
Chair – Scott: I was asked to make a ruling on this last night. I deferred it in today. Standing Rule 21 applies to all documents including surveys. Therefore the 2003 PI membership survey that was discussed last night must be conference approved before submission to the fellowship.
TEC Report
Unfortunately there were no candidates from the Pacific South Region who received the required two-thirds ratification. Therefore, that position will be filled by the trustees until the next World Service Conference.
The new World Service Trustees:
Pacific North, Cynthia Cronkhite.
Southwest, Matthew Riley.
Atlantic North, Jackie Shickler.
Pacific South, Leon Mason, Trustee at Large One will be assigned to the Region until the next World Service Conference.
Kevin Murphy, WSOB Secretary, one vote. Motion to suspend the rules in order to consider amending Standing Rule 10 out of order.
Seconded
Passed
Kevin Murphy, WSOB Secretary, one vote. Motion reads “In Standing Rule 10 strike the words ‘and will include a proposed effective date’ and add a new sentence ‘approved motions that do not state an effective date will take effect at the close of the conference’. Effective immediately.
Second
Jay Statland, Arizona area delegate, Conference co coordinator. According to Standing Rule 13 a motion made under new business at the conference which changes the WSC structure or the WSC committee structure or has a major effect upon the World Service Committee or the World Service Manual, CA as a whole, must be referred to the appropriate committee prior to consideration.
Chair. I’m not sure that this is going to fit in the words “major effect”. So your parliamentary inquiry is does Standing Rule 13 apply? Standing Rule 3 applies to all
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items of new business. However it is the ruling of the chair that in this case there is no major effect, which seems to be the operative language.
Jim Holder, Unity committee chair, one vote. I’d like to challenge the chair.
The decision of the chair has been challenged. That decision is that Standing Rule 13 does not apply to the motion on the floor.
Debate
Motion to close debate
Seconded
Passed
Passes – The decision of the chair is overturned
Chair – Original motion “In Standing Rule 10 strike the words ‘and will include a proposed effective date’ and add a new sentence ‘approved motions that do not state an effective date will take effect at the close of the conference”. Effective immediately” is ruled out of order and must be referred to committee under Standing Rule 13.
WSOB Committee Report
Referrals That Resulted In Motions
# 2704 & 2591 – Motion “increase 7th Tradition maximum individual yearly donation to $5,000 dollars. Previous limit $2,400 dollars, effective immediately”.
Second
Elizabeth Saldibar – Friendly amendment in inset the words after $5,000 dollars “to World Services”. Accepeted.
Chair – Motion now reads: – Motion “increase 7th Tradition maximum individual yearly donation to $5,000 dollars to World Services. Previous limit $2,400 dollars, effective immediately”.
Dale Schneider – Motion to call for the vote.
Seconded.
Passes
Main motion passes with substantial unanimity.
Referrals
# 2846, “Update information phone line.”
We’re working on updating the programming of the system and it’s also dependent on
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your participation. Good information is critical to completing that task in a timely fashion so please check with your areas that we have the right information for you.
# 2910, “WSOB travel to National Drug Court panel in Washington, DC”
The office is the first contact from the outside to the professional community. This particular professional contacted the World Service Office Board about sending a representative, specifically spoke with a staff member and requested that a member of the staff come. The WSBT Trustees and the WSOB met and decided that this was appropriate at the time.
# 2596, “Add a year to date column to the 7th Tradition donations listed in the NewsGrams.”
We will investigate for space limitations. The editor, I believe, is looking at that.
# 2790 “Digital copies of delegate mailing”
This year we used this option through email. We expect to have these materials available on CD etc, very soon? Very soon, very, very soon.
# 2836 “Remove anonymity statement from website.”
The office thanks you for making us aware of this mistake that has been made. The office is working relationship with the other fellowship involved and we look forward to correcting this mistake.
# 2078, “Keep uniform, in registered trademark and logo.”
The office is already reviewing trademark issues every time we become aware of them.
# 1597, “Any donations over $5,000 dollars must be approved by the board of trustees.”
The office does not need permission of the board to receive donations of any amount and we do notify the trustees of all donations.
Correction of referral number 1597. It says that any donations over $5,000 dollars must be approved by the Board of Trustees. And the reply or answer to that is we do not accept donations over $5,000 dollars rather than what it says.
# 2091, “Create standing committee for archives”
Including standing committees at the conference level are not in the scope of our work.
We do however have our own standing committee for archives.
# 1602 “Public Information Fact File be updated with current information for points.”
We are updating from the most recently completed survey. We will be completing the Fact File with the new, with all new conference approved materials.
# 2756, “Raise prices of all products offered by CAWSO.”
We increased prices recently and we do not plan on doing so again. We have however changed the discount schedule and it reflected to ah, needed funds and that will be
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available on the current price program or price list.
# 1595 “Consider creating a regional website within ca.org”.
We will consider this. Referral 2023 “Create an email database for all conference members. “ The email database is done. Email conference materials are not possible as of yet. But we will be continuing to work on them.
# 2878, “The draft pamphlets that were sold”
We now have in place procedures that will stop us from making mistakes like that we hope. We put on the LCF committee one of our staff members because of communication problems.
# 1729, ”Smaller H&I rack” The referral indicates that instead of having all the pamphlets that H&I would have a smaller one.
We’re going to investigate the cost of that and see if it’s feasible. Right now we only sell a hundred racks per year so our price is very high so any help you can do to get us that information.
# 2595, “Add a summary of the financial statement to the NewsGam”
We’re going to investigate the feasibility. But as our treasurer said, brief financial reports can be misleading.
# 2845, “To accept the translation of ‘Reaching Out’ in Spanish as translated by Juan Carlos B form Venezuela.
We will consider it as soon as we have it. Thank you.
Referrals from the 2001 World Service Conference that were addressed during the year.
# 1803, “Add Spanish to the WSO phone lines.”
Move to table pending research. Tabled.
# 1709 “Request that all outgoing delegates receive recognition at the end of conference”
Refer to conference.
# 1600, “Establish a subcommittee within each standing committee regarding committee archives.”
We addressed this issue in referral 2091 above.
# 2150, “Timely distribution of Conference material”
No action policy in place.
#1597, “Unclear request concerning office finance.” Tabled.
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# 1563, “Allow online members to easily review draft piece while preventing the general public from access.”
We’re going to place draft versions as .pdf files on the service area of the CA website and that is process and quick and forthcoming.
#1356, “Set up index of pending and past referrals to avoid duplication”
We’ve referred this to the conference committee.
# 1197, “Make delegate packages in computer readable format, the office to create and make available delegate materials in computer readable format”
It is available this conference
# 2207,”Require that all motions modifying CA materials site both the old and new language,”
We referred this to conference committee.
# 2092, “Non delegate chairs”
The conference has already adequately dealt with this.
H&I Committee Report
Chair – Harrison Jenkins –
Vice Chairperson – Melvin Breda
Secretary – Robin Timm-Smith
Co-secretary – Veronica Williams.
Subcommittees
Video Script Committee – Chair: Jason Hutcheson
H&I Guidelines Committee – Chair: Don Logan
Creative Writing Committee – Chair: Diane Wabitsch
Correctional Referrals Committee – Chair: Max Gregan
Referrals
# 1600, “Establish a subcommittee in each conference standing committee especially responsible for the documents preservation and organization that, to conduct its business.
“Action taken, minutes will be put into electronic form standing with the 2002 to be made available to the World Service Office.
# 1906, “Create a policy on twelve step calls as what currently is in the Helpline handbook. Suggested don’ts. First items does not address this.”
Action taken, no action taken. After discussing in H&I committee it was decided that this was outside the scope of H&I. We decided PI will be best suited to handle this referral.
# 2207, “That in all committee reports modify any manual that where a motion is made
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modifying or adding to subcommittee manual that both the old and new proposed language be reflected in the report for each in reference.”
Action taken, the H&I committee agrees with this referral as written.
# 1538, “Current twelve point process doesn’t seem to work with video,”
Action taken, H&I is appointing a subcommittee for the purpose of formulating a multipoint non-literature review process.
# 2918, “Before any money is spent in producing the video the following two items must be in place: one – a distribution plan, two – a marketing plan. Also a budget for the above two items that has been approved by the World Service Office.”
Action taken, this is beyond the scope of our committee and has been referred to the World Service Office.
#1508, “Replace How it Works with We Can Recover to the guidelines,”
Action taken, guideline subcommittee has added a CA World Service approved literature piece entitled We Can Recover to the guidelines. This will be reflected in the next printing of the guidelines. This piece of literature is attached to the end of this report.
#1823, “Replace the word suggested in the heading of the formats to sample.”
Action taken, to keep the word suggested in the guidelines as it is consistent with the language in other approved CA literature.
# 2127 “has to do with the conduct, language and the dress of CA members who go to H&I facilities and institutions.”
Action taken, guideline has in its contents several areas which address this issue. However each facility has its own rules which first and foremost must be adhered to.
# 1755, “Replacement of the term financial, financially stable on the suggested requirements for treasurer along with the other requirements which already states game fully employed,”
Action taken, guideline subcommittee added game fully employed and/or financially stable under requirements to hold treasury position. This will be reflected in the next printing of the guidelines.
#1633, “Regards part 4, reading formats and readings in guidelines to include all literature like this found in starter kits,”
Action taken, Guideline subcommittee is looking at placement of CA World Service Conference approved literature like those found in starter kits but not limited to just that resource into the guidelines.
# 1704, “To change fourth paragraph in part 4, reading formats and readings of the H&I guidelines to read ‘ WE use a Twelve Step, Twelve Steps of recovery because it has already been proven that the Twelve Step recovery program works thereby making it consistent, thereby making it consistent with other CA literature.”
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Action taken, the guidelines subcommittee has made the meeting format and readings consistent with other approved CA World Conference approved literature.
The Following Two Referrals Were generated at this year’s conference
# 2615 “That a description and requirement for H&I chairperson and leader for open participation, open participation meeting be added to the manual as well as meeting formats for open and participation meetings,”
Action taken, changes in guidelines to be reflected in next printing.
# 1604, “Produce a current manual. There must be some updates to this manual since 1995. Hasn’t there been anything done in the past seven years?”
Action taken, we are currently working on this project and changes will be reflected in the next printing.
Harrison R Jenkins – Motion to accept the World Service Conference H&I Committee report.
Second
Harrison R Jenkins – withdraw motion.
Unity Committee
Chair – Terry Denmark
Vice Chair – Tish Una
International Outreach Chair – Aaron Jacobson
Archives Subcommittee Chair. – Shirley Hubbard
Referral That Resulted In a Motion
# 2125, this referral was also addressed at last year’s conference.
Motion, “That the WSO contact the international outreach subcommittee chair when any individual or group outside the US inquires about Cocaine Anonymous to be effective immediately following this conference.
Second
Brian Bell – Friendly amendment – to add “or their designee” after “subcommittee chair”
Decline
Elizabeth Saldebar – Friendly amendment – add “WSC Unity Committee’s” before “international outreach…”
Accepted
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Chair – Motion now reads “That the WSO contact the WSC Unity Committee’s international outreach subcommittee chair when any individual or group outside the US inquires about Cocaine Anonymous to be effective immediately following this conference.
Passes unanimously.
Jim Holder – Motion to suspend the rules to allow the Unity committee to finish their report.
Second
Passes
Jim Holder – Motion to extend the time for long enough for the Unity Committee to finish its report.
Second
Passes
Referrals That Did Not Result In Motions
# 1528, “That the Unity committee come up with guidelines for areas to develop area service manuals”
Response: having reviewed the intent of this referral no action is taken. Recommendation for this procedure is in existence in the World Service Manual section 2.6 through 2.10 stating the description and functions of an area as well as the duties and qualifications of area service committee officers and committees.
# 1529, “That the Unity committee look over and possibly adapt the attached document to be available for areas to work on unity in their areas. See attached.”
Response: having reviewed this referral in committee we have determined that the information attached is already incorporated in the Unity committee guidelines. The unity committee urges all delegates to distribute our guidelines to their respective areas and districts.
# 1600 “Regarding establishing a subcommittee for preservation and documentation”
Response: “The Unity committee has elected and archive chair to head a subcommittee which will be in charge of all Unity archives”.
# 1628, “regarding Cocaine Anonymous Twelve Step calls.”
Response: there are guidelines for responding to Twelve Step calls in the Helpline handbook available through the World Service Office. Also the Big Book of Alcoholics Anonymous chapter seven entitled “Working with others” is the direction for face-to-face Twelve Step calls.
# 1932, “Regarding photo taking at CA events.”
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Response: in the reference of this referral there are written guidelines pertaining to the protection of personal anonymity at the, in the World Service Manual, section
1.6 and the World service Convention committee guidelines page 5. We encourage the respect of all our members and that these guidelines to be followed among our fellowship.
# 2207 “Asking all committees to document changes to reflect changes brought up in new motions.”
Response: The Unity committee will make visual distinctions to document any changes made to Unity guidelines or manuals for review on the conference floor by underlining any changes.
# 2798 “To draft some material that actually promotes unity between different areas so that maybe we can prevent some districts form becoming their own area.”
Response: A unity pamphlet is at the eight point of the twelve point literature approval process. This step of, excuse me, this piece of literature along with the Unity guideline will help any area develop and implement a local unity committee to deal with such issues.
Jillian Rowan – Motion to suspend the rules to close the session
Second
Passes
Convention Committee
Chairperson – Evan Anderson
Vice Chair – Tony Drake
Secretaries – Susan Calkins, Tammy MeGahee
Celebrate Around The World Chair – Wilbert La Fleur
Celebrate Around the World Vice Chair – David McCormick.
Evan Anderson – Motion “To approve the Calgary bid for the CAWS 2006 convention.”
Second
Roy Rowan – Friendly amendment – it should read “the Alberta area” not “Calgary”.
Accepted
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Chair – Motion now reads – “To approve the Alberta Area bid for the CAWS 2006 convention.”
Main motion passes with substantial unanimity.
Motion “To approve the Chicago 2003 CAWS convention budget as submitted”
Second
Motion to table
Second
Fails
Committee withdraws Motion “To approve the Chicago 2003 CAWS convention budget as submitted”
Referrals That Resulted In Motions
# 1509: “Allowing office to use CAWS database.”
Carolyn Kane – Motion “to include a form in the CAWS registration packets to be used by the World Service Office in order to create a database to request donations. This motion should be effective at the end of the World Service Conference 2002.”
Second
Diane Wabitsch – Friendly amendment made and accepted –
Chair – motion now reads “to include the CA World donor program form in the CAWS registration packets. This motion will be effective at the end of WSC 2002”
Passes with substantial unanimity.
# 1838, 2517 and 2919, “To provide a room for the hotel liaison at the convention” Carolyn Kane – Motion, “Convention Committee Guidelines hotel liaison duties page 19 item number 9, change wording from ‘coordinate comp rooms and or room nights to be made available in the order of priority as follows: a – speakers, b – treasury room, c –committee chairperson, d – convention room giveaway donation, e – Trustee.” Change wording to read, “Coordinate rooms paid by CAWS and charged to the master account. Rooms to be made available for speakers, treasury room, hotel liaison, committee chairperson, convention room, giveaway, Trustees as per CAWSO Policy.” This motion should be in effect at the end of the World Service Conference 2002.
Second
Friendly amendment – decline
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Dave McQuaid – Motion to call for the vote.
Seconded.
Passes
Chair – I believe the motion has failed. Division of the house.
Vote: ayes = 42 nays = 62 Main Motion Fails
# 2161 and it’s the course guidelines page 26, item 24. It defines budgeted expenses for chairperson attending the convention prior to hosting.
Jackie Schickler – Motion reads page 26, item 24 add “expenses include airfare and hotel per CAWSO policy”. This motion shall be effective at the end of WSC 2002.
Second
Passes with substantial unanimity
# 2920, Convention Guidelines page 28, include WSO section in Pass it On.
Jackie Schickler – Motion, change from “page 2 is to be filled out by every convention chairperson” and the change to read as follows, “This portion of the form is to be completed by every convention chairperson and WSO treasurer.” This motion shall be effective at the end of the WSC 2002.
Second
Passes unanimously
# 2921, Convention Guidelines page 15, treasurer duties include update expense report actual to budget to WSO monthly January to June year of convention.
Leandra Caczatt – Motion, On page 15, item 4 note: change from “To have monthly and quarterly financial statements as per WSCFC and WSO procedures of the World Service Convention sent to WSO, WSBT, WSCFC Chairperson and WSCCC Chairperson. Note: see WSO and WSCFC procedures”. Change to “to have monthly and quarterly financial statements as per WSCFC and WSO procedures of the World Service Convention sent to WSO, WSBT, WSCFC Chairperson and WSCCC Chairperson. Note: see WSO and WSC procedures including budget comparisons.” This motion shall be effective at the end of WSC 2002.
Second
Passes unanimously
# 2922, convention guidelines memorabilia chair page 17.
Leandra Caczatt – Motion: add item 15 to duties. Deliver to WSO two of each memorabilia items for CA archives. Note: unique and expensive items such as jackets, umbrellas etc need not be included. This motion shall be effective at the end of the WSC 2002.
Second
Friendly amendment – decline
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Passes with substantial unanimity.
# 2923, steering committee minutes delivered to WSO.
Sean Dugan – Motion: convention guidelines page 7, item 5 change secretary duties from “handles correspondence and distribute its, distributes it to appropriate committee chairpersons”. Change to “send meeting minutes from both general and steering committee meetings, agendas and financial reports to WSO, WSBOT and WSCC Chairperson.” This motion shall be effective at the end of WSC 2002.
Second
Passes with substantial unanimity.
Amy Beech – I make a motion to reconsider. I voted with the prevailing side. Second
Motion to reconsider convention guidelines page 7, item 5 change secretary duties from “handles correspondence and distribute its, distributes it to appropriate committee chairpersons”. Change to “send meeting minutes from both general and steering committee meetings, agendas and financial reports to WSO, WSBOT and WSCC Chairperson.” This motion shall be effective at the end of WSC 2002.
Motion to reconsider passes
Chair – the original motion is now back on the floor.
Amy Beech – Friendly amendment – add “the World Service Conference Host Committee for the following World Service Convention”.
Accepted
Tammy MeGahee – Friendly amendment – strike “handles correspondence and distributes it to appropriate committee chairpersons” and insert “sends meeting minutes, agendas and financial reports to WSO, WSC Trustee and WSCCC Chairperson”.
Accepted
Chair – Motion now reads Convention Guidelines page 7, item 5, change secretary duties from “send meeting minutes, agenda and financial reports to the WSO, WSC Trustee and WSCC Chairperson” change to “send meeting minutes from both general and steering committee meetings, agendas and financial reports to WSO, WSBT, WSCC Chairperson and WS Convention host committee for the following WS Convention” This motion shall be effective at the end of WSC 2002.
Passes unanimously
# 2925 revising the three bid procedure.
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Sean Dugan – Motion, add to general guidelines page 26, add item 25 to read as follows, “Whenever possible the three bid process should be used except when items or services are exclusive.” This motion will be effective at the end of WSC 2002.
Second
Passes unanimously
# 2929 regarding secretary and treasury, treasurers duties.
Carl Warlick – Motion, page 7, eliminate line item number 8 under secretary duties “responsible for submitting requests to the WSO for expenditures as per spending guidelines.”
Second
Passes unanimously
Carl Warlick – Motion, page 7 eliminate line item 9 under secretary duties, “Responsible for establishing and maintaining a convention committee office during the World Service Convention” and add to the treasurer duties as a new line, as a new item 7.
Second
Passes unanimously
Carl Warlick – Motion, Secretary duties, add item 8, “attend daily meetings with the hotel liaison/spending committee at the convention”. This motion shall be effective at the end of the WSC 2002.
Second
Passes unanimously
Motion to amend the previous made motion that was passed, page 7 line item, eliminate line item 8 under secretary duties “responsible for submitting requests to the WSO for expenditures as per spending guidelines” to be effective at the end of WSC 2002.
Second
Passes unanimously
Motion to amend the motion previously passed motion said page 7, eliminate line item number 9 under secretary duties, “responsible for establishing and maintaining a Convention Committee office during the World Service Convention” and to add treasurer duties as new line item 7 to be effective at the end of WSC 2002.
Second
Passes unanimously
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Kevin Flaws – Motion, to approve the CAWS 2003 CAWS convention budget as submitted.
Second
Jim Holder – Friendly amendment – “under operating expenses of line item b added a $500.00 dollars for a Unity Brunch and on line 24 the future host chairperson expenses of $1,200.00 dollars reducing other expenditure line items resulting in a net change of zero.
Accepted
Chair – Motion now reads “to approve the CAWS 2003 CAWS convention budget as amended as follows “ under operating expenses of line item b added a $500.00 dollars for a Unity Brunch and on line 24 the future host chairperson expenses of $1,200.00 dollars.” Effective at the end of WSC 2002
Tony Drake – Friendly amendment – add to the end of the motion “reducing other expenditure line items resulting in a net change of zero.
Chair – Motion now reads “to approve the CAWS 2003 CAWS convention budget as amended as follows “ under operating expenses of line item b added a $500.00 dollars for a Unity Brunch and on line 24 the future host chairperson expenses of $1,200.00 dollars reducing other expenditure line items resulting in a net change of zero.” Effective at the end of WSC 2002
Passes with substantial unanimity.
Jim Holder – Motion, to approve the Pacific South Region 2004 CAWS convention budget as submitted effective at the end of WSC 2002.
Second
Passes unanimously
Evan Anderson – Motion, to approve the Memphis 2005 CAWS convention budget effective at the end of WSC 2002.
Second
Passes with substantial unanimity.
# 2930, add to the vice chair duties page 7 item 4, clothing and memorabilia archives. Carl Warlick – Motion, vice chair person duties page 7, item 4, change from “to oversee and as a voting member of the Public Information outreach, special needs, theme/logo and advance information/newsletter” Change to “to oversee and to serve as a voting member of the Public Information, outreach, special needs, theme/logo, advance
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information/newsletter, closing subcommittees and memorabilia archives” This motion shall be effective at the end of the WSC 2002.
Second
Passes unanimously
# 2931, signers at meetings.
Morris Richardson – Motion, “Convention Committee Guidelines page 9, item 1. Change language from “Enlist and supply signers for all main speaker meetings and selected workshops,” replace item 1 to read as follows, “enlist volunteers within the fellowship. If no volunteer is available then employ signers for speaker meetings and selected workshops using the three bid process” This motion shall be effective at the end of the WSC 2002
Second
Johnnie Etherly – Motion to call for the vote.
Seconded.
Passes
Main Motion Passes
# 2932 source table literature orders.
Morris Richardson – Motion Convention guidelines page ten, add item number 4 to source table chairperson duties to read as follows: “Using WSO merchandise order form, submit chips and literature requests to treasurer”. This motion shall be effective at the end of WSC 2002.
Second
Passes unanimously
Referrals Tabled From 2001 Conference Where No Final Action Was Taken
# 1450 CA’s history of hotel room rental
No action taken. Committee was awaiting the name of the organization requesting the information and has not received this information. At this time the referral is beyond the ability of this committee.
# 1503, development of a convention closing detail list.
The convention committee has asked that this list be developed by the closing coordinator at the CAWS convention 2003 in Chicago and submit it to the Convention committee for consideration at the 2003 Conference.
# 2260, CAWS convention budget template
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A new CAWS convention budget template is being developed and will be reviewed at the 2003 Conference
Referrals Tabled Until Next Year And That Will Be Worked On Throughout The Year
# 1589 and 1942, add $500.00 dollar line item to convention budget for Unity Brunch reception.
Tabled. Committee will work on throughout the year.
# 2172, review, revise guidelines for resume submission for the position of CAWS convention chairperson
Tabled. Committee will work on throughout the year. The convention will review the timeline procedures and extend the bidding periods.
# 2827, update CAWS convention guidelines to address suggested timeline for section of chairperson
Tabled. Committee will work on it throughout the year.
# 2924, chair shall determine quorum for final spending committee and all expenses approved when quorum is present.
Tabled. Committee is waiting further information.
# 2928, regarding convention chairperson timeline and duties.
Tabled. Committee will work on throughout the year.
Referrals or items referred to other committees, World Service Office or Board of Trustees.
# 2823, CAWS website create and have a link to support all information and/or registration activity for a CAWS convention, adherence to internet guidelines as required.
Referred to Internet Committee.
# 2841, Send in the chips and literature at CA convention
Referred to World Service Office, beyond the scope of this committee.
Referrals That Did Not Result In Motions
# 2823, CAWS website create and have a linked support of all information and or registration for a CAWS convention .
# 1566, wording of WSCC marathon chairperson duties, page 12 item number 9 etc.
No action taken. Wording was intentionally selected to allow the future growth and
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development for groups that meet the definition of a group in World Service Manual 2.1.
# 1600, establishment of subcommittees and conference standing committees for the preservation and organization of conducted businesses.
No action taken. Current guidelines in the World Service Manual 6.2, item number 9, general procedures offer sufficient documentation for archival purposes.
# 2163, in the CAWS committee guidelines page 5 under past service work required, change or add participation at a CAWS convention and a CA convention.
No action taken. Elections process in place is sufficient.
# 2207, all committee reports and motion modifying the manual reflects the old format and the new revision.
No action taken. This has already been implemented by the convention committee.
# 2291, use of CA logo on convention memorabilia.
No action taken due to the fact that the use of the logo is optional. Use of the logo on memorabilia is definitely ok but it must be the registered trademark.
# 2578, ensure that all workshop speakers/facilitators are active CA members.
No action taken. This is already addressed in the convention guidelines, workshop chairperson duties, page 11, items 2 and 6.
# 2640, offensive nature of entertainment at conventions.
No action taken. The committee does not Censor entertainment. Each CA member has the right of decision as to whether or not to attend.
# 2912, ensure that auction and drawing items be recovery related.
No action taken because we will not put limitations on donations or acquired items to be included in any auction or drawing.
# 2917, selection of the World Convention chairperson solely based on merit on resume
No action taken. Please see convention committee guidelines qualifications of chairperson and vice chairpersons pages 5 and 7. Current selection process is sufficient
# 1960, sending CAWS chairs to convention prior to his or her hosting year.
No action taken. Added to guidelines last year. No need to revisit.
# 1967, include in CAWS convention budget the expense of regional Trustee.
No action taken. Trustees already have and existing travel budget taken care of last conference.
# 1720, holing CAWS convention every two years.
No action taken. Reported last year that holding a convention every two years would
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go against our statement of purpose.
# 2067 and 2277, marathon meeting groups.
No action taken. It was added to the guidelines last year. No need to revisit.
End of Convention Committee Report
Howard Johnson – I move to suspend the rules to consider a motion dealing with Standing Rule 14.
Second
Division of the house – Ayes 33 Nays 44
Fails
World Service Board Of Trustees
Referrals That Did Not Result In Motions
# 1137, the Trustee Election committee should obtain the names of at least five persons from the office of the California Secretary of state from the registry maintained pursuant California corporation code section 18 of qualified to women and minority persons who are available to serve on corporate boards for evaluation and review for selection as a new non addict trustee.
# 2838, the second is to elect a non-addict trustee by the start of the 2003 conference.
# 2909, review and make recommendation to conference as to the need of a non-addict member to the WSOB as the chairperson.
During the coming year the Board of Trustees will investigate the pros and cons of the non-addict Trustee position as well as the fiscal impact of filling such a position. Additionally the board will explore the possibility of recruiting persons from similar lists in other jurisdictions as well.
# 1694, to provide clearer more precise guidelines with time frames to be created for the TEC to follow in the Trustee nomination selection and election process.
Having completed this years trustee election process as we mentioned to you earlier in this conference, the 2002 TEC has set a September 30th 2002 deadline for input or revisions to the current election process. Upon receipt and review of those revisions the TEC will submit to structure and bylaws recommended changes for appropriate action.
We have been asked to revisit the subject of regional forums in lieu of travel to conventions for the purpose of building unity, understanding and respect for all levels of CA within our fellowship.
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The maker of the referral was contacted but not available for comment at this time. We left a telephone message and tabled this until such time as we may obtain a clearer explanation of the referral and will work on it during the year.
# 2642, Is the World upholding the definition of Cocaine Anonymous where it states we are not allied with any sect, denomination, politics, organization or institution by not specifically naming against with holidays, ie. Christmas, Easter, 4th of July, Chanukah, etc. If we do it in one region is it being done in all or does it have to be done at all?
Well the following is a statement published in the May 2001 quarterly meeting minutes of the World Service Board of Trustees. Motion passed, to issue a statement as follows. In support of the sixth and tenth Traditions the World Service Board of Trustees recommends that CA events be named without reference to any holidays. For example, Christmas, 4th of July, Victoria Day, Thanksgiving, etc., keeping in mind that our fellowship includes people of many faiths, countries and traditions. We also published that statement in the Trustee corner of the first quarter 2002 News Gram where we actually listed a number of recommendations that we had made and in the fourth quarter 2001 NewsGram there was an article by Jahi called ‘Tis the Season where he elaborated on why that is that we came to that conclusion. The World Service Board of Trustees will submit this statement to Structures and Bylaws for review with a recommendations to insert this statement into the World Service Manual.
# 2705, clarify whether CA has adopted an official twelve principles or simply sells the coin with twelve principles on it.
We have requested or will request that the World Service Office research the World Service Office Discussion concerning the motion to issue a twelve principles coin and the twelve principles reporting back to the World Service Board of Trustees by the first quarterly meeting following the 2002 Conference for further action by the World Service Board of Trustees.
# 2794, amend the membership article of incorporation of the California Non profit corporation CAWS to provide one class of members consisting of voting delegates and officers of the CA World Service Conference.
We are going to ask the World Service Office to provide copies of the member articles of incorporation for CAWS to us to be submitted to the World service Board of Trustees by the first quarterly meeting following the 2002 conference.
The final one is that the Pacific North Regional Trustee attend all area conventions in their region by the end of their term. Other than paying their way up to speak Alberta has not had our Trustee up since Andy White. And for those of you who don’t know, Andy White, I believe turned over his term ended about two years ago.
The fellowship’s finances currently preclude budgeting for travel to area conventions at all.
Structures & Bylaws
Chair – Mark Pettit
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Vice Chair – Bryan Seid
Secretary – Bobbie Harmon
Co-Secretrary – Beth Heitler
Referrals That Resulted In Motions
# 2877,
Beth Heitler – Motion is page 1.1 of the World Service Manual, first paragraph to strike “United States, Canada and other countries whose members meet in local groups” and to add “World” so the paragraph will read “Cocaine Anonymous is a fellowship of recovering addicts throughout the World” effective at the close of the 2002 World Service Conference.
Second
Passes with substantial unanimity
# 2658,
Patrice Fitzpatrick – Motion “to change page 2.12, number 4, the first sentence to read “The delegates are to be elected for a term of 4 conferences within a period of 4 consecutive years” to be effective at the close of the 2002 World Service Conference.
Second
Passes unanimously
# 1526,
John Cook – Motion, “on page 5.1 of the World Service Manual under subsection “WSO offers services to” insert between numbers 5 and 6 a new number 6, “International meeting services” and renumber the remaining. Effective at the close of the 2002 World Service Conference.
Second
Passes unanimously
# 2290 and 2660
Howard Johnson – Motion, amend page 2.16 of the World Service Manual as follows: “3, each region shall annually select up to 4 candidates to fill Trustee positions as needed. These candidates need not be present in order to be nominated or selected. 4, the slate of qualified candidates submitted shall be considered by the voting members of the assembly. To be selected a candidate must receive a two-thirds vote of the regional assembly.” Delete existing subsections A, B and C and replace with the following, “5, if no candidate receives a two-thirds affirmative vote then no Trustee candidate shall be chosen from that region for that year and one of the Trustees at Large positions will fill in for that position until the next World Service Conference. 6,
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the candidate receiving the highest number of votes over two-thirds shall be designated as that regions candidate for Trustee at Large. The nominee who receives the next highest number of votes over two-thirds will be considered as the alternate Trustee at Large candidate. 7, if one of the elected Trustee candidates is unable to fulfill their candidacy the highest remaining vote getter who received a two-thirds of the vote during the process may be used as an alternate Trustee candidate. Balloting Procedures for Trustee candidate selection: A. All voting members of the regional assembly shall list all candidates in alphabetical order according to first name. B. All voting members of the regional assembly shall vote for 4 candidates by placing a yes or no next to the candidates names. C. All papers are handed into the chairperson who will tally the votes. D. The 4 nominees who receive the highest number of votes over two-thirds of the votes will be considered the candidates. If no one receives over two-thirds of the votes any one with less than one fifth of the votes is removed from the balloting procedure and the assembly proceeds to subsequent ballots until up to 4 nominees have received two -thirds of the votes. On the second ballot each voting member shall vote for three candidates. On the third ballot each voting member shall vote for two candidates. On the fourth and fifth ballot each voting member shall vote for one candidate. E. Any candidates who are tied with over two-thirds of the votes will go to a second or subsequent ballot. F. If no nominee has received two-thirds of the votes by the fifth ballot the region has failed to select a slate. And there’s a housekeeping note about some other provisions that this would effect. Effective at the close of the 2002 World Service Conference
The chair rules this motion out of order under Standing Rule 14.
Decision of the Chair to rule this motion out of order under Standing Rule 14 has been challenged.
Motion to call for the vote.
Seconded.
Passes
Passes – the chair’s decision remains
# 1560, considers whether all conference committee guidelines policies and procedures must be submitted to the conference for approval.
Freeman Houston – Motion “ after the last sentence of page 3.2 of the World Service Manual add the following statement, “ Conference Committee Guidelines, policies and procedures are submitted to the conference for approval included in the delegate notebooks and are available to other interested members of the fellowship.” Effective at the close of the 2002 World Service Conference.
Second
Passes unanimously
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# 2146, amend the World Service Manual on page 3.2 paragraph 3 which
reads, “The conference committee will determine the location of the conference which will be within a fifty mile radius of the WSO” to include a more complete statement that incorporates the text stated in the CAWS con, conference charter World Service Manual page 6.1, item number 7 which states, “Conference committee will determine the location of the conference which will be within a fifty mile radius of the World Service Office unless otherwise agreed upon by voting conference members”
Jennifer Jacque – Motion, “amend the World Service Manual on page 3.2 paragraph 3 to read as follows: “Conference committee will determine the location of the conference which will be within a fifty mile radius of the World Service Office unless otherwise agreed upon by voting conference members”. Effective at the close of the 2002 World Service Conference.
Second
Passes with substantial unanimity
# 1534,
Jennifer Scheible – Motion which reads, change page 3.4 paragraph 7 of the World Service Manual to read as follows: ”Finance Committee: to develop and implement policies and procedures in all matters concerning the finances of Cocaine Anonymous including ways and means to generate funds necessary for the continued growth of the fellowship in accordance with our 12 Traditions. Effective at the close of the 2002 World Service Conference.
Second
Passes with substantial unanimity
# 2244, 2608, 2710, 2711 and 2907, all dealing with Trustee nomination selection and process on page 4.3 of the World Service Manual. These referrals were all similar in content.
Howard Johnson – Motion, “Change vacancy, replacement and term on page 4.3 of the World Service Manual as follows: All Trustee positions shall be selected during the regular Trustee elections at the World Service Conference using the slate approved at that conference. The term of such Trustee positions shall commence immediately following the close of the World Service Conference at which that position is filled and shall end at the close of the fourth successive World Service Conference. The World Service Office Trustee term shall end at the close of the second successive World Service Conference. No regional Trustee, Trustee at Large, non-addict Trustee or World Service Trustee shall serve two consecutive terms. The World Service Office Trustee may serve two consecutive two-year terms. In the event of a Trustee vacancy for any reason an individual elected to fill the position shall fulfill a full Trustee term. In the interim following a vacancy, and prior to a new election, any vacant Trustee position, or positions, may be filled by any existing Trustee as selected by the World
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Service Board of Trustees. Effective at the close of the 2002 World Service Conference.
Second
Motion to call for the vote.
Seconded.
Passes with two thirds majority
Division of the house – Ayes 49 Nays 53
Main motion fails
Howard Johnson – Motion, “to change the regional slate on page 4.3 of the WSM to read, “The regional slate of Trustee candidates shall be those candidates selected at the regional assembly but not yet submitted to the WSC for ratification. If a region has followed the regional election process and has not submitted any slate or if no candidates on the submitted slate are selected by the TEC then no Trustee shall be chosen from that region that year and one of the Trustee at Large positions will fill in for that position until the next conference when this process begins again. The Trustee approved slate of candidates expires when the WSC adjourns.” Effective at the close of the 2002 World Service Conference.
Jahi Boseda – Friendly amendment – strike “one of the Trustee at Large positions” and insert “World Service Board of Trustees…”
Accepted
Chair – Motion, “to change the regional slate on page 4.3 of the WSM to read, “The regional slate of Trustee candidates shall be those candidates selected at the regional assembly but not yet submitted to the WSC for ratification. If a region has followed the regional election process and has not submitted any slate or if no candidates on the submitted slate are selected by the TEC then no Trustee shall be chosen from that region that year and the World Service Board of Trustees will select a Trustee to fill in for that position until the next conference when this process begins again. The Trustee approved slate of candidates expires when the WSC adjourns.” Effective at the close of the 2002 World Service Conference.
Kevin Murphy – Friendly amendment – strike the last sentence.
Declined
This motion the motion is hereby withdrawn
# 2638,
Una Hogans – Motion to change page 3.6 in the World Service Manual paragraph 5C to read: “A delegate may proxy one vote to another conference delegate representing the same area. An area that is otherwise not represented at the conference may proxy
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a maximum of one vote to a conference delegate from another area within the same region.” The last sentence in paragraph 5C remains the same.” This is to be effective at the close of the 2002 World Service Conference.
Motion to change page 3.6 in the World Service Manual paragraph 5C to read: “A delegate may proxy one vote to another conference delegate representing the same area. An area that is otherwise not represented at the conference may proxy a maximum of one vote to a conference delegate from another area within the same region.” The last sentence in paragraph 5C remains the same.” This is to be effective at the close of the 2002 World Service Conference.
Second
Billy Humphries – Friendly amendment – in the first sentence where it reads “…representing the same area.”, strike “area” and insert “region”
Accepted
Chair – The motion now reads: Motion to change page 3.6 in the World Service Manual paragraph 5C to read: “A delegate may proxy one vote to another conference delegate representing the same region. An area that is otherwise not represented at the conference may proxy a maximum of one vote to a conference delegate from another area within the same region.” The last sentence in paragraph 5C remains the same.” This is to be effective at the close of the 2002 World Service Conference.
Motion to call for the vote.
Seconded.
Passes
Main motion passes
Jay Statland – Motion to suspend the rules to consider extending the time to get through all of Structure and By-Laws and Literature, Chips and Format business.
Second
Passes
Jay Statland – Motion to extend the time to get through all of Structure and By-Laws and Literature, Chips and Format committee reports.
Seconded
Passes
# 2712,
Charles Nelson – Motion to add a new Standing Rule 22 to the World Service Manual page 3.7 and renumber the rest: “If a committee takes no action on a referral following the committee report to the conference any voting member may move to appeal the committee’s decision. The motion to appeal requires a two-thirds vote to pass and if
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passed the committee will listen to the voice of the conference and respond appropriately. Effective at the close of the 2002 World Service Conference
Randy Haveson – I would like to call the vote.
Second
Passes with more than two-thirds.
Chair – This vote requires a two-thirds majority to pass.
Main motion fails.
Kevin Murphy – Motion to suspend the rule regarding limiting debate in order to make a motion to limit debate for all subsequent motions.
Second
Passed with a two-thirds majority.
Kevin Murphy – Motion: To limit debate for all subsequent motions in this session to five for and five against and five questions.
Seconded
Chair – It will also take a two-thirds vote to pass.
Motion passes with a clear two-thirds majority.
Chair – Evan, did you vote with the prevailing side?
Evan Anderson – Yes I did.
Evan Anderson – Motion to reconsider the previous passed motion to limit debate to five for, five against and five questions.
Seconded
Passes
Chair – the previously passed motion is back on the floor.
Motion to limit debate for all subsequent motions this session to five for and five against and five questions.
Motion clearly does not have a two-thirds majority to pass. Motion fails.
# 2132, 2759,
Freeman Houston – Motion “at the request of the WSBT and WSOB on page 5.1 of the World Service Manual delete Pacific South Regional Trustee from WSOB.” Effective at the close of the 2002 World Service Conference.
Second
Page 25 of 35
Passes unanimously
# 2684,
Scott Botts – Motion on page 5.1 of the World Service Manual add the following below the list of CAWSO positions, “In the event that the World Service Office Trustee Position listed above becomes vacant the WSBT shall designate another Trustee to serve on the World Service Office Board until the position is filled. Preference will be given to those Trustees who can attend WSO meetings regularly and in person. In the event that the WSO Trustee position becomes vacant the WSOB may elect one of its members to represent a WSOB’s group conscience at any meeting of the WSBT subject to ratification by the WSBT. Such a representative is not a member of the WSBT but has a voice in the WSBT meetings in a vote on those matters the WSBT chair designates as effecting the WSO. Said representative would be bound by such confidentiality and group conscience requirements as is any Trustee and may be excluded from business normally conducted in executive session so long as that business does not directly pertain to the WSO. At such time as the WSO Trustee position is no longer vacant the tenure of this special representative immediately ends.” Effective at the close of the 2002 World Service Conference.
Seconded
Chair – rules that this motion is out of order under Standing Rule 14.
# 1575, 2202,
Bobbie Harmon – Motion, “Strike page 2.9 conference co secretaries minimum requirements item d, and replace with ‘computer literacy including working knowledge of past and present database/ word processing products. Add new item e, PC hardware knowledge.” Effective at the close of 2002 World Service Conference.
Seconded
Addie Kaiser – Friendly amendment
Accepted
Chair – the motion now reads “Strike page 2.9 conference co-secretaries minimum requirements idem d, and replace with “computer literacy including working knowledge of past and present database/word processing products. Add new item e, PC hardware knowledge”. Effective at the close of the 2002 World Service Conference.
Kevin Flaws – Friendly amendment
Declined
Leon Mason – Friendly amendment
Page 26 of 35
Declined
Bobbie Harmon – The motion is now withdrawn.
Chair – objection to withdrawal noted. The motion is still on the floor.
Bryan Bell – Friendly amendment.
Declined
Bobbie Harmon – The motion is now withdrawn.
Chair – there being no objection the motion is now withdrawn.
# 2828,
Darryl Lewis – Motion, “On page 6.10 of the WSM under Rise to a Point of Order [for Information] strike the heading and paragraph and replace with the following: Requests and Inquiries Number 1, the parliamentary inquiry. A member who has a question regarding parliamentary procedures, rules of order, items in the World Service Manual or parliamentary strategies may make a parliamentary inquiry of the chair. Without being recognized by the chair a member may rise saying ‘Madam/Mr. Chairperson I have a parliamentary inquiry’. The question must be related to the business at hand and ask for the opinion of the chair. It is not a ruling of the chair and cannot be appealed. If a motion is made despite the chair’s opinion and the chair then rules that motion out of order that ruling may be appealed. 2, point of order. A member who feels that the parliamentary procedure is out of order may rise saying ‘Madam/Mr. Chairperson I rise to a point of order’ or ‘point of order’. When the chairperson asks for his or her point she or he states where a motion is out of order where a parliamentary procedure is incorrect or where a proposed motion violates the charter, a previously inactive bylaw, a Standing Rule, or a motion, the chairperson immediately rules on the validity of the point subject only to appeals. 3, point of information. A ‘point of information’ is a request for information about a motion or the suspected impact of a motion being considered. Because many questions are answered during discussion and to prevent possible abuse of the point of information all such requests for information are held until discussion ends but are permitted before votes on motions.” Effective at the close of the 2002 World Service Conference.
Second
Kevin Murphy – Motion to close debate.
Seconded.
Passes unanimously
Main motion passes with substantial unanimity.
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# 2259, 2709, 2724,
Scott Botts – Motion, On page 5.3 I the World Service Manual change the first sentence and add a new second sentence in paragraph two as follows: “Each CAWSO board member shall serve a two-year term and be ratified no less than once per year at a meeting by each of the CAWSO board and the WSBT. Such ratification vote or votes can be called for by a simple majority of members of either board. If a CAWSO board member is not ratified and does not resign at the request of the WSBT the WSBT may remove said CAWSO member by a simple majority vote.” Effective at the close of the 2002 World Service Conference.
Second
Leon Mason – Friendly amendment – in both places strike “simple” and replace with “two-thirds”
Accepted
Chair – the motion now reads, “Motion, On page 5.3 I the World Service Manual change the first sentence and add a new second sentence in paragraph two as follows: “Each CAWSO board member shall serve a two-year term and be ratified no less than once per year at a meeting by each of the CAWSO board and the WSBT. Such ratification vote or votes can be called for by a two -thirds majority of members of either board. If a CAWSO board member is not ratified and does not resign at the request of the WSBT the WSBT may remove said CAWSO member by a two-thirds majority vote.” Effective at the close of the 2002 World Service Conference.
Roy Rowan – Motion to call for the vote.
Seconded
Quorum call.
Chair – Visual inspection by the chair indicates there is now a quorum present.
Passes by a two-thirds majority
Main motion passes
# 2087,
Michael Mitchell – Motion, “On page 6.10 of the WSM paragraph titled, “Rise to a Point of order [for information]” delete the last sentence.” Effective at the close of the 2002 World Service Conference.
Seconded
Passes unanimously
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# 2284, 2984,
Jay Blasingame – Motion that does not appear in your handouts. Request the secretary to make this change as well. Page 6.1, item 4, paragraph 3. After the word “director” insert a period. Remainder of the sentence is deleted. Remainder of this motion remains as stated in your handouts. Referral number 2284 and 2984. Motion, “On page 6.1 of the World Service Manual item 4, paragraph 3 after the word “director” insert a period. Remainder of the sentence is deleted. Add the term “reorganization” shall mean the removal of one or more Trustees or directors or reversal of a WSBT or WSOB failure to ratify any Trustee or director. Page 6.1, item 4, paragraph 4. Delete existing sentence and change as follows: Under such a proceeding the WSC may A) request resignations of WSBT or WSOB members or B) remove members of WSBT or WSOB members or C) reverse any failure to ratify a member of the WSBT or WSOB director. Any WSBT vacancy cause by such reorganization shall be filled pursuant to existing TEC election procedures. If said reorganization removes four or more members from the WSBT then nominations and elections shall be conducted on the floor of the WSC from existing approved slates other than Trustees. After an individual is removed pursuant to this position the Trustee shall fill the vacant position or positions at the earliest possible date.” Effective at the close of the 2002 World Service Conference.
Chair – motion is out of order under Standing Rule 14
# 2793,
Jay Blasingame – Motion “Add to page 2.15, 3rd paragraph, ‘regional assemblies should consider adopting minimum qualifications for Trustee candidates and consider references for service work done for entities outside Cocaine Anonymous.” Effective at the close of the 2002 World Service Conference.
Second
Passes
Division of the house – ayes 59 nays 28
# 2285, 2286, and 2686 respectively.
Bob Lemon – On page 6.6 of the World Service Manual add the following sentence at the end of the paragraph which begins with “In the event that any director Trustee shall resign or die” then add, “if the Trustee does not resign upon request that the WSB, they shall remove said Trustee by a simple majority vote.” Replace the last paragraph which begins with, “All director Trustees shall be ratified at an annual meeting,” Replace with, “All director Trustees shall be ratified at a minimum of once per year at a meeting of the World Service Board of Cocaine Anonymous World Service, Inc.” This ratification can be called by a simple majority vote of Trustees at any one of the quarterly World Service Board of Trustee’s meetings.” Remove apparent Trustees for CAWS. Action, no action taken. Referred to the World Service Board of Trustees with recommendation to change the World Service Bylaws as follows. On page 6.6, change paragraph 7 of the World
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Service Manual and reword as follows: All director Trustees shall be ratified no less than once per year at a quarterly meeting of the World Service Board of Trustees. Such ratification vote or votes can be called by a simple majority of Trustees at any of the quarterly World Service Board of Trustee’s meetings. If a Trustee is not ratified and does not resign upon request of the WSBT, the WSBT shall remove said Trustee by a simple majority vote. In the event that any Trustee shall resign die or not be ratified the Trustee Election Committee shall elect a new Trustee at the regular Trustee elections at the World Service Conference. And in paragraph 8, not withstanding the foregoing director Trustees area expected subject to the laws of the State of California and to the bylaws at the request of the World Service Conference of Cocaine Anonymous to resign their Trusteeship and directorship even though their terms of office may not have expired. Paragraph 9, director Trustees shall be ineligible to serve for more than five successive annual terms. Thank you very much.
Mark Petit – Motion, insert the rest of our report into the record.
Chair – This is a vote of unanimous consent. Is there any objection? There being no objection the conference body adopts this motion by unanimous consent.
Structures & Bylaws Committe Report To Be Written Directly Into Transcripts
Referrals or items referred to other committees; World Service Office, or Board of Trustees
# 2673 to include a listing of app[roved pamphlets in the WSM under “Conference Approved Literature.”
Action: Referred to LCF Committee.
# 1901, 2238, 2195 Put TEC guidelines in the WSM
Action: It is up to TEC to draft their own guidelines to be reviewed by S&B for inclusion in the manual, the document submitted covers only election procedures. Refer to TEC.
# 2228 Please define special interests – meetings or groups?
Action: Referred to WSBT
Referrals that did not result in motions
#2092 That Conference Committee chairs be retuning delegates in the spirit of reducing expenses.
Action: NO action taken. Each committee is autonomous in regards to what they approve in their budget. Although a 10% increase in their budget, year over year will result in their budget being brought to the floor for approval.
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#2207 & 1590: That all committee reports & motions that modify any manual, that where a motion is mad modifying or adapting such manual. That both the old & new proposed language be reflected in the report for ease of reference.
Action: No action taken. Although this would be very helpful, all members on the floor should have a manual available to them to follow along with the motion. If the Conference Committee changes the template on which referrals are brought to the floor, we will abide by their decision.
#1819 WSM 3.2, add within or after last full paragraph “Non-delegates working at he committal level are restricted to participating on only; one committee. A committee chair may for cause, exclude a non- delegate from participating on his/her committee”
Action: No action taken. Our 4th Concept dealing with “Right of Participation” covers this.
#1818 Add to qualifications of WSBT members, not including WSOB Trustee or non-addict Trustee that they “Consider Cocaine Anonymous as their primary fellowship, and regularly attend CA meetings in their area.
Action: no action taken. We would hope that this is already the case.
# 1817, Add to WSM a prohibition against persons elected to a full term as a Conference Officer remaining as members of either the WSOB or WSBT.
Action: No action taken. I the “Sprit of Rotation”: they have the privilege to resign form their current positions. If they are unable to fulfill their commitment WSM 3.8 22C sates “In the event that a Conference Officer is unable or unwilling to perform his/hers duties, the Conference shall elect a replacement fore the Conference as the first substantive order of business.
# 1563, That “Draft” pieces of literature be made available to on-line members for review and a policy be designed which protects the material from being made available to the general public until it is received WSC Approval.
Action: No action taken. Today’s technology does not have the means to make available said “Draft” pieces of literature without being available to the general public.
# 1919, In reference to referral #1995 from WSC 2001.
Action No action taken. Spoke with the LCF. Their response was “They will be handling this item this year, as they are going over the 12 point process.
# 1748, Add to section 2.14 of the WSM “South Central Texas” under the “Southwest Region”
Action: No action taken. This will be a house keeping issue and the results will l be in the 2003 WSM.
# 2091 As chair of the WSOB archive Committee, I am making a referral to create a new standing committee of the World Service Conference. This new standing committee would be responsible for all of the duties of the WSOB Archive Committee plus other responsibilities listed on my attached proposal. This new committee would be responsible
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to the preservation of CA’s archives and memorabilia as a whole and not limited to the narrow scope of the WSBO Archive Committee.
Action: Referral withdraw by; maker.
#2069, #2842, #2843 Dealing with Standing Rule 14
Action: No action taken. Standing Rule 14 exists as a safeguard that delegates will not be deluged with information at the conference and will have appropriate time to review, consider and make informed decisions. As implemented during this conference and last, Standing Rule 14 has been demonstrated to work just fine. It does not hamper the conference from effectively dealing with business of the fellowship of Cocaine Anonymous.
#2631, #1962 and #2259 Establish some sort of committee to examine and deal with complaints against Board
Action: No action taken. The process for redress of complaints against the Board of Trustees in the WSM at page 6.1, Conference Charter, Article 4, is sufficient to address these issue. The CA code of ethics is the spiritual program of recovery which lay in the Steps, Tradition, and Concepts.
# 2654, Are there any procedures in place to remove a district chairperson? If not, are there any suggestions on how to remove a district chairperson?
Action: No action taken,. We suggest your district bylaws address this issue.
# 1559, That this committee consider pacing in the World Service Manual (WSM) a statement and/or procedure by which they communicate to committees, including by not limited to, areas and districts and their respective H&I, Convention, LCF committees, that withholding funds from the General Service Committees in the districts, area and World Services is eroding our primary purpose.
Action. No action taken the 7th Tradition and page 1.1, paragraph 11 in t the WSM already addresses how the money should be split.
# 2150, To create a policy or procedure to ensure the WSO sends out conference (approved) items to delegates in a timely ;manner. Suggestion: Items from/for conference sent to delegates within 90 days following the current conference, and a t least 90 days prior to the upcoming conference.
Action: No action taken. Policies already exist that address this. IT is the delegate’s responsibility to maintain open lines of communications with the WSO.
# 2075, Could we please formalize the Canadian liaison. Including reference in the WS Manual. Which would include duties, responsibilities qualification and the election process.
Action: After speaking to the Canadian delegates, this referral will be held in committee pending further recommendation.
# 2294, What is a CA group policy on having a 12 Step Workshop using the CA logo?
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Action; No action taken: Refer to page 1.9 in the World Service Manual – Statement of
Policy: Section a Any further questions may be answered by reading entire Statement of Policy.
# 2603, (a) No former member of the WSBT and /or the WSOB is permitted to carry a vote on the floor of the WSC for a period of 2 calendar years or 3 conferences. (b)No former member of the WSBT and/or the WSOB is permitted to chair a WSC committee for a period of 3 calendar years or 4 consecutive conferences * spirit of ration.
Action taken: No action taken: (a) Refer to World Service Manual page 3.6, Standing Rules for the CA World Service Conference – Sections 1 and 2.
No action Take: (b) Refer to world Service Manual p[age 3,5, WXC Committee Officers Duties, Qualifications &Selection, Subsection WSC Committee Chairperson. *Spirit of rotation: refer to World Service Manual – The Twelve Concepts referring to Concept 12 page 1.5.
# 2732, on the last page of the WSM “Table of Motions” insert the new motion and on page 6.9 of the WSM insert the motion and description
Action No action taken: Roberts Rule of order already allows use of this motion.
# 2692, Require trustee vacancies be filled within six months
Action No action taken. S&B believes that the current structure for filling vacancies is adequate.
# 2898, Assign a point system to TEC election process to include region’s preference.
Action: No action taken: The procedure is in place.
# 2899, Delegates must have finished term plus a year before eligible for Trustee position.
Action: No action taken: This is not feasible, as such a requirement would limit the eligible poof of candidates.
# 2286, Replace the last paragraph, which begins with “All Director Trustees shall be ratified at an annual meeting..” Replace with: All Director Trustees shall be ratified at a minimum of once per year at a meeting of the WSBT of Cocaine Anonymous, World Service, Inc. This ratification can be called for by a simple majority of Trustees at any one of the quarterly WSBT meetings.” with the recommendation to change the WS bylaws to read as follows:
On page 6.6, change paragraph 7 of the WSM and reword as follows:
All Director Trustees shall be ratified no less than once per year at a quarterly meeting of the WSBT. Such ratification vote(s) can be called for by a simple majority of Trustees at any of the Quarterly WSBR meeting. If a Trustee is not ratified and does not resign upon request of the WSBT the WSBT shall remove said Trustee by a simple majority vote. In the event that any Trustee shall resign, die, or not be ratified, the Trustee Election Committee shall elect a new Trustee at the regular Trustee elections at the World Service Conference
Paragraph 8:
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Not withstanding the foregoing, Director Trustees area expected, subject to the laws of the State of Californian and to these bylaws, at the request of the World Service conference of Cocaine Anonymous to resign their Trusteeship and directorship even though their terms of office may not have expired.
Paragraph 9:
Director Trustees shall be ineligible to serve for more then five successive annual terms.
# 1926, Pg 2.14 Pacific North Region strike after Alberta, Canada (Edmonton, Calgary)
Action: No action taken. Housekeeping WSM 2.13 in the (Pacific North Region” Strike after Alberta “the following Canada (Edmonton, Calgary)
# 2831, Housekeeping: The sentence beginning “While each CA group…” is duplicated on the same page (pg 2.1) The first mention should be deleted.
Most addicts in CA achieve and sustain their recovery as a result of their participation in the activities of the Group. The Group is the heart of Cocaine Anonymous and it is vital to the new member. It is equally important to those who have achieved recovery as a result of he program. They may continue to participated and receive assistance from the Group. It is our experience that many meetings begin and/or end with some for of prayer. While each group is autonomous and adopts it’s own format, CA as such neither endorses, opposes, nor affiliates (Express or implied) with any sect, denomination, politics, organization or institution.
The Group’s total responsibility is perhaps best expresses by the First Tradition: “Our common welfare should come first; personal recovery depend upon CA unity.”
Most meetings follow a more or less set format, although distinctive variations have developed. It is our experience that many meetings begin or end with some form of prayer. While each CA group is autonomous and adopts it’s own format, Ca as such neither endorsed, opposed, nor affiliates (express or implied) with any sect, denomination, politics, organization or institution.
# 2837, To remove 1.6 form the manual until a new Anonymity Statement can be drafted and approved. This piece is very similar and borders on plagiarism for AA’s “The Importance of Anonymity”
Action: No action taken. We agree that the anonymity statement on page 1.6 is a near exact duplicate of AA’s literature and we recommend that this page of our WSM be replaced as soon as the LCF committee gets approval of their Anonymity pamphlet.
Cynthia Cronkite – Motion to suspend the rules in order to consider a motion to close the session.
Second
Passes with better than two-thirds majority.
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Cynthia Cronkite – Motion to close the session.
Terry Marsden – Friendly amendment.
Accepted
Chair – motion now reads “Motion to close the session and change the agenda’s starting time tomorrow morning to 7:00am”.
Motion to close debate
Second
Passes clearly with a two-thirds majority
Main motion passes with a clear two-thirds majority.
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Page 35 of 35