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1.) ROLL CALL
2.) 131 Votes are present and quorum is 87.
3.) Heidi: Last night a referral was made by a member that I should have ruled out of order. I was caught off guard by the referral. I’d like to remind everyone that under the Concepts, that we are never to attack the individual, but attack the issue. At this time, I am unable to remove that referral from the floor since it is in the minutes and transcripts. I’d like to apologize on behalf of the Conference to Kevin Murphy for the personal attack that was visited on him. This is a lesson to myself to be ever vigilant of your rights on this floor. I hope you accept my amends for not following the concepts. Please accept my amends and I will offer you a living amends to not have that happen again.
4.) DOORBELL
5.) Heidi: Referrals are here that do not have names on them. They do need to be filled out completely. Please come and retrieve them and fill out and return.
6.) Kevin F.: The announcement is that we already have handed out 300 more referral forms.
7.) REFERRALS
8.) #1029 – Rick Hoffman, Trustees: “To assign the trustee-at-large to directly serve the needs of the home areas of the regional trustees.”
9.) #1064 – Rick Hoffman, Conference & Trustees: “Provide the board of trustees with a secretary to assist them during the extremely busy week of the conference.”
10.) #1099 – Rick Hoffman, S&B & Trustees: “Write guidelines regarding trustees accepting personal gifts and/or gifts of recognition for their service, keeping in mind the 12 traditions and any others that may apply.”
11.) #1100 – Rick Hoffman, LCF: “Add some readings from CA’s own literature to the meeting starter kits and suggested meeting format. We would like to see CAWS inform all of CA that options are available and allowable. And, for example, some of the committee guidelines specify using the suggested meeting format. We would like to see the following options:
a) “How it works,” “What is the First Thing,” or “There is a solution,” (if Conference approved).
b) “What is CA” and “the Preamble.”
c) Page 127 from “Hope, Faith and Courage” (We call that “Today”), “The Promises,” or “A Vision For You.”
12.) #1089 – Teresa Reed, LCF: “To add, ‘Who is a Cocaine Addict,” to the suggested reading
format, to be read after, “How It Works.”
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13.) #1090 – Teresa Reed, LCF: “to correct Tradition 11 reprinted from AA – AA’s 11th Tradition does not have the word television. Printed on the back of misc. pamphlets, i.e., the back of “A Guide to the 12 Steps.”
14.) #1152 – Jahi Boseda and Rod Davis, Convention: “#16 Convention Committee Guidelines – in the convention handbook a statement recognizing the wide diversity of the Fellowship represented at the WSC should suggest that choice of closing prayer at speaker meetings should avoid any implied affiliation with any sect, denomination or particular faith.”
15.) #1448 – Jahi Boseda, Unity: “Page five Unity committee guidelines dealing with diversity. To
include religious diversity as one of the biases that are harmful to CA as a whole.”
16.) #1153 – Rodney Davis, LCF: “That the LCF committee consider developing and offering a service coin to the fellowship.”
17.) #1231 – Denis Charron, WSO & Finance: “We would like to ask the finance committees and WSO for permission to ask for quotation to get the chips manufactured in Canada and pay CAWSO for due royalties. This would relieve a great financial strain for all Canadian areas due to excessive exchange rate between our currencies. It would also relieve problems of back-orders due to shipping and deliveries.”
18.) #1238 – Denis Charron, WSO & Finance: “We would like to ask for permission from the WSO and Finance committee to order the French version of HF&C direct from the Quebec located printer and pay CAWSO for the due royalties. This would lift from the office the load of administering the money exchange rates and save a lot of headaches over shipping and handling problems. It would also relieve a great financial strain for all Canadian members due to excessive exchange rate between our currencies.”
19.) #1454 – Denis Charron, Unity/S&B/Trustees: “We would like the committees concerned to look into the possible application to form a new region that could be called “Canada Region.” This would ensure better communication between Canadian areas. This, we believe, would promote a greater unity within our areas. The formation of a new region would also mean the nomination of a Canadian Trustee.”
20.) #1451 – Denis Charron, S&B and Trustees: “We would like for a liaison officer between Canada and the WSO in order to promote greater unity. This position could be for the same duration as a trustee’s term. This liaison officer would ensure that the Canadian issues be addressed with all due speed and all due regards in respect of the first tradition and the fifth concept.”
21.) #1467 – Kay Thomas, Conference/S&B/Internet/WSO: “Please investigate the possibility of using the Internet to facilitate the work of the Conference and conference committees throughou the year.”
22.) #1251 – Paulette Furoy, Unity/Convention/Finance: “To put a cap on the price of hotel rooms for the world convention. Cost is getting out of hand, and low income and newer members are being left out of what should be a spiritual experience for the whole Fellowship.”
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23.) #1466 – David Choate, Finance: “That all conference committee members with positions have their rooms, transportation and food paid for.”
24.) #1138 – David Choate, LCF & S&B: “To allow Co-Anon literature on our CA literature tables.”
25.) #1427 – Ivan Libson, WSO: “Requesting that ca.org be available in Spanish.”
26.) #1021 – Ivan Libson, LCF: “Requesting that the WSM be translated into Spanish. We have trusted servants in our area that are willing to assist.”
27.) #1063 – Evan Anderson, Convention & Trustees: “To establish a children and family events coordinator position for world service conventions. Responsibilities of this position would include coordinating independent babysitting services and family-oriented activities and outings.”
28.) #1207 – Carl Warlick, LCF: “To reconsider what the 12 principles are? To read as listed below:
a) Honesty
b) Hope
c) Faith
d) Courage
e) Integrity
f) Willingness
g) Humility
h) Brotherly Love
i) Justice
j) Perseverance
k) Spiritual Awareness
l) Service
29.) #1474 – John Sparks, WSO: “To review the transcripts from 1999 as to how the “Online Service Area,” became a member of the Pacific South Region.”
30.) #1188 – John Sparks, S&B: “While looking into the “CA Online” as an Area to consider the possible repercussions of it.”
a) Splitting into a vast number of areas and
b) Possessing an enormous pool of delegates
c) (from “petition to become an area”)
d) for 1) see item 5
e) for 2) see item 6 & 7
31.) #1228 – Jim Brown, LCF: “Please consider approving the book “Back to Basics,” by Wally P. The goal is to use this book to take newcomers through the steps with a sponsor, in 4 one-hour meetings that can be listed on a CA meeting schedule, as a newcomer meeting.”
32.) #1073 – Scott Stevenson, Convention: “Restructure the WS convention guidelines along functional and operational lines reducing the information contained in each job description so as to ensure readability and utility.”
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33.) #1398 – Scott Stevenson, Convention: “Amend page 29 of the Convention Guidelines, item #7 under the heading of General guidelines, as follows: Remove the term “CAWS Inc.,” and replace it with “Cocaine Anonymous World Service Office, Inc.”
34.) #1484 – Scott Stevenson, S&B: “Pg. 5.3 WS Manual – first full paragraph strike 1st and 3rd sentences. 3rd full paragraph – strike entirely. WSO Spending committee guidelines #2A – change from $100 to $500.00”
35.) #1483 – Scott Stevenson, S&B: “Pg. 5.3 in WSM – Under paid director add #3 sits on a committee of WSC.”
36.) #1399 – Scott Stevenson, S&B: “Pg. 5.3 WSM – Under director insert new #1: “Should have some publication or media experience.” Renumber 1-2 to 2-3. Insert #4 – “Act as editor of the CAWSO quarterly publication the NewsGram.”
37.) #1397 – Scott Stevenson, S&B: “Pg. 5.2 WSM under Treasurer: Insert ‘1.) Should have prior area or service committee treasurer experience or some professional experience in the fields of finance or accounting.’ Renumber existing 1-5 to 2-6. Strike and replace new #5 with attached: Has prepared by outside firm of Certified Public Accountants quarterly financial statements for CAWSO Board and WSBT. In addition, prepare any additional reports or explanations to describe noteworthy changes or trends in the financial condition of CA World Services.
38.) #1396 – Scott Stevenson, S&B: Pg. 5.2 of the WSM under Chairperson insert: 1. Elected by
vote of the BOT from one of the existing directors (excluding paid director and trustee directors except WSO Trustee as noted on pg. 5.3). Renumber 1-6 to 2-7. After “develops candidates for future openings,” insert – “and forwards all qualifying service resumes to the Board of Trustees after a ratifying vote by the existing BOT.”
39.) #1395 – Scott Stevenson, S&B: Pg. 5.2 WSM at to insert after “CAWSO Board,” and “qualifications and”.
40.) #1394 – Scott Stevenson, S&B: Pg 5.1 WSM after the list of CAWSO Directors insert a new paragraph as attached.”
41.) #1393 – Scott Stevenson, S&B: Pg. 5.1 WSM – last paragraph strike and replace with: “A quorum of any meeting of CAWSO will consist of a simply majority (51%) of all currently filled director positions.”
42.) #1195 – Scott Stevenson, S&B: “Pg. 5.1 of the WSM under “The CAWSO Board shall consist of the following: Insert, “World Service Office Trustee.”
43.) #1104 – Scott Stevenson, S&B: “Pg. 5.1 of the WSM strike existing 3rd paragraph and replace with the following: ‘Each Conference approved member of the CAWSO Board of Directors will have a voice and a vote at the World Service Conference. See also standing rule #1.’”
44.) #1020 – Scott Stevenson, S&B: Page 5.1 WSM – 1st paragraph, insert after the word, ‘newsletters,’ ‘email, the website ca.org.” Page 5.1 WSM – Under ‘WSO offers services to” insert #9 as follows: ‘9. Online Meeting Groups.”
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45.) #1103 – Scott Stevenson, S&B: Page 5.1 WS Manual strike 2nd full paragraph beginning with the words, ‘the WSO is more of a business…’ and replace in its entirety with the attached. The World Service Office of CA is incorporated in the state of California as a non-profit corporation, Cocaine Anonymous World Service Office, Inc. It is oftentimes referred to as “CAWSO”. The corporation and its Board of Directors are directly responsible to the Board of Trustees of Cocaine Anonymous. CAWSO is not a service board per se, but conducts the business activities of CA World Services.
In accordance with the policies of the BOT and the 12 Traditions and Concepts of CA, CAWSO approves and implements policies and procedures to:
• maintain, safeguard and report on finances;
• participate in the negotiation of all contracts and agreements;
• execute such documents as are necessary to ensure performance under such contracts and agreements;
• preserve and care for the assets of CA World Services;
• hire and adequately compensate such employees as deemed necessary to carry out its functions; and
• generally operate the business of CA World Service utilizing prudent and common business practices.
Certain items, such as “chips,” medallions, banners and publications may be sold by CAWSO at a marked up price in order to raise additional funds to carry on its function and the primary purpose of CA as a whole.
46.) #1382 – Scott Stevenson, Convention: “Review, update and reissue for distribution the CA
Special Events information guide last distributed at the 12th WSC in 1995.”
47.) #1005 – Trustees, Convention: “To begin the convention bids 4 years out.”
48.) #1013 – Trustees, S&B: “Would like to address a referral to the conference to realign and name
the Canada split with their help. The WSBT is continuing to discuss and look at the issue.”
49.) #1006 – Trustees, ALL COMMITTEES: “To adapt the 12 point approval process for all
publications, including PSA’s and instructional videos.”
50.) #1123 – Terry D. Kerns, Internet: “Look into suggested sobriety guidelines for Webmaster.”
51.) #1121 – Debbie Williams, S&B and LCF: “This referral is to have the WSM put on audio cassette in order to aid our sight impaired trusted servants.”
52.) #1384 – WSO, Conference & S&B: “In the first paragraph of the section of the WSM titled, ‘WSC Committees Statements of Purpose #1.” Conference item A. Strike out the words, ‘…and negotiation.”
53.) #1386 – WSO, Conference & S&B: “WS Manual changes as attached:”
a) After the last sentence of the fourth paragraph of the section of the WSM titles WSC Committees Statements of Purpose #1. Conference Committee insert the following:
b) “This subcommittee shall be chaired by the Conference Coordinator. The Conference Coordinator is responsible to the Conference Committee and the Conference as a whole for
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meeting the requirements of the Statement of Purpose of the Conference Committee. The Conference Coordinator shall not be a voting member of the Conference for a period beginning with end of the Conference during which he/she is selected and ending at the end of the second successive Conference. The Conference Coordinator shall serve as follows:
c) Facilitate the operations of the Conference.
d) Act as the hotel liaison before, during and after the Conference.
e) Will sit on and participate in the business of the Conference committee.
f) Provide the WSO representative to the Conference Committee a list of all equipment requirements at least 60 days prior to the Conference.
g) Procure bids, in accordance with WSO procedures, for all planned purchases or expenditures in excess of $500.00 and send them to the Office for Board approval with recommendation(s) if any. This process should be completed not less than 30 days preceding the Conference.
h) Submit all requests for expenditures, without regard to the amount, in a form acceptable to the WSO at least 15 days prior to the Conference wherever possible. In any case, all expenses must have the request approved by the Conference Committee Chair and the WSO Treasurer. Approval of a form using a method other than a signature will be acceptable prior to the Conference, but will not relieve the Conference Committee Chair of signing the document(s) during the Conference.
i) Will assist the Committee in the preparation of its budget and coordinate with the WSO Treasurer any changes that become necessary preceding or during the Conference.
j) Will coordinate with the World Service Office staff and its representative to the Conference Committee all the needs and requirements of the Conference in order that the Conference runs as smoothly as possible.”
54.) #1385 – WSO, Conference & S&B: “WS Manual – strike words as attached: In the second paragraph of the section of the World Service Manual titles WSC Committees Statements of Purpose #1. Conference Committee: Strike out the words “Trustee Negotiating Committee” and insert the words “World Service Office and its Board of Directors.”
55.) #1383 – WSO Board, Convention: “To change the guidelines under General Guidelines #1 to read: The WSO will open one host city petty cash account and one host city trust account.”
56.) #1391 – WSO, Conference: “Require all workbooks, manuals, minutes, reports and similar items that are submitted for WSO to distribute be submitted on disk in either Word or WordPerfect format.”
57.) #1390 – WSO, Convention: “Establish a policy requiring any childcare and/or transportation activities at WS Conventions to be operated by insured, licensed providers of these services. Allow WSO to set the level of needed insurance or bond in consultation with WSO’s insurance carrier and following applicable laws.”
58.) #1389 – WSO, Convention: “Bar all raffles and/or “opportunity drawings,” at WS Conventions, due to the impossible legal situation in which multi-state raffles puts WSO, its directors and employees, as WSO’s liability insurance specifically excludes coverage for unlawful activities.”
59.) #1388 – WSO, Trustees & LCF: “Clarify whether CA has adopted an official “12 Principles” or simply sells a ‘12 Principles’ medallion. CAWSO minutes of October 27, 1994 states, ‘MOTION: To approve H&I bookmarks with CA’s 12 principles on the back. Seconded. Passed.’”
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60.) #1387 – WSO, S&B: “Last year, Conference passed a S&B motion to wave the WSO manage the WS manual page by page, and send out only updated pages, to save paper. This has proved to be much more difficult. Once the WSO has multiple pages from multiple years to manage. Please remove this mandate on the office – it is not working.”
61.) #1125 – Steve Edwards, S&B: “Please clarify page 5.2 in the WSM, paragraph 3 regarding selection of WSOB chair. Is the second sentence intended to automatically make the WSO Trustee interim chair if the office is vacant? If not, why is the WSO Trustee the only trustee on the WSOB prohibited from serving as chair concurrently for more than 120 days?”
62.) #1392 – Steve Edwards, Conference: “To require that all committee reports and other written materials distributed to delegates at the WSC meet the following criteria:”
a) On 8 ½ x 11 paper.
b) Bear a title of document, date, and name of committee when appropriate.
c) Pages sequentially numbered.
d) Pages three-hole punched prior to distribution.
e) This will allow delegates to quickly and easily organize their delegate notebooks during the
WSC, and greatly facilitate identification of documents in the future for archive purposes.
63.) #1486 – Kevin Murphy, LCF: “Adopt a title for the reading taken from page 127 of the storybook. Suggestion: “Pass It On.”
64.) #1460 – Kellie F., S&B and Trustees: “That each region be entitled to elect alternates to those individuals on its trustee slate to be substituted in the event that any of those on that slate withdraw or are unable to remain on the slate prior to the slates ratification by the WSC.”
65.) #1464 – Karmen Kron, S&B, Convention: “Prayer is a good and necessary item to include at CA meetings and conventions. I have an issue with using the Lord’s Prayer, as it is a Christian prayer. Come up with a solution so we no longer align ourselves with this very religious and Christian identification.”
66.) #1444 – Karmen Kron, Convention: “That we do not discount memorabilia in the late part of the World Convention. Donate it to half-way houses in the host city area or pass it on to the next year’s host city.”
67.) #1445 – Karmen Kron, H&I, Convention: “To have teleconference via audio and/or visual, the main open speaker meeting at CAWS conventions to institutions, i.e., correctional facilities and overseas countries.”
68.) #1465 – Karmen Kron, Conference/S&B/Trustees: “That it no longer be acceptable for a committee to come back to the Conference floor stating, ‘no action taken,’ on a referral without some kind of explanation.”
69.) #1234 – Karmen Kron, Convention: “Reflecting 3 referrals from our area; To table the prayer issue until CAWS 2001 Conference and bring the issue back to all the regions, districts, areas and groups to be voted on by them.”
70.) #1208 – Karmen Kron, Convention: “I attended the World Convention in AZ and WI. I experienced problems with cell-phones and pagers going off during the meetings. I feel there
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should be signs outside of the meeting rooms stating, ‘Turn pagers and cell phones off,’ or something to that effect.”
71.) #1473 – Vanessa Matthews, S&B/LCF: “To be included in the WSM a page on ‘A suggested format on how to conduct a CA Business Meeting at the group level.’ Items to consider:
a) Should the business meeting start before, during or after the CA meeting?
b) Who should conduct the business meeting; the secretary or the GSR?
c) Should the traditions be read at the beginning of the business meeting?
d) Should the meeting keep records of elections of officers and meeting bylaw changes?
e) Should Robert’s Rules of Order be used?
f) Who are the voting members of the CA Group business meetings? Only members who make the meeting at least 50% of the time, or anyone that shows up to the meeting on the day of the business meeting. These are they types of questions that hopefully will be answered if this committee created this page in the WSM. We have nothing in writing.”
72.) #1014 – Jean Ferret, S&B: “To better reflect the maturity of our Fellowship, increase the suggested sobriety requirements for delegates to four years.”
73.) #1478 – Jean Ferret, LCF: “That the attached Suggestions to Beginners piece be considered for addition to the World Service formats for possible printing on a small pocket card.”
74.) #1480 – Jean Ferreti, LCF: “That the attached ’12 Concepts’ piece be considered as a piece of literature.”
75.) #1481 – Jean Ferret, P.I. & Trustees: “Prepare a letter from CA to advise columnist (such s Dear Abby) which would include general information about CA and statistical regarding our membership.”
76.) #1132 – Anthony Joyner, LCF: “Please replace the 1st line in the Promises. ‘If we are painstaking about this phase of our development we will be amazed before we are halfway through.’ in the newcomer’s package.”
77.) #1217 – Teri Knight, S&B: “To add/include ‘Internet’ after ‘Unity’ as a suggested area function on page 2.7 of the WSM. To also add/include ‘Internet’ as part of ‘Area and District Committees’ on page 2.11 of the WSM. Include appropriate verbiage describing the committee responsibilities.
78.) #1252 – Paulette Furoy, Trustees, Finance, WSO: “To allow a budget extension for trustees responsible to Canada and the U.K. to spend specific time in Canada and the U.K. to address their international concerns.”
79.) #1114 – Max Gregan, LCF: “To make available a meeting format more clearly inviting people without the specific addiction to cocaine. Maybe explaining more clearly that cocaine addiction is not a requirement for membership to this Fellowship, and that recovery from any mind altering substance is available here in CA.”
80.) #1115 – Max Gregan, LCF & S&B: “A clear definition of guidelines by which we can print
submissions to free local recovery newspapers.”
81.) #1113 – Mike Pine, WSO & LCF: “Produce metal 18 month chip.”
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82.) #1110 – Deneen Grant, Finance & Conference: “Conference committee to look at increasing their budget to include hotel and per diem for chair, hotel liaison and coordinator for the Monday and Tuesday prior to the Conference start on Wednesday for the purpose of preparing for the
Conference.”
83.) #1080 – Robin Chase, Unity & Conference: “That the Conference Committee be responsible for the logistics and coordination of the Unity Lunch; that the Unity Committee be responsible for selling tickets and securing a speaker for the event.”
84.) #1476 – Kevin Flaws, S&B: “Regarding Petitions to Become an Area:”
a) Areas must send the completed ‘Petition to Become an Area,’ form in 90 days before the Conference to the WSO.
b) WSO forwards copies to the Regional Trustee and the Conference Chairperson.
c) Conference Chairperson compiles Area’s that have petitioned, and forwards them to the delegates 60 days before the conference (in previous year’s minutes and proposed agenda mailing) for delegates to look over.
d) The Area then petitions the Conference as first order of business, and then the Conference re-tallies the votes accordingly.
85.) #1081 – Kevin Flaws, S&B & Trustees: “Regarding last page of the CA WSM Index – Strike the ‘Special Note,’ regarding that the manual is just a suggestion.”
86.) #1067 – Leon Mason, Internet & WSO: “Provide in any policy for de-linking a CA website from ca.org an emergency de-linking by the WSO chair and WSBT Internet Trustee for blatant Traditions violations.”
87.) #1074 – Glenn Tucker, S&B & WSO: “Changes to WSM, copy and mail only the pages with changes and leave other side blank if no changes are made on second page, in order to avoid duplicate pages in manual and ensure continuity of page numbering.”
88.) #1149 – Leon Mason, S&B & WSO: “Address in the manual under the use of the CA logo to eliminate the altering and combining of the logo in any way.”
89.) #1011 – Trustees, Convention: “Fundraising – Motion passed to refer to Conference Convention Committee to bring the following motion to the floor: To keep sales of drawings, raffles, etc. to be sold only on site at CAWSO Conventions, thereby limiting exposure to liability from gaming officials and to comply with local laws and permits. Also, keep permits obtained on file at the CAWSO, Inc. office three (3) months prior to the CAWS convention.”
90.) #1009 – Trustees, Internet: “Internet Web Links – Motion passed to refer to WSOB requesting to do work with Internet Committee preparing procedures relating to web page violations of traditions and report back through WSBT the results.”
91.) #1477 – Roger Hornback, Conference: “To address the issue of prayer and make the official position of the world service conference to be one of ‘no opinion’ officially for the following reasons:
a) It is a volatile issue that I feel has no acceptable answer to a significant majority of the members.
b) We have spent many hours with no acceptable resolution.
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c) This issue is so powerful that it directly impacts the unity of the Fellowship. By doing this, we put the question of prayer in the hands of the people it impacts most – at the meeting level.
d) Let each function, event or meeting at every level decide for themselves.
92.) #1166 – Aurora Rios, S&B: “To update the WSM to reflect the additions of the Internet Standing Committee (page 3.2).”
93.) #1111 – Deneen Grant, Conference: “Consider using legal numbered paper for the minutes making it easier to follow.”
94.) #1112 – Deneen Grant, S&B & WSO: “Consider highlighting the year’s changes to the WSM when printing for distribution, making it easier to follow said changes.”
95.) #1007 – Trustees, Convention: “If babysitting is considered at CAWS conventions, it is the opinion of the WSBT that babysitting be provided by insured professional childcare services that comply with all applicable laws.”
96.) #1008 – WSBT, Convention: “Although CA is not affiliated with CoAnon, we recognize we have a special relationship and would like to cooperate with CoAnon in any way possible without compromising our Traditions. The WSBT recommends the Conference Convention Committee implement a policy regarding CoAnon registration at CAWS conventions and CoAnon involvement in CAWS Convention Committees.”
97.) Andy White: MOTION TO END THIS SESSION. SECONDED. PASSES UNANIMOUSLY