Saturday, August 31, 1996
92. 102 Roll call.
93. Quorum established.
94. Public Information Committee Continued
95. MOTION 35: To approve C.A.W.S.O. use and distribution of the 1996 C.A.W.S. survey2 results, subject to Trustee approval.
96. Call for a vote.
97. Ruled out of order.
98. Vote on Motion 4 to be next.
MOTION PASSES.
99. MOTION 36: To request the W.S. Board of Trustees for a committee designated by them to review and correct any errors or Tradition problems in the C.A.W.S. Helpline guidelines, prior to C.A.W.S.O. use for distribution.
100. Chair is going to rule that this Motion before us is currently out of order.(There was a determination that this fell under Literature, Chips & Format)
100. MOTION 37: To rescind the Public Information Motion Number 35 from last evening. The Motion 35 presented by Public Information read as follows: “To approve the C.A.W.S.O. use and distribution of the C.A.W.S. Help Line Guidelines to assist areas in setting up telephone help lines.” That Motion Passed.
MOTION TO RESCIND PASSES. No opposition.
TEN MINUTE BREAK
101. MOTION 38: To request that the World Service Office Board of Trustees appoint or designate a committee in order to review the C.A.W.S. web-site prior to any substantive change in content.
The Trustees approve this process.
MOTION CLEARLY PASSES. Exceeding the 2/3 majority.
102. MOTION 39: To direct C.A. World Service Office to maintain the C.A.W.S. Internet site and relocate it through a commercial web server.
MOTION CARRIES UNANIMOUSLY.
103 MOTION 40: To approve the concept a Public Information Workshop at each Cocaine Anonymous World Service Convention.
MOTION CARRIES.
104. MOTION 41: To approve C.A. World Service Office use and distribution of the new video Public Service Announcements.
MOTION CLEARLY PASSES.
105. MOTION 42: To approve C.A.W.S.O. use and distribution of the video P.S.A.’s entitled, “FACT”, “SHATTERED” and “CRACK THE WORLD”.
MOTION CLEARLY PASSES.
(Motion was modified, without objection, to include the titles of each PSA)
106. MOTION 43: To approve the production of French Language versions of the video PSA’s, entitled, “FACT”, “SHATTERED” and “CRACK THE WORLD”.
MOTION CLEARLY PASSES. In excess of 2/3 majority.
107. MOTION 44: To direct C.A.W.S.O. to provide Public Information with the same discount that it does for Hospitals & Institutions for the literature pieces, “What is C.A.?” and “Self Test for Cocaine Addiction”.
MOTION CLEARLY PASSES. It exceeded 2/3 majority.
108. MOTION 45: To approve the revised layout for the C.A. billboard, and to approve its use for bus placards and bus benches.
2 The results of this survey were conveyed to the floor prior to the presentation of this Motion. Should you require the results please request them from the PI Committee.
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(This Motion is not to approve the type-style presented, only the Layout)
MOTION PASSES. 59 for and 36 against.
109. MOTION 46: To approve the 1997 P.I. Budget of $3,775.00.
MOTION CLEARLY PASSES.
TEN MINUTE BREAK
110. MOTION 47: To suspend the rules in order to make a Motion that we accept the area of the United Kingdom as a permanent area, attached to the Atlantic North Region.
MOTION PASSES. One abstention.
Challenge of the quorum.
Challenge rescinded.
Chair determined a quorum was in place.
114. MOTION 48: To accept the petition of the United Kingdom to be recognized as an area of the W.S.O. and put into the Atlantic North Region.
FRIENDLY AMENDMENT: Change the wording from “United Kingdom” to “British Isles” MOTION PASSES.
115. Public Information wishes to ratify the following:
“We Motion Passed, yesterday, a Motion with regard to the H&I Committee and the insertion of a concept into the web site. We have met with the Trustees, because there was some concern that we did not address this with the floor, that the Trustees have to review this, because it is a piece of literature, and to the extent that it is on the Internet.
We have also met with Literature, Chips & Format. We’ve also met with H&I and we’ve all agreed that that piece will go through the appropriate process with the World Service Board of Trustees and the World Service Office before it is placed on the web site. It will have gone through an appropriate review process. Again, this has been ratified and accepted by those entities stated, without objection we ask this body to ratify that action.”
NO OBJECTIONS. RATIFIED.
116. Conference Committee Report
Referral: Saturday was recommended as a better day for the Unity Luncheon. This will b addressed with the hotel for availability.
117. Elections: Deneen will be new Conference Committee Secretary, Candice will be ViceChair, and Randall will stay on as the Chairperson.
118. MOTION 49: (Look to your World Service Manual on Page 32, Paragraph 6, Sentence number 1) To insert after the first sentence the following: “All new W.S. Conference Delegates will be assigned to the World Service Conference Committees by random selection by the Conference Committee. Each year, new delegates will be asked to provide the W.S. Conference Committee with any area of expertise, specialization or local area need to serve on a particular committee. This information will be considered in the assignment of new delegates to the various W.S. Conference Committees.”
MOTION 49 WITHDRAWN WITHOUT OBJECTION.
Based upon a referral, the e-mail addresses of World Service Conference members have been added to the World Service Conference address, phone and information list.
120. MOTION 50: The Conference Committee moves that the Conference Secretary shall prepare, at the conclusion of each day, a summary of all activities, along with complete text of all Motions presented and acted upon on the Conference floor. The summary shall be provided to the Conference the following day, except for the final day, which summary will be immediately prepared and mailed to all members of the W.S.O. in the first delegate mailing.
MOTION PASSES UNANIMOUSLY.
121. Based upon a referral, the Conference Committee has requested that the W.S.O. investigate the purchase of press badges. We will request that all delegates recycle and or retain any badges given them.
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122. MOTION 51: In the spirit of Unity and in order to support the upcoming World Service Conventions, sales of memorabilia, items and products at the World Service Conference shall be limited to the following: (1) C.A. Regions, areas and districts may sell their C.A. approved memorabilia only before each Conference session begins and after each Conference session ends. (2) Memorabilia for the upcoming World Convention may be sold before and after each Conference session, and also during the lunch and dinner breaks. (3) No Memorabilia item or products may be sold by individuals or non C.A. entities for personal gain or profit. (4) No memorabilia may be sold while the Conference is in session.
FRIENDLY AMENDMENT: To delete items 1 and 2.
MOTION CLEARLY PASSES.
123. The Conference Committee has adopted the following policy: We will start each session with a moment of silence, followed by the Serenity Prayer. We will end each daily session of the Conference with an adjournment. We will end the Conference with a silent prayer of each individual’s choice, followed by the Serenity Prayer.
124. MOTION 52: Delegates that serve on the Trustee Election Committee shall be reimbursed half the current room rate for one day and one day’s per diem expense, per the World Service Trustee reimbursement policy, except that the reimbursement request will be submitted to the World Service Office Board Chairperson for review and signature.
MOTION CLEARLY PASSES By more than 2/3.
125. Referral item to this Committee regarding renumbering of paragraphs and Robert’s Rules of Order state than an Amendment is not necessary for clerical purposes. Thus, it is not necessary to amend Motions, change numbers, sometimes prefix to paragraphs, to replace pronouns with nouns, and so on.
LUNCH BREAK
126. MOTION 53: to ratify the boundaries in the handout that you have, concerning California areas. (Gap in tape did not reflect the original wording of the Motion or its presenter.)
The Motion 53 is withdrawn without objection.
127. MOTION 54: The Conference Committee moves for ratification of Tennessee as an area.
MOTION PASSES UNANIMOUSLY.
128. MOTION 55: to suspend the rules so that the conference can consider a vote on a petition of Nevada to become an area.
MOTION PASSES.
129. MOTION 56: That the Conference recognize the state of Nevada as an area within the World Service Conference and part of the Pacific South.
MOTION CARRIES.
130. The Conference Committee recommends that when a committee’s agenda only requires a small portion of allotted time, then the chairperson of that committee shall notify the Conference Committee, so that delegates assigned to that committee can be reassigned to assist other committees or the Conference, as needed, in the spirit of Unity and responsibility.
131. MOTION 57: To approve the Conference Committee budget for 1997 of $3,341. Line item: 1785.00 travel and meals, 200.00 for pre-conference expenses, 450.00 for audio and visual equipment, 756.00 for hotel and 150.00 for postage, copies and film.
MOTION CARRIES.
132. MOTION 58: The Committee moves for ratification of the boundaries as specified in the handout entitled, “New Boundaries – Affected California Areas”.
FRIENDLY AMENDMENT: to remove the second sentence in paragraph five, (the notation) MOTION CARRIES.
133. Revisit MOTION 49: Page 32, paragraph 6 of the W.S. Manual. Delete in total paragraph six, and add the following language: “Each delegate serves on a designated Conference Committee. First term delegates will be assigned to committees by the World
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Service Conference Committee on the basis of the information provided on the delegate registration form. This information includes local area needs or individual areas of expertise or specialization. Any first term delegates not indicating local area needs or individual areas of expertise or specialization, will be assigned by random selection. Delegates may, however, serve on any World Service Conference Committee of his or her own selection.”
134. MOTION 59: Motion to table Motion
55 in favor, 55 in opposition.
135. CALL FOR RECOUNT.
Count is 53 in favor, 58 opposed. MOTION 57 TO TABLE Motion 49 IS DEFEATED.
MOTION 49 is DEFEATED. 46 in favor and 62 opposed.
TEN MINUTE BREAK.
136. Unity Committee:
137. MOTION 60: To approve the Unity pack for distribution by World Service Office subject to World Service Board of Trustee approval. Also, to be inserted in the Unity section of the delegate manual.
FRIENDLY AMENDMENT: To change the word “pack” to “guidelines”
FRIENDLY AMENDMENT: On page 3, “Suggestions on Dealing with Diversity” to add the word “that” between delegates and biases.
MOTION CLEARLY PASSES.
138. MOTION 61: To approve the 1997 World Service Conference theme as “Carrying the Message in the Spirit of Love”.
MOTION PASSES.
139. MOTION 62: To approve the Unity budget for 1997. Breakdown: Phone-$200; postage- $300; copies-$200; travel-$280; hotel per diem-$220. The total budget is $1200.00.
FRIENDLY AMENDMENT: To place “WS Convention” after hotel per diem.
MOTION PASSES.
140 MOTION 61: Stricken
141. Literature, Chips & Format Committee Report:
142. MOTION 62: That all Motions to revise a published piece of World Service Conference approved literature will require a 2/3 majority on the Conference floor effective immediately.
MOTION PASSES IN EXCESS OF 2/3.
141. MOTION 63: To remove “The Concepts”, a group meeting piece from the twelve point literature approval process.
MOTION CLEARLY PASSES, BY A WHOLE BUNCH.
144. MOTION 64: To remove the concept, “The Twelve Principles” from the twelve point literature approval process.
MOTION PASSES.
145. MOTION 65: To remove the concept A 70-30 Plan” from the twelve point literature approval process.
MOTION PASSES.
146. MOTION 66: To remove the concept, “Illness and Recovery” from the twelve point literature approval process.
MOTION PASSES.
147. MOTION 67: To approve the concept of a new piece of literature with the working title, “A Group Inventory”, which will be available from the World Service Office without charge.
MOTION APPROVED UNANIMOUSLY.
148. MOTION 68: To add the following phrase to “Tools of Recovery” literature paragraph “…including our book, Hope, Faith & Courage – Stories from the Fellowship of Cocaine Anonymous”.
MOTION PASSES UNANIMOUSLY.
149. MOTION 69: To approve the 1997 Literature, Chips and Format budget of $1175.00.
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MOTION PASSES.
150. Hospitals & Institutions Committee Report
151. MOTION 70: To amend the 1997 H&I Budget from $980.00 to $1125.00.
MOTION PASSES.
152. Finance Committee Report
153. The Finance Committee recommends that the use of credit cards not be accepted as payment for World Service Convention registration and memorabilia.
154. MOTION 71: That all updates to World Service Committee manuals and guidelines be sent the World Service Office by the respective committees no later than November 1st. Any updates not received by this deadline will be made by the World Service Office, based on the best available record of past committee Motions from the Conference. The cost of such changes will be charged to the respective committee’s budget at the rate of $25.00 an hour.
155. Request a quorum count.
156. We have a quorum.
157. Challenge the chair.
158. Ruling of the chair is sustained.
The vote was 42 for and 17 against. 30 abstentions. In light of the abstentions, the chair reverses its ruling and makes no ruling concerning the appropriateness of the Motion. We will proceed and we will let the Trustees of the World Service Office Board make that determination on their own. I will announce the count of the votes.
Friendly Amendment: Add the phrase, “at their discretion”, after $25.00 per hour. Accepted.
159. Committee decides to Withdraw the
160. MOTION 72: That all updates to World Service Committee manuals and guidelines be sent to the World Service Office by respective committees no later than November 1st. Any updates not received by this deadline will be made by the World Service Office based on the best available record of past committee Motions from the conference.
MOTION PASSES.
161 MOTION 73: That the World Service Conference require a World Service Convention host committee present a complete budget proposal to the World Service Conference on the first conference after the host city area is selected as the site of the World Service Convention.
MOTION PASSES.
162. MOTION 74: That the C.A. World Service Conference establish C.A.W.S.O. prudent reserve for 1997 at $75,000.00.
MOTION PASSES.
163. MOTION 75: That the W.S.O. contribute a minimum of $500.00 per month toward the prudent reserve, until the 1997 limit is reached. Any funds withdrawn from the prudent reserve thereafter will be restored according to this formula. This Motion shall supersede all previous World Service Conference Motions concerning the funding of the C.A.W.S.O. prudent reserve.
MOTION PASSES. In excess of the 2/3 majority.
164. MOTION 76: To approve the 1997 Finance Committee for $5.00.
MOTION CLEARLY PASSES.
165. MOTION 77 TO RECONSIDER. Calling up the Motion regarding Thursday’s minutes. Motion It affects Motion 52. Motion 52 was, “Motion to approve the summary of Motions and activities as minutes of C.A.W.S.O. Conference meeting for Wednesday, August 28, 1996, with Amendments.” The Amendments were accepted, the Motion was defeated.
MOTION PASSES.
Friendly Amendment: To add the phrase, “with the tape transcript being the official record.” After the date.
Accepted.
MOTION PASSES.
166. Motion 78 to ratify a previous Motion Passed Motion that needs to be addressed.
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Motion 6, from page 7 of the 1995 Conference Summary of Motions. (Look on page 26, paragraph 6 in WS Manual. It reads, “To change the term of a delegate from three to four Conferences. This applies to the delegates elected after the 1995 Conference.”
“Sequential to the 1995 W.S. Conference, the delegates are to be elected for a term of four conferences. It is suggested that the spirit of rotation be followed.”
167. The Conference Seeks ratification.
168. Ratification passes clearly in excess of 2/3 majority.
169. Structures & Bylaws Committee Report
Committee recommends that the Midwest would add the providence of Saskatchewan and Manitoba to their regions. The Pacific North Region would continue to serve the providence of Alberta and British Columbia. The Atlantic North would continue to serve the providence of Quebec, Newfoundland, New Brunswick, Nova Scotia and Prince Edwards. The S&B Committee recommended that the delegates in the regions affected take this information back to their regions for their input.
170. The name of this committee is Structure^ and Bylaws. The action is to change all references in the Manual that are incorrect in stating the committee name.
171. Page 61 in the manual. States, “…reconsider past ” Should say, “…reconsider, which has been voted upon.”
172. Page 64, it should say, “…reconsider, which has been voted upon.”
173. Friendly Amendment: insert “Motion” after reconsider. Accepted.
174. Page 64 of the manual, regarding Motion 12 at the bottom of the page, column 4. It states, “…is the Motion ..” and this should read, “Yes, but only if the original Motion was debatable.”
175. The committee unanimously recommends that the present structure of terms of Trustees (4 years) is adequate.
176. The committee believes that since there is already an existing method to electing Trustees, and since this committee could not reach an overwhleming majority decision, we believe this issue should be sent to the regions for more input from their areas.
177. The committee recommends that changes requested for the manual be discussed and approved by the Structures and Bylaws Committee and thereafter reported to the Conference floor. These changes do not require additional Motions by the W.S. Conference.
178. Motion 79: Page 31 of the manual. To insert an additional section: “C” after “B”, to read: “Seven or more candidates. Pacific South Region only. First ballot. Each voting member of the regional assembly shall vote by secret ballot for six candidates. The six candidates receiving the highest number of votes shall then be considered in the second ballot. If the candidates receiving the sixth and seventh highest votes are tied, then the seven candidates receiving the highest votes will be considered in the second ballot.
Second Ballot: all remaining candidates will be immediately submitted for 2/3 ratification of the voting members present. If six candidates are being considered, then the selection process follows the same procedures as the procedure for four or less candidates in Section A above only, the number of candidates in six and not four. If seven candidates are being considered, and all candidates receive 2/3 affirmative vote, then vote again for all candidates. if all candidates again receive 2/3 affirmative vote, then draw the named from a hat and leave the choice to God.”
Motion passes.
179. Page 29 of manual: Under Regional Caucus, second paragraph, line 3. Motion: to end the sentence after “…within the region”, and delete remainder of the paragraph. The insert will then read, “…The first order of business is to establish voting qualifications. Those persons who have a vote at the World Service Conference should make this determination. It is suggested the voting shall be open to all of the participants. Another order of business shall be the election of a delegate to represent the region in the Trustee Election Committee.”
Passes Unanimously.
180. Motion 80: Any translation of the WS manual should be completed and submitted to the WS Office for review and approval. No distribution should be made until that approval is issued. Anyone may request a redline copy, which contains changes of the manual. Any changes to the translated manual must also be approved by the WSO.
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Motion passes unanimously.
181. Motion 81: Page 15, to replace the language in the manual, under “Big Book Study”, to read as follows: “…Study and discuss with the group any of these books: Alcoholics Anonymous (Big Book), Twelve Steps and Twelve Traditions (The 12 & 12), Hope, Faith & Courage – Stories from the Fellowship of Cocaine Anonymous (the C.A. Storybook).”
Motion passes.
182. Motion 82: To increase sobriety requirements of Trustee election candidates to five years.
Friendly Amendment: to add the world “Addict” before Trustee.
Motion passes.
183. Motion 83: page 43, under Qualifications of an Addict Trustee: Change “prior conference” to Two WS Conferences.
184. Motion 84 to suspend the rules in order to consider a Motion to extend the time for conference session.
Motion Passed.
185. Motion 85 to extend the time until 10:00 p.m.
Motion passes.
186. Motion regarding two conference change fails.
Count is 44 for and 52 against.
187. Motion 86: Page 20, second paragraph. TO delete the second sentence and replace with the following: “Any area or areas seeking recognition from the World Service Conference must submit a Petition to Become an Area form. Any group or district seeking to change area or areas must complete a Petition for a District or A Group to Change Areas. Note that the Petition for A District or a Group to Change Areas is a new form.
Motion passes.
188. Motion 87: Revise page 49, paragraph three. It states, “Except for the paid Office Manager, Pacific South Trustee and World Service Trustee, each World Service Office Board member shall serve a two year term and shall be subject to an annual ratification by the World Service Office Board, and World Service Board of Trustees. Immediately prior to each World Service Conference the first term of each World Service Office Board member begins upon ratification by the World Service Board of Trustees and ends at the close of the third World Service Conference thereafter.”
Motion Passes.
189. Motion 88: To approve the Structure and Bylaws 1997 Budget of $1,525.00 Passes unanimously.
190. Motion 89 to suspend the rules for the purposes of making sure that the Convention Committee presents its budget to the floor so that Finance can do its job.
Motion passes.
191. Motion 90 that we extend the time to 10:15.
Motion passes.
192. Convention Committee Report
193. Motion 91 to approve the budget of the 1997 Convention Committee of $1,479.00.
Motion passes unanimously.
194. Motion 92 to suspend the rules so that we may extend the time to hear Milwaukee’s bid.
Motion passes.
195. Motion 93 to extend the time to 11:00 p.m. so we can hear Milwaukee’s proposal and the Denver budget.
Friendly Amendment to begin the session on Sunday at 8:00 a.m.
Motion passes.
196. Motion 94 to approve the Denver budget for the 1997 World Convention. Amendment accepted to change “raffle” to “opportunity drawing” in all places.
Motion Passed.
197. Motion 95 to accept Milwaukee proposal for hosting the 1999 World Service Convention.
Motion Passed Unanimously.
198. Presentation of San Diego 1998 budget and preliminary report.
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Budget will be ratified next year.
199. Announcements:
New York and Phoenix intend to present budgets and proposals for the 2000 World Service Convention.
Adjourned at 11:00 p.m.