Aug 30 – Sept 1, 1998 – WSBT Quarterly Meeting Minutes – Documents Archive for Cocaine Anonymous

COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES MINUTES OF THE REGULAR QUARTERLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.).

August 1998

Page 1 of 38

CAWSBT REGULAR QUARTERLY MEETING Sunday August 30, 1998 Culver City, CA

The regular quarterly meeting of CA WORLD SERVICE BOARD OF TRUSTEES, at the Radisson Hotel was called to order at 7:15 P.M.

Quiet time and the Serenity Prayer.

ROLL CALL:

Andy White – Pacific North Regional Trustee
Sharon Smith – Trustee at Large – Chair
Scott Stokes – Midwest Regional Trustee
Walter Johnson – Atlantic South Regional Trustee
Joe Stephens – Pacific South Regional Trustee
Susan Turnbull – World Service Office Trustee
Steve Amelotte – Southwest Regional Trustee
Meredith Amos – World Service Trustee

*Charles Lewis was absent for this entire quarterly meeting.

3. THE TWELVE TRADITIONS were read.

4. Personal sharing was done.

5. Minutes from May 1998 were reviewed and changes submitted;

a. Page 4,14b: CA lawyer changed to copyright attorney;

b. Page 5, C: Chairperson changed to co-chairperson;

c. Page 5: Trustee Reports #1; WBST Corresponding Secretary, Sharon, changed to Steve;

d. Page 6: London visit dates were added; March 6, 1998 to March 10, 1998.

Changes were accepted, minutes were approved.

4. Reports were started and copies dispersed. (Details of each to follow.)

Page 2 of 38

7. NEW BUSINESS (with sponsor). The following items were placed on New Business.

WSBT mailing list for fund-raisers – Meredith;

Handling correspondence directed to all Trustees – Meredith;

WSBT Chairperson rotation – Meredith;

Internet on-line link from home page – Joe;

Past Trustees’ involvement in current WSBT activities – Joe;

Atlantic North Slot – Scott;

Delegates’ involvement in TEC – Andy;

Address filling second TAL and Non-Addict Trustee positions – Joe;

Retaining a pro-bono attorney – Meredith.

8. Meeting time was set for 9:00 A.M. ono Monday, August 31, 1998.

9. Meeting was adjourned at 10:45 P.M. with a prayer.

Page 3 of 38

Meeting was called to order at 9:10 A.M.

1. Quiet time and the Serenity Prayer.

2. ROLL CALL:

* Charles Lewis was absent for this entire quarterly meeting.

TWELVE TRADITIONS were read.

TRADITION 3 long form was read and discussed.

TRADITION 4 long form was read and discussed.

CONCEPT 7 was read and discussed.

CONCEPT 8 was read and discussed.

COMMITTEE REPORTS

1. WSC FINANCE COMMITTEE – SUSAN & SCOTT

No report.

2. WSC UNIT COMMITTEE – STEVE

Unity luncheon to be held at 1:00 P.M. on Thursday at Manhattan Beach.

Page 4 of 38

3. TRUSTEE ELECTION COMMITTEE – STEVE

There have been three phone interviews and six personal interviews. There were three candidates’ commitments to be at the convention on Thursday for personal interviews. Two delegates are unable to be there for a personal interview; there was a phone interview. There are tapes of the three phone interviews.

4. TRUSTEE ORIENTATION COMMITTEE – STEVE

No report.

5. TRUSTEE LEGAL COMMITTEE – CHARLES & SCOTT

No litigation this quarter.

6. TRUSTEE FOR THE NEWSGRAM – ANDY

There were few articles last Newsgram. Andy is going to appeal for articles for the next Newsgram,

7. WSC H&I COMMITTEE – WALTER

He had spoken with Lawrence. No further report.

8. TRUSTEE CONFERENCE COMMITTEE – MEREDITH & SHARON

The list of referrals to conference committee was given. They are continuing to work with conference committee regarding standard form for committee minutes, motions and referrals. They are continuing to consider hotels for the 1999 conference. See World Service Trustee Report.

9. WSC PUBLIC INFORMATION COMMITTEE – ANDY

Andy gave the report for Charles. Jim has had a stroke, so they will be short a chair and the trustee. Another trustee will be sitting in at the conference.

10. WSC STRUCTURE AND BYLAWS COMMITTEE – ANDY

No report.

11. WSC FINANCE COMMITTEE – SUSAN

No report.

12. WSC CHIP, LITERATURE AND FORMAT COMMITTEE – SHARON

Heidi is rotating off. They are continuing work on literature, anonymity, unity and format.

Page 5 of 38

13. WSC CONVENTION COMMITTEE – JOE & SCOTT

No report.

14. WS CONVENTION:

A. IRVINE – JOE

Joe gave some referrals for the convention committee.

B. MILWAUKEE 1999 – SCOTT

They are working on memorabilia. They have already taken in $5,100.00 in sales. There have been some good tapes submitted on speakers.

Fund-raising is going well. The Harley raffle has already made $800.00, and their goal is $6,000.00. All other monies will go toward convention profit. They lost one convention chairperson; they continue to meet monthly and as needed.

C. ARIZONA 2000 – STEVE

They have half the committee chairs. Their first meeting will be the last Saturday in September. Burton will be available Thursday with a revised budget. They have changed hotels due to prices. They are now looking at the Scottsdale Plaza. The last price quote for the Plaza was $79.00 per night.

15. TRUSTEE NEGOTIATION COMMITTEE – MEREDITH & SHARON

The negotiating committee guidelines are finalized and were passed out. They have reviewed all contracts pertaining to WSO. They are continuing to collect bids for the purchase of a TV and video equipment for the conference. They have obtained information and negotiated with several hotels for the ‘99 conference. They have accepted bids from Coast to Coast.

TRUSTEE REPORTS

1. WSBT CORRESPONDING SECRETARY – STEVE Q.

Box 492013. Los Angeles. CA 90049-8013

There is going to be continued discussion regarding the letter from Rusty and responses from Susan, Chris, Sharon and Walter. Meredith has sent over some mail she had received. As of yet, none of the letters sent have been answered.

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2. TRUSTEE AT LARGE – SHARON

Washington, D.C. Area has 18 meetings and 9 H&I meetings.

Hotline: (202) 726-1717

Area Chair: Tonja D.

Delegate:

Andre Fair

James G,

James T.

The area covers meetings in Washington, D.C., North Virginia and Central Maryland. There is no district structure due to small size of the area structure. The area will be sending two delegates to the conference; one of them is new. The meetings are doing well and holding their own. The area has also organized a new Special Events Committee, which has been focused on fund-raisers for the area, so that the area can start to work on expanding.

3. WORLD SERVICE OFFICE TRUSTEE – SUSAN

Marriott receipt of check on July 9, 1998. In addition, spreading of the master room list charges was finalized.

The accounting for the missing quarters has been completed.

Hard copies of Starter Kit Reports for 1^st and 2^nd quarter, and the updated trustee list were mailed.

In Culver City non-profits are not exempt from payment Transient Tax.

Short-term insurance policy for conference equipment has been arranged.

Conference planning and organization are ready to go.

The Newsgram will be completed and at the conference.

CAWS ‘98 close procedures are in process.

CAWS ‘99 credit application awaiting decision for the Milwaukee Hilton.

Search has begun for literature translators in German.

CAWS 2000 banking is still being researched.

Updating of 800# infoline data has begun.

Will starting an Activity Calendar.

Will moving Visa account from Sanwa Bank to City National Bank.

Will searching for translators of literature and books in Portuguese and Italian.

Will purchasing a scanner.

Will revamping the office filing system.

Will updating the speaker tape list.

Scott will be bringing the past six months’ financials for the office. There is a new WSOB director: Joy H. She has been ratified and will be present at the conference.

Page 7 of 38

3. WORLD SERVICE TRUSTEE – MEREDITH World Service Office Board

All regularly scheduled WSO Board meetings were attended. Board meeting minutes were recorded, typed and circulated when needed. They accepted Scott Stevenson’s suggestions for Kevin Murphy as WSOB Director. Joy Hutchinson was presented as WSOB Director. James Monroe’s board attendance and activities were encouraged.

They are continuing to review and copy trustee minutes for motions made at previous Trustee Quarterly Meetings. The trustee involvement with orientation for conference will consist of new delegates sitting in front rows and the trustees will walk around to encourage and answer any questions while Amy reviews process. There is on-going work with Chris P. regarding suggestions on finding a way to make sure all/new delegates understand structure of conference and what is going on.

Workhas been done with Geof Chao and WilliamNewton of the catering staff to reconcile bill; total balance due is $23,113.72. Check was written and mailed on Tuesday, July 7,1998, confirmed with Marriott receipt of check on July 9, 1998. In addition, spreading of the master room list charges was finalized.

World Service Conference Committee

Conference 1998

Conference calls for WS Conference Committee were set up, prepared for and attended. There were several calls with Randall and Jay on the WS Conference Committee regarding coordination room set-ups and various other things pertaining to the upcoming conference. Mary Hukill and Meredith met with new staff at the Radisson. They toured the property and re-reviewed the contract. They discussed the conference needs and CA WSO’s upcoming financial obligation. They prepared the room listing for the master account; prepared room breakout list for hotel; reviewed and signed banquet orders. Three taped bids were collected, and they are completing process of collecting three bids for the hotel (hotel site is still pending).

Convention 2000

Several telephone calls with Burton regarding Scottsdale’s convention contract were had. A copy of Irvine Marriott’s contract was faxed to Burton to be used as an example. Meredith negotiated directly with Scottsdale Plaza Resort regarding lack of information on proposed contract.

5. ATLANTIC SOUTH TRUSTEE – WALTER

Fourteen delegates will be attending the conference. Walter has not taken any trips this quarter. He will be unable to attend the Georgia convention. There will be a meeting after the convention, which he will attend.

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FLORIDA

50 meetings/24 H&I meetings

Florida is recognized as an Area with 5 Districts.

Area Chair:	Marlene S.	(904) 455-4244
Delegates:	Lisa Jones	(904) 435-9045
	Susan Doch	(305) 652-0265
Info Line:	Ft. Lauderdale	(954)537-1379
	Pensacola	(904) 444-0999
	Ocala	(352) 637-1081

Two delegates will be attending the conference.

GEORGIA

45 meetings/20 H&I meetings

Georgia is recognized as an Area, but has not districted.

Area Chair:	Patrick Ryan	(770) 497-9309
Delegates:	Terri Knight	(770) 752-8586
	Keith Fryer	(770) 442-1182
	Mike Webb	(706) 635-1582
Info Line:	Atlanta	(404) 255-7787
Contact Person:	Dave Reimer	(706) 651-0923

Area convention held on August 28-30.

Two delegates will be attending the conference.

ARKANSAS

31 meetings/14 H&I meetings

Arkansas is recognized as an Area with 5 Districts.

Area Chair;	Sonny Miller
Area Secretary:	James Taite	(501) 565-6210
Delegates:	Norith Ellison	(501) 568-3236
	Greg Gyce	(501) 535-8312
Info Line:	Little Rock	(501) 374-1334

Area convention was held in July.

No delegates will be attending the conference.

Page 9 of 38

LOUISIANA

63 meetings/12 H&I meetings

Louisiana is recognized as an Area with 6 Districts

Area Chair:	Susan Johnson	(504) 769-4482
Delegates:	Catherine Dunn	(225) 766-3048
	Greg Jack	(504)336-4765
	Joe B. (DJ)	(504) 831-1354
Info Line:	Baton Rouge	(504) 927-4821
	New Orleans	(504) 457-KOKE

New Orleans District H&I Convention to be held in September, Louisiana area convention to be held in October.

Three delegates will be attending the conference.

TENNESSEE

46 meetings/12 H&I meetings

Tennessee is recognized as an Area with 5 Districts.

Area Chair:	LA Rhyan	(901) 323-3651
Delegates:	Woody Ramsey	(901) 363-7542
	Bobby Perry	(901)427-2302
Info Line & Office:	Memphis	(901) 725-5010
	Nashville	(615) 747-5483

SOUTH CAROLINA

5 meetings/O H&I meetings

Not recognized as an Area yet.

Contact Person: Kim Franklin (803) 865-0075

NORTH CAROLINA

13 meetings/4 H&I meetings

Not recognized as an Area yet.

Delegates:	West Hymal	(919) 844-6977
	A.J. Shirley	(912)217-8284
Info Line:	Raleigh	(919) 790-4153

Page 10 of 38

ALABAMA

19 meeting / 3 H&I meetings
Alabama is recognized as an Area and has 3 Districts: Birmingham, Mobile and Huntsville.
Chair: Ivy Joe Milan 205 539 9331
Delegates:
- Barry Foshee 205 932 1452
- Ken McGahee 205 833 2087
- Info Line: Birmingham 205 888 3558

Two delegates will be attending the conference.

They are hosting the 99 Regional Convention in April.

VIRGINIA

25 meetings/0 H&I meetings
Virginia is recognized as an Area, but has no districts.

Contacts:	Antonio Bobbit	(804) 737-3123
Info Line:	Richmond	(804) 737-3394

MISSISSIPPI

meetings/0 H&I meetings
Mississippi not recognized as an Area.
Contacts:
- Sly D.(601) 982-1755
- Pauline Meyers(601) 832-4011
- Aliena Jones(601) 863-0315
- Howard Pickens(601) 865-0158

6. ATLANTIC NORTH TRUSTEE – SHARON (for Charles)

EASTERN CANADA

Quebec Area:

60 French-speaking meetings/8 English-speaking meetings/4 H&I meetings Montreal is recognized as an Area with 4 Districts:

a.	LaVal
b.	West Montreal
c.	Montreal and South Side
d.	Ottawa

Page 11 of 38

Area Chair: Jhy Slaim
Delegate: Marie Pascale

Montreal will be hosting the Regional Assembly in November of 1998.

Toronto:

11 meetings/7 H&I meetings
Toronto is recognized as an Area with no districts.
Chair: David LaBell
Delegate: David LaBell

Toronto will be making an attempt to define the area boundaries at the 1998 World Service Conference. David L. will be attending the conference as a delegate. He will be bringing a map to the conference to refer to Structure and Bylaws Committee. Some struggles with Unity (personalities over principles),

UNITED STATES

NEW YORK

90 meetings/60 H&I meetings
New York is recognized as an Area, but has no districts,
Area Chair John Rosa
Delegates:
- Guthrin Robinson
- Phil Landau
- David Kulick

New York will bring a bid to the convention for the 2001 WSC. They continue to support themselves with fund-raising activities.

MASSACHUSETTS

12 meetings/17 H&I meetings
Massachusetts is recognized as an Area, but has no districts.
Area Chair: Drew Sullivan
Delegates: Phil Malonson

CONNECTICUT

7 meetings/3 H&I meetings
Connecticut is recognized as an Area, but has no districts.
They continue to have a hotline and meetings.

Page 12 of 38

MAINE AND RHODE ISLAND

No information,

PENNSYLVANIA. NEW JERSEY. DELAWARE

28 meetings/15 H&I meetings
They are recognized as an Area with 2 Districts: Pittsburgh, PA and Philadelphia, PA.
Area Chair
Delegates:
- Jackie B.
- Craig Connor
- Rickey Hawkins
- Robert D.

7. SOUTHWEST TRUSTEE – STEVE

Travel plans include Los Angeles in August; Wichita in September; Houston in October; and Albuquerque in October. Fourth quarter travel includes Santa Fe, Tulsa, Austin and Colorado Springs.

COLORADO

Denver – 28 meetings/6 H&I meetings
Area Chair Jimmy Malone
District Chair Larry K. (Denver)
District Chair: Eric F. (Colorado Springs)
Delegates:
- AA-Ron Crawly
- Robby Graham
- Art B.
Alternate: Ladonne
Info Line
- Denver 303 421 5120
- Colorado Springs 719 590 8720

Colorado area is beginning to form a committee for a convention for March of 1999. They are still experiencing new growth on the western slope with meetings starting in Delta and Glenwood. There are 120 core members.

Page 13 of 38

KANSAS

Wichita -19 meetings/5 H&I meetings
Topeka – 5 meetings/2 H&I meetings
Kansas City – 5 meetings
Delegate: Bruce Ott
Alternate: Debbie
Info Line: Wichita (316)263-8130

Wichita fellowship has had a district rebirth where the three meeting houses have met and are forming a group conscience for the Wichita District. They have held a couple of tradition and sponsorship workshops along with some weekly socials. Lawrence has started one new meeting. Topeka has not changed numbers, but they are experiencing some growth. They are using a pager system. Kansas has approximately 60 core members.

OKLAHOMA

Tulsa – 26 meetings/4 H&I meetings
Oklahoma City – 19 meetings/9 H&I meetings
Delegates: Danny Falcone
Info Line: Tulsa (918)660-8665
Oklahoma City (405) 791-0844

Tulsa is surviving with about 20 core members and carrying the message. Oklahoma City has elected an Alternate Delegate and may send him/her in Danny’s place. He will issue a proxy if needed.

NEW MEXICO

Albuquerque – 21 meetings/13 H&I meetings
Santa Fe – 5 meetings/2 H&I meetings
Hobbs – 2 meetings
Las Vegas – 4 meetings/1 H&I meeting
Los Alamos – 1 meeting
David I
District Chairs:
- Michael P. (Santa Fe)
- Bill Y. (Albuquerque)
Delegates:
- Damon Z.
- Donald H.
Info Line
- Albuquerque 505 291 3888
- Santa Fe505 984 7207
- Las Vegas505 454 7343

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Preparations are ongoing toward a Halloween Weekend for the Southwest Regional in Albuquerque. The Area has 130 core members.

TEXAS

Houston – 95 meetings/26 H&I meetings
Austin – 9 meetings/2 H&I meetings
Dallas – 5 meetings
Beaumont/Port Arthur – 3 meetings

Area Chair;	Wanda Ayers
Delegates	Wanda A. Veronica S. Hal K.
Alternates:	Shauna W. OtisD. Joseph J.
Info Line:	Houston	(713) 668-6822
	Austin	(512)479-9327

They have held elections for Area positions and Wanda is the new Chair. Texas has formed an ad hoc committee to guide the fellowship through what they hope is a growing era. Their H&I Committee had their first H&I Day, and they raised several new names for the panels they are forming. College Station has two meetings. Delegates are splitting up all of the meetings. They are asking for five minutes in the meetings to explain what WSBT does, as well as asking for a basket pass for delegates to go to conferences and caucuses. The local Texas Department of Corrections representative gave a hearty welcome and let’s get moving towards carrying the message of CA into all of the prison systems. They are still planning a state convention for the first weekend in October, 1998, They are sending all of the delegates to conference. They have about 250 core members throughout Texas.

ARIZONA

Phoenix – 120 meetings/57 H&I meetings
Tucson – 27 meetings/21 H&I meetings
Casa Grande – 2 meetings
Cottonwood – 2 meetings
Flagstaff – 2 meetings
Globe – 2 meetings
Payson – 2 meetings
Area Chair; Jay Statline
District Chair: Curt B. Phoenix
Robin Tucson
Delegates:
- Jim Gorman
- Karen Sullivan

Page 15 of 38

- Randy Groen
- John Sparks
Alternate: Jay Statland
Info Line:
- Tucson (520) 326-2211
- Phoenix (602)279-6530

Arizona area is still working on establishing guidelines for the Area Committee to follow. The Area Convention happened on the 4^th of July weekend in Tucson. The Phoenix District has provided the Chair for the 2000 CAWS Convention and Burton C. The rest of the Steering Committee has been selected and has been holding organizational meetings, selecting all ofthe committee chairs, and reviewing hotels. They hope to have a hotel to present to the conference. The next area convention chair is Randall O. SYI has decided to downsize their central office and will do so around October 1, 1998.

8. MIDWEST TRUSTEE – SCOTT

ILLINOIS

109 meetings/40 H&I meetings

Area Chair:	Art R.	(847) 692-6291
Delegates:	Kevin F.	(708) 839-4042
	Roger H.	(847) 390-6533
	Michael R.	(847) 298-0777
	Vanessa Matthews Bernadette W.	(312)808-0773
Alternate:	Michael H.	(312) 874-7932

The Illinois Area Convention Committee has decided to change the date of the 1999 Unity Convention to sometime in March. This will take place in Rockford. This decision was made to prevent convention burnout with the World Convention being held in Milwaukee in 1999.

MICHIGAN

36 meetings/5 H&I meetings
Three Districts: Saginaw, Flint and Lansing.
Area Chair: Johnny M. (810) 239-7886
Delegates:
- Anthony Joyner (810) 767-7119
- Gerald Pano (810) 787-7518
- Charles J.

Michigan in Saginaw will host the 1999 Tri-State Convention.

Page 16 of 38

MINNESOTA

14 meetings/2 H&I meetings
Area Chair: Peter C. (612) 927-6407
Delegates:
- Scott S. (612)722-9171
- BertR. (612)927-6407

Most of the meetings are in the Minneapolis and St. Paul area. The area meets the first Thursday of every month. Minnesota folks have a “Meeting of the Month” event, where people get together and support a different meeting each month. At least one delegate will attend the conference.

MISSOURI AND KANSAS CITY. KANSAS

42 meetings/17 H&I meetings
Two Districts.
Area Chair Pearl B. 816 333 1984
Delgates
- James B. 816 960 0027
- Carl R. 314 383 5607
- Allen B. 314 355 3945
Help Line
- Kansas City 1 888 595 6500
- St. Louis 1 888 595 6600

Their Area Convention, ‘‘Show Me Recovery,” will be held in Kansas City, Missouri on August 21,22,23, 1998.

NEBRASKA

11 meetings/4 H&I meetings
Area Chair Randy Hill (402)733-8160
Delegates
- Don R. (402) 734-4825
- Michele K. (402)556-4901

Nebraska has been working on getting video PSAs aired and had run into difficulties with formatting on some of the tapes. They are having a lot of problems in the Area and have requested Scott to come out.

OHIO

170 meetings through the state; 5 Districts
Area Chair Terry J. 216 991 7524
Delegates
George V.
Kathy H. 614 898 7139

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- Steve Shaw 419 474 9520
- Patrick S. 614 351 5264
- Ronald B. 216 289 0666
- Una H. 330 375 1503

Columbus will host the 1998 Midwest Regional Convention on November 6, 7, 8 at the Clarion Hotel in Worthington, Ohio. Planning for the event is underway. Cleveland will host the 1999 Midwest Regional Convention.

Cleveland continues to maintain their web site: www.neohioca.org.

WISCONSIN

39 meetings/9 H&I meetings

Area Chair:	Joe Valenti	(414) 643-8718
Delegates:	Karmen Kron	(414) 545-0372
	Dale S.	(414)575-1551
	Brigid Buretta	(414)383-8424
Alternates:	Rick D.	(414) 817-0474
	Tom H.	(414) 650-1220
	Pmcs. Sheila	(414) 342-6869

The number of H&I meetings has decreased due to the number of drug treatment facilities that have been closing over the past year. The Wisconsin fellowship has relocated its Central Office. The Wisconsin Area Service Committee signed a three-year lease with minimal rent increases. The Wisconsin area has a web page that can be accessed at: www.execpc.com./~cocaine/

Three voting members will be attending the conference.

INDIANA

36 meetings/7 H&I meetings

Area Chair:	Sam Simmons	(317)916-1814
Delegates:	Sam Simmons	(317)916-1814
	Winston Mangrum	(765) 644-6375
	Harrison J.	(317) 290-7080

They continue to host meetings in a youth correctional facility.

Kentucky continues to struggle with getting the fellowship up and running. There are just a couple of individuals working to get CA stable in Kentucky.

Page 18 of 38

Iowa has a couple of requests for starter kits these past two quarters. Steve has not been successful in connecting with anyone in Iowa that knows anything about the CA fellowship there.

Steve has made no contact in Canada.

However, recently he did receive some information from Andy W. of Oregon.

9. PACIFIC SOUTH TRUSTEE – JOE

There are eight areas on the Pacific South.

Most of Joe’s service time from July through August has been spent at the local meeting level. San Diego is very interested in getting on-line. They are trying to set up a home page. Many others already have a home page, which are also linked to the office home page.

(1) Los Angeles

144 meetings
Chair: John W.
Vice Chair: Robin C.
Secretary: Mandira S.
Treasurer: Bobby G.
H&I: Open
Approximately 40 H&I panels.
The following positions are open as 2/1/98:
H&I Chair.
Delegates:
- Mary U.
- (World Service) Ron H.
- David C.
- Marvin

The new web site is up and running www.ca-4la.org

2) Orange County

20 meetings
Chair: Gretchen D.
Vice Chair: Ann M.
Secretary: Mike
Treasurer: Vickie
H&I Chair: George

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There are 40 H&I panels and there are currently to in the State Prison System. The Area had made a new effort to spread the message through the use of Public Information. They have contracted OC Magazine to place three ads: “We’re here and we’re free.” These will be distributed to 8,000 locations county-wide.

3) San Diego

22 meetings

Chair:	Mike G.
Vice-Chair:	Tatiana
Secretary:	Lora B.
Treasurer: H&I Chair:	Chuck C.
Delegates:	Patty Z., Chris

The area has 22 meetings and they hold their GSO meeting the first Monday of the month. The Area was very involved in the planning of the 1998 World Convention and their efforts for pre-funding were very welcome.

4) Inland Empire

12 meetings/9 H&I meetings
Chair: Rufus
Vice-Chair: Bob
Treasurer: Pete

They held a Pancake Breakfast as a fund-raiser for CAWS 98. The Area also had five people serving on the CAWS 98 Committee. Many more took advantage of the scholarship program to attend the convention. There were elections for World Service Delegates at the last GSO.

5) San Gabriel/Pomona

46 meetings/30 H&I panels
Chair: Elisabeth
Vice-Chair: John
Treasurer: Joy H.
Delegates:
- John L.
- John
- James M.

GSO meeting is held the second Sunday of the month. Public Information has finished working with Orange County to build a web page and are now waiting for the Area vote.

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(6) San Fernando Valley

Chair: Tom S.
Vice-Chair:
Secretary: Paula G.
Treasurer: Laurie V.

H&I has 45 meetings in the Area and 32 panels that serve the Area. The Area is very active in both the planning, as well as the service work at CAWS 98. The outgoing Chair ofthe Area served as the Vice-Chair of CAWS 98.

(7) Central California

22 meetings
Chair: Mark K.
Vice-Chair: Mitch
Secretary:
Treasurer:

The meetings are down by three from the last report. The GSO meeting is the first Monday of each month. The Area was very involved in the planning of the 98 World Convention and their efforts for pre-funding was very welcome.

CLARK COUNTY, NEVADA AREA

9 meetings/H&I 6 panels
Chair: Deandra
Vice-Chair: John D.
Secretary: Dawn
Treasurer: Tom

Nevada has fit well into the Area. They sent their new web page address to the WSO to be linked to the home page. The Area has been to every Interarea meeting since last August.

INTERAREA

The Interarea meeting is held once every two months in the City of Long Beach. Each of the eight Areas within the Pacific South Region elect a representative to attend and to bring to their area information presented by the other area reps. They also hold a Regional Event called Campvention in April, located in Lake Paris, California. All eight areas and the World Service Office then share money raised at this event.

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PACIFIC SOUTH REGIONAL MEETING

The Pacific South Regional meeting was held at the convention. The notes are to be forwarded. The WSC was the main topic of discussion, each area reported on some of the fund-raisers they had for the convention. There was also some discussion about selection of a Trustee-at-Large. It was suggested the Region keep the names selected at the last regional.

10. PACIFIC NORTH TRUSTEE – ANDY

Andy has taken five trips this quarter. A trustee meeting in Los Angeles May 24-16; World Service . Convention in Irvine May 27-31; CDOC meeting in Los Angeles June 30; Calgary Convention in Calgary, Edmonton, Alberta July 17-19; and Vancouver, B.C. in Vancouver, B.C. The trips planned for next quarter are: a trustee meeting in Los Angeles August 23-26; WS Convention in Los Angeles August 26-30; Alaska and Northern California. There will be delegates coming from all areas except Washington.

CANADA

Alberta

The Area has 2 Districts that meet quarterly.
Area Chair: Janis M. (403) 288-0890

Calgary

18 meetings/4 H&I meetings
District Chair: Trevor S. 403 228 1316
Info Line: 403 229 5213

Edmonton

16 meetings/2 H&I meetings
District Chair: Jimmy
Info Line: (403)425-2715

The first annual convention was a HUGE success. There were new officers elected. There is much enthusiasm and growth.

British Columbia

10 meetings/2 H&I meetings
Chair: Frank M. 604 898 1027

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Delegate Kellie 604 596 120
Info Line 604 596 1210

The Area structure is starting to be formed. The meetings in the Area are having great attendance. There is much excitement in the Area. They are petitioning to become a new Area.

UNITED STATES

ALASKA

The newest area in CA.
5 meetings in Anchorage with 50-70 in attendance.
Chair: Gregory (907) 786-7668
Delegate: Michelle (907) 338-3711
Info Line: (907)561-3999

Business meeting is the second Thursday of the month. There is reorganization in process and Michelle, the new delegate, will attend the conference this year. There is a garage sale to be held on August 30^th and a dance planned on October 30^th.

IDAHO

11 meetings (Twin Falls, Boise, Gerome, Arco)/2 H&I meetings (Boise)
Area Chair: Jeanette D. (208) 363-0966
Delegates:
- Gary T. (208) 734-7242
- PamC. (208) 336-4184
- Susan T. (208)734-7242

Much enthusiasm, excitement and growth in the Area. Unity Days were a big success and plans for next year have already started. Plans to send one delegate to the conference.

NORTHERN CALIFORNIA

The Area has 7 Districts that meet quarterly
46 meetings/17 H&I meetings
Chair: Bill E. 415 285 6893
Delegates:
- Bill E. 415 285 6893
- Jeanne F. 408 265 5614
- John W. 408 689 0525
Info Line:
- Monterey 408 372 4190
- Sacramento 916 927 5740
- North Bay 415 453 8439
- San Francisco 415 821 6155

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- Santa Cruz 408 662 8137
- Sonoma 707 578 4160
- South Bay 408 374 8009

Seven active Districts. The three delegates will attend the Regional Assembly. The 1999 Regional Assembly is being planned for April 23-25, 1999 at the Santa Clara Marriott

OREGON AND S.W. WASHINGTON

The Area has 2 Districts that meet monthly.
21 meetings in Oregon/10 H&I meetings

Chair:	JoeC.	(503) 624-3765
Delegates:	Lynne G.	(503) 788-9334
	Rick H.	(503) 618-0621
Info Line:	Outside Area	800-NOCAINE
	Inside Area	(503)256-1666

The 1998 Regional Convention was a success. Two delegates will attend the

UTAH

30 meetings / 33 H&I meetings

Area Chair:	Ray M.	(801)463-3981
Delegates:	Jerry M.	(801) 973-8961
	Debbie P.	(801) 612-0375
	JimB.	(801) 292-8773
Info Line:	Ogden	(801) 778-1765
	Salt Lake	(801)264-5658

Three delegates will attend the Regional Assembly. Central Office had a false start and is planning to open soon. Rockies will be September 24-27, 1998 in Park City.

WASHINGTON

25 meetings/2 H&I meetings

Area Chair:	Heidi B.	(425)513-2024
Delegates:	Carl A.	(360) 676-7164
	Heidi B.	(425)513-2024
Info Line:	Mailbox System	(206) 467-8189

The camp-out was a success. There will be a picnic and chili cook-off on September 19^th. New year’s Dance is in the planning stages. There is going to be a convention in Everett in September 1999.

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TOTALS

Meetings -182 for the Region
H&I Meetings – 68.

OLD BUSINESS

1. LONG TERM PLANNING – ANDY, CHARLES & SCOTT

THE FOLLOWING IS THE RESULT OF A THREE-HOUR DEDICATED SESSION DEVOTED TO LONG-TERM PLANNING Trustee Roles

Trustee Responsibility Guide was passed out. Please see attached.

International Growth

Starting meetings
More comprehensive starter kits (ABCs of starting a meeting)
Outreach

Finance

Accountability of money being spent
Non-addict trustees with financial experience
Sales – increase sales of books outside the fellowship
Events
Cost controls
Prudent reserves
More definition on fund-raising
Seventh Tradition – Spirituality – Unity
Utilization of funds
Cut spending on entertainment

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Membership

Involve newcomers/more guidance
CA speakers
Encourage service
Attract new members
More members – keeping those we have
Keep old-timers
Regain help spirituality
All other mind altering substances

Structure

More guidelines
From AA regarding financial accountability
Fine non-addict trustee
Primary purpose
CA and traditions – more definition

News Gram

Submit more stories of experience of attracting new members
Professionally polished
Subscriptions
Please write NewsGram articles:

- Diverted from primary purpose
- How I helped myself by helping another addict
- I love CA
- How to attract the newcomer

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Spirituality

Keeping old-timers
Unified message
Don’t rest on our laurels
Group conscience

Individual Responsibility

Teach fellowship
Teach structure
Embrace newcomers
Teach fellowship how to grieve
Revise Story Book

PI & H&I

More PI letters to. the community
Bus signs
H&I info
Five-year intensive campaign for public awareness
Phone lines
PSAs for TV, radio and newspapers
Press publication

Convention

On-line convention registrations
Convention planning for the member
Better planning practices

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4. Simplify convention

2. AD HOC COMMITTEE TRUSTEE JOB DESCRIPTION/MANUAL – SHARON & MEREDITH

Target Date for Completion is Conference 98

Project was completed by the target date.

3. NEWSGRAM ARTICLES – ANDY

Traditions: Chris – Andy received them
Finding Good Leadership/Concept 9: Meredith – Due next Newsgram
Group Conscience: Charles, Steve – Due at conference
CA Logo: Joe – He will be sending it to Andy
Unity Corner: Walter – Andy received
Unknown Article: Sharon – Will be done by next quarter
Seventh Tradition: Scot – He will be giving it to Andy
Contributing to NewsGram: Andy – It is complted
Department of Corrections Article: Andy – He is completing it

Andy asked that all articles by passed over to him and to turn in anything you can so that there will be a larger selection. Concept articles were divide up again as follows:

Walter – 4 and 2
Joe – 11 and 6
Sharon – 5 and 8
Scott – 7
Susan – 1
Meredith – 9
Steve – 12
Andy – 3 and 10

4. WHAT IS THE ROLE AND RELATIONSHIP OF THE WSOB AND WSBT (May 97 New)

To be discussed at the joint board meeting.

NEGOTIATING COMMITTEE GUIDELINE – MEREDITH & STEVE (May 97 new)

Keep on old business.

The guidelines were revised and passed out. See attached. The target date for completion is November 1998.

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6. WHAT RE THE LEGAL RIGHTS OF COPYRIGHT INFRINGEMENTS FOR ON-LINE USE OF CA LOGO AND COPYRIGHT LITERATURE BY THIRD PARTIES, “WHAT CONSTITUTES FAIR USE?” – MEREDITH VIA PI CONFERENCE COMMITTEE (November 97 new)

To be brought up at the joint board meeting.

7. RECORDING SECRETARY REPLACEMENT – JOE, MEREDITH & SUSAN Keep on old business until the position is permanently filled.

Temps had been called. Unable to use due to costs and other policy problems.

8. NEWSGRAM – ANDY Keep on old business.

Andy is still working on a schedule,

9. MEETING WITH WSOB – 3 P.M.

Meeting time was changed to 7:30 p.m. this evening.

10. CALIFORNIA DEPARTMENT OF CORRECTIONS MEETING – ANDY (Update May 98 new) Andy is going back to his region and suggest that they get a representative, and Joe will do the same.

NEW BUSINESS WITH SPONSOR

1. SCHEDULE OF ROTATING OFF THE WSOB AND WSBT – SHARON

Referred to the Structure and Bylaws Committee for a review of the rotation process.

2. NEED FOR A NON-ADDICT WSOB MEMBER – SHARON Suggested as a topic for discussion for the WSOB. Referred to WSOB.

3. ARE RAFFLES THE ONLY FORM OF FUND-RAISING WE CAN THING OF? – SHARON

Some of the other ideas and things that have been done were a golf tournament, men an women’s retreats, and a pancake breakfast. It was the consensus of the Board to have Scott go to the Convention Committee and bring up stopping raffles.

4. REVISIT CORPORATE CREDIT CARD USE FOR TRAVEL (used by WSBT and WSOB) TO AVOID OUTSTANDING DEBTS TO THE WSO – SHARON

This will be discussed later tonight with the WSOB.

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5. JOB DESCRIPTION FOR THE OFFICE MANAGER – SHARON

This will be discussed later tonight with the WSOB.

6. WEB PAGE STUFF – YAHOO? – STEVE

Done. Maps are available without having to go through Yahoo. One can go through Web Master.

7. DISCUSS PAGE 53 OF WORLD SERVICE MANUAL – SHARON

WSBT must ratify the WSOB annually. At the end of the conference WSBT will ratify WSOB members,

8. REVIEW “GUIDE TO THE 12 TRADITIONS” PIECE – SHARON

Send back to Chips, Literature and Format.

9. HOLDING WSOB ACCOUNTABLE TO WSBT – POSSIBILITY OF JOINT BOARD INVENTORY – SHARON

MOTION: BRING THIS ITEM UP FOR DISCUSSION WITH THE WSOB TONIGHT. SECONDED AND PASSED UNANIMOUSLY.

There was a discussion about both boards having a joint meeting at the office. Further discussion to be held later.

10. WSBT MAILING LIST FOR FUND-RAISERS – MEREDITH

There was an AIDS walk letter sent to board members. Meredith was upset about that and requested that there is more care taken with the mailing list.

11. HANDLING CORRESPONDENCE DIRECTED TO ALL TRUSTEES – MEREDITH

This is regarding the “Rusty” letter. There was discussion of instating some type of policy around correspondence. There was much discussion about this, All correspondence goes to the corresponding secretary. It was uniformly decided that whenever mail is addressed to the WSBT, the Chair will be notified as well as the other board members. The letter sent will be acknowledged with a letter of receipt. IF response is deemed necessary, that will be determined by a consensus of the WSBT.

12. WSBT CHAIRPERSON ROTATION – MEREDITH

MOTION: THE CAWS, INC. OFFICER ELECTION TO BE CHOSEN BY DRAWING FROM A HAT. THE FIRST NAME DRAWN WILL BE THE CHAIR, IF NOT DECLINED. THE SECOND NAME DRAWN WILL BE THE VICE-CHAIR, AND THE THIRD NAME DRAWN WILL BE THE CORRESPONDING SECRETARY. ALL DECLINATIONS WILL BE PLACED BACK INTO THE HAT. SECONDED AND PASSED UNANIMOUSLY.

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13. INTERNET ON-LINE LINK FROM HOME PAGE – JOE

There was much discussion regarding unaccredited meetings’ guidelines and previewing pages before they are linked.

MOTION: THERE ARE TO BE NO ON-LINE MEETING LINKS ON THE HOME PAGE. SECONDED AND PASSED UNANIMOUSLY.

This was also referred to the Public Information Committee.

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WSBT AND WSQB JOINT MEETING

Meeting was called to order at 7:30 p.m. All members of both boards, with the exception of Charles Lewis, were present.

Scot S. Reports:

Financial Reports

Financials through 3/31/98 were submitted and passed out ³ When the 6/30/98 statement comes out, it will be compared to last year’s budget.
All books are caught up to day through 6/30/98.
July and August activity will begin posting next week.
They are working on a Book, Chips and Literature trend analysis.
They have had an accounting system in place for a long time, it just hasn’t been used.
There is also an AR module, CheckWrite, and all invoices will go through this program.
They will also be tracking APs so that they can be analyzed in advance, prior to issuing checks.
They are in the first quarter of the fiscal year. On Tuesday, September 1,1998, they will get June’s
financial and that will include the entire past six months. They can then generate a year-end statement.
Scott stated that the six months’ end, they will do better than break even.
The convention did well, they just don’t have the final numbers yet. That will be an independent report.
The WSOB is performing a trend analysis back to 1990.
Two tax returns were filed: extended 1997 and 1998.
⁸hey have reviewed the engagement letter and the terms are correct.
The job description for office manager is in revision and is targeted to be finished before next trustee meeting.
The Chips and Literature budget is close to actual.
The WSBT requested to see the income report, expense reports, deficit reports, areas of risk and
unusual fluctuations.
There is a new director on the board: Joy Hutchinson. She has been ratified.

AREAS OF CONCERN

With the absence of the second TACL and Non-Addict positions, expenses should have been split among the remaining 8 not 10.
Scott and Joy are going to get together and go back and figure out what the allocated funds for the Midwest should be; as of now, there is no budget.
The delegate packets will be a small version of the full financial report.
The employee handbook needs to be worked on and revisited.
Need to discuss further the cafeteria plan and a medical reimbursement plan; further, to find if there is a risk
Need to work on a manual for each incoming board member.

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CAWSO, INC. Bylaws need to be cleaned up. They will be working on this with another member of the fellowship.
Policies and procedures for CAWSO, INC. need complete and total revision. Scott, Meredith, Steve and Susan will work together and will divide data and create policies to correct mistakes and fill in blanks. The completion goal is by the end of the fiscal year.

OPERATIONS

There are a lot of problems still. However, there is no money missing.
The filing system was poorly established. It needs to be redone and is going to be an internal office project. Mary, Joy, Scott and Meredith are going to set up a new system.
They are developing a Disaster Recovery Plan. As of now, they are making copies of everything. They are looking for an offsite storage space that is safe. Attachment to documents is about seven years; however, the board is still looking at everything. Research is being done by Kevin and Mary regarding scanning.
They need to look at insurance coverage again. There have been several phone conversations. There is still a need to go over some other issues like childcare at conventions.
Scott requested that any trustees with knowledge about insurance help out with reviewing the information given by the current insurance company.

TRUSTEE QUESTIONS

A. The Last Time the Office was Audited?

There was much discussion around this question. To the best of Scott’s knowledge there has never been a certified audit.

Regarding having an audit on the office done, Scott explained they would have to get bids if they wanted to proceed with this. Audits are very expensive ranging from about $8,000 to $12,000. The current CPAs can’t audit the office. This is why they would have to get external bids. What an audit will do is produce financial statements similar to what they already have; go over expenses, legal obligations, etc.; and give their opinion. They will not be looking or trying to discover any defalcations. The goal is to discover that the numbers are a reality. Scott said that if they are to do an audit, it needs to become part of an annual cost.

B. Corporate Credit Card?

There would be one MasterCard under the name of CAWSO, INC. This would be used by both WSOB and WSBT. There was much discussion as to how the card would be used with so many members.

The idea Scott gave was to use only one travel agent, who would arrange for airfare, occasional trustee car rentals, hotels, transportation for CAWSO members to conventions, and travel for non-delegate chairs for Los Angeles. The agent would send a confirming fax to the office and would not be able to book until the office approved of the arrangements. It would be easy to verify if the travel agent is giving the best rate. Maybe one time every three months they could pick a ticket and see if it is the best rate.

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Attempts would be made to safeguard against the misuse of the card. They can ask for a limited credit amount. They can also look into an insurance policy, thus limiting the board’s liability.

It wouldn’ t be a requirement to use the travel agent with the card; it would just simply things. Scott will do further investigation and gather more information.

C. Copyright Logo – “Fair Use”

CAWSO, INC. must adequately defend the copyright and logo. Meredith agreed to take this issue to a copyright attorney and get an opinion.

D. What is the Role of the Relationship Between the WSBT and WSOB?

Scott and Sharon both felt that communication is improving. They are seeing some results like financial reports and minutes. Open lines of communication were agreed to be a must. It was also agreed that information must be given in a timely manner. There must be better contact with the WSBT chair. It was also agreed that there must be usage of the internal mechanisms for open lines of communication (i.e., some people members of both boards, e-mail, phone, etc.).

With the revamping of the office there can be greater accountability. Now things can be delegated and action done by all. There are also more active WSOB members. There are also no more concentrations of work – one person handling everything.

It was suggested that the WSOB give some thought about long-term planning.

Meeting was adjourned at 10:30 P.M. with a prayer.

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Meeting was called to order at 9:20 A.M. Tuesday, September 1,1998.

1. Quiet time and the Serenity Prayer.

2. ROLL CALL:

3. THE TWELVE TRADITIONS were read.

New business was continued

14. PAST TRUSTEE’S INVOLVEMENT IN CURRENT WSBT ACTIVITIES – JOE

MOTION: DURING THEIR TERM, TRUSTEES CANNOT HOLD ANY AREA/DISTRJCT COMMITMENTS. SECONDED AND PASSED UNANIMOUSLY.

15. ATLANTIC NORTH SLOT – SCOTT

MOTION: TO FILL THE ATLANTIC NORTH VACANCY BASED ON CHARLES LEWIS’ VERBAL RESIGNATION. SECONDED AND PASSED.

The vacancy will be filled at the end of the conference. The region will be notified on the conference floor. They will make a decision with the TEC which position to fill first, the TAL or the Regional. In addition, all candidates on the slate have been interviewed.

16. DELEGATES INVOLVEMENT IN TEC – ANDY Keep on old business until conference 1999.

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17. ADDRESS FILING THE SECOND TRUSTEE-AT-LARGE AND NON-ADDICT TRUSTEE POSITIONS – JOE

There was much discussion. Joe agreed to do some research on the two positions and determine feasibility and the discussion was tabled.

18. RETAIN PRO BONO ATTORNEY – MEREDITH Keep on old business.

Susan did agree to call an attorney regarding retaining him for pro bono work. She will get back to Scott and give an update.

19. WSOB STRUCTURE – SCOTT Keep on old business.

Susan will do some research and find out why PSWR involvement came to be and report back.

20. NEW TRUSTEE ORIENTATION – STEVE

MOTION: THE WST DEVELOP A MORE COMPLETE WSBT MEETING CHECKLIST, WHICH INCLUDES SPECIFIC NEEDS FOR EACH MEETING THROUGHOUT THE YEAR AND UPDATES THAT LIST, WHICH IS INCLUDED IN THE WSBT GUIDELINES. SECONDED AND UNANIMOUSLY PASSED.

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