Aug 30 – Sep 2, 1992 – WSBT Quarterly Minutes – Documents Archive for Cocaine Anonymous

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COCAINE ANONYMOUS WORLD SERVICE

BOARD OF TRUSTEES

Approved

Minutes of Regular Quarterly Meeting

August 30 through September 2, 1992
Los Angeles, California

Since this report is a confidential C.A. document, for members only, it contains member’s full names. This usage – to facilitate communication within the Fellowship – was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition of Anonymity in public communications media (press, radio, TV, etc.).

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The regular quarterly meeting of Cocaine Anonymous World Service Board of Trustees, at the Airport Sheraton, Plaza la Reina, was called to order at 7:45 p.m. with quiet time and the Serenity Prayer.

The Twelve Traditions were read.

Roll Call:

Chairperson: Bill Zimmerman – World Service Office Trustee
Lee Arter – Pacific South Regional Trustee
Craig Harris – Midwest Regional Trustee
Debbie Harris – Trustee at Large
Mike Pine – Pacific North Regional Trustee
Jim Scott – Atlantic North Regional Trustee

Tradition 9 was read in long and chapter form with discussion.

Tradition 10 was also read in long and chapter form with discussion.

H. Lee Slavin was lovingly remembered and his spiritual presence was acknowledged.

Personal reports were given.

New Business items were added to the agenda.

Changes were made to the minutes of May 19, 20 and 21, 1992; minutes were accepted as amended,

Meeting time was set for Monday, August 31, 1992, at 9:30 a.m.

Meeting adjourned at 11:41 p.m. with the Serenity Prayer.

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Meeting called to order at 9:30 a.m. with quiet time and the Serenity Prayer. The Twelve Traditions were read.

Concepts 10, 11 and 12 were read and discussed.

Roll Call:

1. TRUSTEE COMMITTEE REPORTS:

A. World Service Conference Reports

1) Finance – Craig Harris

Craig reported that very little has been done by this committee the past quarter. Jim Van Namen, the Chairperson, has attempted to offer assistance to the WSO Treasurer, but has received little response. It is unclear how much help can be given from such a distance. Craig also reported that he has counseled Jim regarding the upcoming Conference and committee meetings to prepare more for how the committee can contribute in terms of suggestions regarding fundraising, fiscal control, and financial policy for the WSO in the current period of low funding rather than try to prepare for the budgeting process itself, which has been a large waste of time at past Conferences, (i.e., large deficit budgets passed without discussion.)

Bill distributed a chart of accounts. Account balances as reported on 8/24/92:

Security Pacific Bank – $ 2,673.20
Sanwa Trust Account – $14,757.59
Sanwa Operating Account $ 1,300.37
————————————–

Total Cash Balance – $18,731.16
(includes CA Story Book Account-$ 2,547.88)
Net Operating Balance – $16,183.28
Conference Mandate Prudent Reserve – $11,055.94

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2) World Service Conventions

a. Anaheim –

Anaheim netted $ 49,901.34

b. Montreal – Jim Scott

A check has been received from Montreal. Still waiting for final accounting. There is an open item regarding the hotel bill from the Le Meridien. The approximate sum of $ 4700.00 is still in dispute, Lee read Burton’s letter to the Le Meridien Hotel which accompanied the check sent by the WSO for $ 8119.95 (U.S. Funds). Bob Campbell was contacted by a professional individual on the behalf of the hotel requesting our financial intent regarding this bill.

c. Houston –

Berlene Williams is the new Chairperson and is looking for guidance.. The contract has been finalized. Houston’s mascot, a gray armadillo named Unity was introduced at the 7/26/92 committee meeting. A great deal of fundraising activities have been scheduled and there is a great deal of enthusiasm within the committee. Very detailed minutes and checkbook registers are in evidence.

d. Ohio – Craig Harris

Primary officers must be selected. The WSBT needs to subsequently approve officers. The amount of committee meetings held thus far is not known. The Sheraton Cleveland City Centre Hotel has submitted a contractual agreement to Burton Cagen. The convention dates are May 26, 27, 28 and 29, 1992. Room rates will be $ 52.00. One complimentary room will be given for every 40 rooms. The cutoff date for registrations is May 12, 1994. Food costs have yet to be determined. One complimentary gallon of coffee will be provided per room night.

e. 1995 Bids-

Bids are on the agenda for the Convention Committee.

f. Guidelines –

Guidelines need to be revised. This item will also be on the Convention

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Committee’s agenda.

g) 1993 Dance Around The World Subcommittee –

Net results need to be “pumped up”. Also on Convention Committee agenda.

3) Public Information – Debbie Harris

Debbie reported that the quarter has been relatively quiet per John Pytel, the WSCPI Chairperson. There has been some activity form the subcommittee chairs. Bob Carlson (PSA subcommittee chair) took care of finalizing the scripts and storyboards. There do not appear to be any tradition violations.

The Handicap/Crack/Minority Subcommittee chair (Randy Denike) polled his committee and decided against doing the voice-over in Spanish on one of the Conference approved PSAs, The committee felt there was another PSA that would be more effective if translated to reach that community and it will be brought to the Conference floor this year,

The PI Workbook Subcommittee will be most likely be updating the Fact Sheet this Conference for the WSOPI Committee.

The Loner/PR Subcommittee (handled during the year by WSOPI) is doing a great job. The main concern is getting the press kits put together and sent out to the treatment centers in timely manner (pending available funds).

4) Structure and Bylaws – Bob Campbell

a) 3 Delegates Per Area as of 1993 –

Bob reported that it was a consensus of the committee that the 3 delegates per Area provision be altered. The reasons for such a change were based in discussions regarding how such a limitation could greatly affect communication in an Area where there are numerous meetings and a wide geographic area. The principle of districting was found not to be consistent with the 3 delegate limitation either. The committee did not believe it would be wise to match a delegate with each district due to the possibility of an Area forming districts simply for the purpose of receiving more delegates.

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The committee thus recommends the following:

All Areas with 1 to 75 meetings shall have 3 delegates;
Those Areas with 76 to 150 meetings shall have an additional delegate making a total of 4 delegates;
Over 150 meetings, an Area shall receive and additional delegate for every 50 meetings.

b) Updating the World Service Manual –

Motions passed at the last World Service Conference are being incorporated into the Manual. The WSO has created new job descriptions and procedures which, as is necessary, will be incorporated in the existing manual.

5) Unity Outreach – Debbie Harris

Debbie reported that the Committee passed a motion to propose to the 1992 WSC that the last Saturday in September of each year be designated as World Unity Day. Each Area could commemorate the day as it deemed appropriate.

There was much discussion at the last Committee meeting regarding the focus and necessity of this Committee. It was agreed that there is a need for this Committee, to keep itself “in check”, and to reach out to the new member of our fellowship who is “different” and feels that he or she isn’t being heard.

In reviewing its efforts over the year the Committee agreed that its approach is similar to that of the Big Book: problem, solution, plan of action. The problem is being addressed by the questionnaires, asking the fellowship what it needs. The responses provide the solution and from there a plan of action can be formulated.

6) Conference – Bill Zimmerman

Bill reported that everything is ready for the 1992 Conference. All officers are steeping down. Bill and Lee Arter will be involved in this Committee. Burton Cagen has taken extensive notes which should prove to be very helpful in coordinating future Conferences.

7) Hospitals and Institutions –

The H & I pamphlet will be rewritten this Conference per Lee Arter,

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8) Literature, Chips and Format – Mike Pine

Mike reported that Spanish translated literature will be available very soon through the WSO. The new pamphlet “Reaching Out To The Hearing Impaired” will be presented at the WSC. The “12 Steps” pamphlet is still being worked on. A rewrite of “Who is a Cocaine Addict” may be ready soon. The Committee will be seeking guidance from the Conference regarding the “Crack” piece.

a) CA Book – Bill Zimmerman

Bill reported that this subcommittee has had a busy and fruitful year. Most of the stories have been updated by the authors. Guidelines for editing and “anonymizing” were developed and implemented. All authors have been assigned “buddy” contacts. Revised stories recently typed into a common format (Word Perfect) were distributed to the WSBT. Bill also reported that “blurbs” (a sentence or two written by each author describing each story) have been compiled. Bill introduced Amy Blumenfield’s (the subcommittee chairperson) outline of committee action for the future.

B. Trustee Committee Reports

1) Trustee Finance Committee – Craig Harris

Craig reported that he would like this Committee to recreate itself at this important time with the following individuals (subject to their acceptance of an invitation):

Position: | Currently:

Chairperson – Craig Harris
WSO Treasurer – Steve Levine
WSO Chairperson – Brian North
WSBT Chairperson – Bill Zimmerman
Outside Accountant – Michael Chaks
Trustee – Jim Scott
WSC Finance Committee Chair – Jim Van Namen

Other members of the WSC Finance Committee or the Conference might be asked to serve if their abilities in this area are seen as useful. Some members of the Finance Committee might be asked to continue to serve even after their service positions expired due to their particular expertise or familiarity with WSO finances.

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Craig will try to organize the first meeting of this committee prior to the start of the Conference. It might also be appropriate to meet the Friday preceding the January WSBT meeting to minimize additional travel expenses. Regular conference calls would be the primary means of communication.

Craig also reported that he intends to report to the Conference what he current financial position of the Fellowship is and will ask that the 7th Tradition basket be passed at the beginning of each session as a symbolic reminder of what the spiritual lubricant of our World Services is.

Bill Zimmerman read the draft of the 70/30 Plan pamphlet rewrite entitled The 7th Tradition.

2) Trustee Public Information & WSOPI Committee – Lee Arter

Lee presented the press kit folders. The Loners Group Subcommittee meets regularly with WSOPI. At the last meeting on 8/29/92 a “student project” PSA was viewed and widely enjoyed. The storyboard for the new PSA was also discussed. Lee also discussed what is included in individual requests for CA info.

3) Trustee Unity and Identity Committee – Debbie Harris

Debbie reported that the main reason this committee was kept alive by H. Lee was so we don’t forget the “identity” part of the Fellowship – Cocaine Anonymous.

The unity part seems to be taken care of by Unity Outreach. The Unity and Identity Committee has not communicated since the 1991 WSC except for the mailing of minutes.

4) Trustee Literature and Publications Committee – Bill Zimmerman

Bill presented the Spanish translated literature pamphlets.

5) Hospitals and Institutions – Lee Arter

Lee reported that Susan Turnbull, the H & I Director is now a San Fernando Valley delegate. Projects for this Conference are:

Rewrite H & I pamphlet;
Bylaw refinements;
Develop a questionnaire to be distributed throughout the Fellowship;
Develop idea for a H & I Conference/Convention,

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6) Trustee Conference Committee – Bill Zimmerman

(See World Service Conference Committee report above.)

7) Trustee Negotiating Committee – Bill Zimmerman

This Committee consists of Bill Zimmerman, Burton Cagen and Jim Jaffe. Suggestions have been written on how to negotiate with a hotel which have been passed on to the WSC Convention Committee for negotiations pertaining to the 199 WS Convention in Ohio.

8) Trustee Legal Committee – Lee Arter

Nothing to report.

9) Trustee Nominating Committee – Debbie Harris

Debbie was appointed chairperson of this Committee due to the resignation of Jack Perry and the death of H. Lee Slavin. Mike Pine and Lee Arter joined the Committee which also consists of Bob Campbell and Bob Lemon. Debbie reported that quarter had been extremely busy. All Southwest candidates were telephoned right away to request service resumes. All four resumes were sent to the WSBT. Letters were sent to the three Atlantic South candidates (Randy Denike, John Henson and Don Plunk) who were elected at their Regional Assembly over the 4th of July. Additional letters were also sent out to the 15 Contingency Nominee Candidates. Personal and telephone interviews were arranged. Debbie asked that Trustee Manuals (summary of motions) be made available to the new Trustees as soon as possible. The new service resume form will be given to all delegates at the Conference to take back to their Areas. The Committee will report on specific candidates prior to the elections.

2. AA REPORTS – Jim Scott

Jim will be writing to AA for their Conference reports. A letter was written by Jim to the AAGSO in New York regarding a letter written by the AA Southeastern Pennsylvania Intergroup Association which was received by a CA group in Philadelphia. The letter written by the Intergroup indicated that it was felt that the display of the Big Book on a speaker podium in a CA meeting implied affiliation.

Jim forwarded the original letter along with his own to the AAGSO requesting input on this situation and explained the 1989 WSC affirmation of the use of the book “Alcoholics Anonymous” and “The Twelve Steps and Twelve Traditions” as

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fundamental texts for our own personal and collective recoveries in Cocaine Anonymous.

3. WORLD SERVICE OFFICE REPORT – Bill Zimmerman

Bill distributed his report which was read and discussed. Bill’s report follows:

PROJECTS COMPLETED:

Spanish literature translation has been completed. The printing process is in effect and all 10 pieces will be available for sale at the World Service Conference.
3rd quarter 1992 Newsgram is complete and distributed.
3rd quarter 1992 Newsgram has been faxed to Montreal for French translation.
3rd quarter Infoline Pamphlet is complete, updated and distributed.
PSA without audio was sent to Montreal to be dubbed in French.
A tracking system has been implemented at the WSO to ensure that chip and literature orders are being processed in a timely manner (within seven day of receipt)
A physical inventory of WSO assets (furniture, fixtures and equipment) has been completed and is submitted with this report.
AM copies of 1992 World Service Convention registrations were sent to Roberto V. in Montreal on 8/26/92 for accounting purposes (per his request of 8/19/92)
The sum of $ 8,119.95 was paid on the Le Meridien Hotel bill for the 1992 Convention, Balance negotiations have been referred to the WSBT.
A brief accounting of the 1992 World Service Convention has been prepared by K.D. and is submitted with this report.
Chip and literature order forms have been updated and are being distributed. They include the three new pieces of literature, price changes on pocketcards and shipping instructions.
PI and H & l Order Forms have been approved by the WSOB and are being distributed with discount information. Area Committee Chairperson information is requested on this form so that it can be redirected to PI and H & I WSO Committee Chairpersons for update purposes.
Pocket Cards have been improved. The “CA Pocket Card” is now “Meeting in a Pocket” which includes a meeting format. The “26 Tips for Staying Clean and Sober” remains unchanged.
International shipping charges have been researched. The least expensive shipping method is by ship which takes six to eight weeks. It was decided by the

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WSOB to continue shipping international Starter Kits by air and allow the recipient to pay local duties, customs and taxes. The WSO will pay for all other shipping charges incurred.

4 Starter Kits were sent with Alan F. to London for the purpose of meeting Starter Kit requests in Europe.
12 & 12 cardboard banner sets have been researched. Cost per each banner would be $ 16,00. Cardboard banners would be very difficult to ship. A 1/16″ plastic material is also available.
AA disclaimer stickers have been produced in the office at no cost to the fellowship and affixed to the 12 & 12 banners per AA’s request.
Final payments have been made to Major Graphics on our last run of literature , and on the outstanding balance of $ 6,839.00 from the 1990 run that was discovered unpaid last year. The WSO is currently in possession of over 300,000 pieces of literature that has been paid for in full.
The bidding process for the billboards has been completed. The cost to obtain 20 billboards would be $ 756.00. It was decided by the WSOB that there are not sufficient funds at this time, without any predetermined orders from the fellowship.
An additional $ 500.00 ($ 1000.00 total) was sent to the advertising agency for storyboards for the new PSA for WSC PI. The new storyboards should be presented at the Conference by the PI Committee.
A motion was passed by the WSOB to implement a system to follow up Starter Kit requests with Area service information/literature, i.e. CA Service Manual, H & I and PI Workbooks, etc. The WSO felt that this will help the new Area’s service structure to grow and help them to better carry the message by showing CA’s experience at various levels from the Group to the World Service Conference.
A WSO Procedures Manual is submitted with this report.

ONGOING PROJECTS:

Organization and Production of the World Service Directory has been taken over by Neil B. of Los Angeles. He will be shopping for software programs and collecting data to reinstate the Cocaine Anonymous World Directory,
The investigation of a Voice Mail system for the office is ongoing.
The Bonding of all signers on the Bank accounts is being investigated.
The use of an engraver has been donated and we will be engraving all office equipment with our Federal Tax I.D. number.
We are in the process of obtaining bids for our next run of literature.
Prices are expected to be about $ .01 less per pamphlet, which is a savings of $ 5,000.00 on each run of 500,000.

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9 & 10 year medallions will be included in the next blanket order after the World Service Conference reviews a suggestion from the WSO for a non-year coin.

QUESTIONS AND INFORMATION:

-Will the WSBT please write down their questions and directions for the WSO?

This will make it easier for us to know exactly what the WSBT wants or expects and help us track the progress of ongoing projects. It will also provide both Boards with a record of what was requested. So many things happen at the WSO between each Trustee meetings and it is often difficult to track progress and remember when requests were made. Numbered items and the date of said list will also be appreciated.

-100% of Dance Around the World funds after expenses are to be sent to the WSO per the WSC. It has come to our attention that this is not being done in some Areas. Can you help us?

-WSO finds it is no longer fiscally prudent to sell literature to H & I committees at a discount. There have been some abuses, however, this is not the only reason. We will be requesting the Conference Finance Committee to make a motion to rescinding the prior motion to sell H & I literature at cost (4th WSC).

We have received many requests regarding the selling of memorabilia (hats, t-shirts, cups, etc.) at the WSO. What is the feeling of the WSBT? What about audio tapes?

What is happening with French Literature Royalties? What do you recommend WSO do about French and Spanish Medallions? Both French and Spanish medallions will require an initial cost of $550.00. Each additional year coin will cost $275.00. What about plastic Spanish chips. The cost on these would be the same as the english, $ ,129 ea.

-A question from Milwaukee, Wisconsin about reprinting the old “Tools of Recovery” pamphlet (refer to office report 6/24/92) was referred to the Chair of the Conference Literature Committee, and to the Chair of the Board of Trustees.

-Why does the WSO continue to get reminded by the WSBT to refer questions regarding Traditions to the WSBT Chair? Is there, or has there been, a problem in this area that we are not aware of? If so, please inform us so that we may correct the problem.

-Will Trustees please verify information before making announcements to the fellowship on items pertaining to the WSO?

-If there are questions or problems between Trustee meetings or something that any of you think the WSOB should be aware of, please call Brian personally.

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DANCE AROUND THE WORLD 1992 :

As of 8/29/92

Arizona	Sun Valley Intergroup	Phoenix	500.00
Arkansas	Rainbow Group	Little Rock	50.00
California	Inland Empire	Riverside	426.32
	Los Angeles (Long Beach-Compton District)		727.00
	Orange County	Orange County	205.00
	San Fernando Valley	Van Nuys	456.00
	San Gabriel/Pomona Valley	Arcadia	756.66
	South Bay Service Committee	San Jose	769.11
Canada	Toronto District	Toronto	160.32
Colorado	Colorado Area	Denver	488.93
Florida	Central Service Board of S. Florida	F. Lauderdale	110.00
Illinois	Chicago Area	Chicago	1,050.10
Kansas	Wichita District	Wichita	463.52
Louisiana	Baton Rouge Area	Baton Rouge	35.00
New Mexico	Albuquerque Chapter	Albuquerque	236.65
New York	C.A.N.Y.N.Y,	New York	3,821.35
Ohio	C.A. of Toledo	Toledo	700.00
	Northeast Ohio District	Cleveland	219.00
Oklahoma	Northeastern District	Tulsa	129.10
Pennsylvania PA/NJ/DE		Philadelphia	600.00
Rhode Island Providence		Providence	143.00
Tennessee	West Tennessee Chapter	Memphis	157.97
Texas	C.A. United Together	Austin	150.00
	Houston Area Service	Houston	375.00
Wisconsin	C.A. of Wisconsin	Milwaukee	540.10
TOTAL…………………………………………………………		…….. $	13,270.13

The Cocaine Anonymous World Service Office would like to thank those areas that participated in Dance Around The World!

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WSO ASSETS INVENTORY:

Furniture:

Wood 5 drawer desk
1 Metal 2 drawer desk with matching 2 shelf bookcase 1 computer hutch with separate printer stand 1 Oak Typewriter stand with wheels 1 Legal size Hon black filing cabinet
Legal size Schwaab putty filing cabinet – fireproof
Red office chairs with arms 6 Office Chairs, no arms
8 Brown folding metal chairs 6 chrome/vinyl stacking chairs 1 24 X 30 table
1 Walnut finish Office cabinet 3′ X 2′ X 4′
Beige couch
Brass/glass shelf (set)
walnut finish folding conference tables 36 X 72 1 walnut finish folding conference table 36 X 96 3 putty storage cabinets with locking doors
5 stock shelves (8′ X 7′)

Fixtures

2 12″ Quartz Wall Clocks

Equipment

1 Bunn Coffee maker w/ 2 warmers
1 Toshiba microwave
1 U-Line utility size refrigerator
1 Sharp EL 1197 printing calculator
1 386 Computer
1 Keyboard
1 Quantra color monitor
1 HP LaserJet III laser printer
1 Q-mouse
1 A T & T 2 line speaker phone Model 722
1 A T & T 2 line phone Model 612_____

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1 Phone Mate 7400 answering machine
1 Canon Faxphone 10 Fax Machine
1 TA Adler Royal 2025 Copier with 20 bin sorter and ADF
1 Sanyo Portable Stereo Cassette Recorder
1 Hoover Elite 350 Vacuum Cleaner

REGIONAL REPORTS:

A. Atlantic South – Bob Campbell

Bob reported that he attended the Atlantic South Regional Meeting representing the Trustees over the Fourth of July weekend during a convention. Much was said about the loss of H, Lee. The Atlanta fellowship appears very closely knit and has a positive attitude toward World Services. The Regional meeting was attended by representatives from Georgia, Florida, Louisiana, Tennessee and Alabama. Bob offered copies of the World Service Manual to those who wanted them. The manuals were sent out with within one week of his return.

A discussion took place regarding Twelve Step calls and ideas were shared.

The Regional Trustee Candidates chosen were:

John H. – Georgia
Randy D. – Florida
Don P. – Tennessee

Bob interviewed both John H. and Don P. but not Randy D. due to his coming to the Conference.

Bob reported the following on individual Areas:

GEORGIA:

Georgia had a “Board of Trustees” which had veto power over ASC decisions. This has changed and they now have no such authority. Moves are being made to eliminate this Board.

Atlanta: Donations are doing OK In February, they had a 7th Tradition month and passed the basket twice at each meeting. PI is doing well. Turner Broadcasting ran the (800) number. Atlanta has also had bus signs for several months. The Hotline works off of beepers. The Hotline Chairperson carries a beeper to check on

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everything. The volunteer who responds to calls carries the beeper for a day and it rotates to another volunteer. They have a training manual and one needs to become certified to be on the Hotline.

Columbus: Now has a district.

Rome: Is getting started.

TENNESSEE:

Memphis: They currently have 16 meetings with one in West Memphis. They also have a Hotline which runs off beepers and have restarted their newsletter. H & I has 12 treatment centers and is trying to gain access to penal institutions. Plans are in the making for a convention September 4,5 and 6, 1992.

B. Pacific South – Lee Arter

Lee reported that some local areas are hurting for money. Number of local events are growing. Numerous July 4th celebrations took place. CampVention, the interarea fundraiser splits its proceeds among the participating areas and the WSO.

The total number of yearly events will soon increase to include a convention (not for profit) called Fun & Unity to be held in San Diego in October 1993. All areas except CALA are pooling their resources to obtain insurance.

Some 1992 WSC requests from the areas included distribution of the Conference agenda 120 days in advance so areas so key issues could be addressed, compromise area/delegate representation, and publish the CA Book by January 1993.

Los Angeles (CALA): The annual Palm Springs Convention was held this past weekend.

San Fernando Valley (SFVCACO): A Fourth Step Workshop was held and over 100 members of the fellowship were in attendance. The sum of $ 1000 was donated to the CA Book Fund.

C. Atlantic North – Jim Scott

Maine: No contact. Received a telephone number for a past delegate who is reportedly no longer involved but will call her to find out more.

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Massachusetts: Will not be attending the Conference, proxying vote to NY delegate. Getting ready for first convention in March to coincide with their hosting of the next Regional Assembly.

Rhode Island: Will not be attending the Conference and will proxy vote to a Connecticut delegate. Recently conducted an Area inventory.

Connecticut: Working on first convention for Thanksgiving weekend. I’m following up on a bad check in connection with a literature order.

New York: Districting is proceeding. Central Office is open. Expansion continues into Buffalo and Albany regions. Setting up meeting with NY State Division of Substance Abuse for 9/21 with Area PI Chairperson.

Pennsylvania/Delaware/New Jersey: Held first Area convention last weekend with good success. Will be attending Conference for the first time in several years.

Had a problem with a local AA intergroup.

DC/Maryland/Virginia: No contact.

Montreal: Convention was successful but not overwhelmingly so. Spirit of unity was wonderful. We need to discuss the literature situation at this Conference.

Toronto: Not ready to petition for Area status; probably next year. Looking into incorporation.

D. Pacific North – Mike Pine

Washington: Had campout and music convention which did very well. Looking to have a Thanksgiving dinner. Public information sent out 237 letters in Washington. The Area now has two meetings in Spokane and thirty-two meetings in all and will be represented at the Conference.

Oregon: Working on a February 1993 Convention. Public Information is busy. Three PSAs are being shown TV. Attendance is up in meetings. There are twenty-five meetings total in the state. They will be represented at the Conference.

Idaho: CA just celebrated two years in Boise. There are two meetings per week with a third about to start. About twenty-five people attend each meeting. Looking for more support on what is happening. They will not be represented at the

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Conference.

Utah: H & i has three meeting per week. PI has their own PSAs showing on television. The Area has twenty-six meetings per week and will be represented at the Conference.

Northern California: The Board of Directors is working on Bylaws for the Area.

H & I bought literature racks for various facilities. Districts are doing fundraisers for the first Regional convention in March of 1993.

Alaska: Anchorage has about two or three meetings per week with three to five people in attendance. Not much support in meetings and will not be represented at the Conference.

Alberta, Calgary, Canada: Fellowship doing well and has good support. There are eight meetings per week. They will not be represented at the Conference.

Vancouver, British Columbia, Canada: Having growing pains. Working on having an Area meeting. Needs more support from Washington. They have six meetings per week and will not be represented at the Conference.

E. Midwest – Craig Harris

Craig reported there has not been much contact with the various Areas this past quarter. Ohio, Illinois and Wisconsin will be sending delegates to this Conference. Finances are tight in most Areas. As a sign of more favorable attitudes towards World Services, donations from districts, groups and Areas in the Region are increasing. Negative feedback about the services provided by the WSO (i.e. slow response time on literature and chip orders) has been very infrequent. The Chicago Area had voted only to send three delegates even though a budget had been approved for four had been passed. Recently the Area decided to send all four because of the money save due to reduced airfares.

F. Trustee At Large – Debbie Harris

Debbie reported that her quarterly reported was sent to about 250 people. Positive feedback was received. Starter kit follow up letters were sent to Gustav K. in Trinidad, West Indies; to Enrique S. in Buenos Aires, Argentina (follow up from 1988); and to Lisa C. in London, England (who called to inform Debbie that there are now three meetings in England and request a World Service Manual to set up Area Service) Charlie P. was called in Paris, France to confirm news that CA has

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been started there but no response received as yet.

Several referral calls have been received from the WSO. Of interest is the HIV Positive meeting in Atlanta, Georgia. Questions arose to whether this is a traditions violation and it was explained that there are many special interest meetings (i.e. Women’s meetings, Men’s meetings, Gay meetings, Big Book meetings, Step meetings, etc.). The requesting individual was very enthusiastic.

Debbie reported that she is making plans to attend the Southwest Regional Convention in October. It is the only Regional Assembly besides Atlantic South that she has not attended.

G. World Service Trustee – Bob Campbell

Bob reported that he has attended almost all of the WSO meetings (the first meeting of each month).

He has also attended most of the CALA Area Service Committee meeting as a representative of World Services at which time he expresses gratitude for Area donations and makes appropriate announcements, Bob also has made himself available for check signing for the WSO. Bob also helped conduct the Pacific South Regional Assembly in Ventura.

H. WSBT Secretary Report – Debbie Harris

Debbie reported that she has received some correspondence for the archives from Jim S. and Debbie H. Fenn P. has not yet sent the old archives. Letters were sent to Atlantic South for H. Lee (upon his request) informing them of their Regional Service Assembly. A letter was sent to Lucy S., the Conference Committee Chairperson, explaining the possibility of asking for a suspension of the rules to consider ratification of the contingency slate for a new Trustee At Large position. A letter was sent to Jack P. asking if he would like to receive any mailings. Thank You letters were sent to Adrienne H. and Roberto V. for their service work.

5. OLD BUSINESS:

A. Funds from Palm Springs Convention – Bob Campbell

Carryover.

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B. CAWS vs. WSBT (legal issues) – Bob Campbell

Withdrawn

C. Hazelden – Bob Campbell

See Item “G” Old Business.

D. Mark Pratt Taping and Tapes – Lee Arter

Lee spoke with Walt Murray of Encore Cassettes in San Diego who is also interested in providing taping services. Discussion took place. Lee will follow through with Mark Pratt at the 1992 WSC.

E. Montreal French Literature – Bill Zimmerman

Bill went to the Canadian General Service Office and met with Sylvie N., Roberto V., Daniel F., Eddie M., and Yvon A.. He explained the Traditions with regard to this situation to them. Canada will be sending 7 1/2 cents royalties on each piece of literature. The WSC Literature, Chips and Format Committee will be asked to ask the WSC to ratify the French version of CA literature and accept the 7 1/2 cent royalty per copy from Montreal. A Canadian press kit with an edited version (unauthorized reproduction) of Tools of Recovery was presented to the WSBT.

F. Trustee Expense Reimbursement Policy – Craig Harris

Craig presented the newly adopted and revised policy as follows:

EXPENSE REIMBURSEMENT POLICY FOR THE WSBT:

The following assumptions are made in outlining this policy:

Expenses are reimbursed for the primary purpose of making service positions available to any otherwise quaiified CA member. A certain economic status should not be a requirement for service at any level in CA.
In no case would reimbursement of expenses result In personal gain of any kind.
Full disclosure of all details of expense reimbursement is our obligation to the Fellowship. The primary responsibility for reporting WSBT expenses belongs to the WSO as part of their overall financial reporting.
Almost any service commitment requires some persona! sacrifice,

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and sometimes this sacrifice is economic.

If there is a doubt as to whether something is an appropriate expense for reimbursement, it probably isn’t
The reimbursement policy the WSBT sets for itself should apply as well to any other members being reimbursed for expenses by World Services, primarily WSO Board members, WSO employees, WSC officers, WSC Committee Chairs and members, and non-Delegate WSC Committee Chairpersons (Conference Expenses).

WORLD SERVICES EXPENSE REIMBURSEMENT POLICY

Expenses will be submitted for approval on forms provided by the WSO Treasurer, with ail receipts attached.
Expense forms must be approved by the WSBT Chairperson.
Airfare for Board meetings will be reimbursed at the actual cost, including tax. It is assumed that we will always strive to obtain the lowest possible fare.
Hotel room cost will be reimbursed based on sharing a room, i.e. one-half of the room cost will be reimbursed. Obviously this means that someone who chooses not to share a room will owe the cost of one-half the room charge, which would normally be on the CA account. Each member is responsible for reconciling their account when turning in their expense report. The WSBT Chairperson will be responsible for reminding anyone who forgets to reimburse CA for their personai expenses.
When rooms are charged to a CA account, any extras (upgrades, room service , telephone, laundry, etc.) should be paid by the individual, preferably on a persona credit card account established at check-in. When this is not possible, the individual should reimburse CA for these expenses (including half the room charge when someone elects not to share) promptly. The WSO Treasurer should track this and send statements of amounts due to the individuals with a copy to the Chairperson. Any amounts left unpaid should be deducted from future reimbursements.
A per diem expense reimbursement of $25.00 per day to cover food expense. A ⁿday” for this purpose is defined as approximately 24 hours of three meals.
For those who drive to meetings, we reimburse mileage at the IRS maximum rate of $0.15 per mile.
A reasonable amount for parking at home airport or transport to/from home airport.
Out-of-pocket expenditures for copies, postage, and other expenses related to WSBT business will be reimbursed when presented with

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receipts on the approved forms,

At all times we need to be aware of what we are spending relative to our budget. The current financial reports do not detail “regular” versus “regional” expenses so we need to review our own expenses relative to budget.
It is customary to pay for Convention registration, banquets, dances, etc. personally even though we attend these functions in our capacity as members of the WSBT.
It is customary that:mileage ” awards from airlines earned as a result of CA reimbursed travel be used for the benefit of the Fellowship.

[Adopted by the WSBT 09/1/92]

G. Sales of Chips Along with Literature – Bob Campbell

Recommendations regarding this issue will be sent to the Finance and Literature, Chips and Format Committees this Conference. The WSBT unanimously agreed to sell chips along with literature to Hazelden. The WSO is to contact Hazelden and arrange for inclusion in their catalog. A new price list and samples would have to be sent to Hazelden. The WSO will also have to consider pricing.

H. Trustee Article for Newsgram – Jim Scott

Jim submitted his Hotline article to be passed onto K.D. for inclusion in the Newsgram.

I. Use of Master Accounts – Jim Scott

Completed.

J. Getting Increased 7th Tradition Donations – Jim Scott

Jim suggested that meetings might consider contribution $ 1.00 per meeting per week above the 70/30 Plan.

K. Policy for Safeguarding the Fellowship’s Assets – Jim Scott

Completed.

L. Letter to Newsgram Regarding CA Logo on Jewelry – Bob Campbell

Completed.

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M. Sheraton Room Tax – Bob Campbell

Bob call the Franchise Tax Board and was informed that all room taxes must be paid.

N. AA’s Conference Committee on Trustees – H. Lee Slavin

Withdrawn.

O. Cardboard Posters – Bill Zimmerman

Bill reported this is not feasible. Will instruct the WSO to check into paper posters of the Steps and Traditions.

P. WendelLs – Bob Campbell

A bulk medallion order will be made by the WSO.

Q. Free Airline Tickets – Bob Campbell

Anaheim 1991 WS Convention – No comp tickets earned.

Phoenix 1990 WS Convention – Ticket still at WSO. K.D. may purchase it from the fellowship since the Trustees are not able to use it.

R. Thank You Letter to Adrienne – Debbie Harris

Completed.

S. Thank You Letter to Montreal – Debbie Harris

Completed.

T. Trustee Nominating Comprehensive Plan

Completed.

U. Bonding of WSO Treasurer/lnsurance – Lee Arter

Lee will check on this.

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V. Texas Franchise Tax – H. Lee Slavin

Withdrawn.

W. Letter to Tina G. Regarding Representing CA – Jim Scott/Debbie Harris

Withdrawn.

X. Trustee Answers to Traditions Questions – Craig Harris

Motion made to include “Suggestion regarding answering questions about the Traditions” in Trustees’ Book. Seconded. {PASSED}

SUGGESTIONS REGARDING ANSWERING QUESTIONS ABOUT THE TRADITIONS

As members of the World Service Board of Trustees there are occasions when we are asked to interpret situations in light of the Twelve Traditions. Having been given this service responsibility, we hopefully have spent some time studying the Traditions, and have probably been involved in a number of situations where discussion about whether this or that action of a group or individual was “within the Traditions” or not. We may even have been in the position of having been accused of violating one or more of the Traditions in the course of our service work.

We need to be particularly aware as Trustees of the potential impact of what we say and do being misinterpreted by those we deal with at our meetings, local service committees, conventions, and of course, at the World Service Conference. From time to time questions are asked of the World Service Office regrading the Traditions, and these are usually forwarded by the WSBT Chairperson to at least two Trustees for follow-up.

When we try to answer these questions, we ought to keep in mind that no one can speak for CA or be a final authority on the Traditions. It is usually best to listen, ask questions that will lead to a complete picture of the situation, find out who else is involved that might have a different perspective on the question at hand ffor another follow-up caHI). It is better to get back to the person, after consulting with another member of the Board, than to make a rash “pronouncement” on our opinion of what the Traditions have to say about a situation. It is also usually better to share some experience of our own that related to the one at hand, as a means of leading the person we are dealing with to form their own conclusion. Suggestions about where to look in the Twelve Steps & Twelve Traditions. Twelve Concepts for World Service, or especially in our own CA World Service Manual for further information can be made.

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The following quote from Twelve Steps & Twelve Traditions, Tradition Nine ip, 173-174} is a good reminder of the attitude we should adopt when asked to arbitrate some local controversy:

You might think A.A/s headquarters in New York would be an exception. Surely, the people there would have to have some authority. But long ago, trustees and staff members alike found they could do no more than make suggestions, and very mild ones at that. They even had to coin a couple of sentences which still go into half the letters they write: “Of course, you are at perfect liberty to handle this matter any way you please. But the majority experience in A.A. does seem to suggest…”

Y. Unauthorized Reproduction of Literature – H. Lee Slavin

Arizona – Withdrawn

Utah – Withdrawn

Z. WSO Service Guidelines

Completed.

NEW BUSINESS:

A. Balance of Montreal Hotel Bill

Discussion. It is owed. It will be paid in full.

B. French, Spanish Medallions & Spanish Chips

The WSBT recommended the production of 1,2 and 3 year medallions and Spanish chips.

C. Literature Pricing (H & I and Public Information Discount) – Craig Harris

Discussion took place. No consensus was reached. More information is needed from the WSO. Direction from the Finance Committee will be requested.

D. Milwaukee Request for Reprinting of Obsolete “Tools of Recovery”

Craig will speak with Wisconsin delegates and refer them to the Literature , Chips and Format Committee. Mike will also look into the matter as Literature Trustee.

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E. Telephone Ladder – Bill Zimmerman

Bill is to develop a system of easy communication between Trustees.

F. Calling Cards

Jack P/s and Ray G.’s calling cards are to be removed from service.

G. Printing of Condensed Approved Literature by Areas

Referred to Literature, Chips and Format Committee.

H. Traditions (Montreal) – Bill Zimmerman

Withdrawn.

Meeting time set for Tuesday, September 1, 1992 at 9:30 a.m.

Meeting adjourned at 9:30 p.m. with the Serenity Prayer.

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Meeting called to order at 9:40 a.m. with quiet time and the Serenity Prayer. The Twelve Traditions were read.

Concepts 1,2 and 3 were read.

Roll Call:

NEW BUSINESS: (cont’d)

I. Minutes Preparation

Carrie C. may utilize a transcribing service if necessary to facilitate the delivery of WSBT meeting minutes.

J. Sixth Tradition – Jim Scott

Keeping the identity of AA separate from CA with respect to the Big Book of Alcoholics Anonymous on speaker podiums was discussed and the issue withdrawn.

K. WSBT Budget – Craig Harris

Craig needs more information which will not become available until Friday, September 4, 1992 such as number of Trustees the WSBT will consist of and travel expenses from yet to be elected Trustees. Suggestions were made and there was discussion,. Craig will submit a budget to the Finance Committee.

L. CA Book Funds

Special first editions were discussed. Carryover.

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M. Montreal Convention Accounting – Jim Scott

Jim will contact Roberto V.

N. CA Book Timetable (see attached)

The WSO, CA Book Committee and Al Fahr should meet as soon as possible.

O. CA Book Committee Questions

1. Q: May the Big Book and 12 and 12 be referenced without quoting them?
A. If it’s legal. The WSBT have no moral trouble with it. Check with a book attorney.

2. Q: What should be our policy if the author of a story relapses then gets sober again?
A. Pull the story.

3. Q: How do the Trustees feel about us having stories from authors who no longer attend CA meetings but attend other 12 Step meetings?
A. The authors are members of CA if they say they are,

P. Cooperation with the Professional Community

Carryover.

Q. Contingency Candidate Interviews

Process of interviewing nominees was discussed.

R. Answers to WSOB Questions

Answers will be provided to Brian N. the WSO Chairperson.

S. CA Electronic Bulletin Board System

Carryover.

T. Trustee Selection Process – Bob Campbell

Discussion resumed. Bob reported that the main idea behind changes in this

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process is to include members of the World Service Conference in both the Trustee Nominating Committee and create a TRUSTEE SELECTION COMMITTEE.

TRUSTEE NOMINATING COMMITTEE: It is recommended that each Region have a delegate representative (preferably one who has attended at least one previous WSC) who shall be part of this committee and participate int he interviewing of Trustee Nominees. Said delegate would be selected either at the WSC or at the annual Regional Meeting. The delegate shall be selected by the Region at the WSC. However, should the delegate thereafter a) become unable to serve or b) thereafter be selected as a Trustee candidate from that Region, then a replacement shall be selected at the next Regional Meeting. Term of commitment is from date of selection to the opening of the next WSC. (NOTE: WHILE THE COMMITTEE DECIDED THIS TERM. UPON EXAMINATION IT IS PROBABLY BEST IF THE TERM EXPIRES AT THE END OF THE FOLLOWING WSC.) Notice of an Area’s delegate would be forwarded to the Chairperson of the Trustee Nominating Committee.

TRUSTEE SELECTION COMMITTEE: This is a new committee made up of all of the CAWS Trustees and the afore-described 6 delegate representatives. The final selection process of new Trustees shall require an 80% affirmative vote (thereby preventing Trustees selecting a candidate by themselves}.

U. Status of Canadian Trademark

Carryover.

V. Trustee Sobriety Requirement

Randy D. will be asked to remove himself from the Atlantic South slate.

W. Flying Bonuses (Trustee Tickets) – Bob Campbell

Discussion.

X. Trustee Reports at the Conference

Reports will be kept to a succinct 5 minutes. Items to be discussed were reviewed.

Y. Annual Election of Trustees

Discussion.. The WSBT was unanimously reelected.

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2. Election of WSBT Officers

Bill Zimmerman was nominated as WSBT Chairperson. Seconded. (PASSED)

Mike Pine and Craig Harris were nominated as WSBT Vice – Chairperson. Seconded. Mike Pine elected as Vice – Chairperson WSBT.

Debbie Harris was nominated as Secretary WSBT. Seconded. (PASSED)

AA. Reassignment of Conference Committee Trustees

H&I – Lee Arter
Public Information – Mike Pine
Literature, Chips & Format – Debbie Harris
Structure & Bylaws – Bob Campbell
Unity Outreach – Atlantic South Regional Trustee
Conference – Bill Zimmerman
Finance – Craig Harris
Convention – Southwest Regional Trustee
CA Book – Jim Scott

SCHEDULE:

Meeting dates and time for the next CAWSBT meeting was set for January 15, 1993 at Airport Sheraton Plaza La Reina, Los Angeles, California.

Meeting adjourned at 1:30 p.m. with the Serenity Prayer.

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