Aug 30, 2025 – WSC Conference Minutes – Convention Committee Report – Day 3

CONFERENCE REPORT

C.A. WORLD SERVICE CONFERENCE 2025

WSC Convention Committee REPORT

INTRODUCTION AND COMMENTS:

COMMITTEE STRUCTURE AT CONFERENCE:

Position	Name	Email	Phone
Chair	Andrew Carter	andrew@grayfoxdandb.com	+1 860-414-4897
Vice-Chair	Seth Newsome	odaatjust4today@gmail.com	+1 425-626-7996
Co-Secretary	Roberta McClung	robertamcclung68@gmail.com	+44 7708194053
Co-Secretary	Janette Butner	jette569@yahoo.com	+1 801-971-0912
Trustee	Johan T.	mert@ca.org
DOCAC	Jesse Garza	docac@ca.org	+1 512-504-6464
2025 CAWS Chair	Jay P.	Caws2025chair@gmail.com
2026 CAWS Chair	Justin C.		+1(863) 510-4350
2027 CAWS Chair	Nathan H.	Nathanhonor@yahoo.com
2028 CAWS Chair	Crawford B.	Crawfordbrown60@gmail.com	+447539372791
Member	Sammie Jo B	voylessa@gmail.com	+1(830) 481-7786
Member	Parthi T.	parteepartee@gmail.com	+1(647) 286-6994
Member	Stew E.	14harley@oodaat.com	+1(702) 428-831712

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SUMMARY OF COMMITTEE MOTIONS:

result of committee work:

Motion 1:

insert new language on page 47 of the WSCCC guidelines under the section labeled “general guidelines”

23) Any expenditure in excess of $500 or local currency equivalent must be approved by the spending committee and the WSOB by the check request process

result of committee work:

Motion 2:

insert new language on page 47 of the WSCCC guidelines under the section labeled “general guidelines”

24) If any expenditure would exceed $1500 or local currency equivalent, 3 bids must be acquired in addition to being approved by the spending committee and the WSOB by the check request process

result of committee work:

Motion 3:

insert new language on page 47 of the WSCCC guidelines under the section labeled “general guidelines”

25) any expenditure in excess of $100 but less than $500 must be submitted to the convention spending Committee for approval

Updated language with new numbering

22) That CAWS Convention Chairperson’s expenses shall be budgeted in the CAWS Convention budget so that future CAWS Chairs may attend the CAWS Convention prior to his/her hosting year. Expenses include airfare and Hotel/Events Venue per CAWSO policy.

23) Any expenditure in excess of $500 or local currency equivalent must be approved by the spending committee and the WSOB by the check request process

24) If any expenditure would exceed $1500 or local currency equivalent, 3 bids must be acquired in addition to being approved by the spending committee and the WSOB by the check request process

25) any expenditure in excess of 100 but less than 500 must be submitted to the convention spending Committee

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23) 26) Whenever possible, the 3-Bid process should be used except when items or services are exclusive.

24 27) Speaker and Marathon meetings are open to anyone who wishes to hear the message. Registrations are not required to participate in these meetings.

25 28) It is recommended that a registration platform be open by Sunday evening at the prior year’s World Service Convention.

26 29) It is recommended that the Host City provide various registration options to include, but not limited to, a basic registration, a $99 package, and a $199 package. Items to be included in various packages are determined by the Host City.

27 30) Any flyers, newsletters, registration forms or other printed material must include the registered C.A. logo.

28 31) Registration forms will include a check box to state, “Send me information on the Freedom Fund donations program”.

29 32) While under contract with C.A., the recording vendor will catalog, sell and display only C.A. speakers and workshop recordings while on-site at C.A. events while ensuring the C.A, logo is not displayed on any recorded merchandise and packaging.

30 33) Registration forms will include a check box to state, “Special Needs/Assistance required”

31 34) It is suggested that the structure of convention programming be left to the discretion of the Host City.

32 35) Upon completion of a World Service Convention the Host/Area/Region will be eligible to receive a donation from Cocaine Anonymous World Services in the amount of $2,500, once goals have been met. Where a Convention net income is greater than 20% of the World Service Conference approved budget, the donation to the Host City/Area/Region will increase to $3,750.

33 36) Each Chairperson is responsible for filling out the “CAWS Convention Pass It On Fact Sheet” and submitting it with the committee wrap-up report at the postconvention General Convention Committee meeting.

34 37) The WSOB is responsible for completing a Pass It On Fact Sheet to be submitted to the Host Committee prior to the same years World Service Convention.

Conv-2023-11

ref.# 13445921

Individual submission

Please create guidelines specifically for recording speakers and workshops that address the following items –

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* When working with a 3rd party to record workshops/speakers

—Obtain dual-ownership of recordings whenever possible.

—When dual-ownership of recordings is obtained, copies of the consent form(s) signed by the speaker or workshop presenter need to be obtained and kept by the service committee overseeing the event.

== Specifically for CAWS Conventions – signed release forms need to be forwarded to WSO for long-term, archival holding

—Specifically for CAWS Conventions – ensure that physical or digital copies of all speaker and workshop recordings are forwarded to WSO to be uploaded to the WS Archives Audio Library

* When the committee is recording the workshop/speaker themselves

—Obtain a signed release form from each speaker or workshop presenter.

== Specifically for CAWS Conventions – release forms need to be forwarded to WSO for long-term, archival holding

—Specifically for CAWS Conventions – ensure that physical or digital copies of all speaker and workshop recordings are forwarded to WSO to be uploaded to the WS Archives Audio Library

* Create a proposed release form to be included in the WS Convention Committee Guidelines

Motion 4:

Motion to add new language to the WSCCC guidelines on page 41 after the section labeled Information technology chair:

PRODUCTION & AUDIO TECHNOLOGY CHAIR

SOBRIETY REQUIREMENT:  Two years continuous sobriety.

PAST SERVICE WORK REQUIRED: Prior experience on a C.A. Convention Committee.

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QUALIFICATIONS: Strong leadership and organizational skills. Able to work with outside contractors in a professional manner. Familiarity with professional entertainment productions systems including but not limited to staging and rigging, audio, lighting, video projection, audio recording equipment, post-production, digital editing and broadcast/streaming.

PRODUCTION & AUDIO TECHNOLOGY CHAIR DUTIES:

 

1. Works closely with Program Chair and Entertainment Chair in identifying and determining Convention Audio/Visual technology needs, including any plans for streaming and/or recording of speakers and workshops.
2. Performs site survey of hotel/venue including ballrooms, salons, meeting rooms, and other potential areas requiring Audio/Visual technology equipment to be utilized during the convention.
3. Works closely with Hotel/Events Venue Liaison to integrate any Decorations needs into staging/rigging. Plans logistics for systems in the function space in alignment with the terms provided in the Hotel/Venue contract.
4. Provides diagrams for proposed design of each equipped room to the Hotel/Venue Liaison for Steering Committee approval during planning and seeks additional approval from Steering Committee for any changes or revisions to approved designs.
5. Prepares Request for Proposal (RFP) for all equipment, obtains a minimum of three (3) bids per Vendor Bidding Process and submits returned bids to the Hotel Venue Liaison for Steering Committee review.
6. Is present during contractor load-in and load-out and oversees final placement and operation of equipment as per Steering Committee approved design.
7. During the convention keeps copies of all contracts on hand and serves as on-site liaison between contractors and the Convention Committee, speakers, and workshop facilitators.
8. Obtain 3 bids for any expense which is estimated to exceed $1500 per vendor/subcontractor.
9. Complete a WSO Check Request Form for all expenditures over $500.

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10. Submit all Check Requests and bids to the Chair of the Steering Committee which oversees their committee.

Conv-2023-11

ref.# 13445921

Motion 5:

Motion to change the WSCCC guidelines page 19 in the section labeled Program Vice Chairperson

PROGRAM VICE CHAIRPERSON

SOBRIETY REQUIREMENT: Three years continuous sobriety.

PAST SERVICE WORK REQUIRED:  Prior experience on a C.A. Convention Committee.

QUALIFICATIONS: Strong leadership and organizational skills, familiarity with computers.

PROGRAM VICE CHAIRPERSON DUTIES:

1. Assist Program Chairperson as necessary and assume responsibility in absence of Chairperson.
2. Stay current on all activities of committee and Program Chairperson oversight.
3. Serve as floor coordinator, working closely with Hotel/Events Venue Liaison on logistics for function space.
4. Acts as a liaison from the Program Committee to the Audio-Visual Chairperson before and during the convention.

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4)5) Filling of this position is left to the discretion of the Host City.

5)6) Obtain 3 bids for any expense which is estimated to exceed $500 per vendor/subcontractor.

6)7) Complete a WSO Check Request Form for all expenditures over $100.

7)8) Submit all Check Requests and bids to the Chair of the Steering Committee which oversees their committee.

8) Obtains three (3) bids for audio recording and Audio/visual Services. Coordinates with Hotel/Events Venue Liaison and Program Chair to determine the needs of the convention

Conv-2023-11

ref.# 13445921

Motion 6:

Motion to add the following release form to the WSCCC guidelines before the section labeled check request form

Cocaine Anonymous Audio Release Form

Audio release form for (insert Cocaine Anonymous Event)

I………………………………………………………………………………………………………….Hereby donate this interview, keynote talk or workshop recorded on this day…………………………………………. To the fellowship of Cocaine Anonymous. With this gift, I transfer to Cocaine Anonymous all legal title and all literary recorded on rights, including copyright.

I understand the recorded interview, keynote speech or workshop may be made available for research and archives may determine. This includes rights and license to reproduce, copy, modify, display, distribute, perform, broadcast, transmit and create derivatives from the recording. This may include use of the interview, keynote speech or

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workshop imp tint and in live or recorded programmes for radio, television or any electronic publishing medium including internet or social media.

I transfer all of the above rights without limitation to support the primary purpose of Cocaine Anonymous and to disseminate information about Cocaine Anonymous at the level of all public media, (including but not limited to, any newspaper, internet, radio, television, press or other existing or future form of communication which would be available to the general public, rather than just to members of Cocaine Anonymous.

This gift does not preclude any use that I may wish to make of the information in the recordings.

Signature of interviewee, Speaker or Workshop Chairperson

Name (printed)

City                                           State/ province/ Country                                   Date

Signature of Interviewer/ Recording Facilitator

Name (printed)

City                                          State/ Province/ Country                                    Date

Conv-2023-11

ref.# 13445921

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Motion 7:

Motion to change page 22 of the WSCCC guidelines, number five under the section labeled speaker chairperson.

4) Coordinate with the Hospitality Committee the greeting and transportation of speakers.

5) Responsible for having confirmed in writing from the speakers their commitment to speak., and obtaining signed audio release forms from each speaker.

6) Confirm compensation package details for each speaker (i.e. travel, Hotel/Events Venue, convention registration).

Conv-2023-11

ref.# 13445921

Motion 8:

Motion to add new language on 20 of the WSCCC guidelines, after number seven under the section labeled workshop chairperson.

7) In the event a workshop is recorded, it is the responsibility of the Workshop Committee representative in attendance that the above mentioned disclaimer be heard at the beginning of the recording.

8) In the event a workshop is recorded, it is the responsibility of the workshop chairperson to obtain a signed audio release form from the speaker.

8)9) Recommend reading the Twelfth Tradition at the end of all workshops.

9)10) Ensure there are no tradition violations in the CAWS Convention – materials to be used during Workshops must be submitted in advance for review and approval by the Regional Trustee.

10)11) Obtain 3 bids for any expense which is estimated to exceed $500 per vendor/subcontractor.

11)12) Complete a WSO Check Request Form for all expenditures over $100.

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12)13) Submit all Check Requests and bids to the Chair of the Steering Committee which oversees their committee.

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

Not applicable

REFERRALS STILL IN COMMITTEE:

Conv 2023-13

13459851- Individual Submission

Pre Conference

“Cocaine Anonymous experienced a new level of growth and fellowship during the pandemic years. Access to C.A. meetings reached the still-suffering addict as never before. Our fellowship unified online, in cyberspace.

“Though we are different, we are the same,” says our Unity reading. We simply use a virtual way of communicating C.A.’s message of recovery and will continue to do so online.

The need for the World Service Conference to occur virtually was costly and an exercise in meeting probablmost significanteatest challenge in our history. It was an extraordinary feat. It wasn’t perfect, but business was done.

Did this leave the impression that the words “Virtual Presence” alone strike fear and close the minds of every District, Area, Regional, and World Convention Steering Committee? The truth is that our fellowship continues to be available only to those who can attend these events in person, with few exceptions. We’re still partying like it was 1999.

However, we believe there is a solution because the program teaches that we can get out of a problem and find a way to solve it. Although these suggestions may not work in all cases, at least a beginning can be made.

1. Charge a virtual registration fee to defray the costs of access to speaker meetings and workshops.
2. Arrange for a space off-site to link the proceedings and again charge a virtual registration fee.
3. Arrange for replays to accommodate our fellows in different time zones.

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4. Conduct online fundraising events and virtual auctions for this purpose.
5. Arrange for Regional hubs for access (this occurred during the hybrid WSC)
6. Ask C.A. Regions to contribute. All regions have members who cannot access C.A. conventions other than online!
7. Add Virtual Fundraising and Virtual Program Chairs to Convention Committees to investigate possibilities.

Will this require effort, collaboration, and a new level of planning? Yes. Is it worth it for the hand of C.A. to be there where it’s needed? YES!

We, the Online Service Area (OSA), estimate that there are probably around 500 online meetings plus the number of hybrid meetings in the world right now. It is on behalf of thousands of C.A. members that cannot visit conventions in person that this referral is made.

Our membership is now 2-fold. This is the new normal. We urge the WSC Convention Committee to begin to meet this challenge with Hope, Faith & Courage.

In Unity, Love & Service, The C.A. Online Service Area”

CLOSED REFERRALS:

Conv-2025-1

16094074

Individual submission

Pre Conference

It seems the cost of this years convention hotel and registration has increase considerably. The basic last year was $65 and this year it is $125. This along with the cost of the hotel may make it exclusive for members who can afford the expense. If a member wants to participate in any of the activities, this too will increase the expense. Travel on a holiday weekend is also very expensive.

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I know the committees work very hard to make these events exciting and inclusive and there are local events that a member could attend. I am just wondering if this is what our future world will look like. $$$$$

Response:

After reviewing this referral there was no action asked for. However there is an important point made here and conventions are becoming more expensive. So although we did not take any formal action we have made note of the rising costs and will be discussing this with areas bidding for upcoming conventions making sure that they are being conscious of the cost to members wanting to attend.

PRESENTATIONS OF CURRENT ACTIVITIES OR TASKS (no motions)

A couple of years back we received a referral which is listed in this report under referrals still in committee. This referral was in regard to our world’s constant technological growth and how that affects our conventions. The person sending the referral asked that we create guidelines around virtual conventions. our thought was that all though that is a great idea and something that we see a need for we didn’t really have much of a knowledge base around virtual conventions. Since we have received this referral our last two conventions have had some sort of virtual or online aspect to them. We have been pulling data from those committees and would love any more input or information from the fellowship as we begin to create these guidelines in the coming year! Please feel free to reach out to any of us or join us for our monthly meetings if you have anything you think would be helpful.

We received one convention bid this year from the SOCA area. The bid package has been submitted in sr14

CLOSING COMMENTS:

Since I’ve sat on this committee this is the highest volume of motions that we have had to bring before the conference and we are very excited to share with all of you what we have been

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working on! We hope that the work we have been doing will help to continue the success of our future conventions!

Respectfully Submitted:

Andrew Cater

Chair, WSC Convention Committee

 

Conference Parliamentarian to complete

Date of receipt of Conference Report:___9 Aug 25______

Comment:

Date of receipt of final Conference Report:___9 Aug 25___________

Parliamentarian Signature:_____DM___________

COMMITTEE STRUCTURE AT END OF THIS CONFERENCE:

Andrew C – opening report

We’re going to start with updates from the previous convention and go into the future conventions.

Clinton R – this is our group from Arizona! We didn’t have a convention since 2011, raised $570k profit $257k, the highlight was 1500 H&I registrations. The sobriety countdown was exciting! Thank you for trusting us with that convention.

Andrew C – Next up Seattle – 2027

Nick W – CAWS 2027 Vice Chair. Sheraton Grand Hotel in downtown Seattle. The committee is actively working on making this an unforgettable convention.

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Andrew C – Our next speaker Crawford is from Scotland and has given his speech to the secretaries so you can read along and follow.

Crawford B – Good afternoon, friends, delegates, board members and fellow service junkies.

It is with great joy and gratitude that I invite you all to join us in the heart of Scotland for the Cocaine Anonymous World Service Convention in 2028.

For decades, Cocaine Anonymous has been a beacon of hope, carrying the message of recovery across the globe. In 2028, we gather once again-this time in Scotland – to celebrate freedom from addiction, to share our experience, strength and hope, and to welcome newcomers and old-timers alike into the fellowship that saves lives.

This convention is more than a meeting-it’s a homecoming. Together, our clans will connect across borders and cultures, united by the common bond of recovery. We will hear inspiring stories, attend powerful workshops, and most importantly, witness the miracle of people finding a new way of life-one day at a time.

Scotland’s rich history, breathtaking landscapes, and warm hospitality make it the perfect setting for this global celebration of recovery. Whether you’re traveling from near or far, you’ll find a place where you belong, where no one walks alone, and where hope is alive.

Mark your calendars, spread the word, and prepare to experience the joy of fellowship like never before. The CAWS 2028 convention in Scotland is not just an event- it’s a testament to the strength of the human spirit, the power of recovery and the fellowship of Cocaine Anonymous.

We can’t wait to welcome you all. Thank you and see you in Scotland.

Andrew C – Next up is Florida – 2026.

Judd W – The 2026 committee is going above and beyond for a great experience. May 21-25, 2026 www.caws2026.org Reach out to Billy and Justin with questions.

Andrew C – The World Service C onventions have been putting a lot of work for this.

Chris D – Motion 54: insert new language on page 47 of the WSCCC guidelines under the section labeled “general guidelines”

23) Any expenditure in excess of $500 or local currency equivalent must be approved by the spending committee and the WSOB by the check request process

Seconded

Russell S – Reads motion, would you like to speak to your motion?

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Chris D – Not at this time

Debate?

Robert B – Speaking in favor of the motion

Russell S – Seeing no further debate, prepare to vote.

Motion passes unanimously

Magnus – Motion 55: insert new language on page 47 of the WSCCC guidelines under the section labeled “general guidelines”

24) If any expenditure would exceed $1500 or local currency equivalent, 3 bids must be acquired in addition to being approved by the spending committee and the WSOB by the check request process

Seconded

Russell S – Reads the motion, would you like to speak to your motion?

Magnus R – Not at this time

Russell S – Any debate, seeing none prepare to vote.

Motion passed unanimously

Jesse Motion 56 : insert new language on page 47 of the WSCCC guidelines under the section labeled “general guidelines”

25) any expenditure in excess of $100 but less than $500 or local currency equivalent must be submitted to the convention spending Committee for approval

Seconded

Friendly Amendment – add equally equivalent

Amendment made/accepted

Motion passes unanimously

Stu E – Motion 57: to add new language to the WSCCC guidelines on page 41 after the section labeled Information technology chair:

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PRODUCTION & AUDIO TECHNOLOGY CHAIR

SOBRIETY REQUIREMENT:   Two years continuous sobriety.

PAST SERVICE WORK REQUIRED:   Prior experience on a C.A. Convention Committee.

QUALIFICATIONS: Strong leadership and organizational skills. Able to work with outside contractors in a professional manner. Familiarity with professional entertainment productions systems including but not limited to staging and rigging, audio, lighting, video projection, audio recording equipment, post-production, digital editing and broadcast/streaming.

PRODUCTION & AUDIO TECHNOLOGY CHAIR DUTIES:

1) Works closely with Program Chair and Entertainment Chair in identifying and determining Convention Audio/Visual technology needs, including any plans for streaming and/or recording of speakers and workshops.

2) Performs site survey of hotel/venue including ballrooms, salons, meeting rooms, and other potential areas requiring Audio/Visual technology equipment to be utilized during the convention.

3) Works closely with Hotel/Events Venue Liaison to integrate any Decorations needs into staging/rigging. Plans logistics for systems in the function space in alignment with the terms provided in the Hotel/Venue contract.

4) Provides diagrams for proposed design of each equipped room to the Hotel/Venue Liaison for Steering Committee approval during planning and seeks additional approval from Steering Committee for any changes or revisions to approved designs.

5) Prepares Request for Proposal (RFP) for all equipment, obtains a minimum of three (3) bids per Vendor Bidding Process and submits returned bids to the Hotel Venue Liaison for Steering Committee review.

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6) Is present during contractor load-in and load-out and oversees final placement and operation of equipment as per Steering Committee approved design.

7) During the convention keeps copies of all contracts on hand and serves as on-site liaison between contractors and the Convention Committee, speakers, and workshop facilitators.

8) Obtain 3 bids for any expense which is estimated to exceed $1500 per vendor/subcontractor.

9) Complete a WSO Check Request Form for all expenditures over $500.

10) Submit all Check Requests and bids to the Chair of the Steering Committee which oversees their committee.

Seconded

Russell S – Would you like to speak to the motion Stu E – Not at this time

Robert B – Will this fall to the duties of the hotel Liaison Andrew C – The program chair

Robert B – Why not be put into the program chair duties?

Andrew C – Great point, I didn’t notice they were worded that way, since they were written a while ago.

Russell S – If there’s a new commitment, please complete this as a housekeeping duty.

Please decide which job duty this will fall under.

Andrew C – Under the program chair, after the rest of the duties.

Russell S – this must be done by the outgoing Trustee’s and I need assurance.

Andrew C – I will have them done before end of conference.

Russell S – Any other debate

Randy G – 3 bids – Please include this.

It’s in the next motion……

Russel S – Reads the motion, prepare to vote. Motion passes unanimously

Charlene S Motion 58: to change the WSCCC guidelines page 19 in the section labeled Program Vice Chairperson

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PROGRAM VICE CHAIRPERSON

SOBRIETY REQUIREMENT: Three years continuous sobriety.

PAST SERVICE WORK REQUIRED:  Prior experience on a C.A. Convention Committee.

QUALIFICATIONS: Strong leadership and organizational skills, familiarity with computers.

PROGRAM VICE CHAIRPERSON DUTIES:

1) Assist Program Chairperson as necessary and assume responsibility in absence of Chairperson.

2) Stay current on all activities of committee and Program Chairperson oversight.

3) Serve as floor coordinator, working closely with Hotel/Events Venue Liaison on logistics for function space.

4) Acts as a liaison from the Program Committee to the Audio-Visual Chairperson before and during the convention.

4)5) Filling of this position is left to the discretion of the Host City.

5)6) Obtain 3 bids for any expense which is estimated to exceed $500 per vendor/subcontractor.

6)7) Complete a WSO Check Request Form for all expenditures over $100.

7)8) Submit all Check Requests and bids to the Chair of the Steering Committee which oversees their committee.

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8) Obtains three (3) bids for audio recording and Audio/visual Services. Coordinates with Hotel/Events Venue Liaison and Program Chair to determine the needs of the convention

Seconded

RS Prepare to vote. Motion passes unanimously.

Martin W – Motion 59 :Motion to change page 22 of the WSCCC guidelines, number five under the section labelled speaker chairperson.

4) Coordinate with the Hospitality Committee the greeting and transportation of speakers.

5) Responsible for having confirmed in writing from the speakers their commitment to speak., and obtaining signed audio release forms from each speaker.

6) Confirm compensation package details for each speaker (i.e. travel, Hotel/Events Venue, convention registration).

Seconded

Rs – motion read, would you like to speak to your motion?

Not at this time.

RS – Debate?

Tony D – question – is there a release form available?

Andrew C – we created our own. Later on, we received one. There is one that is office approved.

Russell S – Prepare to vote. Motion passes unanimously

Jeannette B – Motion 60: Motion to add new language on 20 of the WSCCC guidelines, after number seven under the section labelled workshop chairperson.

7) In the event a workshop is recorded, it is the responsibility of the Workshop Committee representative in attendance that the above mentioned disclaimer be heard at the beginning of the recording.

8) In the event a workshop is recorded, it is the responsibility of the workshop chairperson to obtain a signed audio release form from the speaker.

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8)9) Recommend reading the Twelfth Tradition at the end of all workshops.

9)10) Ensure there are no tradition violations in the CAWS Convention – materials to be used during Workshops must be submitted in advance for review and approval by the Regional Trustee.

10)11) Obtain 3 bids for any expense which is estimated to exceed $500 per vendor/subcontractor.

11)12) Complete a WSO Check Request Form for all expenditures over $100.

12)13) Submit all Check Requests and bids to the Chair of the Steering Committee which oversees their committee.

Seconded

Russell S – Reads motion, would you like to speak to your motion?

Janette B – not at this time

Russell S – Any debate, seeing none prepare to vote. Motion passes unanimously

Andrew C – The Bid

Russell S – Present the bid and then make motion to approve

Presentation showed to fellowship

Parthi T – Toronto hasn’t ever hosted a convention. We are confident that we can host a fantastic convention.

Parthi T – Motion 61 – for SOCA to host the 2029 WS convention Seconded

Speak to your motion

Parthi T – Not at this time

Russell S – Any debate?

Robert B – Question – you have the 3 bids; can you confirm that conversations have occurred and that it’s not research?

Parthi T – Yes, they have occurred

Sophie H – Question – what was the reasoning behind doing a land acknowledgement?

Parthiban T – Most places have to do it.

Colby M. – Speaking in favor of this motion

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Parthiban T – Felonies – we’re going to put this information up about information regarding this, we’ll put it up and are asking you to look for this information sooner rather than later and not a month before the convention (if this body votes for it).

Kim C – 3 ways to get into Canada with a record – 1. temporary resident permit (with a record less than 5 years). 2. criminal rehabilitation – do the paperwork ($239 Canadian $). 3. Go to the boarder – 10 years or more in the past, a recovery convention is a good reason, present it to the guard – this is a gamble though as you might be turned away. This one may be more costly.

Parthiban T – You can come to Canada!

Lee A – Question – will you have the number on the website for us to access?

Parthiban T – We can’t speak for the committee – But we’ll follow some of the models of other conventions.

Kim C – We will provide you with a link to help you.

Gary P – Felonies will not be the only things to keep you out of Canada, so work on the process of cleaning up the wreckage of your past now.

Crawford B – Speaking in favor of this motion

Jesse Ga – Speaking in favor of this motion

Barry Ha – Speaking in favor of this motion

Lou B – Is there a resource to cleaning up your past?

Kim C – On the link to be provided, it tells you the criteria of such.

Russell S – Seeing no further debate, please prepare to vote. Motion passes unanimously

Russell S – Does that conclude all motions?

Andrew C – Yes

Russell S – Any questions?

Robert B – It seems like the areas to present bids has decreased lately. Are you looking at resources to increase enthusiasm for this?

Andrew C – We will

Judd W – Can a region put in a bid instead of an area?

Andrew C – There has been talks to that.

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Wesley B – Is there anything to help with last minute reservations?

Andrew C – We’ve had conversations with previous areas.

Russell S – Please join me in thanking the convention committee.

Break at 3.16pm – Come back at 3.35pm

Welcome back from break – it is now 3:39 – finance committee is next

Russell S – we will be in session tomorrow – is there any objection to extending the meal break to 2 hours tonight? Yes

Finance Committee is up next

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