CONFERENCE REPORT C.A. WORLD SERVICE CONFERENCE 2024
WORLD SERVICE CONFERENCE COMMITTEE REPORT
INTRODUCTION AND COMMENTS:
Welcome to the 2024 C.A. World Service Conference!
We’ve worked hard all year to get prepared and organised for this year’s conference.
We want to provide the best service possible to all of the conference attendees and ensure that we have a great productive conference.
The committee meets every forth Sunday at 9am (Central Standard Time) throughout the year. We also have various subcommittees which meet weekly, fortnightly and monthly.
We’ve accomplished the following projects this year:
After Conference Wrap-up
- Reviewed and formatted the 2023 ‘After Conference Report’ for distribution to the delegates and fellowship.
- Distributed the Conference daily minutes and summary of motions to delegates and fellowship.
- Completed the Conference Committee 2023 ‘After Conference Report’.
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- Generated and reviewed the 2023 Conference evaluations.
Hotel Coordination
- Worked throughout the year with the hotel, planning and organising the details of the conference.
- Communicated regularly with the hotel discussing meeting room numbers and sizes, meals, equipment and other hotel related items.
- Reviewed and arranged hotel reservations for the WSBT, TEC and WSOB.
- Resolved issues with hotel reservations for attendees and monitored room block availability and occupancy.
- Planned meeting space size and layout with various committees.
Delegate Support
- Revised the 2024 Conference forms i.e. Credentialling, Registration, Delegate and Trustee proxy and Referral process.
- Maintained the Conference Committee page on the website i.e. Registration, Credentialling, referrals, delegate mailings etc.
- Pulled together materials and organised contents for the 4 delegate mailings posted to BOX for the delegates.
- Reorganised and cleaned up the Box providing access to new delegates.
- Revised the information of ‘How to use the Box’.
- Updated the Conference fact sheet for delegate and conference attendees.
- Planned both a pre-conference and on-site new delegate workshop in order to help new delegates attending for the first year.
- Planned the New Dlegate Introduction for the start of conference.
- Revised and updated the credentialling and registration platforms to assist all conference attendees with compliance to the Conference Standing rules 5 & 6.
- Monitored and managed over 164 registrations from 55 different areas on the RegFox platform with the following break-down by region:
| Region | No of Delegates | No of Areas |
| Atlantic North | 14 | 4 |
| Atlantic South | 11 | 5 |
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| European | 20 | 10 |
| Mainland Europe | 9 | 6 |
| Midwest | 13 | 6 |
| Pacific North | 27 | 7 |
| Pacific South | 32 | 9 |
| Southwest | 38 | 8 |
- Reviewed, resolved, and/or approved over 128 credentialing requests from over 57 different areas.
- Interesting fact… The delegates, trustees, directors and members represented here reflect cumulative sobriety of almost 2,400 years = over 890,000 days = over 21 million hours!
Committee Administration
- Prepared the committee budget for the 2025 conference and revisions to the 2024 committee budget.
- Attended to 15 referrals made to the in-conference committee during the year producing committee approved responses.
- Prepared the 2024 conference agenda.
- Generated the 4 quarterly reports for the WSBT.
- Organised memorabilia to be sold at the conference.
- Coordinated with the Unity Committee to provide a Unity Breakfast at this year’s conference.
- Started compiling a conference committee handbook for committee use.
- Created a Coordinator committee to assist with the tasks of Box management, hotel liaison, registration, credentialling and memorabilia.
- Monitored and forwarded incoming referrals to the appropriate WSC Standing Committees, updating the necessary data on Formsite.
- At the time of writing this report, we have received and tracked a total of 68 new referrals for the standing committees and boards of conference.
- Checked and followed up on all outstanding referrals from previous years backdated to 2016.
- There remains open from previous years 195 referrals that are with various standing committees and boards dating back to 2016.
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- The referral master document has been uploaded to the Box and is available for review. It is saved in the following location:
Delegate Information Main File/2024 Conference Materials/2024 Master Referrals List
In addition, the Conference Committee has continued to coordinate with the World Service Office concerning certain administrative tasks such as Credentialling and Registration can be handled by an employee of our non-profit organization to continue to ensure sensitive and personal data is handled securely and safely. Many of these tasks have been handled by the Conference Committee and will be transitioned to the World Service Office over the next couple of years.
COMMITTEE STRUCTURE AT CONFERENCE:
| Position | Name | Phone | |
| Chairperson | Justine K | justinekite@hotmail.co.uk | +44 7736 691352 |
| Vice-chairperson | Marcel V | mentormarcel@live.nl | +31 61562 1882 |
| Committee Co-Secretary | Kurtina R | nosmoking6930@att.net | +1-414-687-3379 |
| Committee Co-Secretary | Nicole J | Nicoleyazmin30@gmail.com | +1-720-707-9329 |
| Coordinator | Vicki R | bnvrosamond87@aol.com | +1-214-478-3931 |
| Vice-Coordinator | Robyn G | Rlgreenway7@gmail.com | +918-549-0790 |
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| Referrals Coodinator | Peter M | Petermcgolpin@gmail.com | +44 790 3679487 |
| Committee Member | Gillian M | g.mcgee4014@gmail.com | +1-905-302-4416 |
| Committee Member | Jay F | Finesilver1988@gmail.com | +1-303-596-5592 |
| Committee Member | Judson W | Judsonwing@gmail.com | +1-205-365-1671 |
| Committee Member | Laurie G | Laurieglancy_7@hotmail.co.uk | +07 95 150-1920 |
| Committee Member | Rob W | robartinaction@yahoo.com | +1-303-885-0422 |
| Committee Member | Rudi VR | Ravanrooyen@gmail.com | +27 74 627-6455 |
| Committee Member | Sheree H | Threegran@gmail.com | +1-773-569-1220 |
| Conference Chair | Russell S | r.sedman@yahoo.com | +66 63-751-6831 |
Justine K – Read Conference committee report and highlights the work that is put in throughout the year by the committee.
There are 164 Registrations from 55 different areas here in this room today. We have also kept a tab on the sobriety in this room – we have over 2,400 years!!! What we are doing for the next year is we want to keep registration costs down; we are asking you to please fill out the evaluation forms.
RFP (Request for Proposal) will be starting very soon for the September/October 2028/29 conference. You are welcome to join the subcommittee, to do so please contact the conference email.
I would like to give a special thanks to Vicki R. our hotel coordinator who is outgoing this year. We have no motions this year. Do you have any questions?
Renzo P. – I’ll be right back.
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World Service Conference of Cocaine Anonymous Daily Minutes – Day 2 – Friday – August 30, 2024
Parthi T. – Where will the conference be in 2026/2027?
Justin K . – Here in Dallas
Renzo P. – Speaks about accessibility with conference and the response to the referral made to conference committee. He read the referral and the response of the referral.
Justine K – One of the goals of the conference committee to allow access to all to the mics on the floor to allow participation. If anyone is not able to participate please let us know. We want to accommodate as best we can with what we have. Logistically and financially, we are unable to provide a ramp for the podium but we do feel that we are making accommodations for all who need them.
Stu E – Question about referrals resulting in a motion are they listed in closing reports. We may need to remind chairs to do this. Justine K. yes we are
Clayton P. – Question about report and closed referrals we received a transfer referral why?
Justine – I can look into this and get back to you
Russel S asks for the referral number.
Clayton P. — referral number 13588310
Justine K. We will look into this and come back to you
Simonne M. – with everything being put into the Box – are you deleting people who are no longer delegates?
Vicki R – We had a referral. We have no criteria limiting access. We send an annual email asking for members to opt in. If you let us know we are able to add people we sent out an email 3 times to everyone who has an email linked to the BOX.
Renzo P. If we are talking about money – how much?
Justine K – We do not have a price and hotel does not have the facilities. We can discuss this later
Renzo P. I am asking for this to be done and I put in the referral.
Russell S – A referral is just a suggestion.
Renzo P. – I am aware it’s a suggestion.
Russell S. – Any further questions, seeing none, thank you to the conference committee.
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Russell S. Next up is Archives, are there any changes?
Chris W. No