Aug 30, 2001 – Day 2 – Summary of Motions – OLD Business & Referrals

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  1. APPROVAL OF THE 2000 WSC MINUTES
  2. Motion to approve the 2000 WSC minutes, seconded. Motion carries.
  3. OLD BUSINESS
  4. Chair: After reviewing the transcripts, I can find no old business, unless someone has anything to bring to the floor.
  5. Break
  6. Conference called to order.
  7. Kevin: I’m briefly going to go over the procedure for the referrals, and the process we’re going to go through here this morning. And then Scott is going to begin the referral process. Please fill the referrals out legibly, filling out everything on there, especially the date, which committee you’re going to, who is referring it, any information about you, your phone number, hotel room, e-mail address, which Area. When you write your referral, print legibly and press hard, so it goes through all the copies. Be as precise as you can. If you have attachments, we need to have the attachments on 8-1/2 x 11 paper. We need to be making copies of these once we get them back into the Conference office. If you do make attachments, you need to make an attachment to each…the white, the yellow and the pink. The goldenrod, on the back, is your copy. The presenter of the referral keeps the last copy for himself. You’ll come up to the microphone, once your referral is filled out with the attachments attached properly, you state your name, number of votes, who you represent, the referral number, and you state your referral. If you have multiple referrals, you just need to state the number and what’s on the referral. When you’re done, you walk to the right of James, and there’s a basket up there for

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referrals. You drop them in there. And the next person proceeds up to the microphone. I want to be clear about the attachments. You attach a copy of any attachment to the back of each one the white, the yellow and the pink. If you need to separate these, staple them again, so the document doesn’t come apart, so we don’t lose them. Once they go through the process up here, and you go into your breakout sessions, the Conference Committee brings them into the office. We make copies and send them to the proper committees, in the breakout sessions. We will see you in the breakout sessions as soon as we get these done, and hand you all your referrals. We met with the Conference officers this morning. One of the first orders of business we ask you to do is to quickly scan the referrals. If you feel the referral needs to be referred to another committee, please get it out of your committee as soon as possible, bring it to the Conference office where we are, and we will take care of getting it to the next committee. That gives the next committee the opportunity and as much time as possible to put it in their agenda to work on the referrals. Please fill out all the information legibly. Thank you.

  1. Amy B.: I would like to address the statement I made yesterday, concerning the position of the Board of Trustees on providing a room at the World Service conventions for the Online Area and other groups to meet. The trustees met after the Conference session closed last night, reviewed our minutes and notes, discussed our motion on the subject, and determined that some of us understood our motion one way, and others understood it another way, and the motion is ambiguous enough to support both interpretations. We will revisit this issue, reach a clear group conscience, and craft a motion that clearly describes that group conscience. And I’m sorry if we offended anyone, and we will try to be much more precise in the future. In addition, we have referred this issue to the Conference Convention Committee, and in the interim, that statement does not represent the position of the Board of Trustees.
  2. REFERRALS
  3. #2042 – LCF, To revise and/or replace the existing pamphlet, “Choosing a Sponsor,” based on the attached essay on Sponsorship. Title, “Sponsor vs. Censor: What have we become?”
  4. #1628 – WSO, TRUSTEES, Regarding 12th Step Calls, Because of the legal issues involved in a 12th step call on a practicing addict, a concerned member asked that a set of guidelines be established that protects a CA member if the person being 12th Stepped is in possession of drugs or paraphernalia. What are the relevant questions to ask? How does a CA member protect themselves and CA from legal repercussions?
  5. #1810, CONVENTION – Is the “…turn no one away” policy going to be standard for future conventions?
  6. #2228, S&B, TRUSTEES – Please define special interests – meetings or groups?
  7. #1648, H&I, PI, WSO, INTERNET: Have a volunteer committee at WSO to answer emails and requests from prisons or hospitals. Instead of using a paid employee. Emails could be forwarded to H&I area committees to go over emails and mail.
  8. #1650, WSO – Add a survey type section in the NewsGram on how area’s can save money on reoccurring costs through out the fellowship as a whole. Example, printing, memorabilia, etc. This may help the Fellowship as a whole. Reducing costs for events, allowing more money available for areas and World Service.
  9. #1808, WSO – When will the new PI bumper sticker be on the order form and how much will they cost?
  10. #2073, CONFERENCE – In a cost cutting measure, have delegates bring back their nameplates.
  11. #2292, CONVENTION – As soon as a city is awarded the bid for the CAWS convention, the city’s chairperson should be copied minutes of convention meetings being held prior to the convention, i.e., chair of 2004 should receive the minutes from 2002, 2003.

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  1. #2291, CONVENTION, TRUSTEES – Statement be made and placed in convention guidelines manual stating that the C.A. logo is available on World Service memorabilia.
  2. #2194, S&B – On 2.17 of the WSM, under Election Procedures #3. Add at the end of #3, “Any trustee filling a vacancy of less than two years shall be included in not added to the number of candidates allowed on the slate from each region.
  3. #2195, S&B, TRUSTEES – That interview and election procedures for the trustee election committee be placed in the WSM.
  4. #2196, S&B – Amend Standing Rule #14 for greater clarification and to better reflect the intent and purpose of this rule.
  5. #2022, WSO – That the WSO Webmaster be a defacto member of the Internet committee.
  6. #2024, WSO – That the webmaster of ca.org regularly check all links to ensure that they are active and take appropriate action, i.e., general dead links to other CA websites when checked last week.
  7. #2248, INTERNET – Create policy for Areas/Districts to be linked to ca.org.
  8. #2249, INTERNET – Procedure for area or regional events to be placed on ca.org (not policy).
  9. #2250, INTERNET – Address listing of non-CA meetings on linked websites.
  10. #2251, INTERNET – Create policy regarding CA members spamming CA Webmaster to post non-area/regional related events.
  11. #2252, INTERNET – To add to the workbook/guidelines a suggestion for more than one person knowing access password.
  12. #2253, INTERNET – Areas violating copyright laws or their websites. Example is using graphics or writing from other websites without permission from that Webmaster.
  13. #2254, INTERNET – How does an interested party get info regarding website development kit. Please add a link to ca.org.
  14. #2255, INTERNET – Policy regarding Webmaster controlling site and having only access.
  15. #2256, INTERNET – Information regarding domain registration and guidelines as for what may be appropriate.
  16. #1716, S&B – Change language on page 4.2 in WSM – The World Service Board of Trustees Service Structure. Membership: Regional Trustee section. Regional Trustees are from the various designated regions across the United States, Canada and the United Kingdom. Strike existing ‘AND’, and add, “and the United Kingdom.”
  17. #1715, S&B – Change the language on page 2.13 in WSM – Procedures for delegate/alternate election to the CA WSC. – No. 1 – Each state or GEOGRAPHICAL LOCATION is to be divided into Areas based on population centers. Where there are states or geographical locations with few meetings or a low population, it is suggested one slate or geographical location equal one Area. GEOGRAPHICAL LOCATION to be interested in the 3 places indicated.
  18. #2069 – S&B, TRUSTEES – Accept and include the WSBoT interpretation of standing rule 14 into the WS Manual (See Amy B. for details)
  19. #2066 – CONVENTION – Consider ways to require a monetary commitment when reserving room-nights at WS Conventions. Example: Require and/or sell pre-registrations with the room reservations.
  20. #2067, CONVENTION, TRUSTEES – Allow use of a WS Convention meeting room for any CA group complying with Tradition 3 and WSM pg. 2.1, for use in a CA meeting.
  21. #2070, FINANCE, CONVENTION – Place a limitation on, and/or WSO oversight of, host WS Convention Committee’s right to transfer funds among budgetary line items. Particularly, limit line item transfers from “must spend” categories.
  22. #2081, TRUSTEES – Appoint an ad-hoc committee, reporting to the WSBoT, to write a CA 12 and 12. Said manuscript to be subsequently processed through the LCF 12-poing process.

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  1. #2266, LCF, H&I – The H&I committee of OR/SW Washington would like to refer this guidelines pamphlet as something to be adopted into a pamphlet for use by the entire fellowship (see attached).
  2. #1632, LCF – In the context of the program of recovery, the word “suggested” carries almost as much weight as the word “required.” Based upon floor discussions over the last few Conferences, it is apparent that eh LCF’s “Suggested Meeting Format” is not intended to be required. Please change the title “Suggested meeting format” to “Sample Meeting Format” everywhere the term “Suggested Meeting Format” is used; i.e., “Meeting in a Pocket,” and meeting starter kits.
  3. #1823, H&I – In the context of the program of recovery, the word “suggested” carries almost as much weight as the word “required.” Unless it is the committee’s intent that these formats are required, please change the title “suggested meeting format” to, “Sample Meeting Format,” anywhere the term “Suggested Meeting Format” is used.
  4. #1633, H&I – Revise “Part IV – Meeting Formats and Readings,” of the H&I Guidelines to include all the literature included in the meeting starter kits.
  5. #1704, H&I – Change the 4th paragraph in “Part IV – Meeting Formats and Readings” of the H&I Guidelines to read: “We use the 12 steps of recovery because it has already been proven that the 12 step recovery program works,” thereby making it consistent with other CA literature.
  6. #1631, LCF – Revise the “Suggested Meeting Format” to mention all the literature included in the meeting starter kits, as well as anywhere else the term “suggested meeting format” is used; i.e., “Meeting in a Pocket.”
  7. #1960, WSO, CONVENTION, FINANCE, TRUSTEES – Include in the CAWS convention budget, money to ensure the chair for the upcoming convention attends both the conference and the CAWS convention.
  8. #2264, TRUSTEES – In order to better inform the delegates if the WSC and therefore the fellowship as a whole, encourage a Trustee representing the minority to address the minority opinion in all trustee decisions made. It would benefit the Conference, to know ALL points of view considered and expressed during their discussions.
  9. #2114, LCF, PI, WSO, INTERNET – Make it possible to download the entire starter kit from the CAWS website.
  10. #2277, CONVENTION, TRUSTEES – Add to the CAWS Convention Guidelines, pages 12&13, under marathons chair duties, the following: “Make available Spanish speaking marathon meetings to help carry the CA message to Spanish speaking only or limited English members. My opinion is that Spanish meetings at CAWS conventions do not violate tradition 3 because it does not fall under special interest meetings. It is just a language barrier and it would help carry the message and promote the growth of CA of the Spanish-speaking addicts.
  11. #2063, LCF, WSO, CONFERENCE – Change the conference-approved stamp to reflect the conference year in which literature, chips and formats were approved. Currently, all approved literature has the 1994 stamp on them, which is confusing to members.
  12. #2039, LCF – Publish “Hope, Faith and Courage” CA book in the Spanish language rather than publishing a second edition. This is my opinion will reach more addicts in the U.S. and other Spanish speaking countries in keeping with our primary purpose.
  13. #2271, WSO, S&B, TRUSTEES – To change trustees guidelines to hold all quarterly meetings via telephone conference to reduce expenses.
  14. #2273, LCF – Traditions group inventory draft – Change all inventory questions to “we” instead of I statements. This is a “group” inventory.
  15. #2274, LCF – A guide to the 12 Traditions “Draft” – 1.) Eliminate all guideline summaries under each tradition in the draft. 2.) Add – comments directly taken from traditions from the 12and12 book, referring to the page numbers.
  16. #1804, TRUSTEES, INTERNET – To create a “real time” CA chatroom.

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  1. #2105, WSO – Check on status on Referral #1427 providing ca.org website in Spanish.
  2. #2104, WSO – Check on status of referral #1021 – Providing WSM in Spanish.
  3. #1775, CONVENTION – Look into the possibility of creating Area convention guidelines or alternatively modifying CAWS convention committee guidelines for use by Areas.
  4. #1638, S&B – To revisit the recognition of the online meetings as constituting a recognized area of CA. Reasons: 1. Our sister fellowship believes that geographic areas integrity should be adhered to through their local tradition. This preserves the true spirit of autonomy. 2.) Cyberspace meeting representatives come from various parts of the globe. Such representatives therefore represent no local geographic area. This compromises the integrity of the local areas.
  5. #2231, LCF – When printing up the “Meeting in a Pocket,” can we put, “Who is a Cocaine Addict.”
  6. #1686, LCF – Pamphlet on Tradition should simply reprint pg. 565 – 568 in the Big Book. If we have a pamphlet on the Twelve Traditions do we need one on Anonymity?
  7. #2294, S&B, TRUSTEES – What is a CA group policy on having a 12 step workshop using the CA logo?
  8. #1625, CONVENTION – During area conventions throughout the world are workshop and hospitality rooms open to everyone in attendance or just those who are fortunate enough to register. More and more conventions are being diverted from the primary purpose, isolating the newcomers from being a part of this Fellowship that saved my life. I often remember the horrors of my past and sometime my present only to remember what CA has taught me “The newcomer is the lifeline of our altruistic fellowship.”
  9. #1609, LCF – Our area and district is being bombarded with potential members who refuse to identify as an addict/alcoholic during open CA meetings. They are being instructed by their sponsors to state their name only, followed by, “I’m seeking my truth, and “opposed to traditional” I’m an addict/alcoholic.” We realize each group is autonomous, yet this is beyond the scope of a meeting. This is spreading like a wildfire throughout our Area. Question, is it written or stated that one must identify as an addict/alcoholic in any of our formats?
  10. #2083, CONVENTION – Refer to convention committee to reevaluate order of comped room usage “free”.
  11. #1959, INTERNET – Include in guidelines how to be linked to a website. Direction to inform office of server changes of a linked site.
  12. #1517, LCF – The suggested format that goes out in Starter kits be changed from “It is a custom to read a portion of chapter five” to “It is a custom to read an adopted portion of chapter five…”
  13. #1516, CONVENTION, CONFERENCE, S&B, TRUSTEES – All air miles acquired on any flight paid for by the WS office become property of the WS office.
  14. #1515, CONVENTION – All convention related airfare reimbursement is limited to the amount normally charged for 14 day advance travel.
  15. #1514, FINANCE – Create trustee spending guidelines
  16. #1511, CONVENTION, FINANCE – Put flexibility clause in Cash Handling Guidelines, such as: Meeting at hotel on day before convention with Treasurer, CO Treasurer, WSOB Chair, WSOB Treasurer to determine best plan for money pickup and deposit schedule
  17. #1510, FINANCE – All budgets from any committee have assumptions and projects along with budget (detail).
  18. #1509, TRUSTEES – Allow office to use CAWS database for donation letter.
  19. #1508, LCF, H&I – Replace readings and meeting format to reflect, “We Can Recover.”
  20. #1507, LCF – Meeting in a Pocket remove How It Works and replace with, “We Can Recover.”
  21. #1503, CONVENTION – Motion to add a closing checklist.

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  1. #2082, WSO, FINANCE, INTERNET, S&B – Budget line to include Chair of WSO Standing Committee chairs such as Webmaster, to participate by phone in office board meetings.
  2. #2084, CONVENTION, FINANCE – Add to cash handling guidelines a note that changes made to the guidelines be approved by at least 3 of the following: Convention Chair, Convention Treasurer, WSOB Treasurer, WSO Chair, WS Office manager.
  3. #1501, FINANCE – Budget all line items over $3,000 be put on the conference as a separate motion. Such as projects of committees (video) will have conference approved to complete project and not disappear when that committees budget ends as the H&I video will at year-end 2002 – most likely without completion.
  4. #1502, CONVENTION – Motion to add the words, “Place a” before limit on memorabilia items in guidelines.
  5. #1504, CONVENTION – Under the hotel liaison, change qualifications to read participation, as a hotel liaison will require at least one previous CA convention.
  6. #1521, LCF – Update and distribute the 70/30 pamphlet
  7. #1525, FINANCE – Add to budgeting instructions to committees a request that unusually large expenses be made subject to a separate motion.
  8. #1524 FINANCE – Strike, “Suggested to also come with a plan for financing such items, $1000.00 from current budget and $2,000.00 from committee fundraising.”
  9. #1520, LCF – Consider eliminating certain inventory items that don’t sell.
  10. #1519, LCF – Develop new books to sell. Pipeline a series of books over the next few years.
  11. #1518, LCF – Consider adapting the standard meeting format to include the possibility or reading new approved CA readings.
  12. #1782, S&B, TRUSTEES, TEC – That the third legacy procedure of AA for election of trustees be adapted and adopted for use by the TEC, specifically choosing by lot if all successive ballots fail to elect a candidate from the conference approved slate. See pp. 520 and 521 of AA service manual, attached.
  13. #1505, CONVENTION – Any member who receives a scholarship registration – be limited on purchases of other events. Many people signed up for tours, etc. who requested a scholarship.
  14. #1781, S&B – To delete WSO Trustee from list of CAWSO Board members on page 5.1 of the WSM. The addition of this “position” was added at last year’s conference in error, as the WSO Trustee already holds and continues to hold, one of the other positions on the Board.
  15. #1879, S&B – That the balloting procedures utilized by the TEC be approved by the WSC and included in the WSM.
  16. #1506, S&B, TRUSTEES – In the event that the TEC fails to elect any candidate from the Conference approved slate for a given trustee position, the TEC be required to provide the WSC with reasons, i.e., what qualifications were lacking. Otherwise Steve E. suggests how will we know why our choice was wrong. Per Bill W., “When called upon, leadership must always give its reasons and good ones.” (AA Service Manual, page 39).
  17. #1971, PI, UNITY, CONVENTION, S&B – That when holding CA sanctioned events that the entertainment provided be restricted in content or language that is overtly abusive. For example, the content is presented on film would qualify for an “R” rating. And, if children are allowed to attend content must be clean.
  18. #1535, S&B – Refer the following change to standing rule 14 in the manual. See attached.
  19. #1538, H&I, PI – Approval process for H&I video. The 12-point literature process doesn’t seem to work with videos. Videos, electronic media, and films should have some type of approval process similar to the 12-point process.
  20. #1532, CONVENTION – Develop guidelines for workshops at CAWS conventions.
  21. #1531, CONVENTION, CONFERENCE – Develop guidelines on what types of group meetings should be provided for at CAWS conventions.
  22. #1537, FINANCE – Written guidelines on fundraising

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  1. #1536, S&B, TRUSTEES – One-year trustees on slate again for next election is to be “included” in slate.
  2. #1534, CONFERENCE – For a Ways and Means Committee (fundraising) as a new committee or subcommittee of finance committee.
  3. #1533, CONVENTION – Re: Minimum amount of meetings for CAWS host city – that CCC research, for bid guidelines, whether or not a host city should be required to have a minimum amount of meetings, in order to support a CAWS convention.
  4. #1158, H&I – Make any video compatible with video standards (PAL) in the UK.
  5. #1630, S&B – Accept conference committee proposed guidelines as attached.
  6. #1995, LCF, PI, S&B – That the Unity Committee be included in the review and approval process of CA literature for example, but not limited to ‘surveys’ and ‘inventories’ so that the Unity committee can address concerns over biases that may be harmful to the unity of CA as a whole. Please see page 5 of the WSC Unity Committee guidelines/duties handbook.
  7. #1822, LCF – That the second edition of the storybook be restructured and possibly re-titled to include a more extensive explanation of the CA program of recovery, using our existing conference approved pamphlets. In the current edition, the few literature pieces included are merely appendices. Please consider a new layout similar to the Big Book, with a selection of chapters from our current literature to be followed by stories from members of the fellowship.
  8. #1757, S&B – Add “inter-area” to the service structure of Cocaine Anonymous, as a non-voting entity, so that these types of groups can be recognized by world service with rights to use the CA logo internet links and incorporation.
  9. #1758, S&B – Recognize Southern California Inter-area as a non-voting entity.
  10. #1691, CONVENTION – Please put into your guidelines that the conference makes decisions on which “special interest groups” are appropriate for the convention.
  11. #1692, CONVENTION – Please draft a motion to allow for or make available a room for these “special interest” groups: 1.) Language groups (Spanish, French, etc.); 2.) On-line face-to-face; 3.) Gender-based stag meetings.
  12. #2232, H&I – With reference to H&I meetings globally…How many are there and could we have them broken down into categories, i.e., institutions, penal and detox’s treatment centers and by region and country.
  13. #1705, INTERNET, TRUSTEES – To allow websites (Area and Reg.) to link to CoAnon in their local areas/regions. This is our sister fellowship that provides recovery for many addicts who live with other addicts. As well as recovery for our families. CoAnon is allowed rooms at CAWS conventions and space on our CAWS convention registrations.
  14. #1703, LCF – Format “We Can Recover” with the 12 Traditions and excerpt from pg. 127 of Hope Faith and Courage, “I came into this program because someone worked their 12th step on me…” As a standard piece of literature in regular brochure format.
  15. #2002, CONVENTION, WSO – Discontinue the distribution of the delegate mailing list to the CAWS convention host city convention committee. All delegates receive CAWS convention information in their quarterly delegate mailings making outreach from the host cities committees a duplication of effort and cost. Distribution of delegate information puts delegate anonymity at risk and there is already a method of distribution established through CAWSO.
  1. #2026, WSO, FINANCE, TRUSTEES – To allocate a per diem fund for the Trustees to be given per diem prior to any functions in which the trustees are required to attend.
  2. #1676, CONVENTION – In our “cocaine Anonymous world Service Convention Committee Guidelines 2000 Edition,” on page 12, (workshop chairperson) under workshop chairperson’s duties: 3. Clarify; must propose a workshop speaker slate for approval by the host city program chairperson and general committee, since the program chair is part of the general assembly does this mean they have to approve first or what is the reason for mentioning separately? Please state more clearly.

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  1. #1429, TEC – TEC adapt some type of point system for trustee elections. Trustee slate should be submitted in order of highest vote getter, 2nd highest, etc. TEC should award 1 or 2 points to the highest vote getter of the region. Reasoning: Each region knows best who they want to serve them better than the TEC. With a point system the TEC is acknowledging the region’s choice of trustee rather than ignoring the region’s choices.
  2. #1430, LCF – Consideration of adding “As Bill Sees It,” as CA approved literature.
  3. #1685, LCF – Creating a piece of literature on Group Inventory.
  4. #1746, LCF, WSO, TRUSTEES, WSBOT – Please take a serious look at the Unity pamphlet – it appears that several pieces of literature are moving through 12-point approval process rather quickly, while the unity pamphlet has remained or returned to point 6 of approval process for over 6 years.
  5. #1610 PI – Broaden the scope of our PSA’s to reflect the “All other mind altering substances” aspect of our program.
  6. #1662, WSO – To print the storybook, “Hope, Faith and Courage,” in large type print for the visually impaired members.
  7. #1878, TRUSTEES – Reconsider trustee approval (under LCF point 7) of the pending guide to the 12 Traditions as several comments indicate great disagreement with the interpretation of the traditions contained in the guide.
  8. #1540, Pilar Acosta – That the trustees prepare a statement addressing non-CA related announcements at CA meetings as they relate to traditions 4,5,6, and 10.
  9. #1738, CONVENTION – That the delegate phone/address lists be made available to the fundraising and outreach committees for world conventions as a source of additional help in their efforts.
  10. #2076, WSO, TRUSTEES – All expense receipts be looked after on a yearly basis old or loosed receipts will not be paid.
  11. #2059, CONVENTION – To remove from convention guidelines general guidelines #5. The second sentence, “it is recommended that the convention not return to the same region during any three year period.”
  12. #2136, S&B, LCF – Please explain: What is the purpose of getting our own “Big Book?” Why change something that has worked for many years?
  13. #2091, S&B, TRUSTEES – As chair of the WSOB Archive Committee, I am making a referral to create a new standing committee of the World Service Conference. This new standing committee would be responsible for all of the duties of the WSOB Archive Committee plus other responsibilities listed on my attached proposal. The new committee would be responsible to the preservation of CA’s archives and memorabilia as a whole and not limited to the narrow scope of the WSOB archive committee.
  14. Brenda: My name is Brenda, Inland Empire delegate. One vote. I would like to make a motion to adjourn.
  15. Scott: It’s been moved and seconded that we adjourn this session. Please prepare yourself to vote. All those in favor, raise your hand All opposed. With some opposition, the session is adjourned.

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