Aug 30, 2000 – Day 1 – Summary of Motions – WSBT & WSOB Opening Reports

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69. TRUSTEE REPORTS

70. Andy White – North Pacific North, Chair of the Trustees

The BOT has made a decision at the last conference to fill the TAL position. I’d like to thank the delegates who served on the TEC. We would solicit candidates that had accounting/finance/business experience. We are looking for people who fit that description, so please bring those names forward. The BOT has elected its officers by a selection process. The election will take place tonight. We’ve worked real hard on long-term planning. Trying to look ahead instead of only putting out fires. We’ve had a forum at the last three CAWS conventions that include members of C.A. to participate in. Let people know that when they attend those world conventions, that they are welcome to participate in that. When I arrived as a Trustee, there was a feeling of, “us and them.” We’ve worked real hard to improve that. I think a lot of that has gone away. There was also some friction between the BOT and the WSOB, and I think that some of that friction is actually a healthy thing. It has been my experience that the two boards have worked real well together. I’ve never worked with a group of people before that have worked so hard for something that they love so much.

1. 2002 World Service Convention – Portland, OR
2. 164 meetings and H&I 81
3. Have been to all areas except northern California.
4. Some tendency that some meetings are consolidating.
5. We’ve reached out to our Region for help with fundraising for the CAWS Convention due to our Area being smaller.
6. It never rains in Portland…

71. Walter Johnson, Atlantic South Regional Trustee

1. I still attend 3 meetings a week and have 7-9 sponsees.
2. 260 meetings across the Region.
3. Had a regional convention in FL.
4. Area conventions and other functions in at least 7 out of the 10 Areas.
5. I Served on LCF committee, where we did some work throughout the past year. We have been collecting stories for the second edition of “Hope, Faith and Courage.”
6. Served on the TEC as Chair. We are filling four positions.
7. His term would have been up 2001. However, he accepted a new position with his job, and will be relocating to Texas. At the end of this conference, he will need to resign his position due to this relocation.

72. Amy Beech – Atlantic North Regional Trustee Report

73. DOORBELL (Gee…)

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1. First year was spent in just getting to really know the Region. It’s been a real pleasure to meet the people who are doing service in the Region. I get to see what is going on in Areas, and take those ideas to other Areas, as well.
2. Only Area that she hasn’t visited yet was the Canadian Maritimes. They are experiencing growth. One district had four meetings and now they are down to one, but other districts are growing.
3. It’s a smaller region in the numbers of meetings we have.
4. In New York City, May 24-29^th, 2001 will be the World Service Convention in the heart of Manhatten. The room block they have reserved is more than ½ full. Send in your registration forms now.
5. In Massachusettes, things are going well, however they were unable to send a delegate this year.
6. In Connecticut, they are back up and running. Hopefully we will see a delegate here next year.
7. We have 2 Quebec delegates here this year, so they are able to use all three votes for the first time. They brought WSM translated into French and gave to her.
8. The U.K. was unable to send a delegate this year. They are becoming, once again, World oriented. They are having their first convention in 2001.
9. Toronto and Pennsylvania are growing
10. I have been getting a lot of legal referrals to research, like trademark issues. We wrestled a lot of tradition issues…our relationship with Co-Anon…
11. I serve on the S&B committee.
12. Also work on the NewsGram committee. They really would like more articles from the Fellowship.

74. Joe Stephens – Pacific South Regional Trustee Report 

1. 8 areas, very populated
2. The On-Line Service Committee
3. Attended 8 trustee meetings
4. Serves on the WSO Board, attended approx. 27 meetings.
5. Participates with the IntraArea meetings
6. The region, overall, has downsized. Has experienced a great expansion in H&I.
7. Many conventions and other activities that help promote unity throughout the Region.
8. It has been an honor and a blessing serving C.A.

75. Hal Kelly – Southwest Regional Trustee Report

1. I’d like to welcome Walter to Texas.
2. Assisted with the CAWS Convention in Phoenix
3. Over 500 meetings in the region
4. AZ has the most unique H&I committee, very successful.
5. Went to Colorado, Kansas. Kansas is working hard on their structure. Oklahoma has two districts. They had a state convention in Tulsa and next year in Oklahoma City. Texas is just Texas – has the biggest heart. They’ve divided into some districts and they are working hard and doing great work.
6. As Trustees, they tried to have a hand’s off policy on the host city’s convention committee and it paid off. It was a wonderful, successful event.

76. Spencer Barton – Midwest Regional Trustee Report

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1. 1^st year as a Trustee, and it has been very trying. It is a lot of work…there is a lot of love. Attended all quarterly meetings this year.
2. It is a large region, and we had a lot of activities and conventions.
3. 437 meetings, 132 H&I’s
4. 13 new meetings this past year.
5. A few problems with smaller areas, but problems are being worked out.
6. Midwest regional convention in Chicago, IL Oct. 27-29^th. Flyers are here.
7. Visited some of his Areas. Helped to get Winnipeg as an Area.
8. 10 very active Areas. Plans to attend more Areas this winter.
9. IL will be putting in a bid for the 2003 CAWS convention.

77. Leon Mason – Trustee at Large Report 

1. Had no idea how much work they did.
2. Been to Houston, Cleveland, etc.
3. He got married and is going to be a daddy.
4. Serves on the Internet Committee.
5. Received the board’s archives and will be working on getting those electronically available.
6. Involved in the Internet/On-Line meetings
7. 4 on-line meetings, and helped in the creation of the on-line service committee last year, which was suggested at last year’s conference.

78. Susan Turnbull WSO Board Trustee Report (Joe S. filling in.)

1. The liaison between the BOT and the WSO.
2. Helped in hiring the new office manager, signed checks, attended the convention and conference calls.

79. Meredith Glaser – World Service Trustee Report

1. She doesn’t have a region…
2. Missed the CAWS convention, due to pregnancy.
3. Her position was extended another year, so she has served four years so far.
4. She sits on the office board as well. Meets twice a month.
5. At the office level, she negotiates and signs contracts and hotel contracts that pertain to C.A. Assisted with NY and OR contracts and also the conference hotel contracts.
6. Headed up hiring committee, research for legal issues for raffles and trademarks.
7. Worked with new Office Manager.
8. Sits on the Conference Committee. It has become an awesome force. Our Conference Coordinator has done an awesome job. This role was formed to help the delegates on that committee to be able to perform their roles during the conference on the floor (vote, etc.).

80. DOORBELL
81. WSO OFFICER BOARD REPORTS
82. Scott Stevenson – WSOB Chairman Report 

1. Last conference, served since 1994.
2. Office has doubled in staff and space.
3. Office now handles the ca.org website
4. Handles the registration for the CAWS conventions.AZ was the most successful ever.
5. Tony C., Vice Chair – First year

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6. Joy H., Treasurer
7. Kevin Murphy, Corporate Secretary
8. Steve Edwards, Director and Editor of NewsGram
9. Patty Flanagan, Office Manager
10. Non-Board members:
11. Rose Jones, Chair of CATW; this has come under the Board’s jurisdiction.
12. John Kade, Webmaster
13. 5 referrals, 7 carried over: this has come under the Board’s jurisdiction.
14. Referral #17 – The office believes that this is a good idea.
15. Responsibility of the World Office to the Conference P.I. committee.
16. WSO exists to maintain contact between groups, districts and areas.
17. Dedicated to respond to all inquiries and requests.

83. Patty Flanagan, Office Manager – Office Report

1. Started the week of the CAWS convention
2. We have four “special workers.” Bill – Purchases and distributes inventory; assistant editor for the NewsGram Ed – Answers all inquiries such as email, snail-mail, questions from institutions, he directs that to the appropriate parties, the Internet takes up a great deal of time each day. Dac – responsible for shipping.
3. Totally committed to customer service; would like to see a one week turnaround on your inventory requests. There are currently no backorders.
4. We’ve also increased our outreach efforts. We would like to get our NewsGram to more people.
5. All employees are cross-trained for each others’ responsibilities.
6. Translations of order forms and pamphlets.
7. Working on archive protection and off-site storage.
8. Putting up a display for memorabilia to get a sense of our history.
9. We have changed our shipping structure. You should only be paying for your cost.
10. After working with vendors and going through paperwork on pricing, we were able to adjust prices on plastic chips which have gone down to 30 cents and metal chips to 1.50. A sale is going on for the Principle Medallion. They are four for five dollars.
11. Instituted a volume discount. 10% discount on over a 100 pieces. 200 pieces get a 20% discount.
12. Our book, “Hope, Faith and Courage,” in now available on audio tape. $19.99 will be the cost (pre-tax).
13. Redesigned the literature so it looks nicer in the literature racks.
14. We have sent out 70 books to women in Texas prisons.

84. Steve Edwards, Director – Report 

1. My duties are spelled out on page 5.3 of the WSM. The office has committees that correspond to the standing conference committees.
2. We’d like to form an archive committee.
3. He serves on the LCF committee. At the last conference, I spoke about creating a style manual for the NewsGram. What we really need is a World Service Style manual.
4. Primary function is the editor of the NewsGram. The NewsGram is also available on line. We’ve tried to develop a theme for each NewsGram, incorporating the steps, traditions, principles, etc. Themes rotate on the quarter, i.e., 1^st quarter is Convention, 2^nd is 7^th Tradition, 4^th quarter we try to report on the Conference. Would like to ask the chairs of the committees to give him a one-paragraph synopsis of the activity of their committees this year

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for the NewsGram. They are forming a “Trustee Corner” and “From the Archives” section on the NewsGram. Would like to form an “International Corner.”

5. If your Region has not elected a liaison for the NewsGram, I hope you will.
6. Thank you to the directors and trustees who will be rotating out this year.

John Kade – Webmaster (Written report received):

1. 756 emails received
2. 107853 visitors to the web site. Average of 450 visits a day. 13,500 per month.
3. 25% more hits then last year.
4. Typically, two pages are maintained on a regular basis – phones and events page.
5. Still receiving hits from around the world, however, U.S hits still the most.
6. The online meetings are offering an alternative for those housebound, etc. individuals or people in areas where there are no meetings.
7. It has been an honor to serve.

85. DOORBELL
86. BREAK
87. Rose – Celebrate Around The World Chairperson Report

1. Sold 1200 shirts
2. An Area had a problem with a vendor, and they did not pay them. The office ended up having to pay the vendor.
3. Have four designs to choose from this year.
4. Two vendors to select from this year.
5. World Service is talking about helping with logistics for shipping, printing, etc.
6. Honor to serve for the past 5 years and she is rotating out. Anyone interested should contact the WSO or Rose.

88. Joy Hutchinson, Treasurer

1. Will be staying on for a second term.
2. After last year’s Conference we made some changes.
3. We changed the accounting system. We now use Quickbooks Pro2000. With this new system we can do inventory control, A/R, A/P, and better cash management. Gives more information on not overspending budgets.
4. Was involved in the hiring of the new office manager. Confident in the new manager’s abilities.
5. Can compare and print reports regarding what was actually spent to what the actual budget is.
6. Putting out bids for new CPA’s so maybe our financial reports will be a bit more readable and easier to understand.
7. 7 checking accounts to maintain
8. Only a 1% loss on YTD net income.
9. $82,000 in net profit from CAWS2000. Does not show the profits from the previous year or this year’s activity.
10. The office is growing and we need equipment. We have printed the fourth printing of the book, and now we have the book on tape, so the monies gained from the convention will really help in updating the office equipment.
11. Has missed some of the Board meetings due to work, however, she is completely up to speed with all office activity.

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89. Scott: This is the end of our report. Any questions?
90. John: When is the 2001 web page going to be up
91. Patty: 3 weeks
92. John: How many areas have requested screens for shirts?
93. Rose: 3. Last year one.
94. Chair: I’m sorry, I don’t know if I asked for questions for the Board of Trustees. Any questions?
95. TRUSTEE NOMINATION APPROVAL 

96. Walter: Motion to accept the Atlantic North Regional Slate for trustee nominee for the year 2000 – Jackie Berkiwitz and Leslie Groter. Seconded. Passes unanimously.
97. Motion: Atlantic South Regional Slate for trustee nominee for the year 2000 – Terry Knight. Seconded. Passes unanimously.
98. Motion: We accept the Midwest regional trustee slate as presented for the year 2000 – Jahi Boseda, Michael Richker, Patrice Fitzpatrick, Vanessa Matthew. Seconded. Passes
99. Motion: We accept the Pacific North Regional trustee slate as presented for the year 2000 – Heidi Jonathan, Jerry Miller, John Wishard. Second. Motion passes unanimously.
100. Motion to accept the Pacific South Regional Trustee slate -–David Choate, Elizabeth Saldebar, James McWhorter, Mark Keaser, Carla Armstrong, Deneen Grant. Seconded. Passes unanimously.
101. Motion to accept the Southwest Regional Trustee Slate – Danny Falcone, Robbie Graham, Wanda Ayres, Randy Groen. Seconded. Passes unanimously.
102. Motion to accept the nominee presented by the WSO Board Trustee nominee slate, and that would be Kevin Murphy. Seconded. Passes unanimously.
103. The positions that will be filled include: WSO Trustee, Pacific South Regional Trustee, Pacific North Regional Trustee, Trustee At Large II, and Atlantic South Regional Trustee.