Aug 30, 2000 – Day 1 – Summary of Motions – Committee Opening Reports

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104. COMMITTEE REPORTS

1. Conference Committee – Kevin Flaws, Chairperson 
2. We’ve made a lot of changes this year based on your feedback evaluation forms.
3. Red band on your name-tag means voting member, yellow means committee chair, officer, WSOB or WSBT member.
4. New referral forms located in the business center. 4 part form. 8 ½ x 11 attachments only. The bottom copy is for your records. The rest goes to the Parliamentarian/Vice Chair.
5. We will take care of making copies this year of the referrals. They will also be numbered.
6. Daily newsletter will be available throughout the conference.
7. New evaluation forms this year. Please fill them out.
8. We’re looking at three referrals. We were asked to have a liaison, fundraising for the conference, and that memorabilia sold at this conference is truly C.A. approved memorabilia.
9. We will be at this hotel next year.

106. Chair: Any questions?
107. We will take our dinner break a bit early and be back here at 7:30.
108. ANNOUNCEMENTS 

109. See Jay for Roomate needs.

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110. Canadian Areas and respective Trustees will be meeting in the LaJolla room, 8AM Thursday morning.
111. Friday Unity Lunch will be from 12:00 – 1:30 pm. Purchase your tickets from Steve Shaw.
112. LCF will meet at the end of session.
113. We will reconvene after the dinner break at 7:30 pm.
114. Session reconvenes
115. Convention Committee – John, Chairperson

1. First order of business from last year; new vice chair for 2001 convention, Kevin Santiago.
2. We selected the officers for 2002 – Lynn G. is Chair, Jeff Richardson – Vice Chair, Andy White, Trustee, Tami M. – Secretary, Pam – Treasurer, Rick – Program Chair
3. Discussion on the issue of prayer at the convention was discussed throughout the year.

116. Sherri H. – Entertainment Chair for Portland, giving their report.

1. We have a hotel through the Negotiating Committee. The Hilton – Downtown , $109/night, coffee is $25.00/gallon.
2. First fundraiser – t-shirts are being sold. Second fundraiser will be a golf tournament.
3. Working on theme and logo.
4. One confirmed speaker so far. Please send in tapes.
5. We have a tentative budget – based on 1000 registrations. Looking at Milwaukee and Phoenix to base their numbers off of.
6. Local law information regarding raffles have been submitted for review.

117. Karen S., Secretary of CAWS2000 in Phoenix 

1. Hotel was very happy with us.
2. There was 1267 paid registrations, 556 pre-convention and 711 onsite, 661 banquets, 400 H&I registrations, 606 brunches, 50 for fun run, 206 Sedona trip, 57 golf.
3. Our numbers vary from the WSO – Our final net profit number is $94,849.04.
4. 106 scholarships
5. The way we exceeded was spread across many areas. Were very careful to follow our budget.
6. Evaluation comments were interesting.

118. Leslie, 2001 CAWS New York

1. ¾ of the way of filling our room block
2. New registration forms are available.
3. 00/gallon for coffee
4. There’s a lot to do, we’ll have a boat ride, golf outing, perhaps a Broadway play,
5. Main ballroom holds up to 1500 people or so.

119. Steve: Leslie, you said that the hotel was ¾ full. I thought I heard last year that there was really no worry about filling our block.
120. Leslie: We won’t fill it all up.
121. John: There were some referrals that were left over from last year that I just received. And, also, there were some from two years ago. They will all be addressed first off this year.
122. To the new delegates, please join our committee
123. Finance Committee – Phil Lindau, Chairperson

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1. Co-chair did not return as a delegate, and the secretary did not return either, so they are looking for new people.
2. New budget process in place, and it works well.
3. Each budget will be given to the committee chairs and trustees and they need to be reviewed and returned it to them by Friday morning. If it is 20% higher, it will have to be approved by this floor
4. We will be questioning the budgets if they are 20% higher, and not all of budget was spent the year before.
5. Reviewed information and tax forms for Areas to open their own bank accounts. This information is available for anyone – just see the finance committee.
6. The WSM offers financial management guidelines for Areas
7. Non-delegate chair issue – there is a referral that was found from a previous year, so this issue will be discussed and reviewed again this year.
8. We’d love to have you serve on our committee

124. Chair: Any questions for the committee?
125. Glen T.:   These tax forms that you mentioned, are they for any area to use…
126. Phil:   They are for any level.
127. Hospitals and Institutions – Jim Brown, Chair 

1. He is completing his term this year. So are the secretary and vice-chair.
2. Looking at putting together a video for institutions to review on what is C.A.
3. Creating an H&I database with the help of the WSO. In the past, there was not a lot of follow-up so they are looking at that.
4. Articles for the NewsGram
5. California is doing some very progressive things for 12-step programs in the state prison system.
6. New delegates – catch the high from H&I

128. Internet Committee – David LaBelle, Chairperson 

1. Kellie F. Vice Chair, Ivan L. Secretary
2. This committee is the youngest conference committee. We were formed at the 1998 conference.
3. We created an Internet Committee workbook
4. We meet on a constant basis. We have a lot of members that are not delegates on our committee.
5. A lot of questions on procedure, protocol and legal issues have arisen from on-line meetings and web site development.
6. We hope to define our statement of purpose to help the WSO to answer web site questions.
7. Knowledge of the Internet and computers is NOT a requirement.
8. Questions?

129. Literature, Chips and Format Committee – Jay Statland, Chairperson 

1. We will be handing out drafts for 4 pamphlets.
2. Guide to the 12 Traditions, Traditions Group Inventory, Information Helpline Workbook, Anonymity
3. There are several pieces that are being worked on in sub-committee.
4. Hope, Faith and Courage – 2^nd The office will continue to collect stories for this. Please ask people to write stories for us. The more stories, the better representation.
5. They’d appreciate any new delegates to join their committee.

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130. Chair: Questions?
131. Glen T.: Do you have a deadline for the stories?
132. Jay: It has been extended. We do not know how long at this time.
133. Carl: Will the stories reflect the use of meth. abuse?
134. Jay: If it is in someone’s story…we need to review people’s stories to decide which will be used…
135. Kellie: Is there any rough idea on how long these stories should be…idea of length?
136. Jay: However long it takes.
137. Kellie: What about the Unity piece?
138. Jay: It is in Unity committee. There was a question on it that the Trustee’s needed to contact A.A. on, and we have not hear anything else on this.
139. DOORBELL
140. Jay: The WSOBT has an answer to that last question, however we have not met as a committee yet, so we do not know what that is.
141. Public Information – Shauna Weatherspoon, Chairperson

1. We completed two projects – workbook and survey.
2. ’99 survey was interesting. We will share the results of that in our closing report.

142. Structures and Bylaws – Karen Sullivan, Chairperson 

1. Vice Chair Jahi Boseda, Leslie B. is our Secretary, and Brigid jumped ship.
2. We have something to bring back this year…the need for this conference to approve of surveys. We didn’t feel that we handled this quite well – so, we will revisit that.
3. Will look at distribution of new WSM materials – it didn’t go well this past year. We will be reviewing this.
4. Scott has rewritten a part of the manual re. WSO procedures.
5. Look at standing rule 13
6. Remaining in our committee from last year is something about the Pacific South Trustee attending board meetings
7. Will be dealing with the referral on the On-Line Committee Area issue.
8. It is really challenging, interesting and fun to serve on this committee.

143. Chair: Any questions? Thank you for your report.
144. Unity Committee – Steve Shaw, Chairperson; 

1. Vice Chair – John Lewis; Leida – Secretary
2. Sent out Unity guidelines and responded to phone calls and emails regarding Unity questions, how to get committees started in their areas
3. We have Unity Luncheon tickets. Please purchase ASAP if you are interested.
4. We’re very mellow, not scary. Come join our committee.
5. We are required to write stories (four of them) for the NewsGram. You don’t necessarily have to be a member of the committee to write a piece on Unity.

145. Questions?
146. APPROVAL OF THE 1999 MINUTES

147. Steve Edwards – Motion: To accept the 1999 World Service minutes as submitted. Seconded. 

148. Scott: On Wed minutes, item #28 – strike the word “office.”

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149. Item #75: There are two sentences in that item that begin with the word “motions.” In each of those sentences change the word “form” to “from.”
150. There is a second item #75 on Wednesday. I suggest that we renumber that to #75a.
151. Motion to strike friendly amendment made in item #371, made on Saturday, appears to have been carried – since restated motion in #377 excludes the friendly amendment. But, there is nothing stating that the motion 371 carried or failed.
152. 238a – Insert, “Motion carries.”
153. 375a – Insert, “Motion carries.”
154. 397a – Insert, “Motion carries.”
155. 416a – Insert, “Motion carries.”
156. Steve: To amend the motion to state, “as corrected.”
157. Please prepare yourself to vote. Motion passes unanimously.