CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY MEETING MINUTES
August 2009
APPROVED
Since this report is a confidential CA document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of
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course, violate in anyway our Tradition on anonymity in public communications media (press, radio, TV, etc).
WSBT Quarterly Meeting
August, 2009
Hayward: Welcome everybody; we are at the WSBT August quarterly, August 29, 2009, the time is 7:43pm. We are going to go off record for personal sharing.
Hayward: Hi everybody, we are back on the record. We finished personal sharing and we had a slight break. Would you please join me in a moment of silence followed by the “We” version of the Serenity Prayer. We will have roll call starting on my left.
Willie Bailey: World Service Office Trustee
Richard Schafer: Trustee at Large
Nicholas Lynn: European Regional Trustee
Trevor Scheilbe: Pacific North Regional Trustee
Lawrence Matlock: Atlantic South Regional Trustee—WSBT Co Chair
Robert Lyle: Atlantic North Regional Trustee
Randy Groen: Southwest Regional Trustee
Joy Hutcheson: Pacific South Regional Trustee
Kim Sherwan: Midwest Regional Trustee—WSBT Secretary—TEC Chair
Hayward Hunt: World Service Trustee—WSBT Chair person
Hayward: I need Robert to read the Twelve Traditions for us, please.
Robert read the Twelve Traditions.
Hayward: Who will volunteer to read tradition number nine and then we can have some discussion on that—Nick.
Nick: C.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
Hayward: Any thoughts on tradition number nine? I got something. But we may create service boards or committees directly responsible to those they serve, so the Trustees created the WSO/WSOB and they are directly responsible to those they serve which is us even though they
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don’t think so all the time. They think the fellowship belongs to them, so we need to always remind them of what it says on page 40 and page 47 of the World Service manual, directly responsible to the WSBT and act on directions from the Conference. Anybody else got anything about tradition number nine? We will move on to and read/discuss Concepts. Grab bag? Trevor: I was waiting until the end and got screwed on the crappy concepts. Concept 8—The Trustees of the World Service Board act in two primary capacities: (a) With respect to the larger matters of over-all policy and finance, they are the principal planners and administrators. They and their primary committees directly manage these affairs. (b) But with respect to our separately incorporated and constantly active services, the relation of the Trustees is mainly that of custodial oversight which they exercise through their ability to elect all directors of these entities. I just like it because it talks about what our real job is. It pretty much outlines everything we are supposed to be doing here which is overseeing the entire fellowship and how we vote on doing that. It puts us in the place of being the ones that are overseeing finance. It doesn’t say we tell people how to spend money on this and that, don’t do this but you can do that, and when to do it and how, but it says that we should oversee it and we should know what’s going on. To me it gives us permission to try to do what we’re starting to try and do which I think it’s the right direction to move in. I like it that it also tells us that it is up to us to help direct this; I guess business aspect of the fellowship by exercising our right to figure out who’s going to be the ones that we are putting into these positions to do the work. It’s to me an all around good concept. It outlines who we are and what we’re supposed to be.
Richard: Concept 5—Throughout our world service structure, a traditional “Right of Appeal” ought to prevail, thus assuring us that minority opinion will be heard and that petitions for the redress of personal grievances will be carefully considered. I always stay away from concept 5 because it’s an easy on to pick. Recently I posted a 5th concept statement and it is—we know that we all believe in what we’re doing when we take a stand and are willing to put the voice out there when we know that we’re the minority opinion and it is because of our concepts and because we all, not only believe them, but apply them. It was a great feeling knowing that I had that avenue, that outlet, speak the voice. Personally for me it’s not a soapbox for changing everyone’s opinion. It is a moment for the minority opinion can be voiced, wholeheartedly, listened to and discarded and moved on. That’s probably the first time you have ever heard me speak on it just because it’s fresh in my mind. It’s easy for us to pick that to speak on but it is when we each have the time to need it and utilize it, it’s a gift.
Joy: Concept 4—Throughout our Conference structure, we ought to maintain al all responsible levels a traditional “Right of Participation,” taking care that each classification or group of our world servants shall be allowed a voting representation in reasonable proportion to the responsibility that each must discharge. We have a right to participate and tell the members that we voted to cease and desist all sales of HFC II because it was the right thing to do. On the spiritual level we owed it to the fellowship and on a principal level we owed it to Cocaine
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Anonymous as a whole and because we need to make sure that we aren’t stepping on anybody’s toes. Whether we get our asses chewed on Monday night or not, I don’t really care. We did what we were supposed to do and we have the right to participate and we voted and had the vote and we made it, that’s where we stand.
Hayward: Amen. Don’t anybody take number two, because that’s me.
Lawrence: Concept 11—While the Trustees hold final responsibility for CA’s world service administration, they should always have the assistance of the best possible standing committees, service boards, staff and consultants. Therefore the composition of these underlying committees and service boards, the personal qualifications of their members, the manner of their induction into service, the systems of their rotation, the way in which they are related to each other, the special rights and duties of our staff and consultants, together with a proper basis for the financial compensation of these special workers, will always be matters for serious concern. We are supposed to have the best assistance. The office and the Office Board are also supposed to assist us and this is a matter of great concern with us at this time.
Robert: Concept 9—Good service leaders, together with sound and appropriate methods of choosing them, are at all levels indispensable for our future functioning and safety. The primary world service leadership once exercised by the founders of AA must necessarily be assumed by the Trustees of the General Service Board of Alcoholics Anonymous. What really got to me, earlier was reading this, was the second paragraph of the AA service manual where it states: With leadership we shall have a continuous problem. Good leadership can be here today and gone tomorrow. Furnishing our service structure with able and willing workers has to be a continuous activity. It is therefore a problem that in its very nature cannot be permanently solved. We must continuously find the right people for our many service tasks. Since our future effectiveness must thus depend upon ever-new generations of leaders, it seems desirable that we now proceed to define what a good leader should be. What that says to me is that we have to get the right people to service. We have to encourage them. It’s going to continue to grow and change. Things are not the same today as they were yesterday. We are moving forward and that’s good stuff. We trust them to do the job, let them do it. Take the shackles off of them.
Willie: Concept 10—Every service responsibility should be matched by an equal service authority—the scope of such authority to be always well defined whether by tradition, by resolution, by specific job description or by appropriate charters and bylaws. Again responsibility and authority to carry out those responsibilities, we are facing some of that with authority but I believe authority can be taken in a way that says yes I have some authority but I have to act within the guidelines of the people who hired me. Sometimes at the office the authority is I have authority to do this and I have the authority to make decisions based on spending and I don’t have to run it through spending committee. I read that in a way that says we
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may have to take a look at the authority that we give them and make it a matter of being well and defined, clear and concise. Take the doubt; take the interpretation out of it.
Randy: Concept 3—As a traditional means of creating and maintaining a clearly defined working relation between the groups, the Conference, the CA General Service Board and its several service corporations, staffs, committees and executives, and of thus insuring their effective leadership, it is here suggested that we endow each of these elements of world service with a traditional “Right of Decision.” My personal experience with this concept was information of any kind of a issue that was brought to our area, to our district, to our groups and the delegates took that group conscience, with the information that they had, to the Conference but at the Conference there was presented information that they believed wouldn’t change the mind of their group. They would have the “Right of Decision” to actually change that group conscience and vote the way they want. I think that’s somewhat important regarding this “How it Works” issue and that we were as Trustees given direction by a vote on the Conference floor that the group conscience of that Conference was to do something but we strongly believed that that was based on information in a response that was inaccurate. I think that as Trustees we absolutely had that “Right of Decision” to say that if given the appropriate information or the correct answer to that question that was posed on the Conference floor it would not have turned out the way it did. We absolutely have the right through this concept to do the right thing.
Nick: Concept 6—On behalf of CA as a whole, our World Service Conference has the principal responsibility for maintenance of our world services, and it traditionally has the final decision respecting large matters of general policy and finance. But the Conference also recognizes that the chief initiative and the active responsibility in most of these matters should be exercised primarily by the Trustee members of the Conference when they act among themselves as the World Service Board of Cocaine Anonymous. For this week Conference shines and for the rest it’s just a memory because we can’t actually get all 185 in a meeting. We are charged with initiating and activating, so we start and then we act on it and take responsibility for the decision on behalf of the Conference, but for practical purpose we do the stuff. They have asked us to do it, they voted for us to do it, and they trust us to do it. The matters of great concern the Conference will exercise its right and hopefully question the Trustees as to where they are going rather than criticize. Sometimes that line gets questioned. But that’s alright we are beholden to the Conference floor.
Kim: Concept 1—The final responsibility and the ultimate authority for CA World Services should always reside in the collective conscience of our whole Fellowship. That is a big one. Basically the collective conscience comes from the foundation of this one concept and the rest come from concepts 2 thru12. It sets down that if we are practicing, continuing education through participation of the 12 steps and the 12 traditions that we can come together and respect each other and have a final and ultimate decision. To sum it up ultimately with faith, God speaks
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through each and every one of us and if we are honest and open minded and if we have true intent and motive and with Gods direction we serve, we do not govern. However I read that…a 100 times this weekend, for the last two days, we also not only trust in those that serve the groups but to those in general, such as ourselves serve the fellowship with true passion and intent and motive that’s guided by God.
Hayward: Concept 2—The CA groups delegate to the World Service Conference the complete authority for the act of maintenance of our world services and thereby make the Conference— excepting for any change in Article 10 of the Charter or in the 12 Traditions or in the 12 Steps— the actual voice and the effective conscience of our whole fellowship. It’s a trip how—with all this stuff going on everybody delegates to somebody else to do something else, like the groups in concept one they got all this authority. They can’t run everything so they delegate that authority to the Conference. The Conference is an event that happens for six days, the other 360 days the Trustees delegate all that stuff to the office. No matter what we tell them they have their own little agenda over there and they want to do what they want to do. I look at concept two as the establishment of the Conference. Anybody else want to take another one?
Hayward: Chair’s opening remarks: We got a lot of work to get through. We have interviews tomorrow and the B2B meeting. We also have a meeting Monday night and it seems like we don’t have enough time to do it all. Those are my comments.
Hayward: The review of the agenda, does anybody have any new business items they want to add? As we look down at new business we’ve got 12 new business items. We need to add the new Trustee dinner. We usually have dinner with the new person that comes on so we have to figure it out. We can add that in as item 2009.08.13.
Richard: That will be Saturday night, right?
Hayward: That will be Saturday night.
Randy: I just need to add 2011 Convention issues.
Hayward: 2009.08.14. What did you want me to call it?
Randy: 2011 Convention issues. We have a couple of things that have come up, not only through pre-convention fundraising but the extension of the web for streaming audio to be broadcast. There are some things that the Convention subcommittee would like the Trustees to take a quick pass at to see if there is anything that’s going to keep that from actually them continuing a plan that eventually would be presented to the committee. They don’t want to generate all that time, effort, and go through the committee if we already know that we got some hurdles that they need
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to address. It’s nothing that will be presented, necessarily voted on or anything, but there’s something’s they want some feedback from us on. Thanks.
Hayward: Ok. Does anybody have anything else? Items requiring discussion before B2B, the B2B is Sunday 3 to 5. That’s going to be a full B2B, right Willie? Yvette came and asked me today…
Willie: I emailed her.
Hayward: Ok. Is there anything we need to discuss before the B2B or—Willie?
Willie: Are we going to discuss the ratification of the WSOB?
Hayward: Yes sir. Anything else? Before we get into the meat of this stuff, we have a motion online that we need to do something with. I was kind of feeling we need to table it until we talk more about our AA permissions issue. Everybody read all the emails that have been going back and forth about that? We generally know what’s going on with that, right?
Randy: I would like to make a motion that we table the existing motion regarding how to handle the HFC II books until we get more information.
Nick: Second.
Hayward: Motion by Randy, second by Nick to table the online AA permissions issue, Please prepare yourselves to vote.
Joy: Point of information? I’m only doing this for our transcriber. Should we read that motion that we are tabling?
Hayward: Sure.
Kim: Motion to place labels on “How it Works” page 227 in the HFC II paragraph 4, remember that we deal with cocaine “that whole paragraph restored back to its original content”. Step 1 page 227 of HFC II restoring this back to its original content page 229 the blank portion at the bottom place a label with a disclaimer that was provided by AA and last written transmission page 237 HFC II “The Promises” and “A Vision for You” placing a label with a disclaimer provided by AA, motion by Willie, seconded by Joy.
Hayward: Did that answer your question Joy?
Joy: Yes, thank you sir.
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Hayward: You’re welcome. Please prepare yourselves to vote on this motion, all in favor? Any opposed? Motion passes. Right now I would like to pass the gavel to the Vice Chair—motion to suspend the rules to hear two items of business out of order.
Trevor: Second.
Lawrence: Motion to suspend the rules to hear two items of business out of order, motion by Hayward, second by Trevor, any discussion on the motion? Prepare yourselves to vote, all in favor? Anybody opposed?
Hayward: The two motions that I would like to bring up, the first one is item 2009.08.07-ratification of WSOB and the second one is 2009.08.08-DRPD paycheck issue. I’d like this to be off the record. Anybody have a problem with that?
Lawrence: After extensive discussion and a vote, Patty was not ratified, everybody else on the WSOB was ratified.
Kim: Thanks Lawrence.
Joy: And we are back on the record at 12:26am.
Richard: Shouldn’t he read the names for her?
Joy: Probably, yeah. Could you read the names of who was ratified Lawrence, please?
Lawrence: John was ratified, Teresa was ratified, Tom was ratified, Richard was ratified, Hayward was ratified, Willie was ratified, Barry was ratified, and Yvette was ratified.
Hayward: That was all nine.
Joy: That’s eight of the nine.
Willie: Correct
Joy: So the Chair was ratified, the Vice Chair was ratified, the Treasurer was ratified, the Secretary was ratified, the WSOB Trustee was ratified, WST was ratified, and the two Directors at Large, Barry and Yvette, were ratified.
Hayward: Do I have the floor again?
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Willie: That has to be on the record, you passing the gavel back?
Hayward: No not yet. We still have that other motion because I had two business items.
Joy: So are we going back off the record?
Hayward: I want to say what needs to be said and then we can go off record. The next item of business is 2009.08.08-DRPD/Paychecks issue. I would like to go off record to discuss that.
Lawrence: After a lengthy discussion on item 2009.08.08-DRPD/Paychecks issue, motion by Trevor should Patty F. not resign she is terminated immediately, second by Joy, motion passes.
Kim: Thanks Lawrence.
Willie: Motion to adjourn.
Richard: Second.
Lawrence: All in favor?
Trevor: What time are we meeting in the morning?
Kim: 8:30am.
Hayward: Good morning everyone, it is Sunday, August 30. The time is now 10:51am. This morning we conducted two interviews of the DOO candidates. The first interview was at 9:00am, the second interview was about 10am. Now we are going to go off-line and we are going to discuss the candidates and hopefully we can make a discussion on the DOO position.
Hayward: We are back on the record. It is 11:03am. The WSBT has ratified Yvette Love as the new Director of Operations. Thanks everyone.
Randy: Just for point of order, in the ratification of this decision do we have a financial discussion to take place? Is that predetermined? Are there guidelines for this?
Hayward: On how much we are going to pay?
Randy: Exactly.
Hayward: I do believe we probably need to talk about that off-line.
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Hayward: Hi everybody, we’ve finished the B2B meeting and we are back on the record now. There are two motions that we need to have approved. The first one is motion by Joy, second by Randy to reconsider the erroneous ratification of the WSOB. The word “ratification” was used incorrectly, motion passes. The second motion is by Joy, second by Randy, motion to ratify the WSOB in accordance with the World Service manual on page 49, all Directors have been ratified.
Willie: Back on the record.
Joy: I make a motion to suspend the rules to consider an item out of order.
Richard: Second.
Hayward: Motion by Joy, second by Richard to suspend the rules to hear an item of business out of order. Is there any discussion? Seeing none, please prepare yourselves to vote, all in favor? Anyone opposed?
Joy: I make a motion to elect the WSBT Officers.
Trevor: Second.
Hayward: Motion by Joy, second by Trevor to handle business item 2009.08.09 which is election of WSBT Officers. The floor is now open for nominations for…
Joy: Point of order. We have to vote on the motion.
Hayward: Is any discussion on this? Seeing none, please prepare yourselves to vote, all in favor? Anyone opposed? Now the floor is open for nominations for the Chair position.
Richard: I would like to nominate Nicholas for the WSBT Chair.
Joy: I would like to nominate Trevor.
Nick: I would like to nominate Kim.
Willie: I would like nominate Lawrence.
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Hayward: Let’s establish something; we need to discuss each of the candidates separately. That person needs to go out of the room, right? Then we all talk about that person then he or she comes back and then the next one goes out. Nicholas you need to step out. Who’s first?
Joy: I’m wondering if all four candidates should leave the room and who’s left should discuss and then—because the candidates are going to vote for themselves, technically.
Richard: Probably not.
Joy: Technically. I know they probably won’t but…
Hayward: We’re not voting we are just discussing the candidates.
Joy: Alright.
Hayward: What do you all think?
Willie: I’m kind of where Joy is. Is it appropriate for the nominees to discuss someone that’s not in the room when their one of the candidates? I don’t know. What have you guys been doing when you had been elected?
Hayward: The last time it went down I was the only candidate. They told me to stand in a corner and everybody said he’s in.
Willie: So I don’t know, have you been in any candidate when there was more than one candidate and what was the process?
Hayward: It was just Bobbie and myself were up for Vice Chair and we didn’t discuss, we just voted.
Trevor: I like that procedure better.
Joy: I do too.
Hayward: It was kind of TECish like.
Willie: I would just say vote.
Hayward: So we bring Nick back and then we vote.
Trevor: I think it’s important to let him know there was no discussion.
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Richard: Oh no, I think we should let him worry.
Robert: Everyone that’s nominated, do they want to serve?
Hayward: Nobody refused.
Robert: I don’t know if anybody had the opportunity to.
Hayward: So we write down the four names and then you vote yes or no or whatever then we tally it up.
Trevor: Can’t we just write down who we are voting for?
Joy: Just write down who we are voting for.
Hayward: Oh, just who you are voting for.
Everyone is voting.
Hayward and Willie are tallying up the votes.
Willie: The top two are Trevor and Lawrence.
Hayward: So do we discuss now?
Joy: I say we do a second vote and see what happens.
Hayward: Ok let’s do that.
Everyone is voting.
Hayward and Willie are tallying up the votes again.
Hayward: Ok, Trevor is the Chair for next year. Congratulations. The next up is Vice Chair.
Richard: Nicholas.
Trevor: I would like to nominate Lawrence.
Randy: I like to nominate Kim.
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Hayward: Is that it?
Joy: Nick, Lawrence, and Kim, is that what we got?
Hayward: Nick, Lawrence, and Kim.
Everyone is voting.
Hayward and Willie are tallying up the votes.
Hayward: Ok, the top two on that go round is Kim and Nick. Here we go again.
Everyone is voting.
Hayward and Willie are tallying up the votes again.
Hayward: It’s a tie. Maybe they should step out. If we voted again it would probably be a tie again, so we need to talk.
Everyone is discussing candidates.
Hayward: I will go get them and we can bring them back in and we’ll vote. Congratulations both of you are Vice Chair.
Kim: Excellent.
Hayward: Vice Chair and Vice Vice Chair. We are going to vote for the Vice Chair.
Everyone is voting.
Hayward and Willie are tallying up the votes.
Hayward: The new Vice Chair is Nick. Let’s vote for the secretary’s position.
Trevor: I nominate Kim.
Joy: I move the nominations be closed for secretary.
Willie: Second.
Kim: I nominate Randy.
Hayward: I got Kim and Randy, anybody else? Let’s vote.
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Everyone is voting.
Hayward and Willie are tallying up the votes.
Hayward: The Secretary for next year will be Kimberly.
Kim: I have a proposal that there be a co-secretary, someone who is in training. It’s a big job. Hayward and Trevor can attest to that. I think that if someone assisted and maybe did a few things—the plan would be to some extent that they would be put in a position next year. I don’t know how everybody feels about that.
Randy: That’s such a cool place for a first year Trustee.
Trevor: That’s a good idea.
Kim: I would certainly consider that we can all wait until the outcome of our TEC election.
Trevor: At this time I would totally vote for that. The secretary job is huge.
Hayward: We need to go on record and announce the results of the vote.
Hayward: We are back on the record. Business item 2009.08.09-election of WSBT Officers. The WSBT Chair for next year (2010) the Chair will be Trevor, the Vice Chair is Nicholas, and the Secretary is Kim. We need to go to the top and start—we are at approval of minutes, right? Or were we talking about the plan—the reason why we did what we did was to put together the plan for the office, right?
Joy: I was thinking maybe we could at least start with the approval of minutes and move down to some of this quick stuff that we can get through and then set up our subcommittee to talk about the office and how we are going to do our plan. All our reports are posted and we can get through it. I only have one question though; did we ever get any corrections to the B2B from November 2008 on stuff that we wanted?
Hayward: I never saw it. Willie sent everything back from the office.
Joy: You never got—ok then I’m just going…
Willie: I never got any corrections from them.
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Trevor: I agree with Joy. I think we need to hammer out some of these reports and get into the agenda a little bit, so we can at least get some of that stuff done so we can move stuff online later.
Hayward: Let’s do the minutes.
Joy: I make a motion to approve the minutes of November 2008 WSBT.
Hayward: It looks like we need to remove that from the table, right?
Joy: I make a motion to remove from the table the approval of the minutes of November 2008 WSBT quarterly and the World Service Office B2B meeting.
Willie: Second.
Hayward: That doesn’t sound right.
Joy: You’re right, it doesn’t.
Trevor: Motion to remove from the table the three tabled minutes.
Joy: Second.
Hayward: Motion by Trevor, second by Joy to remove from the table the three previously tabled sets of minutes which are the minutes of the November 2008 WBST/WSOB B2B, minutes of March 2009 WSBT quarterly minutes, and the minutes of March 2009 WSBT/WSOB B2B minutes. Please prepare yourselves to vote, all in favor? Any opposed? Motion passes.
Joy: Motion to approve November 2008 WSBT/WSOB B2B meeting minutes.
Hayward: Can we group all that together?
Joy: Motion to approve minutes of November 2008 WSBT/WSOB B2B meeting, minutes of March 2009 WSBT quarterly meeting, and minutes of March 2009 WSBT/WSOB B2B meeting.
Hayward: And the last one too.
Joy: And the minutes of July 2009 WSBT Conference call.
Robert: Second.
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Hayward: Motion by Joy, second by Robert to approve the minutes of November 2008 WSBT/WSOB B2B meeting, minutes of March 2009 WSBT quarterly meeting, minutes of March 2009 WSBT/WSOB B2B meeting, and the minutes of July 2009 WSBT Conference call. Is there any discussion on the motion? Hearing none, please prepare yourselves to vote, all in favor? Any opposed?
Kim: Yeah, I just have to wonder if everyone read them. Again I said before then the minutes if they are approved will go to the fellowship the way there are.
Hayward: You should read that stuff.
Joy: I read it twice.
Richard: Some I’ve gotten to and some I don’t.
Hayward: Next motion.
Joy: Motion to approve record of online business between May 2009 to August 2009 Quarterly minutes.
Robert: Second.
Hayward: Motion by Joy, second Robert to approve record of online business between May 2009 until August 2009 Quarterly minutes, any discussion?
Kim: I just sent those to everyone because I wasn’t given a cutoff date, so I believe that the last item of business was the sticker situation and my recollection is that we never went to vote of that.
Hayward: Had those minutes gone out for edit?
Kim: No, we just sent them out.
Hayward: We can’t approve that if we haven’t seen them.
Joy: I will withdraw my motion to approve them and I will make a motion to table the approval of the record of online business between May 2009 to August 2009 Quarterly minutes.
Willie: Second.
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Hayward: Motion by Joy, second by Willie to table the approval of record of online business between May 2009 to August 2009 Quarterly minutes, all in favor? Any opposed? Motion passes. Next motion.
Joy: Motion to approve WSBT Officer Reports.
Willie: Second.
Hayward: Motion by Joy, second by Willie to approve WSBT Officer Reports, is there any discussion? Did everybody read the reports? Hearing no discussion, please prepare yourselves to vote, all in favor? Any opposed? Next motion.
Joy: Motion to approve all Trustee Reports, all 10.
Willie: Second.
Hayward: Motion by Joy, second by Willie to approve Trustee Reports, all 10. Kim, are all those reports posted?
Kim: Yes.
Hayward: Any discussion?
Richard: Did everyone read the late ones that I posted yesterday?
Kim: Yes.
Hayward: Seeing no discussion, please prepare yourselves to vote, all in favor? Any opposed? Motion passes.
Joy: Motion to approve WSBT Subcommittee Reports.
Willie: Second.
Hayward: Motion by Joy, second by Willie to approve WSBT Subcommittee Reports, any discussion? Seeing none, please prepare yourselves to vote, all in favor? Any opposed? Motion passes. Next motion.
Joy: Motion to approve Trustee Conference Committee Reports excluding the four Convention Reports.
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Willie: Second.
Hayward: Motion by Joy, second by Willie to approve Trustee Conference Committee Reports excluding the four Convention Reports, which will be approved separately, any discussion on the motion? Seeing none, please prepare yourselves to vote, all in favor? Any opposed? Next motion.
Richard: Motion to approve CAWS09 Convention Report.
Joy: Second.
Hayward: Motion by Richard, second by Joy to approve CAWS 2009 Convention Report, any discussion? Seeing no discussion, please prepare yourselves to vote, all in favor? Anyone opposed? Next motion.
Kim: Motion to approve the 2010 CAWS Convention Committee Report.
Richard: Second.
Hayward: Motion by Kim, second by Richard to approve the CAWS 2010 Convention Reports, any discussion? Seeing none, please prepare yourselves to vote, all in favor? Any opposed? Motion passes.
Randy: Motion to approve CAWS 2011 Convention Report.
Joy: Second.
Hayward: Motion by Randy, second by Joy to approve the CAWS 2011 Convention Report, is there any discussion? Seeing none, please prepare yourselves to vote, all in favor? Anyone opposed. Motion passes.
Nick: Motion to approve CAWS 2012 Convention Report.
Richard: Second.
Hayward: Motion by Nick, second by Richard to approve the CAWS 2012 Convention Report, is there any discussion? Seeing none, please prepare yourselves to vote, all in favor? Anyone opposed? Motion passes. Let’s go down here to the Place Marker business items which are item 2006.02.20-the copyright and trademark protections. This remains on the agenda for quarterly
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review. I have a note down here; the only thing that’s been added is the renewal of the CA logo in US, which is due April 24, 2010. I think I posted the PDF file to the group, there are no motions on that, that’s just an FYI telling you guys that that’s due and when.
Randy: At this point and time do we assign this to someone else?
Hayward: That would go to the new WST. Next is 2006.08.13-signature of annual corporate documents. That’s just another Marker and that will be done in November, so there’s nothing to do on that. We didn’t put a business item on the next one, NADCP, which next year will be in Boston, Massachusetts. That would be Richard and there isn’t anything to report on that?
Richard: Just be mindful and conscious of the fact that when Susan was leaving she was the only person—now with both of them gone I will be the only one having attended—whosever new, and Robert didn’t attend this year. We’ll just be mindful of that and could probably use some support from that region or that region from all of us.
Willie: They was some discussion, Bruce is willing to spend some time.
Richard: Wonderful.
Hayward: Now we are down to old business 2007.10.14-TEC status.
Kim: We’ve reconfirmed the date and time for the TEC with all the members of the TEC. We have one member that will not be in until 1:00 on Tuesday. Trevor and I will make arrangements to have him listen to the tape prior to voting. We’ve reconfirmed with all our candidates their times and they have all responded back to me. Thank you Willie, he made all the copies of the resumes, questions, all the pertinent information that we need, we just have to put together the folders and I’ll do that between now and Tuesday morning, Randy’s going to help and my Vice Chair. We are all set to go, anything else Trevor?
Hayward: Interviews start Tuesday morning at what time?
Kim: We start Tuesday at 9 a.m. with a review of the process and orientation with the delegates and we start at 9:15am, Kathy Jo is the first one, that’s included in the Trustee agenda that I sent to everyone, 10:05am is Mona, 10:55am is Yvette, and then we will wrap up sort of a what’s said here stays here, goodbye see you Wednesday at 6:30pm. At 6:30pm we will reconvene for voting.
Randy: Is that the Unity Day luncheon?
Hayward: Did you have a question Randy?
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Randy: Yes.
Kim: During that time is committee breakouts, so however long it takes.
Randy: It doesn’t override the Unity Day luncheon?
Kim: At 6:30 p.m.? I hope not.
Hayward: Anything else on that business item? Let’s move on, the next is 2008.11.11-AA permissions. We received an email from John stating that they will meet with us. The tentative date is the September 17. I will forward that to the WSBT, heads up for Robert and Willie. At the time I couldn’t go so I delegate mine to Willie. I really believe that Willie should go. He’s part of the office and Tom and Robert are—whatever you guys decide, I don’t know. I think the motion read that the WSBT Chair and somebody else and representative from the office, so how do you guys want to deal with it now since there’s going to be a new Chair?
Joy: I think we already made the motion and I think we should stick by it on who we wanted to go, the WSBT Chair, WSOB Chair, and the Regional Trustee.
Willie: We also had in there the DRPD.
Joy: We don’t have a DRPD. That takes care of that. That way we are only paying for actually two flights. I’m trying to save the fellowship money. I know we are dealing with Alcoholics Anonymous. Instead of changing everything I think we should leave it the same.
Randy: How many people will they be meeting with?
Hayward: Two people. For right now it says WSBT Chair, local Regional Trustee, the DRPD, and the WSOB Chair. If we had to allocated four people…
Willie: We just said Paid Director.
Joy: They’re only sending two?
Hayward: We are going to see them, they’re not going anywhere.
Joy: Right.
Hayward: Robert’s in that region.
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Trevor: My thinking is that—I have a bunch of different thoughts—I know that we made the motion but we’ve made motions that we turned around and changed it and done something else before so I don’t think this would be a new thing. I think that ultimately what this comes down to for me is two people—I want to say first why I think two—dynamically for me we’re going to them to make amends to see how we can fix this, to basically say how do we make this work, what can we do, etc. It almost seems unfair to me to know going in their only sending two, for us to send three. To me it just seems like we’re trying to gain a numerical advantage, we are trying to gang up them or something therefore my reasoning would be to send two people. Regardless of who or where that person comes from or what title they may hold I think ultimately what it comes to for me is to pick the two very best people for that. I do think that one of people should come from this Board and I think one of them should come from the Office Board. I have some thoughts on maybe who I would recommend. I will tell you right off the bat from the Office Board for me is Tom Phalen. Hands down, no questions asked. In coming Office Board Chair, I respect him immensely; I think he’s the man for the job. No disrespect Robert, I’m not entirely sure that I think that at this point I feel totally comfortable putting you in that position. I don’t know. I’ll first off, I don’t think I’m the person to handle it either and I will be quite candid on that but I think that there might be a couple of individuals that I would feel that that might be a little bit better suited to go in there and be able to express their opinion and work around things and find new ways to explore—what about this back door, how do we get around this. I hope I’m not hurting anybody’s feelings. Robert, I really hope I’m not hurting your feelings because it’s not personal; it’s what I ultimately feel is best.
Hayward: Who do you suggest from this Board should go?
Trevor: I think that Kim would be one the people that I would consider. I think that
Randy would be one of the people I would consider as well. Not consider, but that would be what my gut tells me. I think what it comes down to for me is we need to send somebody in there that is a very strong communicator and debater, and I think that to me is something that I see in Randy a lot. Randy would probably be the person that I would recommend for that. It’s not about time, location, position, or anything is about what I think this needs and who do I think best fits that need. I going to say that I think that would be Randy and if it wasn’t Randy then I would say Kim. I hope that you guys are understanding what I’m saying because it’s not about not respecting everyone, or trusting anybody to go and do it but it’s about ultimately what I feel is best for us a whole and that’s what I think. Thanks.
Hayward: I need a motion or something. Do we need to change anything on our bottom line motion?
Joy: Do we, to do what?
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Hayward: Do we need to change our motion?
Joy: No.
Trevor: No we don’t. It’s not about not picking the name, I think that anyone of us in this room could go and do it, if it’s the way the original motion reads and it’s the Office Board Chair, our Board Chair, and somebody else which from the office it was Robert as the Regional Trustee, the three of us could go and do it and I know that we would give it our best shot. If that’s what this Board decides then that’s what we’ll do. I’ll be cool with it either way. I just needed to express my opinion.
Hayward: The 18th is going to roll up here quick. Who’s got availability for that to be able to go?
Joy: Are you able to go Trevor?
Trevor: Technically I could but I think I might have said that I get home on Tuesday from the Conference and I work Wednesday, Thursday, and part of Friday then I’m going to Vancouver to speak out there for three days, come back on Sunday. I could do it but it would be a little bit of a hardship. If you decide that I’m one of the people that’s going to go then I’ll go. I can do it.
Hayward: Since our agenda is lengthy, is this something you all want to work out online after the Conference or do we need to handle this now?
Trevor: We need to pull the trigger now.
Hayward: Just checking.
Richard: We had voted on this and we selected three individuals based on them representing us and Cocaine Anonymous—member of this Board and Cocaine Anonymous and the Regional Trustee. I don’t believe that there is any perception of sending three of us to meet with two people is a numbers game. I absolutely like the fact that when there are more than two of us some of those ideas and ideals might bring some out in the conversation. That’s what we had and I believe that was a legitimate purpose and I believe that—when’s the meeting?
Hayward: The 17th of September.
Richard: So that would be Trevor, definitely. If it is feasible, I think you are the right person for it. That was the person that we had elected previously and I would say that you are the right
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person to go with a different idea with two other people. I say we stick with our original vote; there was a reason for it.
Hayward: That would be WSBT Chair, WSOB Chair, and the local Regional Trustee? So it’s only three people, right?
Richard: Two traveling.
Trevor: Roberts still traveling but not as far.
Richard: Nothing compared to how he got here, so I think it doesn’t count.
Kim: Our original motion was WSBT Chair, WSOB Chair, and the local Regional Trustee?
Richard: Yes.
Hayward: Was anything in there about the DRPD?
Willie: The Paid Director. It wasn’t the DRPD it was the Paid Director.
Joy: We can’t send a Paid Director.
Richard: We currently don’t have one so that’s why I wasn’t concerned about it.
Trevor: Mr. Chair do I have permission to put a flight to, I’m assuming, New York?
Hayward: No, I think that date—all that stuff needs to be confirmed. If they’re going to actually allow us to meet, they said but—it came to John so I think Tom needs to be involved in that. Tom can make the reservations through the office, but that’s up to you all. We need to do some more work on this document which is going to go to that meeting we have Monday evening at 7:30pm. Nobody objected to us providing that team that’s going to meet with us Monday evening at 7:15pm where they get a chance to review it. I’m going to copy and paste it. We are not going to give them the whole report, we are just going to give them this information here and I’ll add that other attachment that we just got from John to it as part of the trail.
Randy: What be wrong to give them the whole report?
Hayward: I guess nothing.
Randy: Isn’t it just like the verbiage in between the attachments?
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Hayward: All they’re there to talk about is this issue right here, they’re not going to talk to us about our report.
Randy: Oh, I’m sorry I thought. I got it.
Hayward: They are only talking to us about the AA permission issue. Just copy and paste that into another document and send it to everybody and you guys can make your comments. That’s what we will provide them. We will get some hard copies on Monday. We will meet and give them a copy of it. We’ll be in the San Diego room tomorrow morning. Can we move on?
Joy: Can we have a bio break?
Hayward: Yeah.
Hayward: We are at item 2008.11.12-that’s the Accounting and Internal procedures. It can be updated at the quarterly and that was Joy and Willie. Let’s see what they got.
Joy: We are working on them as I stated in the B2B meeting. The office sent us some of their corrections and some of it is pretty outdated from the previous procedures that they had in there. Willie and I are going to work on separating out policy from procedures and then we will bring it forth to you at the next Conference call. Is that how you want to do it Willie? Do you want to move it to online?
Willie: I think we should.
Joy: Ok.
Hayward: Yep, that would be the next update. That would be the October Conference call.
Joy: The October Conference call? That works for me. That gives us enough time to actually hash through what changes the office gave us and what we actually want to add to it. Are you concurrent with that Willie?
Willie: Yes I am.
Hayward: Next item 2008.11.14 and 15-those are the two items that I think you are going to write a referral or something to have them removed.
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Joy: Kim and I are writing a referral to remove those two line items from the budget to the Finance committee. Kim and I are going to actually sit down and write all referrals on referral forms that actually have numbers.
Hayward: Ok good.
Richard: It was supported by the TAL?
Joy: Yes.
Hayward: Next is 2009.04.07-Intrium Restructure project. That takes on a whole new shape now.
Randy: I would like to make a motion that we suspend any action to replace the DRPD until at which time the World Service Office proves itself physically capable of handling the position.
Hayward: Oh, filling that position.
Joy: Second.
Randy: Did I say that wrong?
Joy: I seconded it so we can discuss it and we can hammer it out.
Hayward: Motion by Randy, second by Joy to suspend filling the DRPD position until the Restructuring project…
Randy: I said until at which time the World Service Office proves itself financially capable of…
Hayward: Ok?
Joy: I think it needs to be amended.
Hayward: I haven’t said anything so can’t we just do it without amending?
Randy: I would like to take the “until” off of it. Right now the motion is to suspend—just read the first part of it Kim.
Kim: Motion to suspend any action to replace the DRPD until such time the WSO proves itself financially capable to handle…
Randy: Stop it “until”. Try reading it until “until”.
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Kim: Motion to suspend any action to replace the DRPD position.
Hayward: Motion my Randy, second by Joy to suspend filling the DRPD position. Is there any discussion on this motion? Do you want to speak to it Randy?
Randy: One it’s a cost savings and two it’s not eliminating the position, it’s just a suspension of that. At any point and time a motion could be made to reengage it. The position is still there, it is still available.
Richard: And for our constituents reminding them that TAL II is in the same position. It’s just not filled.
Randy: Right. It’s just suspended, that’s all.
Hayward: Does this plan that we said we were going to put in the opening report or do we need to put—let’s go off-line for a minute.
Hayward: We are at business item 2009.04.07-Intrium Restructure Project. Motion by Randy, second by Joy to suspend any action for replacing the DRPD position, is there any discussion on this motion? Seeing none, please prepare yourselves to vote, all in favor? Any opposed? Motion passes. Next is item 2008.04.14-CA help desk. I commented on that in one of my reports. I think it was my quarterly report. There has been nothing done with that. The web servant has not gotten back with us and has not provided any updates on this. We need to ask the office. Next is the Canadian Region and that’s for Trevor and that’s a Marker. Are there updates on that Trevor?
Trevor: Three days after I get home from here which is a week before I go to New York now apparently, I’m going to Vancouver B.C. for the second annual Great Community and Convention of Cocaine Anonymous. I’m doing a workshop and speaking and talking to as many people as I can about the possibility of a Canadian Region. I know there will be at least five or six people from Ontario, which is Robert’s region. There’s going to be some folks for Winnipeg, which is Kim’s region and there will be a lot of folks from my region. Hopefully there will be some folks from Quebec as well, I’m not sure about that. I will do my best to spread the word of our Canadian message and see what happens.
Richard: Did you read in my report, just a brief mention from Long
Term Planning?
Trevor: Yeah I did.
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Hayward: Next is, item 2009.05.06-referrals to be written by the WSBT. We have six referrals that need to be done.
Joy: You will have them tomorrow, right?
Kim: Sure. I need some more referral forms. We have a total of seven.
Hayward: Isn’t it six?
Kim: Well one more is the budget.
Joy: Richard is going to help us too.
Richard: Yeah.
Kim: Budget, remove line items, right Joy?
Joy: Yes.
Randy: Can we talk about picnic?
Hayward: That’s the one for H & I, right? You want to talk about that now?
Randy: I do.
Hayward: That’s one of the referrals, right?
Joy: Yes.
Randy: Our response to the picnic was in support of Kim with the information that we had when the issue was brought that the office had changed “picnic” to “barbeque” because of a motion on the Conference floor. Since that, even in our response, we recognize that much research has been done to nullify the concern that may have initiated that initial motion on the Conference floor but we had to support Kim in—basically we had to support the office in following the wishes of the Conference to change that word from “picnic” to “barbeque”. Knowing that we already now have all of this research and all of this that the word probably does not contain or carry the connotation that it had, the motion on the Conference floor was to replace “picnic” in the World Service Convention Committee and put a different word in there. Do we still believe that the— because to make the referral almost says that we still believe that that is necessary to continue on into another committees use of the word “picnic” and that we are going to stand behind that we shouldn’t be doing that. I’m not sure that’s what we intended. I understood the response to be—
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with all this information now it may or may not be an issue but the office did exactly what it was supposed to do and we support them in doing so. If we make a referral today to change the word “picnic” to “barbeque” and place in the H & I guidelines it almost lends credence to us believing that that issue is still a valid one. Am I confused here?
Hayward: So we didn’t have the information from the Conference when we first did a response to that.
Kim: When we sent it, we did. It was just sent this morning.
Hayward: We did?
Kim: I’m fairly sure that Quin is bringing forth some sort of referral. I would presume it’s to change the Convention committee guidelines. I have not seen it. It could be that he’ll just say verbiage used should reflect the flavor of the hosting city. I don’t know. If I were writing it, I think I might have said that.
Randy: I guess if we believe that the Conference with the correct information and the history of that word would allow the word “picnic”. Are we doing anybody a favor by trying to bring it back up and take it away from somewhere else?
Hayward: I think we should because if it’s still referenced in another guideline somewhere they are going to say it’s being used over here. I would say.
Willie: I believe we are talking about two separate issues because we are talking about that effecting World Service which is a Convention and we are talking about an area using the word “picnic”. We don’t govern that area. That area can use the word “picnic”.
Randy: But do we believe there is a valid concern using the word “picnic”?
Hayward: But is the “picnic” word used to the World Service guidelines for H & I?
Randy: Yes.
Willie: Ok yeah, but I’m saying it’s in the World Service guidelines and World Service matters that we are replacing “picnic” but if an area, which is not always up under World Service guidelines…
Randy: This referral was to take it out of H & I. Is that’s still a legitimate referral?
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Joy: Yes.
Randy: Based on?
Joy: Based on if one person is offended—the reality is in the Pacific South—most areas don’t use “picnic” they use “barbeque”. I think the whole thing in regards to “picnic” came out of Pacific South. A few people got offended by the word “picnic” and so a referral was made to the Conference floor that they remove “picnic” from the Convention guidelines. The Pacific South doesn’t use the word “picnic” we use “barbeque” and people bring it up on the Yahoo group. If a flyer shows up with the word “picnic” it is changed immediately to “barbeque” in the Pacific South. If there is more than one CA members that is still offended by the word “picnic” then let us be inclusive as opposed to exclusive. We should remove the word “picnic” from all guidelines and change it to “barbeque” or “cookout” or “outing”. I believe that referral is still warranted.
Richard: This was brought to the Conference, passed on the Conference floor and I absolutely believe that if in this motion it was brought up that it was in another set of guidelines then that would have been applicable in that area too. I think it is an oversight and something that should be cleared up.
Kim: The only thing I have written for the referral is to remove/replace the word “picnic” on page 29 of the H & I guidelines. Let them figure it out.
Hayward: Ok let’s move forward with it. Do you have anything else?
Kim: I just have one thing on the 6th tradition referral. I was just wondering if we really need to pursue it because we wrote a referral to S & B last year. S & B brought it to the Conference floor as a motion. You all remember the discussion and it was referred back to committee to basically to figure out the verbiage. Do we want send another referral? Originally I thought yes I do because I think I have better verbiage now than we did before, but do we want to write another referral or just see if it comes back up on the floor? I’m thinking we should wait and see if they re-address it in their report.
Randy: Ask them.
Kim: then Randy can ask them.
Randy: Right.
Kim: Or Nicholas.
Trevor: It is going to be in their opening report.
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Nick: It’s going to be in something.
Joy: Yep. They’ve had a year to work on it.
Hayward: Have they said anything on their Yahoo group about what they’re doing?
Kim: The impression that Wisconsin has is that the WSBT brought it to the floor as a motion and we didn’t. We wrote the referral.
Hayward: So we just need to find that in the transcript from last year and show who brought it up.
Joy: Aren’t they saying that you’re demanding that they use the 6th tradition?
Kim: I’m not demanding, I’m not directing, I’m not mandating, I’m not governing.
Hayward: Abruptly.
Kim: Abruptly. I’m just advising the position of the WSBT. Just so you all know.
Richard: Informing not advising, informing.
Kim: Oh.
Joy: We stand behind you 100%.
Kim: You guys are awesome. That’s what I need, nine people behind me. So we are ok with the H & I thing, and we will write the 6th tradition, another one. I’ll hold this verbiage and see if it comes up. I went through that whole transcript and rewrote this and I think it’s much better.
Nick: First off I want to ask about number four CA logo and 6th tradition disclaimer, Brewer’s Labor Day’s tailgate, I have not a clue what Brewer’s Labor Day tailgate is.
Hayward: A tailgate party is…
Kim: It’s a baseball team. Brewer’s is their baseball team in Wisconsin.
Nick: Brewer’s are people that make beer, that’s why I’m asking.
Kim: Or Chicago Wolves, two for one ticket fundraiser.
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Nick: It’s like having our own airplane.
Kim: It’s just saying—instead of saying come to this fundraiser at this address, we aren’t going to tell you what it is; hence the reason there should be a 6th tradition disclaimer.
Nick: Are we going to address that or what?
Kim: Yeah. We will have to put out some correspondence.
Nick: I’m going to address that, no problem. I just wanted to check because I didn’t know what Brewer’s was. I thought it somebody that made beer. I thought it was like a beer fest.
Trevor: I could be tired, I could be insane, could be both. It seems to me that I remember that when we wrote this, passed this disclaimer, that it wasn’t a suggestion or please do this it was a here’s the disclaimer that was written by the WSBT for use on this kind of thing, put it in there, don’t play with it, don’t do anything, put it in there. This is the page we want it on, on the logo page, do it and it didn’t happen and I wonder why.
Hayward: That was just like the time we wanted S & B to put the guidelines for newsletters in the manual and they didn’t put it in there.
Joy: Which would be great, because I get all my Newsletter Chairs asking me for those guidelines?
Trevor: It was for flyers and the whole deal.
Kim: Because the members on the floor misunderstood where and when it needed to be used, they thought it was supposed to be like at the bottom of the sweat shirts, inside the rim of the hats.
Hayward: Next item 2009.05.09-Financial status of CAWS, Inc.
Joy: I just got the financial statements with all the graphs. I will go through them.
Hayward: From Tom?
Joy: Yes. Tom sent them to Willie, Willie sent them to me.
Hayward: How old are they?
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Joy: The end of year. I also got the compilation from the CPA’s because they compile everything and then they put in their format. I haven’t had a chance to tear it apart like I always do because I just got it. I don’t know if you want to wait.
Kim: Can we update it in October?
Joy: We can do it in the October Conference call if you would like and maybe also at that time we can get the first quarter and see where we are going to be. Are you guys ok with me doing that? I apologize; I have not been able to give you the financial status of where we stand because I just got the statements.
Hayward: We have dealt with all of our referrals, in Conference and post Conference; they’re listed in our opening report.
Kim: Be sure to read them so we are up-to-date on them.
Willie: I would possibly add to the referral list, on page 49, the paragraph that states…
Hayward: 49 on what?
Willie: On 49 of the World Service manual the paragraph states who should not be included in the ratification. I believe that this was written prior to the World Service Office Trustee coming aboard. It has never been changed because the office would not be involved in ratifying the PSRT. I believe that should be changed to the WSOT, the Paid Director of the WSOT, and the World Service Trustee and strike the Pacific South Regional Trustee.
Joy: You can strike the PSRT but because the WSO brings forth the slate for the WSOT that they have every right to ratify that position.
Randy: Does the World Service Office Board have the right to ratify our Trustees?
Joy: The World Service Office Trustee is the liaison between the two Boards and the slate comes from the office for that position because that slate comes from the Directors. So yes I believe they have every right.
Willie: I see your point.
Joy: It’s not our Trustees, it both Boards Trustees. They are the liaison between both Boards.
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Randy: So the Office Board would have the right to remove him if we wanted to or not, just like my region would have the right to remove me whether you guys wanted them to or not?
Joy: Exactly.
Randy: Perfect.
Hayward: We are down to responses to correspondence received from the fellowship. Number one is “definition of a committee” by Trevor. Has the response for that one been…?
Trevor: We are working on it. I’ve have asked Randy for some assistance. We should be able to knock it out tomorrow.
Hayward: Number two is “6th tradition disclaimer”. It’s got Nick’s name on there.
Joy: That should be two, three, and four.
Hayward: Two, three, and four, is that what I’m hearing?
Joy: Yes sir.
Nick: There’s a whole platter of them, they’re all together.
Hayward: So those are in the works too, right? We are down to new business. First item is 2009.08.01-date and time for new Trustee orientation to be given by Nicholas. The one last year was around September 15, right?
Everyone is discussing their schedules.
Hayward: The new WST needs to be orientated. Look at the Yahoo calendar for last year and see when that orientation was. I think it was around the 14th.
Willie: Yeah, it was the 14th.
Nick: Does every Trustee have to be on it?
Richard: Yes, comrades. We should all be there.
Hayward: Let’s set up a date and time for that. Ok listen to this, when I came on the Board and did my orientation at the Colorado Area Convention with some of the Trustees that were there. Everybody wasn’t there. The reason that we did it on the phone with everybody was five new
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folks, so the Vice Chair can do it with the assistance of the buddy for the WST. It’s up to you guys.
Randy: I think you should set a date and as many people can make it as can make it. We are talking about orientating one individual.
Nick: It’s not hard. If we got 2/3 of the Board we can do a focal point. We’ll be fine.
Kim: So who’s going to take minutes?
Hayward: They are going to give that person all those documents…
Randy: You know what, if you can’t make it, I got it.
Kim: Randy is going to take minutes.
Joy: Since it’s going to be a female, you have three female candidates, who’s going to be the buddy?
Hayward: Willie. She’s going to spend all her time with you.
Willie: We’ve not rooming together.
Nick: Can we choose a date please. I would like to purpose the 13th.
Joy: Do we have a Conference call?
Nick: At the normal time, which is 10 a.m. Pacific, 6:00 for me.
Hayward: September 13 at 10 a.m. Pacific/Standard time.
Joy: Trustee orientation.
Randy: It that still before daylight savings?
Richard: Yes.
Hayward: Next is date and time for the WSBT Conference call and that will be in October.
Let’s take a look at that.
Everyone is discussing their schedules.
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Hayward: October 11 at 10 a.m. Pacific time. Next item is 2009.08.03-date and time for next WSBT quarterly meeting. That’s sometime in November, right?
Everyone is discussing their schedules.
Hayward: Usually the November quarterly is the early part of the month. It’s usually like the first weekend and eliminates all the Thanksgiving action.
Joy: So we are doing it the 4, 5, and 6th of December.
Hayward: Alright that’s it, December 4th, 5th, and 6th. Is everybody ok with that before we move on? Next two items have already been handled at the B2B meeting, which were 2009.08.04 and 05.
Randy: So we are not doing a weekend? We are doing the 4, 5, and 6th, weekdays.
Hayward: December?
Randy: Oh we’re doing December. Sorry go ahead.
Hayward: Those next two items-the Vision Statement and the 5 and 10 year plan that Nick presented at the B2B have already been covered, right?
Nick: Yes we are going to work that up on long term planning.
Hayward: We are now at 2009.08.06-assignment of the WSBT subcommittees and World Service Conference committee. Do you guys want to deal with that now or can that be pushed out?
Joy: I think we can push that out.
Hayward: Does anybody object? Anybody want to deal with this now?
Trevor: I don’t want change to be quite honest I would like to stay on LCF.
Joy: I going to give you the Finance subcommittee.
Hayward: So you going to push that out until you’re orientation.
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Randy: Nobody wants to change.
Trevor: I wouldn’t want to do it at the orientation call; I want to keep that strictly orientation. There’s not going to be anything pressing, we are not going to have anything to approve, we are not going to think about seeing the minutes back from the Conference, so we’re not have anything to do with committees. Our first Conference call is the perfect time so that way we have time to get with our new committees if we are going to switch some of them and to write the reports for them.
Hayward: Ok we are moving on. The next three items 2009.08.07, 08, and 09 are completed. We are down to 2009.08.10-election of CAWS, Inc Officers.
Trevor: Motion for Lawrence for President.
Hayward: Who is the existing President?
Willie & Joy: You.
Hayward: No. I think I was the Treasurer. It might have been Lawrence.
Joy: That’s right, Lawrence you were President.
Richard: Yeah, Lawrence is President.
Hayward: Let’s let the new folks do it. What about Robert being President?
Trevor: I elect Robert for President.
Hayward: Does anybody object to that? Robert is the President. Vice President?
Joy: I’ll be Vice President.
Richard: There you go.
Hayward: Vice President is Joy. Secretary?
Joy: Willie.
Trevor: Willie.
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Hayward: Willie and Treasurer? Randy?
Joy: Richard do you want to be? Richard is the Treasurer. Willie is Secretary and Richard is Treasurer.
Hayward: Ok we got our documents for the delegate orientation. That will be Tuesday from 3pm to 5pm.
Kim: 2:00pm is the orientation.
Joy: We still have one issue that is not on here.
Hayward: What is that?
Joy: We still need to discuss the World Service Office Board Treasurer. I would like to do that tomorrow morning.
Hayward: Ok. Let’s adjourn for the evening. Tomorrow we have to deal with the stickers for the book, if that motion is going to go anywhere. We will deal with Conference prep, Trustee dinner; Randy had an issue with CAWS 2011 Convention or were those brought up already?
Randy: I would like to get the Trustees opinions on some of those things that we talked about at the B2B.
Hayward: Ok so we can go over that. We have to deal with the Treasurer also.
Joy: The WSO Treasurer.
Hayward: Do we need a line item for the Treasurer or are we just going to remember it?
Trevor: Somebody will remember.
Joy: I have it on my agenda.
Hayward: We will adjourn for the evening. Thanks everybody.
Hayward: Good morning everyone. Its 10:40am Monday morning, August 31 and we are back on the record. We are now at new business item 2009.08.11-the delegate orientation assignments. Willie provided us all with copies of that. Everybody got their copies, right? If you lose it, well you will have to use somebody else’s. I believe that one is taken care of. I think the delegate orientation is Tuesday and it starts at 2:00. The next item is 2009.08.12-Conference
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prep. Opening reports from Trustees are waiving response from—this is something that usually carries over and it’s about how we are going to deal with floor strategies and all that stuff. I’m quite sure we will adjust to whatever happens…?
Kim: More will be revealed.
Hayward: Yes, yes, yes, yes!
Trevor: I would like to nominate Hayward for the “what questions” and or “debates” so we can prepare to address portion.
Joy: Second.
Hayward: We’ll do the best we can do on all of it. Next is 2009.08.13-Trustee dinner, so whoever the new World Service Trustee—we could probably have dinner here. Just like we did last night, we can have some menus brought in here so we don’t have to be running all around trying to figure it out, you know. If you have loved ones, spouses, they can come to dinner, if it’s ok with everybody here.
Joy: And it’s when?
Kim: Saturday night.
Hayward: That is usually Saturday around the dinner break. I don’t know what time that is, we’ll kind of say like 6:00pm or something. I’ll contact the fabulous Palm Grill and have them bring in some menus. Next item is 2009.08.14-2011 Convention issues. Randy do you want to stay on record with this? Do you think there will be any motions?
Randy: No I don’t think there are any motions; I really just need feedback on the different ideas.
Hayward: Do you want it on the record?
Randy: No we can go off record.
Hayward: We are back on the record now. Willie has the floor.
Willie: I have a motion to suspend the rules to hear an item of business out of order.
Richard: Second.
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Hayward: Motion by Willie, second by Richard to suspend the rules to hear an item of business out of order, any discussion on this? Hearing none, please prepare yourselves to vote, all in favor? Any opposed? Ok Willie what is your item? Do you want to go off record?
Willie: Yes.
Hayward: We are back on the record. We have two motions to approve. The first one is motion to craft a letter of layoffs/termination to the DRPD, Patty Flannigan, that motion was by Trevor, second by Robert, motion passed. The next motion was to approve letter of RIF (reduction in force) to DRPD, Patty Flannigan, that motion by Trevor, second by Joy, and the motion passes. We’re through with that for a minute. Does our opening statement change?
Randy: Yes, I have a possible sentence addition to our opening statement that I think that will bring us up-to-date.
Hayward: Ok. Does our opening report have all of our reports attached and everything?
Kim: Yes.
Randy: Do you want me start from the top to make sure everyone’s ok with it still…
Hayward: Yes.
Randy: or just the additional sentence? Ok starting from the top, in accordance with the past ratification process of the World Service Office Board, WSBT ratified all but one of the current members of the Board. Patty Flannigan did not receive 2/3 of the votes. On Sunday the 30th the WSBT asked for the resignation of the DRPD and upon her leaving abruptly the WSBT accepted the resulting action as a resignation. Upon further review it was recognized that the Paid Director position is not up for the ratification process. Even with this information the WSBT still believe it prudent to go forward and stand behind the resignation request and subsequent actions. After carefully and responsibly viewing the financial status of our fellowship a difficult decisions needed to made and the group conscience of our fellowship must be held paramount as well. Two years ago this Conference voted to approve the dual Director structure for the World Service Office. This structure provided for a Director of Operations and a Director of Resource and Project Development to co-exist in the World Service Office with specific task and duties. In the past two years the finance of our fellowship have not allowed for some of the potential of that structure to be realized. The WSBT does not intend to discard those wishes of the Conference floor but our current financial status cannot fund the directions that would be part of the DRPD or the dual Director structure itself. It is imperative to make prudent decisions based on the financial status of our fellowship and a motion was passed by the WSBT to suspend any action
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filling the vacant the DRPD position at this time. This is new; as a formal resignation was never received, a letter addressing the position elimination was drafted on Monday August 31, 2009 and presented. The WSBT would like to thank Patty for the many years of tireless service of Cocaine Anonymous, our Conferences, and Conventions.
Hayward: I like it.
Joy: I like it too.
Trevor: Yep.
Hayward: Let’s continue on with the agenda. We will close out the quarterly after the meeting tonight, because something might change with that. The next item of business is 2009.08.15-that’s new WSOB Director Ratification.
Joy: What happened to the Treasurer?
Hayward: We are doing that next.
Joy: After the new Director?
Hayward: Right. Willie, do you want to deal with that?
Willie: Yeah. Make a motion to ratify Judy, formally Judy Wiseman, as WSOB Director at Large.
Joy: Second.
Hayward: Motion by Willie, second by Joy, for the WSBT to ratify Judy Letterman as WSOB Director at Large, is there any discussion on this motion? I think we need to go off record.
Hayward: Seeing no more discussion on the candidate, please prepare yourselves vote on the motion, all in favor? Anyone opposed? Motion passes. The next item is 2009.08.16-new WSOB Treasurer Ratification. Let’s go off-line and we can continue discussion.
Hayward: As for new business item 2009.08.16-which was ratification of candidate for WSOB Treasurer, there was a motion to reconsider the ratification of the position Treasurer by Willie, second by Joy. That motion passed. Motion by Willie to ratify Barry Jacobs as WSOB Treasurer, second by Richard and that motion passed. The next thing is our online motion that we need to bring back off the table, the motion for the stickers for HFC II. We started it online and it sat. Do you guys want to discuss this now?
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Randy: I would like to make a motion to table that until we receive information from our meeting with AA.
Hayward: So let it stay on the table?
Richard: Yeah, if it’s on the table now, yeah.
Hayward: That will be the last item of business. Was there any concern with the AA issues letter? That’s what we are going to give them tonight. Did you guys read it? Does everything look ok?
Randy: I read it.
Hayward: Ok that’s it.
Hayward: Hi everybody, we are back on the record. It is 10:16pm Monday night, August 31. Need a motion to remove from the table a motion that was previously tabled. Can I get that done from somebody?
Joy: I make a motion to remove from the table the motion that was online relating to “How it Works” with the stickers.
Richard: Second.
Hayward: Motion by Joy, second by Richard to remove from the table the online motion pertaining to our AA issues.
Joy: Placing the labels of “How it Works”.
Hayward: Yeah. Please prepare yourselves to vote, all in favor? Any opposed. Motion passes.
Trevor: I would like to make a friendly amendment to change points A and B in the “How it Works” reading on page 228, to their original content.
Willie: Second. So that’s actually a friendly amendment to add that.
Hayward: Let’s go off record.
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Trevor: I would like to offer a friendly amendment to include in the revisions on page 228 points A and B to be changed back to their original reading.
Willie: Second.
Hayward: Does anybody object to that?
Joy: No. No objection.
Hayward: Nobody objects. Is there any discussion on the change?
Richard: Should we not include what the change is so that the original is—whether it’s prior, the way it read prior to the change or what is the original?
Hayward: He said to bring it back to its original. Do we want that listed in the…
Willie: What I believe, what I accepted, and what I second was the original contents meaning is back to the AA version out of the Big Book Alcoholics Anonymous.
Richard: Is that what you understood?
Kim: No.
Trevor: That might be what I said, that might be also being really, really, really tired. Basically, what I’m thinking now is everything after—are we changing it back to the original way that we altered it or the original way AA wants it. That’s what we need to decide.
Hayward: We are changing everything back to the way AA—to come in line with AA.
Trevor: The whole motion should be to change the entire “How it Works” reading to the original Alcoholics Anonymous Big Book content.
Richard: Correct.
Willie: Exactly.
Trevor: So I would like to strike my friendly amendment and offer a friendly amendment to change the entire “How it Works” reading back to the original content found at the beginning of chapter five of the Big Book of Alcoholics Anonymous.
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Richard: Sorry Kim, I just thought we needed to be clear.
Kim: Bring it on again. (Kim typing) Motion to amend…
Trevor: Just a friendly amendment, at this point to…
Hayward: Restore “How it Works” to its original AA version?
Trevor: To its original…
Richard: From the first addition?
Trevor: To restore “How it Works” to its original form as is printed in Alcoholic Anonymous.
Richard: Or not as originally adopted by the Conference?
Trevor: No if we are going to do this back the way they said we can do it now, we are going to do it the way they say we can which is the original form as written in the Big Book.
Richard: Ok.
Trevor: And if that way we decide we are going to do stickers, we can just sticker and we are done.
Hayward: Does the maker of the motion accept, and a second.
Trevor: Yes.
Joy: Yes.
Hayward: Is there any other discussion on the motion?
Randy: I still speak against the motion. I think we are making a decision to go forward, spending money to change this that we don’t know how much it’s going to cost and potential result of the meeting with AA would result in not having to do it at all. It’s seems a little presumptuous.
Willie: I speak in favor of the motion because the meeting with AA, I believe the letter clearly says to us that it’s fine if we have the meeting. All they have been charged to do is to go over the information that they have already given us, which says you can use it; you can reprint any excerpts, using the disclaimer, so whatever we do from this point forward we are still going to have to do this disclaimer. The reason why I’m in favor of this motion is because it would save
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time. At this Conference it would save time going forward if we agree to place these labels on there, moving forward, it would keep us spiritually in line. It would also keep us proactive to this fellowship at this Conference saying here’s what we’ve decided that would be in the best interest of the fellowship at this time. If they go through with whatever motion, and I don’t have any fear of that at all, I just believe and I’ve always believe, that’s why I keep this motion coming up that AA has given us a way to move forward with this inventory and I believe at this time we need to move forward with this inventory. If we spend $2000 in labels, it’s well worth it to get rid of inventory that we have right now. That meeting at AA just tells us, moving forward, how to proceed.
Randy: I understand and I don’t disagree with that option, but it seems like we are deciding that that is the only option we have when we vote on this. Similar to what was talked about, I guess even earlier in our clandestine Trustee meeting, not selling it into the United States publicly, but selling it into the United States as is, in a controlled environment, into the jails and institutions I think is a option. I’m afraid this motion, if passed, will be a decision that doesn’t allow for any other options.
Hayward: I’m going to jump in. What plan do we have when that question is asked? They already asked it the other night. We all have a plan? Are we waiting to go to AA? Is that the plan? What are you guys doing in the meantime? They are real clear right here in this little letter they sent us, meet with the Board Chair and the Publication Director are making themselves available to meet with you to review our long standing copyright policy as outlined in previous communications with you. I was hoping they would say alright you got the inventory, sell it. I don’t think they are going to do that. They are just going to go over everything that they have already sent us. The only way out is to restore it to its original, how it originally was before we edited it and put these disclaimers in there and that’s all we are going to tell you. I think that’s how it’s going to be.
Richard: Point of information, do we have an estimate on what these stickers will cost. There are two different types of stickers, I assume, one large and one small, is that accurate? They cover an entire page which has been basically reprinted on the sticker and one sticker with the appropriate disclaimer, correct?
Willie: None of these stickers are going to cover an entire page. The sticker is going to cover step one, there’s going to be a sticker that covers the fourth paragraph, and then there is going to be a sticker that is going to cover—so it not going to be…
Richard: Ok. We’re not destroying the book. Thank you for answering my point of information and my discussion would be that I speak in favor of the motion so that we have a plan. This isn’t tasty, this is, I believe, in a normal point in our process through these months of what we have been waiting for. We have been waiting for a document that has not been produced, we’ve been
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waiting for a yes or no from AA in writing, which has not come, and I believe sitting on the inventory through the end of this year continues to do a disservice to the monies already expended and I think it would be prudent for us to have the option to do these stickers. Without this motion we don’t’ even have that option.
Willie: Also speaking in favor of this motion, it really gives us a plan. We have a right to change our minds. If something comes out of this meeting with AA prior to us putting this into place. At least we are going to Conference with a plan. If something comes up different, then guess what, we immediately follow that plan, which might say, guess what, we do nothing and sell the book as it is, that way we don’t have to spend the money, but at least at this point we have a plan going forward.
Randy: I hear dollars. How many books is $35,000 worth of books?
Willie: We have a little over 9000 of HFC II.
Randy: 9000 books?
Willie: Yes.
Hayward: Is that hard and soft?
Willie: Yes.
Randy: We need three stickers for each one?
Willie: I don’t know how many, but yeah roughly those labels for each one.
Trevor: It would be two just to complete “How it Works” on paper.
Willie: Right.
Randy: This isn’t cheap.
Kim: Could this be like a tentative action based on the outcome of the September meeting? We are only looking at 20 some odd days.
Randy: I’d be ok with this conversation without even that having to be an amendment. We need to amendment it and put time frames on it. Ok. Does that give us time to find out what the real cost is?
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Willie: Exactly.
Randy: Because if this thing is down to three stickers like we want and the size we want, we could easily cost us a buck a book. That’s $9000 plus 9000 books at $15 an hour doing it by hand—I’m just saying this might be more than $2000. If it gets into the 9-$10,000 range on $35,000 worth of stuff, we need to talk. But as is, I’m good.
Hayward: They aren’t rolling out the hard copies.
Joy: We do have a bunch of huge back orders.
Kim: Area’s in my region have back orders.
Joy: People are waiting for us to make a decision.
Hayward: Is there anymore discussion on the motion? Seeing none, please prepare yourselves to vote, all in favor? Anyone opposed? Motion passes. Do we need to revise our report?
Randy: If you want to add something about that in there, it’s probably not a bad idea. The only thing that does is tells the fellowship that we passed a motion to do it and if we pass the motion with contingencies, we pass motion to do it and if we don’t do it, somebody going to ask us why the books didn’t have stickers on them.
Willie: Because a meeting with AA and the cost associated with doing it, being the great financial planners that we are, AA gave us permission or it was restored back. Whatever comes out of all of that, we will come up with it.
Randy: Ok.
Hayward: We need to work on how that plan is going to be laid out there; it’s probably at the end of it, during the wrap up of it.
Randy: Isn’t this something the Conference should be deciding?
Willie: Hopefully this is a plan. Hopefully when they see this and they read this, guess what, they may say you know something, why don’t you guys just wait until you guys go to New York and have the meeting. I don’t know. We are coming with a plan and I believe all this was coming up with a plan. They may say you know something, there’s another way and they will be deciding. We decided to have a plan.
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Randy: Legally we act, that’s our responsibility. To all other matters when given the opportunity we defer to the Conference.
Hayward: Is that a question or?
Randy: Kind of. Is this something that we should be bringing to the Conference floor?
Hayward: We are bringing them our decision in a plan and doing those questions they’ll say that doesn’t sound good.
Richard: Or they may mention something that we can response with that we didn’t think of that.
Trevor: I was listening to what everybody was saying and I have to say that there really wasn’t a lot of words in some of the things that Bob Campbell said. If we were at the quarterly three months from now and we were having this decision, I would say yes let’s do this, but we’re here, we’re here now with what’s supposed to be are bosses. I would feel more comfortable with saying this would be one of our possible recommendations that we could do, without it being a decision that we have done, but making it more of a friendly suggestion to them. That way we are still doing the same thing, but we’re letting them be the ones to ultimately deciding it. This is the information, we still don’t know exactly what it would cost, tell them we have this meeting and if you want us to forward now this is one way we can do it, however.
Willie: Here’s the problem with it that I am having with this right now. The Chair asked if there was there anymore discussion, there was none. There was a vote, it was passed. And now all of a sudden there’s some concern. That could have been part of the discussion…
Randy: I’m not trying to change…
Willie: No, no, no. That could have been part of the discussion. I’m not saying anybody’s trying to change anything; I’m just saying that could have been part of the discussion to make this a recommendation opposed to a final action. That’s what I’m saying. We could have discussed to change it to a recommendation opposed to that and move forward. It can be done now without even changing anything that we have done, it could be made a recommendation. That’s a plan, we have some recommendations. Your recommendation, Randy, could go as part of the plan, as part of recommendation, and then the Conference decides. We don’t have to go back and change anything.
Randy: The first person is going to go how much is this going to cost?
Joy: Here is our best estimate, that’s what we give her.
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Hayward: We are just talking now, right? The motion has been—are you coming with something?
Richard: Yeah I have a response to the discussion that was already made. May I speak?
Hayward: Yes.
Richard: As someone who has had a thought after a motion comes up, I believe if we missed discussion there’s always an opportunity to consider and I believe it’s our obligation to consider, not every single motion, not froth, but it was a perfect thing to bring up. Sometimes there is a reason to bring up, that’s why there are motions to reconsider. Sometimes it’s just damn important to bring up—to look at something we did and make sure we are doing it right. Check in on ourselves.
Hayward: Well, I don’t hear anything that means we are now going to work on…
Willie: I have a motion to reconsider.
Richard: Second.
Hayward: Motion by Willie, second by Richard to reconsider the previous motion, any discussion on the motion? Seeing none, please prepare yourselves to vote, all in favor? Any opposed? Motion passes.
Willie: I would like to make a motion to change the language of the motion to a recommendation.
Hayward: Can we read that motion again, Kimberly?
Kim: Motion to change the language of the previous motion to a recommendation.
Hayward: I wanted to hear what the previous motion was, the one that passed.
Kim: Ok. That would be the one with all the page numbers in it?
Hayward: Yes.
Kim: You want to hear that motion? The previous motion was to place labels on “How it Works” page 227 of HFC II, paragraph four, “remember that we deal with Cocaine”, that whole paragraph restored back to its original content. Step one on page 227 of HFC II, restoring this back to its original content, page 229 HFC II, the blank portion at the bottom place a label with
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disclaimer that was provided by AA on the last written transmission, page 237 HFC II, “The Promises” and “A Vision for You” placing a label with the disclaimer provided by AA, and restore “How it Works” to its original form as printed in the AA Big Book.
Willie: As a recommendation to the Conference.
Kim: The current motion will read motion to change the language of the previous motion, which I just stated.
Trevor: The WSBT recommends a possible course of action.
Hayward: We don’t have to recommend it to anybody.
Willie: Thank you Trevor. We don’t have to recommend it to anybody.
Hayward: We can just say that it is our recommendation that we restore “How it Works” to how it originally came from AA or to the revision before we changed it and put those disclaimers in there.
Hayward: Let’s here the motion.
Kim: Motion by Willie to change the language of the previous motion to the WSBT recommends the possible solution of inserting stickers containing the original “How it Works” as written in the Big Book, including the supplied AA disclaimers.
Hayward: Who second that?
Joy: I do.
Hayward: Motion by Willie, as read, second by Joy, any discussion on the motion? Seeing none, please prepare yourselves to vote, all in favor? Any opposed? Motion passes. We need to stick that in there at the end of our report, before the first addendum and at the end of motion five.
Kim: Mr. Chair, are we not going to approve Trevor’s response or?
Hayward: I don’t know, are they ready?
Trevor: The response was ready and posted to the group this afternoon, around 4:00.
Hayward: Trevor’s response and the three that Nick had, are those done too?
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Nick: I’ve done one and putting all three together as well as one big one, and I’m not finished yet.
Hayward: Can’t those be moved online for approval, all of that?
Kim: Motion to move online the correspondence to Trevor and correspondence that Nicholas is currently working on.
Joy: Second.
Hayward: Motion by Kim, second by Joy to move responses created by Trevor and the ones that Nick is working on to be moved to online, is there any discussion? Seeing none, please prepare yourselves to vote, all in favor? Anyone opposed? The only thing we have left is to add a little more love to the AA document, right? Is there anything else? Then we probably need to approve our opening report. So there is nothing else for the agenda, right?
Kim: Everything else has been tabled or earmarked for future update at the October Conference call.
Hayward: There is nothing else to deal with on the agenda, right?
Joy: Correct.
Hayward: It looks like we can go off-line and do a group inventory and close out the quarterly. We can approve the opening report online. Does that sound like a plan? What do you guys think?
Everyone is agreeing.
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For all attached documents and reports see PDF: 2009-08-29-31-WSBT-Quarterly-Meeting.pdf