Aug 29 – 31, 1993 – WSBT Quarterly Meeting Minutes

COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES

Approved

Minutes of Regular Thrice Yearly Meeting

August 29, 30 & 31, 1993
Los Angeles, California

Since this report is a confidential C.A. document, for members only, it contains member’s full names. This usage – to facilitate communication within the Fellowship – was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition of Anonymity in public communications media (press, radio, TV, etc.).

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The regular thrice annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the LAX Sheraton was called to order at 7:30 pm.

1. QUIET TIME and the SERENITY PRAYER.

2. ROLL CALL:

BILL ZIMMERMAN, CHAIR – WSO TRUSTEE
MIKE PINE, VICE CHAIR – PACIFIC NORTH REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
BOB CAMPBELL – WORLD SERVICE TRUSTEE

3. The TWELVE TRADITIONS were read.

4. TRADITION THREE was read and discussed.

5. TRADITION FOUR was read and discussed.

6. PERSONAL REPORTS were given.

Meeting time was set for 9:00 am on Monday, August 30, 1993.

Meeting adjourned at 11:50 pm.

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Meeting was called to order at 9:20 am.

1. QUIET TIME and the SERENITY PRAYER.

2. THE TWELVE TRADITIONS were read.

3. ROLL CALL:

BILL ZIMMERMAN, CHAIR – WSO TRUSTEE
MIKE PINE, VICE CHAIR – PACIFIC NORTH REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
BOB CAMPBELL – WORLD SERVICE TRUSTEE

4. CONCEPT 4 was read and

5. CONCEPT 5 was read and

6. CONCEPT 6 was read and

7. NEW BUSINESS:

1. Book printer – presentation by Donnelley.
2. Book and literature sales policy.
3. The Agenda – 1st evening’s business re: traditions length of time.
4. Inner area contract.
5. Discuss Conference
6. Rotation of Trustee committee assignments.
7. Fiscal year-change budget year to coincide with Conference.
8. Trustee budget ’94/1000.00 max/master account.
9. Discussion of Trademark & copyright of the book.
10. Pending literature.
11. Video at Conference.
12. Trustee nominees-re-examine.
13. Taping contract.
14. PSA ownership.

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15. Convention finances-proceed disbursements.
16. Term limits.
17. Contract on chips.
18. Single room for committee chairpersons.
19. Only one TAL candidate limited to top vote getter seems discriminatory.

8. COMMITTEE REPORTS:

A. WORLD SERVICE FINANCE COMMITTEE-CRAIG HARRIS

The committee has remained inactive. Jim Van Namen has resigned as chairperson. The agenda for the committee will be:

1. Election of Chairperson and Vice-chairperson.
2. Compilation of 1994 World Services Budget
3. Review Policy on Special Fund Raising for World Services and make motion if appropriate.
4. Recommend changes to account codes, reports and {if needed) expense reimbursement forms to track Trustee expenses by Board meeting related and other (“regional”) expenses.
5. Discuss and make recommendation for reporting all expenses compared to budget.

 

1. TRUSTEE FINANCE COMMITTEE-CRAIG HARRIS

At the last Board meeting it was decided that the Finance Trustee would review submitted expenses and refer discrepancies to the Chairperson. Changes to the account codes, reports and expense forms are recommended so that tracking Board and “regional” expenses can be automated.

B. WSC CONVENTION COMMITTEE-JENNIFER JONES

1. HOUSTON ’93 – JENNIFER JONES

The financial statements and the minutes of the post-convention committee meeting were submitted. The committee has sent $30,000 to WSO. There are a few loose ends they want to clean up before finalizing the figures.

2. CLEVELAND ’94 – CRAIG HARRIS

Craig attended the June 6th meeting in Toledo. Thirty committee members were in attendance. They met again in August and will start meeting monthly in September.

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Minutes will be sent to the Trustees soon. The treasury has $3738.07 as of 8/24/93, after paying a deposit of $1200,00 for the printing of the registration forms. They are selling t-shirts now.

3. UTAH ’95 – MIKE PINE

All committee positions are filled. Minutes are being mailed to trustees. The convention will be held in the Downtown Salt Lake City Red Lion. The committee is planning to have the regional meeting in 1994 at the same hotel. The theme continues to be discussed and the discussion of the theme discussion continues to be discussed.

C. WSC LITERATURE COMMITTEE – CRAIG FOR DEBBIE HARRIS

Since the last Trustee meeting the Literature Chairperson Anne Perry prepared and sent out a questionnaire regarding the piece “A BIG BOOK GUIDE TO THE 12 STEPS”. There is concern that our 12 step literature approval process may be interfered with if this piece is edited on the conference floor. Other pieces that are at Step 9 of the approval process are:

The 7th Tradition (where does the money go?)
Crack Cocaine
H&l and you

Debbie pointed out that the 7th Tradition piece is an incomplete description because….no where in that paragraph does it mention the conference motion that suggests that 100% of excess funds from the area be donated to world services.

There is a list of Conference approved concepts for pieces of literature that have not been written. Those wilt be reassigned and possibly worked on during the Conference. They will be updating the CLF Committee guidelines and discussing the pieces ready for publishing.

1. STORYBOOK SUBCOMMITTEE – JIM SCOTT

It was reported that the book committee has finished up and has handed off to the publishing committee. One story was pulled by the author’s request after the editing process. A dark green color was selected for the cover. The book is currently at the typesetters. Two printers are being considered: Arcada and Donnelley.

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D. WSC PUBLIC INFORMATION COMMITTEE – MIKE PINE

The committee is working on guidelines for the PI survey, and hope to be done by the conference. They plan to complete the fact file at the conference. They are also working on a mailing to non-profit agencies. There was much discussion about people carrying the message and not relying on money for the solution.

1. TRUSTEE AND WSO PI COMMITTEE – LEE ARTER

The committee has been functioning well. Loners group is in place. The committee meets monthly to take care of all correspondence and handle other business. The referral list was misplaced or lost. The chairperson is trying to retrieve it. The chairperson Dan Tucker is looking for a replacement.

E. WSC STRUCTURE AND BYLAW COMMITTEE – BOB CAMPBELL

There have been no formal meetings but there has been a lot of telephone meetings. There was much discussion about the WSO Trustee process, terms, and recommendations.

F. WSC UNITY OUTREACH COMMITTEE – JOHN HENSON

The committee held a well attended and successful workshop a the Houston WSC. Also there was a Conference Committee workshop. The Conference theme of Unity was discussed. Also discussed was the possibility of disbanding. There is new interest in the committee from Walter J. from Baton Rouge.

G. WSC CONFERENCE COMMITTEE – BILL ZIMMERMAN

The committee recommends renewing the contract currently in place with the LAX Sheraton Hotel. There have been requests that the committee look around for a place closer to a variety of more reasonable restaurants. Committee will review the Conference agenda.

H. WSC H & I COMMITTEE – LEE ARTER

Bookmarks have been made depicting the various lengths of sobriety in lieu of chips that cannot be given out at institutions. At the conference Lee will be discussing plans for a national newsletter and/or incorporation into the Newsgram and H&l section. It would deal with topics such as fundraising, area events, traditions, and maintenance in regard to various institutions. The chair of the committee Susan Turnbull is resigning.

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1. TRUSTEE NOMINATING COMMITTEE – DEBBIE HARRIS

Since the Trustees met in May this committee has been very active. All the names submitted from the Regional Assemblies were gathered and then contacted for service resumes. A few of the people who were nominated have since withdrawn their names. These are the candidates from which the Trustee Selection Committee would choose, should there be a vacancy in August 1994.

The Southwest region now has no candidate for a Trustee at Large replacement. The Regions need to caucus once again during the Conference to elect new delegates to serve on the Selection Committee. A small glitch exists with this because if one of these new delegates is elected by their region to serve and possibly select a trustee the following year they will not have the benefit of participating in the interviews for next year’s candidates.

The process for the election of a non-addict trustee is the same as for a trustee at large, in that the nominee must come from the areas to the regional assemblies where one per region is selected to be considered as a candidate for non-addict trustee. It is suggested that this be brought to the conference floor and ask the delegates to bring the issue back to their areas and their regional assemblies.

The agenda for the interviews taking place.,August 31 and September 1 was submitted for the record, as well as, the status of the service resumes far.

J. TRUSTEE NEGOTIATING COMMITTEE – BILL ZIMMERMAN

The committee will negotiate with this hotel (LAX Sheraton). The committee will be working with the Salt Lake City Red Lion, concerning the number of guarantees for food and room nights. The committee is also involved with Hazelden and the storybook publishing.

K. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL, LEE ARTER

The committee suggested that a previous contact between San Francisco\Los Angeles lawyer be re-established in regards to their offer of pro-bono work.

9. AA REPORTS

Nothing to report at this time.

10. WORLD SERVICE OFFICE TRUSTEE REPORT – BILL ZIMMERMAN

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A. CHIPS, LITERATURE AND MERCHANDISE

The Deaf pamphlet is now available at no charge to the fellowship. 12 and 12 posters are now available in paper for $10.00 per set and laminated for $20.00 per set. Literature on tape is in the final editing stages, to be available soon. C.A. Speaker tapes are available through the WSO. A certain number of tapes will be ordered and kept in stock, others will be offered with a 2-3 week delivery time. The price is $5.00. A list of these tapes will be available at the conference. The following manuals are available to the fellowship at our cost: World Service Manual {Structures and By Laws Manual), Public information Workbook, Hospitals and Institutions Committee Guidelines, and Convention Committee Guidelines. We continue to receive Royalties from the Montreal Fellowship.

B. STORYBOOK

A mock dust cover was produced and sent to Hazelden for inclusion in their 1994 catalog. All release forms are in possession. Prices, shipping and handling fees will be discussed by WSBT and passed onto the Finance Committee for further input.

C. FINANCE

WSO has received two checks from the CAWS ’93 Convention Committee: $10,000 and $20,000. Our most recent literature run has been paid in full.

D. NEWSGRAM

Copies continue to go to Montreal for translation into French. Recovery articles have been incorporated into the Newsgram, and articles are still needed.

E. CONFERENCE

Delegates at this year’s conference wilt be charged our price of $17.00 for the delegate notebooks. Delegates were informed of this possibility at last year’s conference. A registration fee for Conference Delegates has been discussed and will be referred to the Finance committee for review.

F. WORLD DIRECTORY

Neil continues, and has completed entry of all meetings, is researching printing options.

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G. OFFICE BUSINESS AND MISC

Although there is no opening for the position of WSO Trustee, a motion was made, seconded and passed to create a contingency slate nominating Brian and Carrie as candidates. Bulk rate mailing is in effect. The last Delegate mailing cost approximately $105.00 instead of the usual $350.00 -$400.00 for first class. The WSO will have a dedicated line installed for the TTD machine. This will allow the Deaf/Hard of Hearing addict to call WSO. A billboard order has been placed for a total of 21 billboards from various areas. Authorization was given to purchase a fax modem for the WSO computer, software for the WSOB and WSBT secretaries at a special discounted price. A permanent Post Office Box has been established and will be printed in the Storybook. It is P.0. Box 2000, Los Angeles, CA 90049. WSO is no on the Dunn and Bradstreet listing, as a result of a credit application with publishers.

11. WORLD SERVICE TRUSTEE – BOB CAMPBELL

Bob reported that he attends WSOB meetings. He signs the checks. He participates in local events, and wants to reach out to San Gabriel Valley. He reports the WS Office is getting better and better,

12. REGIONAL TRUSTEE REPORTS

A. PACIFIC NORTH – MIKE PINE

WASHINGTON- They had a convention on August 20. There are 36 meetings (3 in Spokane). They can only afford to send one Delegate. Looking into having 1995 Regional Meeting with Vancouver, B.C. Many activities planned.

OREGON- They are looking into dropping districts and having an Area. They have 17 meetings and two in Vancouver, WA.

IDAHO- Their Delegate will attend the conference. They have 2 meetings a week in Boise, 3 meetings in Idaho Falls, and one meetings in Lewiston. There are about 25 people at each meeting.

UTAH- The 1994 Regional meeting will be held in the Red Lion in Salt Lake City. This will be like a practice convention for the WSO Convention to be held there in 1995. A phone line is being set up in Ogden. H&l has meetings in the men’s and women’s jails. They have 20 meetings.

N. CALIF.- The area restructured to have four meetings a year. San Francisco celebrated it’s 10 year anniversary with a special historical meeting. There are 70

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meetings.

NEVADA

Reno, one meeting a week, not much support. They do have a PSA on the radio.

Lake Tahoe- One meeting a week.

CANADA

Calgary, Alberta – They won’t have a delegate at the conference. The Fellowship is doing well, good support and there are 6 meetings a week.

Vancouver, British Columbia – Have only about 20 people involved, 2 meetings a week and 2 in detox. They will work with Washington if possible on the ’95 Regional meeting.

ALASKA

Anchorage – One meeting a week, about 30 people.

B. PACIFIC SOUTH – LEE ARTER

INTER AREA GROUP REPORT

Inter Area is a loose confederation where the seven area chairs meet once every other month to discuss communications, business, upcoming events, and plan the annual event . This year its is an April campout around the Lake Perris Area. Profit from this event is divided equally into 1\8 shares, each area getting a share and WSO also getting one share. Insurance for the Areas of Southern California are purchased under a blanket policy and administered by this group. Events in Central Offices for all the offices are covered under this policy except for the L.A. area.

CALENDAR OF EVENTS

• San Gabriel Valley has a September 25 Unity Dance scheduled.
• San Fernando Valley has an October 30 Halloween Dance scheduled.
• San Diego has a November 13 San Diego Celebration scheduled.
• Riverside and Orange have no scheduled events.
• San Gabriel Valley is planning a March 1994 convention.
• San Fernando Valley is planning a June 1994 convention.

EVENTS HELD

San Fernando Valley held a Step 5,6,7, workshop on August 7. The same day they also held a Sycamore Beach overnight campout and Volleyball Tournament.

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San Diego had its Unity Picnic on August 20.

The L.A. area had its 12th Step weekend workshop on July 25.

Carousel Antics was held August 6.

The L.A. Areas main fundraiser, the Palm SpringsMndian Wells convention was held at the Esmeralda Hotel.

C. ATLANTIC NORTH – JIM SCOTT

MAINE- 1 Meeting weekly (down from 13) A former delegate made contact, says newcomers still showing up, wondering about the book, and want to be on conference mailing list.

MASSACHUSETTS- Not sending a delegate, but are on Conference mailing list. 11 weekly meetings (plus 5 H&l). Participating in Sober Day with AA and NA on Sept. 12.

RHODE ISLAND- Not sending a delegate to the conference, but are on Conference mailing list. 15 weekly meetings. Hotline receiving about 25 calls a month. Good cooperation with AA and NA. They are planning a convention for spring of 1994.

CONNECTICUT- 1 delegate attending the Conference. 34 weekly meetings. Having trouble filling and maintaining H&l commitments

since the H&l chair recently died. Not enough Area officers for a quorum. They’re planning a Halloween convention.

NEW YORK- 3 delegates plus alternate to attend the Conference. 87 weekly meetings. Special election to replace area chair who is moving. $5000 donations received. The Hotline is going to voice mail system at a cost of $1000 plus a donated PC (286). Planning 10th Anniversary dinner event. 10/30 share a day in

Queens, a February ’94 convention in Westchester, and a New Year’s event. Finances are special events dependent.

PA/NJ/DE Not sending a delegate. 58-60 weekly meetings. Had a convention August 20-22 with 150 in attendance. DE meetings stopped-trying to restart.

DC – 2 delegates attending conference. 17 meetings including a new one in Frederick, MD. They are holding fundraisers. H&I is the strongest sub-committee.

MONTREAL – 2 delegates attending conference. 89 meetings currently. They relocated their office. They had a successful convention. They spoke to 6000 students at over 20 schools.

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TORONTO – 14 meetings currently. They need tax ID for PSA, they can not use WSO and Montreal is reluctant. Their answering service receives about 12 calls monthly.

D. ATLANTIC SOUTH – JOHN HENSON

FLORIDA- They have over 60 meetings and a statewide hotline. They have quarterly Area meetings, are sending 2 delegates to the Conference. The 4th annual Miracles on the Sand Retreat was in Pensacola on June 25-26.

GEORGIA- There are over 60 meetings. They are developing a statewide organization and sending 3 delegates to the Conference.

ARKANSAS- There are over 25 meetings. They are sending 3 delegates to the Conference. There is an Area convention Sept. 24-26 and a Regional Convention and Assembly July 4, 1994.

LOUISIANA-There are 58 meetings. The statewide structure is developed and they are meeting on a regular basis. They are sending two delegates to the Conference: Walter J. & Willie C.

TENNESSEE-There are over 20 meetings. They’ve opened a central office. They’ll be sending three delegates to the conference. _;

They’re having a 7th anniversary celebration November, 26-28 1993.

SOUTH CAROLINA-They have 6 meetings.

NORTH CAROLINA-They have 4 meetings. There is a member moving to Charlotte who will help start meetings.

ALABAMA-There are 4 meetings. Outreach efforts are being made from Mobile.

VIRGINIA-There are over 20 meetings. Efforts are being made to develop a District in Norfolk. There are some growing pains in Virginia Beach.

MISSISSIPPI-There are 5 meetings in Jackson. They have set up a state wide contact, Sly D.

UPCOMING TRIPS:

Arkansas Area Convention, Sept. 1993

NC\SC Virginia 4th QTR 1993

Louisiana Area Meeting

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E. MIDWEST- CRAIG HARRIS

MICHIGAN- 42 meetings including 4 Detroit area meetings which are included in Ohio’s meeting directory as part of the Toledo district.

OHIO- 116 meetings. They are sending 5 delegates to the Conference. Preparing for the Regional Convention in Cleveland in October,

INDIANA- 9 meetings including on listed in the Illinois directory. They will be hosting the TRI-STATE convention in March 1994.

ILLINO!S_ 93 meetings including 5 Peoria meetings not listed in current directory. Currently 7 active Districts. They are sending 3 delegates to the conference..

WISCONSIN- 30 meetings. Unknown number of delegates to attend the Conference.

MINNESOTA- 11 meetings. Still struggling financially, not sending a delegate.

IOWA- no contact yet.

NEBRASKA- 10 meetings and 2 delegates coming to the Conference.

MISSOURI- no statistics available.

F. SOUTHWEST- JENNIFER JONES

KANSAS- Wichita has 3 meetings, two of which have an H&l committee and they are sending 1 delegate to the Conference. They are trying to get Kansas City and surrounding areas together to have a help line. They have been having Fundraisers, and a dance on August 28, 1993. There is interest in having the 1996 Southwest Regional Convention. P.l. is going along ok.

ARIZONA – There are around 80 meetings. Phoenix making regular donations to WSO and Storybook fund.

COLORADO- No report.

NEW MEXICO- Trying to pick a date for the 1994 Southwest Regional Convention.

OKLAHOMA- The third Southwest Regional Convention is October 8-10 1993.

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TEXAS

Houston- There are 7 new meetings making about 125 total weekly meetings. Area wants to develop some guidelines for new meetings. Phone line gives meeting information and members numbers. H&l has meetings twice a week at the County Jail. There is a Sunday brunch scheduled for August 29 an another one in September to help promote unity and the Texas State Convention, which is September 24-26 1993. New chairperson for Texas Area is Aaron G.

Austin- There are 10 meetings and some new ones. They have been having fundraisers to support their delegate. They are putting in a bid to host the 1994 Texas State Convention.

Corpus Christi- Will be sending a delegate to the Conference. Have been busy preparing for the Texas State Convention.

13. TRUSTEE AT LARGE

A. DEBBIE HARRIS

There were two request from out of the country- from Puerto Rico and Bangladesh. Letters going back to them shortly.

B. CHRIS PHILLIPS

He attended most of the Storybook Committee meetings. Went to St. Louis and Oklahoma City. The person/meeting in Overland Park (Kansas City) requests being deleted from directory and wants no further contact.

14. WSBT SECRETARY REPORT -DEBBIE HARRIS

Thank- you letters were sent on behalf of the WSBT to the Hyatt in Houston and the Houston Convention Committee. Sent a full history of trustee minutes to WSO. There needs to be a meeting to elect new officers. Current officers of the corporation are:

PRESIDENT- BOB CAMPBELL

VICE-PRESIDENT CRAIG HARRIS

SECRETARY- DEBBIE HARRIS

15. OLD BUSINESS

1. TRUSTEE ARTICLES FOR NEWSGRAM- BILL ZIMMERMAN

• Jim Scott will write and article about New York’s 10th anniversary.
• Chris Phillips will write about making amends.

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• Jim and Chris will write a history about the Storybook.

2. STORYBOOK FUNDRAISING/PRINTING/DISTRIBUTION.

*much discussion on terms and conditions of printing, pre-orders and distribution. There was a presentation from a prospective printer: 10,000 = $13,895 or $1.38 a piece, 25,000 = $30,350 or $1.21 apiece. Storage would be 1/3 of a cent per book.

MOTION MADE, SECONDED AND PASSED UNANIMOUSLY: THE OFFICE TO GO FORWARD AND BUY THE NUMBER OF BOOKS THAT WE HAVE MONEY FOR BY DONATIONS AND PRE-SALE IN THE BOOK ACCOUNT.

The book will be sold for $12.95 from the WSO plus some shipping and handling.

3. TRADEMARKS -USE OF HOPE, FAITH AND COURAGE -JIM

SCOTT

DONE…….. not misused as previously believed.

4. BIG BOOK DISPLAYED IN MEETINGS- JIM SCOTT

Whether the book is stood up or laid down is a local issue. Permission was given by AA to use their materials. Permission not given by NA to use their materials.

5. BIG BOOK RELATIONSHIP TO C.A.- JIM SCOTT DONE

6. LITERATURE REPRINTING POLICIES- CRAIG HARRIS

Refer to the Literature Committee. The conference is not clear on these policies.

7. CONVENTION COMP ROOM GUIDELINES- CRAIG HARRIS Refer to Convention Committee.

8. SALT LAKE CITY HOTEL CONTRACT – MIKE PINE Refer to Trustee Negotiating Committee.

9. SHOULD FIRST NON-ADDICT TRUSTEE COME FROM PACIFIC SOUTH? BOB CAMPBELL

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MOTION MADE. SECONDED AND PASSED: START PROCESS TO ADD A NON ADDICT TRUSTEE TO THE BOARD. Discussion included asking the conference to solicit candidates, and ask regional caucus to search for a candidate and bring P. Clay into the process,

10. DISCUSSION OF CHAIRPERSON FOR NEXT YEAR- JIM SCOTT

Discussion included a suggestion to draw chair from a God Hat, or voting each year. Bill is staying on WSO Board one more year (one term} through the ’94 conference.

Meeting time was set for 8:30 am Tuesday, August 31, 1993.

Meeting adjourned at 10:00 pm with The Lord’s Prayer.

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1. Meeting called to order 8:35 am

2. QUIET TIME and SERENITY PRAYER.

3. The TWELVE TRADITIONS were read.

4. CONCEPT 7 was read and discussed.

5. CONCEPT 8 was read and discussed.

6. CONCEPT 9 was read and discussed.

7. ROLL CALL:

BILL ZIMMERMAN, CHAIR – WSO TRUSTEE
MIKE PINE, VICE CHAIR – PACIFIC NORTH REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE

8. NEW BUSINESS

1. BOOK PRINTER- PRESENTATION BY DONNELLEY

INFORMATION GATHERED: 28 books per carton. 256 pages in the book. .50 1.00 handling per book. Allow 2-3 weeks for delivery after order received. 1500 lbs per palette. $ 15.00 per palette into the warehouse. $5.00 per pallet monthly rent/storage. $7,00-$8.00 per pallet after 6-9 months, and after 12 months it goes to $12.00 per pallet. Billed quarterly for storage, billed monthly for fulfillment. Price guaranteed for one year.

2. BOOK AND LITERATURE SALES POLICY- BILL ZIMMERMAN

See old business # 2.

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3. THE AGENDA-FIRST EVENINGS BUSINESS

Trustees decided to discuss one less Concept per meeting and move the Traditions discussion to the next day(morning of Day 2).

4. INTER AREA CONTRACT

Local issue.

5. DISCUSS CONFERENCE SUMMARY MINUTES

PAGE 8 OF 14 , SECOND PARAGRAPH FROM BOTTOM. This should be reviewed before it goes to the delegates.

6. ROTATION OF TRUSTEE COMMITTEE ASSIGNMENTS

LEE ARTER – H&I
BOB CAMPBELL – STRUCTURE AND BYLAWS
BILL ZIMMERMAN – CONFERENCE AND FINANCE
CRAIG HARRIS – CONVENTION
MIKE PINE – CONVENTION
JENNIFER JONES – STRUCTURE AND BYLAWS
DEBBIE HARRIS – LITERATURE
JOHN HENSON – UNITY AND CONFERENCE
CHRIS PHILLIPS – LITERATURE (TEMPORARY) PI
JIM SCOTT – FINANCE AND PI

7. FISCAL YEAR CHANGE

Refer to committee

8. TRUSTEE BUDGET

MUCH DISCUSSION ABOUT PROCEDURES FOR MASTER ACCOUNT AND REIMBURSE VS. PREPAID EXPENSE. REFER TO COMMITTEE FOR CLARIFICATION AND THOUGHTS. A MORE REALISTIC BUDGET OF THE $1000.00. SUBMIT A BUDGET FOR EACH REGION. TRUSTEES ARE TO GIVE CRAIG INFORMATION ABOUT PROJECTED EXPENSES. FREQUENT FLYER MILES BELONG TO THE FELLOWSHIP. CARELESS USE OF THE MASTER ACCOUNT IS WHAT WE HOPE TO AVOID.

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9. DISCUSSION OF TRADEMARK AND COPYRIGHT OF THE BOOK

WE ARE PROTECTING OUR INVESTMENTS. BOOK WILL BE COPYRIGHTED. THE TRADEMARK IS IN THE BOOK. ALL AUTHOR RELEASES ARE SECURED.

10. PENDING LITERATURE

1. 7th Tradition-this is not a replacement for the 70-30 piece
2. Crack Cocatne-reconsider adding all the tools
3. H&l and you-

Much discussion about the 12 Step piece.

11. VIDEO AT THE CONFERENCE

Trustees ask that it not be shown unless it can be proven why it should be shown.

12. TRUSTEE NOMINEES- RE-EXAMINE

Refer to Structure and Bylaws to sort out. Process is too cumbersome, out of control and too labor intensive for contingency candidate.

13. TAPING CONTRACT-

Refer to Convention Committee.

14. PSA OWNERSHIP-

Refer to PI Committee

15. CONVENTION FINANCES, proceeds disbursements

Refer to Finance Committee.

16. WSO BOARD TERM LIMITS

Whole Board should be candidates as long as other requirements are met. 2 year max term for WSO Trustee.

17. CONTRACT ON CHIPS-

Refer to the WSO to do list.

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18. SINGLE ROOMS FOR CHAIRMAN-

We have a policy – recommend it be followed.

19. ONLY ONE TRUSTEE AT LARGE CANDIDATE LIMITED TO TOP VOTE GETTER SEEMS DISCRIMINATORY.

Refer to Structure and Bylaws.

9. ELECTION OF TRUSTEES- RE-ELECT THE BOARD All members were re-elected.

10. ELECTION OF OFFICERS

Whole slate nominated for re-election , all voted unanimously in favor.

11. NEXT MEETING TIME SET FOR SUNDAY AFTER CONFERENCE.

12. FOLLOWING MEETING SET FOR JANUARY 21, 1994, 7:30 pm LAX SHERATON HOTEL.

13. MEETING ADJOURNED AT 3:00 PM WITH THE LORD’S PRAYER.

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