Aug 29, 2024 – WSBT Report – WS Conference – Day 1

WORLD SERVICE BOARD OF TRUSTEES REPORT

INTRODUCTION AND COMMENTS:

The World Service Board of Trustees have had a busy year this year. A good deal of business has been done online and we have had three full quarterly meetings, one online over 4 days last December and two in person, one in Dallas and the other at the convention in Holland. All Trustees have done a great deal of work and made great progress on projects we have been working on over the past few years. One big accomplishment worth mentioning is the procurement of a chip manufacturer in England. This will result in savings to the European and eventually Mainland European Regions.

During the year the WSBT decided to begin giving a report on how over/under budget we are for the year. For the Regional budgets a little less than $5,000 of a budgeted $33,525 has been spent. The WSBT spent nothing on the Q4 online meeting and we’re under budget for the Q1 meeting in Dallas. Higher airfare costs seem however to have caused the WSBT to be only slightly over budget for Q2, by about $900 dollars. Q3 numbers are not all in as of now but will be reported in the year end 2024 financials.

The whole of the WSBT would like to thank the Fellowship for the opportunity for allowing us to be of service.

COMMITTEE STRUCTURE AT CONFERENCE:

Position | Name |Email

Midwest Regional Trustee/WSBT Chair | Clay P.mwrt@ca.org

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Southwest Regional Trustee/WSBT | Vice Chair | Barry H. swrt@ca.org
Pacific North Regional Trustee/WSBT | Secretary | Ruby C. pnrt@ca.org
World Service Trustee/WSBT Asst. Secretary | Joni E. wst@ca.org
Atlantic North Regional Trustee | Richard B. anrt@ca.org
Atlantic South Regional Trustee | Chris M. asrt@ca.org
European Regional Trustee | Stuart J.ert@ca.org
Mainland European Regional Trustee | Johan T.mert@ca.org
Pacific South Regional Trustee | Aurora L. psrt@ca.org
Trustee At Large| Gary P. tal1@ca.org
World Service Office Regional Trustee | Robert B. wsot@ca.org

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SUMMARY OF COMMITTEE MOTIONS:

A. MOTION: TO APPROVE THE FOLLOWING CHANGE TO THE

WORLD SERVICE MANUAL REGARDING ONLINE SERVICE AREA CANDIDATES FOR TRUSTEE

Page 67 of the 2024 C.A. World Service Manual:

Trustee Selection and Elections Process Regional and World Service Trustees

1. After approval by each Area, one or more nominee candidates may be submitted from each Area within a Region. Online Service Area (OSA) nominee candidates will be forwarded to the geographical Region in which they reside (seek guidance from the WSBT if outside of a current Region). Each Area through its Chair or Delegates is responsible for submitting the service resumes of its nominees in writing prior to the voting at the Regional Assembly to either the Regional Trustee or Regional Assembly Chair.

B. MOTION: TO APPROVE THE REVISIONS TO THE WORLD SERVICE MANUAL RELATED TO THE WORLD SERVICE TRUSTEE REQUIREMENTS AND ELECTION PROCESS

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Page 37 of the 2024 C.A. World Service Manual:

A Region is defined as a loosely structured division of areas, from which a Regional Trustee comes to the World Service Board of Trustees. A Region’s purpose is inter-Area communication, and selection of CAWS Regional, At-Large, World Service and Non-Addict Trustee candidate nominees (and World Service Trustee for the Pacific South Region only). The regions currently recognized by the WSC are designated by the list located on page 41.

Page 38 of the 2024 C.A. World Service Manual:

The Pacific South Region shall annually elect up to seven but not less than four candidates to fill Trustee positions as needed. The remaining five All regions shall annually elect up to four but not less than two candidates to fill Trustee positions as needed. Candidates from each Regional Slate shall be submitted to WSC for ratification by two -thirds vote of the WSC. The full Regional Slates shall be considered as nominees for Regional Trustee for that Region. Trustee-At-Large, and the World Service Trustee (as applicable). The full Regional Slate from the Pacific South Region shall also be considered as nominees for World Service Trustee. The two Regional nominees receiving the highest number of votes at the Regional Assembly shall be considered the Region’s nominees for Trustee-At-Large.

Page 39 of the 2024 C.A. World Service Manual:

Election Procedures for Regional Trustee Candidates by Regional Assembly

1. Each Area may submit one or more candidates for consideration to the Region. Each candidate must satisfy existing Trustee qualifications (see: Trustee qualifications, the WSBT service structure) and submit a completed service resume and statement of willingness to serve at the Regional Assembly to be considered.

2. The Regional Assembly will consider the candidates submitted by each Area for nomination as Trustee. The Regional Assembly should ensure that all candidates submitted are qualified to serve as a Trustee as outlined herein.

3. The Pacific South Region shall annually elect up to seven but not less than four candidates to fill Trustee positions as needed. The remaining six All regions shall annually elect up to four but not less than two candidates to the World Service Conference (these candidates need not

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be present in order to be nominated or elected).

4. The slate of qualified candidates submitted shall be considered by the voting members of the Assembly.

A. Maximum Number of Candidates or Less

(6 Candidates in the Pacific South and 4 Candidates in Other Regions) (4 Maximum, 2 Minimum in All Regions)

1. All candidates will be immediately submitted for two-thirds ratification of the voting members present by secret ballot.

2. If the required, minimum number of candidates (4 in Pacific South, 2 in other all Regions) receives a two-thirds affirmative vote, then those candidates receiving a two-thirds affirmative vote shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.

3. If only one candidate receives a two-thirds affirmative vote, then that candidate and the number of candidates receiving the next highest vote as needed to fill the minimum slate of candidates (4 in Pacific South, 2 in other all Regions) shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.

4. If none of the candidates receive a two-thirds affirmative vote, then the candidates receiving the highest affirmative votes as needed to fill the minimum slate of candidates (4 in Pacific South, 2 in other all Regions) shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed. If there is a tie amongst the candidates needed to fill the minimum slate, then both of the tied candidates shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the regional election process is completed.

5. The two candidates receiving the highest number of votes pursuant to the above election process shall be designated as that Region’s candidates for Trustee-at-Large. The two nominees receiving the next highest affirmative votes will be considered as the first and second alternate Trustee-at-Large candidates, and in that order, will replace any Trustee-at-Large candidate who is unwilling or unable to be considered during the term of their nomination.

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Page 63 of the 2024 C.A. World Service Manual:

There are five types of Trustees:

1. World Service Trustee

2. Regional Trustee

3. World Service Office Trustee

4. Trustee-at-Large

5. Non-Addict Trustee

World Service Trustee: World Service Trustees are from an area within 125 miles of the World Service Office in California. World Service Trustee: Must be a fulltime resident of the country where CAWS is incorporated. The Trustee will be chosen from all the applicable regions of Cocaine Anonymous. World Service Trustees are chosen for their special experience, talents, or background. They should be comfortable reviewing and discussing contractual and legal issues and serve on both the WSBT and the WSOB.

Regional Trustee: Regional Trustees are from the various designated regions. While no Trustee can be said to represent a geographical section of the country or world, Regional Trustees bring an invaluable regional point of view to the WSBT, World Service Office Trustee: The WSO Trustee is an active volunteer director, who is not already a Trustee, on the WSO Board of Directors.

Non-Addict Trustee: Non-Addict Trustees are from the various

designated Regions. Trustee-at-Large: The Trustee will be chosen from the eight regions of Cocaine Anonymous. Trustee(s)-at-Large are chosen for their special experience, talents, or background. They should: have the ability to be versatile, fill in fill positions where needed on various committees, attend regional caucuses/conventions, and be, in the purest sense, a servant to the entire Fellowship.

Non-Addict Trustee: Non-Addict Trustees are from the various designated Regions.

Page 66 of the 2024 World Service Manual

The various Trustee Slates shall be submitted to the Conference for ratification as one of the first substantive orders of business. Each Regional Slate, Non-Addict Trustee Slate, WSO Trustee Slate, shall be

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presented for approval by a single vote of the Conference. The ratification of the Regional Slate also constitutes the ratification of the Trustee-at -Large designees and the WS Trustee from the Pacific South Region. If there is an objection to the slate, or any individual on the slate, then each individual on the slate will be considered separately.

Page 67 & 68 of the 2024 C.A. World Service Manual:

Trustee Selection and Elections Process

Regional and World Service Trustees

1. After approval by each Area, one or more nominee candidates may be submitted from each Area within a Region. Each Area through its Chair or Delegates is responsible for submitting the service resumes of its nominees in writing prior to the voting at the Regional Assembly to either the Regional Trustee or Regional Assembly Chair.

2. The Pacific South Region shall annually elect up to six but not less than four candidates to fill Trustee positions as needed. The remaining six All regions shall annually elect up to four but not less than two candidates to fill Trustee positions as needed.

3. The candidates will be submitted to the Trustee Election Committee for qualification.

4. In the event a candidate for slate consideration/ ratification (Regional Trustee, WST, TAL, Non-Addict Trustee) declines the opportunity to interview, the TEC Chair will notify the Regional Trustee and request that the said candidate’s name be removed from the slate.

5. The Trustee Election Committee will submit the candidates to the World Service Conference for ratification by two-thirds vote of the WSC.

6. The Trustee Election Committee will make its selection from the Conference Approved Slate

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

Referral number: 12593163

Referral Maker: Convention Committee sent to S&B and S&B transferred to WSBT in error

Information contained in original referral:

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Modify description of Director of Conventions and Conferences, Item 4 (WSM, Page 70) from:

4. Sits on all active steering committees (as a non-voting member (fa)*) of all CAWS conventions in the planning stages.

to:

4. Sits on all CAWS convention steering committees as a voting member.

Transferred back to S&B: We believe this referral transferred to the WSBT in error and we have requested it be returned to S&B.

Referral number: Unknown

WSBT 2023-07 (originally submitted by WSOB to S&B, S&B transferred to WSBT, WSBT has transferred back to S&B with the WSM revisions. Referral Maker: WSOB

Information contained in original referral:

To make changes to the World Service Manual (WSM) as it applies to Qualifications and Responsibilities for the World Service Office Board (WSOB), World Service Manual – 2023 Edition – Page 73-76

Referral number: 12606034

WSBT 2023-08

Referral Maker: WSOB sent to S&B, S&B transferred to WSBT, WSBT has transferred back to S&B with the revised language Information contained in original referral:

To refer the changes to the World Service Manual (WSM) as it applies to the election process for the World Service Office Board (WSOB) to the WSC Structures & Bylaws Committee. World Service Manual – 2023 Edition – Page 71-72

REFERRALS STILL IN COMMITTEE:

Referral number: 12982775

WSBT 2023-05

Referral Maker: Shane E.

Information contained in original referral:

To bring as a proposal: To action the regional restructures laid out in the Long-Term Planning Committees power point presentation called “Regional restructure” Our district has 46 meetings now and 5 H&I meetings we are

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currently looking at forming a new district within the Essex boundary. It won’t be too long before we want to become an Area but to do this under the current structure makes no sense to us. we are part of a region called the European region which has no one form Europe in it. There are Areas in our region that are many thousands of miles away. We would like to be part of a region that can help out neighbouring Areas for Regional Liaison for H&I, PI Literature Unity etc. under the current structure this can’t work effectively. Change has to come and the sooner we can get the process started the better for CA as a whole

Referral number: 12912514

WSBT 2023-09

Referral Maker: Paul M.

Information contained in original referral:

To bring as a proposal: “Regional restructure of CA world in line with the Long-term planning committee presentation”. I believe our entire fellowship would benefit from this happening. As we continue to grow, the longer we leave this, the more difficult it will become to action and if we are to continue to be effective our structure must start to replicate close that of AA. Create a structure we can continue to grow into rather than the structure we have now which we have outgrown.

Referral number: 13409804

WSBT 2023-10

Referral Maker: Rodney D.

Information contained in original referral:

Items like reorganizing the WSO and Moving the WSO among others should not come to the fellowship out of the blue. I believe this creates the perception of the board operating from a position of governance. This to my perception has created unnecessary disunity. Relying on published Board minutes is not transparent. They are sent to delegates months after the meetings have happen. They are not organized to pass on information they are a record of events. I have overlooked something in the minutes because of the way it is recorded. leading to my referral: Please place in the WSBT procedures and/or guidelines: “The WSBT shall keep the fellowship as whole informed to any changes that affect the fellowship as a whole that they may be considering taking without the express consent of the World Service Conference.”

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I am not suggesting that all items of importance can be taken to the conference. What I strongly suggest is the fellowship needs to be kept informed.

Referral number: 13598285

WSBT 2023-12

Referral Maker: Kalob T.

Information contained in original referral:

Trustees need to be more transparent and have more open communication.

Context: At the CA World Conference I heard Trustees continually say, “trust us”. But as an addict, I know what that *actually* means. Trust is earned from us addicts, continuously, even after being elected.

I have no doubt that there are situations where Trustees need to make quick decisions without much time to discuss/report/share with the broader fellowship. But when decisions are made with no reason other than “trust us” this becomes an issue. After all the debate and questions to/from the Trustees at conference, I would say a little transparency and a little open communication goes A LONG way. Life has taught us addicts that trust is to be earned, and to not accept words at face value — as in actions are louder than words with us addicts. We don’t have to agree with your decisions to accept them, but we aren’t going to be supportive if there’s no communication, either.

As a newcomer, I have 11 months clean. I paid my own way to conference this year. And I walked away feeling a major distrust in our Trustees. It’s very disheartening to say the least. It feels like that group has a poisoned-well situation, and they don’t realize it. Whether that’s true or not doesn’t matter because that’s the perception that came across to the floor the CA floor. I want to trust our elected servants, but when they opt to be completely silent rather than telling the person they had a problem with any useful information or feedback to grow, I start to feel on edge. Personal growth comes from feedback. What I saw didn’t feel spiritual at Referral: Trustees need to be more transparent and have more open communication.

Another example: moving offices. I don’t know much about this situation, but I do know it was a long time coming and that could have been a conversation at Conference over the last 5 years instead of an emergency decision. Feels like it was either poor planning or an overstep in power.

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Whether or not it was one or the other doesn’t matter, what matters is that it feels like there’s too much power, not enough communication, and people hiding the truth. Even if that’s not the case, we addicts sense a lot using our feelings. And I think more communication around the decisions that Trustees make (even if its the wrong decision, that’s OK!) the better our fellowship would feel.

Food for thought. I’m also happy to expand more on any if this if anybody would like to respond or hop on a video call. I’m sharing feedback so we can all grow together 🙂

P.S. This is not a personal attack on anybody. Context was important in this referral.

Referral number: 14603555

WSBT 2024-01

Referral Maker: Wade G.

Information contained in original referral:

To clarify the requirement of legal travel between countries for WSBoT candidates, the question regarding this ability should be added to the WSBoT resume form. This addition will provide transparency and clarity to candidates and reduce debate surrounding this issue during elections.

Referral number: 13135574

WSBT 2024-02

Referral Maker: Tammy P.

Information contained in original referral:

Change the composition of the TEC to provide more weight to the voice and vote of the fellowship and less to the current WSTs: The WSTs should be selected by the fellowship, not the WSTs. The current composition is 11 trustees and 8 delegates, so essentially the WSTs are choosing who they want on their Board rather than the fellowship. They should not have enough votes to refuse to choose a trustee if the delegates of the fellowship have selected one. This means their weighted votes need to be less than 33%.

Referral number: 11980408

WSBT 2024-03

Referral Maker: Jo P.

Information contained in original referral:

Please remove item j on page 7 of WSCIT Guidelines:

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j) Non-conformance approval audio/video files as it is in conflict with point g) on page 10

g) Area/District newsletters, personal stories, audio and video media must be approved by the Area/District and the Regional Trustee before posting on the Area/District website.

The removal of point j) would bring the guidelines into alignment.

Referral number: 11713375

WSBT 2024-04

Referral Maker: Catherine E.

Information contained in original referral:

Request that the IT Committee look into the possibility of changing their current guidelines. I ask this so that Areas could enter into a royalty or license agreement to allow said Areas to upload C.A. literature A Quiet Peace daily reading onto their websites. This request is made specifically with the intention of AQP being available only for web or closed social media platforms.

CLOSED REFERRALS:

Referral number: Unknown

WSBT 2019-07 (Transferred from WSC Conf Comm, original referral

number: Conf 2019-07)

Referral Maker: Tom P.

Information contained in original referral:

Consider researching validity of statement being repeatedly made by conference officers during roll call and occasionally when conference members introduce themselves, that full names are necessary due to California state law. The conference is not a formal meeting of either CAWS, Inc. or CAWSO, Inc.

No Action Taken: After reviewing laws governing businesses incorporated within the state of California, we have found nothing dictating members attending the World Service Conference must identify themselves by first and last name. While delegates at the Conference do represent their Areas, they are not Officers of the Corporation. While using first and last names is a good practice that helps with clear identification on the Conference floor, it is not mandatory and will not invalidate nor negatively impact our standing as a non-profit corporation within the state of California.

Referral number: 10885750

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WSBT 2022-04 (Transferred from WSC LCF, original referral number: LCF 2022-01)

Referral Maker: Edward W.

Information contained in original referral:

To remove gender-specific terms when referring to God in the 12 Steps of Cocaine Anonymous and the 12 Traditions of Cocaine Anonymous

No Action Taken: The World Service Board of Trustees have taken time to consider and deliberate on this referral. The World Service Board of Trustees have made a decision not move forward with your referral at this time, therefore no further action to be taken. Cocaine Anonymous is in the process of addressing the change of Tradition 11, this was initiated due the suggestion of a wide range of our members. To go through such a massive change would require significant member support.

We would be willing to relook at removal of gender reference to God if we receive a similar response.

Referral number: 12408675

WSBT 2023-01

Referral Maker: Wesley B.

Information contained in original referral:

Greetings – we received a series of referrals from Jo P in West Country UK asking about guidance for handling recordings of speakers/meetings online. In the discussion which followed, the committee felt that the WSBT should provide guidance to us, and the fellowship, on Areas/groups/meetings actually doing the recording in the first place… That is, do the trustees wish to provide guidance on the audio and video recording of speakers, meetings, business meetings and how to approach them in terms of the Traditions. The WSCITC does provide limited guidance in the IT manual as to the posing of recordings online, but we feel that the issue of the recording itself is for your guidance.

The WSBT discussed this referral at length within the WSBT LTP Sub-Committee. A draft process was developed and a new referral with this draft process was submitted to the WSCIT Committee for consideration and possible implementation (Referral# 15101389). This referral with WSBT is now closed.

Referral number: 12606052

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WSBT 2023-06

Referral Maker: WSOB

Information contained in original referral:

To refer the following changes to the World Service Manual (WSM) as it applies to the World Service Office (WSO) to the WSC Structures & Bylaws Committee.

World Service Manual – 2023 Edition – Page 70

The World Service Office Board (WSOB or “CAWSO Board”) acts upon directives from the World Service Conference (WSC) and is responsible to the World Service Board of Trustees (“WSBT”) and acts upon directives from the World Service Conference (“WSC”). Each of the board positions approved by the WSC has a voice and a vote at the Conference. The CAWSO Board WSOB is subject to and must abide by the Twelve Traditions.

No Action Taken: The WSBT discussed this change and agreed to take no action.

Referral number: 13598196

WSBT 2023-11

Referral Maker: Kalob T.

Information contained in original referral:

Trustees should only need to meet in person ONCE per year. I understand the value of meeting in person, but we also live in a time where Zoom is acceptable for meeting, planning and collaborating. There are not so many Trustees that an online meeting isn’t manageable.

Having the fellowship pay for Trustees to meet in person 2-4 times a year is a poor use of funds when those same funds could be used for further fund raising, conventions (i.e. in Europe), or directly helping the newcomer. Trustees deserve recognition for their hard work, and should get one in person meeting per year. Maybe before World Conference, maybe 6 months after World Conference to regroup half way thru the year. Up to them.

Referral:

Trustees need to either:

a) Have less in person meetings, or

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b) Submit receipts, publicly, for their expenses to be held accountable for the money they are spending.

No Action Taken: The World Service Board of Trustees strives to be as fiscally responsible as possible. 2024 is the first year that the Trustees have scheduled all 4 quarterlies as in person since the pandemic. The WSBT can always change its schedule, and have, when we have had situations arise.

The WSBT members also meet much more than quarterly. Between the different WSBT subcommittees, the Conference Committees the members all sit on, and the different project groups they sit on at the WSBT level, most of the members of the WSBT are on at least a half dozen Zoom calls a month if not more.

Currently the members of the WSBT span 9 hours of time Zones so if a meeting begins at 8am California time it is 5pm in Sweden, and if a meeting takes eight hours at a computer in our houses, it is 1am in Sweden time when the meeting finishes. This does not even consider the inconvenience to the families of the WSBT if the meeting is on the computer. Zoom has made a difference, but when 9 hours of time zones are to be considered it is hard to meet all the time on Zoom.

During the Pandemic the WSBT held all of their Quarterly meetings on Zoom and never were capable of completing the agenda business in a three-day period, so the four days Quarterly Zoom meeting was set, and sometimes the agenda is still not completed and is either pushed to the WSBT mid quarterly call or a separate call is scheduled thus using up more of the Trustees time.

As to the receipts being submitted publicly, all WSBT expenses can be found in the C.A. financials, and receipts are submitted to and checked by the WSBT Chair and the WSO. The WSBT strives to remain fiscally responsible as was stated in the beginning, but the WSBT has tried many different options when it comes to Quarterlies and feel the in person is the best. The WSBT examines every year the meeting schedule and adjust it as to the situation as things arise.

Referral number: 13598285

WSBT 2023-13

Referral Maker: Wade G.

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Information contained in original referral:

Be it resolved:

In order to ensure the best possibility of enhanced transparency in financial reporting, ESPECIALLY IN RELATION TO EXPENSES OR BUDGETARY COSTS MADE OUTSIDE OF THE VOTE OF THE GENERAL BODY, is of utmost importance. It allows all members of an organization to understand where the money is being spent and the projected costs for the upcoming fiscal year.

In line with this resolution, the proposed appendix would include the following details:

1. A line-by-line itemization of all expenses and future budgetary needs: This would lay out each expense incurred or to be incurred, the party responsible for the expense, the date of the expense, and what the expense was/is for.

2. A detailed cost projection for the next fiscal year: This proposal would force those in charge of finances to think about the costs for the next year and make financial plans accordingly. This should include both expected income and expenses. This also ensures that the General body is appropriately educated to make an informed decision in voting for the upcoming budget and financial obligations.

3. Explanations for expenses made without the approval of the general body: This would provide insight into why certain costs were incurred without majority approval, which is vital for any organization’s transparency and accountability.

4. A summary of all budgetary needs and costs of money: This information would help to understand the financial demands of the organization and how best to meet those demands in the coming year.

This approach can strengthen trust within the organization and improve its financial management by providing greater oversight. Everyone involved would have a clear understanding of the organization’s current financial situation and its forecast for the future. Promoting transparency and accountability can only lead to better decision-making and governance. This will also prevent unnecessary floor discussion as all budgetary and financial obligations are accounted for and made available.

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No Action Taken: Extensive work is done during the year by WSC Committees to develop and submit their proposed budgets to the WSC Finance Committee. The WSC Finance Committee then presents a complete proposed budget to the World Service Conference for review and approval. These proposed budgets are done in detail according to typical Generally Accepted Accounting Principles (GAAP) formats and detailed to various General Ledger Codes. It seems that most of the items being requested in this referral are already being provided at the Conference.

These approved budgets are then used throughout the year to review and approve expenditures by the WSOB and the WSBT. Any requirements that may need to go above and beyond the Conference Approved Budgets must go through the WSBT for review and approval as outlined in Concepts 6¹, 7², and 8³. Actual budgeting results for year-end financials are then provided and reviewed at the following year’s Conference. Delegates are allowed to ask any and all questions which they may have to actual fiscal results and/or proposed budgets.

The WSBT is committed to full financial transparency to the World Service Conference and the Fellowship as a whole. The WSBT feels this transparency is evident through the current process and no additional reporting would aid in this transparency. The WSBT suggests that anyone interested in diving deeper into the financial reporting of the fellowship should consider joining the WSC Finance Committee or ask more extensive questions of the elected Area Delegates for information upon returning from the annual Conference.

WSBT Sub-Committee Activities:

Finance

• Significant work has been undertaken in coordination with the WSO to maximize effectiveness of financial reporting.
  • Established monthly Cash Conversion Cycle (CCC) to better manage resources
  • Developed 12-Week Cash-Flow Analysis to maintain oversight of Fellowship cash flow and to better anticipate any Prudent Reserve Draw Needs. Weekly Report reviewed by WSOB

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Chair, WSOB Treasurer, WSOT, WST, and Finance Committee Chair.

• Significant improvement in regular financial reporting to the WSBT to better facilitate financial oversight

• Regular “Budget vs. Actuals” Review to ensure tracking methods are sound

Regular Discussions with WSO Treasurer to implement best practices for all activities.

Legal

• Continued dealing with renewal of existing trademarks and obtaining new marks for emerging areas

• Completed the filings for the logo, Cocaine Anonymous, and C.A. for the Mobile App in the US, UK, EU, AUS, NZ, Japan, and Canada. In the process of evaluating any rejections and the steps necessary to resolve,

• Provided assistance with trademark and copyright encroachment issues, including shopping platforms and other websites.

• Dealing with the California & Arizona Office Corporate filings and tax registration to ensure compliance and the maintenance of our historical record.

IS&D (International Structure and Development)

This sub-committee has the scope: To examine structure, expansion, development, and language issues across our fellowship internationally. This committee may also advise on requirements for new registration of trademarks

We are currently working on these projects:

1. Global Representation, to ensure that regions and areas have the availability to be represented on boards, conferences and committees. This includes many neighbouring topics.
2. Global Fulfilment stage 2 for literature, since we just started the distribution of chips from a manufacturer and distributor in the UK we are expanding the discussion on literature.

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c. International Globalization, discussion on how to help small and new area to grow and thrive through support from experienced areas and members.

d. Researching the importance of NP Status in different regions.

TNC (Trustee Negotiating Committee)

• Approved design license applications for Apple and Google

• WSO Bookkeeper Contract

• Addendum CAWS 2024 Hotel Contract

• 2026 CAWS FL Hotel Contract First Version

• 2026 CAWS FL Hotel Contract Revised

• 2024 and 2025 Conference Hotel Addendums

• 2027 CAWS Convention Hotel Contract – WA

• CAWSO Office Lease – AZ

• CAWS 2025 Awakening Retreat Campground Contract – AZ

• 2026 and 2027 Conference Hotel Addendums

External Communication

The External Communication Committee has been meeting to strategize and determine the best course of action for its initiatives. The committee’s focus is on enhancing communication with external public relations and ensuring that the organization’s message is effectively conveyed to a broader audience. Current discussions include identifying key communication channels, developing consistent messaging, and exploring innovative ways to engage with the community and media.

Long Term Planning WSBT

Long Term Planning has been engaged in several key projects aimed at enhancing organizational efficiency and cultural preservation:

1. Book Development and Approval Processes: This project involves

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creating a streamlined and systematic approach for developing, reviewing, and approving new books. It ensures that all publications meet the necessary standards and are aligned with the organization’s goals.

2. Safeguarding and Tradition Inventory: Focused on preserving cultural heritage, this project entails documenting and safeguarding traditional practices and knowledge. It includes creating an inventory of traditions and implementing measures to protect and promote them.

3. Wikipedia Project: This initiative aims to improve the organization’s presence and accuracy on Wikipedia. It involves updating existing entries, creating new content, and ensuring that all information is verified and up to date, thereby enhancing public understanding and accessibility.

The Long-Term Planning Advisory Committee

The Long-Term Planning Advisory Committee has been focusing on several strategic projects to enhance communication and distribution:

1. Storage and Formatting of documents: Central depository for all committee work and intellectual property. Formatting and naming conventions etc.

2. Print on Demand North America: This project aims to establish a print-on-demand service in North America, providing a more efficient and cost-effective way to distribute books and other printed materials. It reduces inventory costs and ensures timely delivery to readers and stakeholders.

3. NewsGram Newsletter Revamp: This initiative involves overhauling the existing NewsGram newsletter to improve its design, content, and delivery. The goal is to make the newsletter more engaging and informative, ensuring it meets the evolving needs of its audience.

Outreach

To work with past members of the WSBT to elicit, on an as-needed basis, their assistance and experience, strength and hope on any of a variety of issues affecting

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

C.A., including,

without limitation, soliciting input from the fellowship as a whole on surveys, literature projects, fellowship growth, etc.

Trustee Election Committee

We will have 1 Trustee position up for election in 2024: The Mid-West Regional Trustee. We have 3 candidate resumes for consideration.

At the Conference, the TEC Committee will consist of 8 regional TEC Delegates and all 11 Trustees. The work we do is important and is not taken upon lightly. We follow the guidance provided by the WSM.

Orientation

All WSBT Orientation documents have been updated and approved by the WSBT. Soon they will be uploaded to the service documents section of ca.org.

NewsGram

The WSBT reviews all editions of the NewsGram, and working with the NewsGram editor, the WSO and the Regional NewsGram coordinators provides articles for the NewsGram.

INDIVIDUAL ‘AT CONFERENCE” REPORTS FROM MEMBERS OF THE WSBT:

Atlantic North Regional Trustee Report

Respectfully submitted by Richard B.

WSBT Service/Activities/Committees/Duties

• Participated in online email correspondence via Outlook

• Attended all WSBT Quarterly Meetings in person and on Zoom.

• Participated in WSBT Conference calls.

• Participated in Board-to-Board Meetings.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

• Responded to inquiries from Area Delegates and CA Members in the Region.

• Responded to correspondence received by the WSO for the ANR i.e. starter kits

• WSBT correspondence to the fellowship.

• Attended 2024 World Service Convention.

• Attended 2024 Trustee Social Event.

Atlantic South Regional Trustee Report

Respectfully submitted by Chris M.

WSBT Service/Activities/Committees/Duties

It has been another full year as the Atlantic South Regional Trustee. The region is slowly growing as there was 20 starter kit requests since the first of the year. I have contract with the “delegates” in the region thru What’s App. I hope to visit Louisiana Area this coming year, as it is a requirement for Regional Trustees to visit all Area in their term. As always, I’m honored to serve at this capacity. It’s funny to think about it, one of the questions I was asked before becoming a Trustee; “Was I able to be available for quarterlies and a few weekends a year for committee work?”. How I can laugh at such a sally. The time and effort it takes to be a Trustee is like a second job. A labor of love I would say. I believe every member of the WSBT past, and current were chosen for a reason. God and the Fellowship seen to that I will be forever grateful for this opportunity.

European Regional Trustee Report

Respectfully submitted by Stuart J.

WSBT Service/Activities/Committees/Duties

• Participated at all WSBT conference calls, and online business

• Participated in all WSBT quarterly meetings

• Participated all WSBT/WSOB board to board meetings

• Participated in European regional WhatsApp group

• Responded to any starter kit requests

• Responded to emails text messages and calls from European region members

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

• Attended and chaired ER caucuses and assembly’s

• Attended CA Ireland convention

• Attended CAUK convention

• Attended CA Scotland convention

• Attended Ca Sussex area meeting

• Attended online CAUK area meeting

• Attended 2024 CAWS convention

• Participated in trustee meet and greet at CAWS convention

• Participated in Long term planning meeting

• Attended and participated in meetings and events throughout the region

WSBT Sub-Committees

• IS&D Member

• IS&D (lead on Global fulfilment)

• Finance (Member)

• Long term planning (Member)

• Long term planning advisory (Vice Chair)

WSC Committee responsibilities:

• Hospitals and Institutions (lead Trustee)

Comments:

First of all, I want to express my gratitude for the opportunity to serve this wonderful fellowship on the WSBT. It truly is a privilege, and I can hardly believe that nearly a full year has passed already, it has flown by. Along the way there have been both challenges and successes.

The European region continues to progress rapidly. It is amazing to watch new areas emerge from existing ones as the districts grow and flourish. It’s such a pleasure to be part of this dynamic region.

The Tradition 11 ballots have been thankfully received, with the European region showing good participation.

Over the past year, one of the most frequently raised topics by the areas within the region has been literature and chips fulfilment. I am very pleased to report that we are making good headway in this area. The first order has been placed with a manufacturer here in the region for the Key Rings. This will bring numerous advantages, including significant cost savings for the fellowship and shorter lead times. Once orders are received for the chips, they will be dispatched from the UK.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

The upcoming conference will be my first as a trustee, and I am very much looking forward to it.

Thank you again for allowing me to serve.

Mainland European Regional Trustee Report

Respectfully submitted by Johan T.

WSBT Service/Activities/Committees/Duties

• Participated in all WSBT conference calls, emails, and online business

• Participated in all WSBT Quarterly Meetings

• Participated in all WSBT/WSOB Board-to-Board Meetings

• Participated in the Mainland European Regional WhatsApp Group

• Participated on the 2024 World Service Convention Steering Committee

• Participated on the 2024 World Service Convention Spending Committee

• Responded to emails, text messages, and phone calls from members of the Mainland European Region.

• Chaired two calls with the MER on zoom

• Attended the 2024 CAWS Convention, Holland

• Attended the Trustee social at the 2024 CAWS Convention

• Talked and advised members of the MER regarding traditions, concepts and other raised topics.

• Help and assisted in the start of new areas, France, Italy, Poland and Holland Noord.

WSBT Sub-Committees

• LTP (participating)

• Long Term Planning Advisory Committee (participating)

• IS&D (Lead)

• Orientation (participating)

WSC Committee responsibilities:

• Archives (lead trustee)

Other work

• WSO subcommittee – Translations Committee (WSOBTC).

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

Comments:

This last year has been a long ride. From easy to hard, from fun to challenging. The MER is a young, vivid and unexperienced part of our fellowship. We span from 20-year-old areas to areas just a few months old. With that comes a span of maturity and special challenges. Part from life we have new members who not yet have discovered the vast experience of the global fellowship – but we are here to help and support.

Midwest Regional Trustee Report

Respectfully submitted by Clay P.

WSBT Service/Activities/Committees/Duties

• Participated in all WSBT Conference Calls, email, and online business.

• Participated in WSBT Quarterly Meetings

• Participated in all Board-to-Board Meetings

• Assisted the Board in Responses to the Fellowship

• Participated in World Service Conference Unity Committee Conference calls and online business.

• Addressed any correspondence regarding the Midwest Region received by the World Service Office.

• Responded to all Starter kit requests for the Midwest Region.

• Responded to emails and phone messages.

• Attended the 2023 Midwest Regional Convention/Assembly in Milwaukee, Wisconsin.

• Attended the Northeast Ohio District Committee of Cocaine Anonymous 2024 Unity Convention.

• Attended the 2024 Tristate Convention in Youngstown, Ohio.

• Attended the Ohio Area of Cocaine Anonymous 2024 Convention.

• Attended the 2024 CAWS Convention in the Netherlands.

• Served as the Chair of the World Service Board of Trustees.

• Participated as Chair in meetings with the Vice Chair, Secretary, and Assistant Secretary to draft Agendas for WSBT Meetings.

• Met with the Vice Chair of the WSBT regularly to discuss different matters.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

• Met biweekly with the Chair of the World Service Office as Chair of the WSBT.

WSBT Sub-Committees

• Trustee Negotiating Committee

• Long Term Planning and Cocaine Anonymous Long Term Planning Advisory Committee

• Outreach Committee

World Service Conference Committee Responsibilities

• Unity (Second in 2024

Comments:

In 2010, at the CAWS World Convention in Milwaukee, I told my sponsor that I was bored in the program. His answer was that I needed to do service work. After that Convention I returned to my District, the Northeast Ohio District Committee of Cocaine Anonymous, and began doing service work. I started as a GSR, became Secretary, then Vice Chair, then Chair, followed by 4 years as a World Service Delegate, and then I was elected as the Midwest Regional Trustee of the Fellowship. Why did I list all that? That is how I got rid of my boredom in the fellowship of Cocaine Anonymous, the fellowship that saved my life, and I will continue to do service work, until I cannot do it anymore. Which I hope is a long time from now. I wish to go out just like my sponsor, extolling the benefits of service work to anyone that listened.

I was very green, I feel, as a Trustee as I attended my first Quarterly meeting in December of 2019 as I flew to L.A. by myself. Coming from Structure and Bylaws, the Manual was everything to me, and I was reading that the whole flight, and it did me very little good during my first Quarterly. Yes, the parts about the WSBT that I read were helpful, but the WSBT does so much more than what the WSM says they do. This paragraph from the Manual barely offers a glimpse at what the Trustees do, yet sums up their job description:

The World Services Board of Trustees (WSBT) has the broadest scope of any branch of our service structure. The responsibility of this Board is to help deal with anything that affects C.A. as a whole, either internally or externally. All things that may endanger the existence of our Fellowship or limit our growth are of concern to WSBT.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

When Covid hit, I do not think anyone in the fellowship thought C.A. would react the way it did. Our fellowship went to online readily and seemed to adjust well, but now 3 years later it seems that a sizable number of Areas and Districts, at least in the Midwest Region, still seem to be struggling to go back to the way it was before the pandemic, and that is a shame.

As a Trustee, at the beginning of the pandemic, at my second Quarterly which was on Zoom, because of the pandemic just starting; I watched as the TAL2 at the time sat on her couch the first day of the meeting coughing, and it would be the last time I saw her. She would die a few days later from Covid. She was a good friend of mine from my Region, that I saw at all the conventions within the Region; and she is missed. Shortly after, the Atlantic South Regional Trustee would pass, and there would be only 9 Trustees. A few months later after serving 4 years the World Service Trustee would resign due to family issues, and there would be 8 Trustees. I say this to let you know that our workload became almost unmanageable, but we persevered and did what was put on our plate. I remember many days coming home from work when working third shift, getting 4 or 5 hours of sleep and then getting a call that the WSBT would be meeting at 11 am or 12 am, and could I make it, and I did every time no matter how tired I was from the night before.

I do not want it to appear that the Boards I served on were special, because all Boards have challenges, but sometimes it seemed like it would not stop. First the pandemic then the challenges that arose within the World Service Office, I felt like I was doing what I say to people sometimes when they ask how my term as a Trustee has gone, for the first 3 or 3 and 1/2 years I was helping to put out dumpster fires, and now during the last year or year and a half I feel like I have been participating inn the planning of the future of Cocaine Anonymous.

If I have any words of advice to offer it would be this, if you take on a service position, do the work required. Do not just take on a position because no one else will, or for the title, or to look important in the fellowship. Work needs to be done, and whether you are a greeter at your home group or a member of the WSBT, the fellowship still needs to fulfill its primary purpose—to carry the message to the addict that still suffers.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

Pacific North Regional Trustee Report

Respectfully submitted by Ruby C.

WSBT Service/Activities/Committees/Duties

• Participated in all WSBT Conference Calls and all Email and Online Business of the WSBT

• Participated at all WSBT Quarterly meetings, in person and virtual

• Recorded minutes for all WSBT meetings, in person and virtual

• Participated at all WSBT/WSOB Board-to-Board meetings

• Addressed correspondence and Starter Kits requests for the PNR that was received by CAWSO

• Assisted the WSBT in creating responses to inquires received by the WSBT

• Responded to emails, text messages, and phone calls from members of the PNR and beyond

• Maintained and participated in the Pacific North Regional online communications group

• Attended the 2023 CAWS Conference in Dallas, TX, Aug. 2023

• Attended the Utah Area Recovery in the Rockies 34 Convention, Sept. 2023

• Attended the 2024 PNR Convention hosted by the British Columbia Area, Apr. 2024

• Coordinated and served at the Pacific North Regional Assembly, Apr. 2024

• Attended the Northern Alberta Area Convention, May 2024

• Coordinated and presented the PNR Virtual Meet-up, June 2024

• Attended the 2024 CAWS Convention in The Netherlands, July 2024

• Coordinated and presented the PNR SR-14 Workshop, Virtual, July 2024

• Attended several Area events in both Utah and Idaho throughout the year

WSBT Sub-Committees:

• Long Term Planning (LTP) and project groups within this sub-committee

• WSBT Secretary

WSC Committee Responsibilities:

• Public Information, Primary Trustee

• Literature, Chips and Formats, Second Trustee

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

Comments:

It is time for another Conference. As I look back over the year, I am just amazed at how much work everyone has done to help Cocaine Anonymous flourish world-wide.

The 2024 CAWS Convention in The Netherlands was amazing and had a great attendance from members from all over the globe. The planning and time put into each World Convention is significant. I am grateful for everyone who helped to make this year’s World Convention a success. I am also grateful for everyone who helps to put on their local Area Conventions and other events. Not only do these events help raise the funds needed to keep Cocaine Anonymous operational, but all of these events help show newer members that it is possible to have fun in Recovery.

This past year I was the Lead Trustee for WSC Public Information (PI) and the Second Trustee for WSC Literature, Chips, and Format (LCF). I also had interactions with all of the other WSC Committees and with the World Service Office. What I got to witness was a lot of very talented people devoting many hours and many days to do work for the fellowship that helped them find the Sunlight of the Spirit. All of this work from all of these committees culminates in us, as a Fellowship, being able to fulfill our Primary Purpose. All of this work ensures that the message of Cocaine Anonymous is out there in the world so the addict who still suffers can find us. Once that still suffering addict finds the fellowship of Cocaine Anonymous, we then share the program of Recovery with them so they too can find the Sunlight of the Spirit.

The Pacific North Region (PNR) definitely saw the results of all of this hard work. More requests for Meeting Starter Kits were received this past year than either of the first two years I was the PNR Trustee. This past year, all of the PNR Areas reported some type of growth. Growth in the form of new meetings starting, or in the form of higher attendance at existing meetings, or in the form of renewed enthusiasm within the Area to find creative and effective ways to carry the message of Recovery to the addict who still suffers. Regardless of what form it takes, growth within the Area is an indicator that the message of Recovery is reaching those who want and/or need to hear it.

I also saw growth within myself this past year. More patience, a deeper connection with my Higher Power, less judgement, and less fear. Growth within myself is also an indicator that the message of Recovery is reaching

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

its intended target as I am most definitely someone who both wants and needs to hear it.

It humbles me to be a small part of this process. Thank you for giving me this opportunity to be of service to all of you and this amazing Fellowship.

Pacific South Regional Trustee Report

Respectfully submitted by Aurora L.

WSBT Service/Activities/Committees/Duties

• Participated in all WSBT conference calls, emails, and online business

• Participated in all WSBT Quarterly Meetings
• Participated in all WSBT/WSOB Board-to-Board Meetings
• Participated in the Pacific South Regional Groups io, What’s App Group, and private Facebook Group

• Responded to any correspondence and Starter Kits for the PSR that was received by CAWSO

• Responded to emails, text messages, and phone calls from members of the Pacific South Region

• Chaired the PSR Caucuses and Assembly
• Participated in World Service Conference Convention Committee conference calls and online business

• Participated in World Service Conference Public Information Committee conference calls and online business

• Attended the 2024 All-Rise Conference
• Attended the 2024 CAWS Convention
• Attended the Trustee Meet & Greet at the 2024 CAWS Convention
• Participated in Meet the Boards at the 2024 CAWS Convention

• Participated in Long Term Planning Meeting at the 2024 CAWS Convention

• Attended meetings and events throughout the region both online and in-person

WSBT Sub-Committees

• Long Term Planning

• Long Term Planning Advisory Committee

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

WSC Committee responsibilities:

• Convention (lead trustee), PI (second trustee)

Comments:

The Pacific South Region continues to grow, carrying the message of recovery, and passing the baton of service to the new person so they can carry this fellowship into the next era. It is an exciting time to witness.

This year has been personally challenging. I have had to spend time in inventory, prioritizing my recovery and relationships. I thank God for the wonderful people in my region and around the world who have reminded me that we are here for each other and have extended their hand to help me out. It is truly a “we” program.

Southwest Regional Trustee Report

Respectfully submitted by Barry H,

WSBT Service/Activities/Committees/Duties

Southwest Regional Trustee

• Participated in all WSBT conference calls, emails, and online business
• Participated in all WSBT face to face Quarterly Meetings
• Participated in all WSBT/WSOB Board-to-Board Meeting
• Participated on all WSC LCF General Committee Meetings
• Participated in the Southwest Regional What’s App Group
• Participated on the 2025 World Service Convention Steering Committee
• Participated on the 2025 World Service Convention Spending Committee
• Responded to Starter Kits for the SWR that were received by CAWSO
• Responded to emails, text messages, and phone calls from members of the Southwest Region
• Attended the 2024 CAWS Convention in Holland
• Attended the Trustee social at the 2024 CAWS Convention
• Attended Meet the Boards at the 2024 CAWS Convention
• Chaired the SWR caucus meeting at the 2023 CAWS Conference

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

• 2023 – 2024 Area visits
  • New Mexico Area Convention – November 2023
• 2024 – 2025 Area visits
  • Kansas Area Convention – October 2024
  • Colorado Area Convention – November 2024
  • North Texas Mexico Area
  • South Central Texas Area
  • Texas Area Service Gulf Coast – SWR Convention / Assembly

WSBT Vice Chair Responsibilities:

• Works with the WSBT Chair, Secretary, and Assistant Secretary to create the agendas for all WSBT board meetings and conference calls.
• Works with the WSBT Chair, Secretary, and Assistant Secretary to ensure that materials are submitted to the WSO in a timely manner for all delegate mailings.
• Works with the WSBT Chair, Secretary, and Assistant Secretary to draft the WSBT’s Conference report.
• Presides over WSBT quarterly meetings, conference calls and/or online business whenever the Chair is not available.
• Serves as Chair of the WSBT Orientation Subcommittee.
• Performs other duties at the request of the WSBT Chair.

WSBT WSC Committee:

• LCF (lead trustee)
• Finance (second trustee)
• Convention (CAWS 2025 Trustee)

WSBT Sub-Committees:

• Orientation (lead trustee)
• Trustee Outreach (second trustee)
• External Communications (second trustee)
• Long Term Planning (actively participating)
• Long Term Planning Advisory Committee (actively participating)

Comments:

Let me start by saying what an incredible honor, privilege, and humbling experience it has been in my third year as a Trustee to serve the fellowship of Cocaine Anonymous and to represent the Southwest Region. I am grateful to the God of my understanding for this opportunity to serve the

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

fellowship of Cocaine Anonymous in this capacity. It has been and continues to be a learning process which I will forever be grateful as I have had to re-examine and sometimes set aside what I know and what I think I know about myself, the steps, the traditions, the concepts, the fellowship of C.A., the service structure of C.A., and God.

Having been elected to serve as Vice Chair of the WSBT has

presented some additional opportunities to draw upon my experiences in service to this fellowship. Some issues facing the WSBT have been challenging and require the utmost attention to detail while others have simply been new learning experiences for all. Working with the Chair, Secretary, and Assistant Secretary over the last year have provided me with additional insight to the real dynamics of a Global Fellowship. The sitting WSBT have had many difficult conversations over the last year. Those conversations have led me to a better understanding of all aspects of this fellowship, from parliamentary procedures to various service manual procedure research to contacting other Twelve Step fellowships for guidance and direction. Tradition One reminds us all “that no personal sacrifice is too great for the preservation of the fellowship” and Tradition Twelve reminds us all “the spiritual substance of anonymity is sacrifice”.

In the words of Dr. Bob S during his final remarks to the First International A.A. Convention in 1950 … “Our Twelve Steps, when simmered down to the last, resolve themselves into the words “love” and “service.” We understand what love is, and we understand what service is. So, let’s bear those two things in mind. Let us also remember to guard that erring member the tongue, and if we must use it, let’s use it with kindness and consideration and tolerance.”

Trustee at Large 1 Report

Respectfully submitted by Gary P.

WSBT Service/Activities/Committees/Duties

• Attended the NADCP conference

• Participated in all WSBT conference calls, email, and online business.

• Participated at all WSBT Quarterly Meetings.

• Participated at all WSBT to World Service Office Board meetings.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

• Participated on WSBT ad-hoc committees.

• Attended South West Region Assembly also Mainland European Regional Assembly.

• Participated in World Service Conference Hospital and Institutions conference calls and online business.

• Participated in World Service Conference committee conference calls and online business.

• Participated on the WSBT International Structure & Development conference calls and online business.

• Participating on the WSOB Office move conference calls and online business.

• Supported Groups and Fledgling Areas in Australia, New Zealand and Cabo San Lucas, Mexico.

• Responded to Starter Kit request.

• Responded to emails and phone messages.

• Assisted the Board in responses to both external and Fellowship correspondence.

• Participated on and chaired Fellowship Long Term Planning project groups.

WSBT Sub-Committees

• Long Term Planning (LTP)
• Trustee International Structure & Development (ISD)
• External Communications

WSC Sub-Committees

• Hospital and Institutions – Second Trustee Conference Committee – Lead Trustee

Comments:

Thank you for another year of being service, it has been a great year to be on the board and look forward to the next year upcoming.

World Service Office Trustee Report Respectfully submitted by Robert B.

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

WSBT Service/Activities/Committees/Duties Summary of General Activities:

• Attended WSOB Monthly Meetings

• Attended WSBT Meetings

• Attended CAWS2024 in Holland – AMAZING CONVENTION

• Facilitated WSBT “Conflict of Interest” Documentation

• Facilitated Annual WSBT Bylaws Compliance Documentation

• Facilitated Annual Corporate Filings for CAWS, Inc. and CAWSO, Inc.

• Facilitated update and renaming conventions for WSC Committee Guidelines on ca.org

• Participated in Online Business for WSBT and WSOB as Required

• Communication with WSBT and WSOB Chairs as Required

Major WSO Activities:

• New Office Manager started NOV-2023 and New CSR started Dec-2023

• Move to Phoenix has occurred, Grand “Re-Opening” no later than 01-OCT-2024

• Kicked off UK Chip Manufacturing

• Establishment and Maintenance of a UK Bank Account

• Transition of banking establishments to better manage Fellowship finances

• Initiated contract employee to investigate CRM platforms

• Initiated contract employee to redesign and improve ca.org website

WSC Unity Committee (Lead Trustee):

• Active Participant. Attended the following Meetings:

WSC S&B Committee (2^nd Trustee):

• Active Participant. Attended the following Meetings:

WSBT Finance Sub-Committee (Lead Trustee):

• Significant work has been undertaken in coordination with the WSO to maximize effectiveness of financial reporting.
  • Established monthly Cash Conversion Cycle (CCC) to better manage resources
  • Developed 12-Week Cash-Flow Analysis to maintain oversight of Fellowship cash flow and to better anticipate any Prudent Reserve Draw Needs. Weekly Report reviewed by WSOB

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

Chair, WSOB Treasurer, WSOT, WST, and Finance Committee Chair.

• Significant improvement in regular financial reporting to the WSBT to better facilitate financial oversight

Trustee Negotiating Committee (Member):

• Reviewed CAWS2024 Hotel Contract Addendum

• Reviewed 2024 and 2025 Conference Hotel Addendums

• Reviewed CAWS2026 Hotel Contract

• Reviewed WSO Bookkeeper Contract

• Reviewed CAWS2027 Hotel Contract

• Reviewed New WSO Arizona Lease

• Reviewed CAWS2025 Campground Contract

International Structures and Development Sub-Committee (Member):

• Worked on UK Chip Development Project

Long Term Planning Sub-Committee (Member):

• Requested project to investigate using the standard pamphlet licensing process for North America

• Attended Advisory Meeting on 07-JAN-2024

• Attended Advisory Meeting on 02-JUN-2024

• Next Advisory meeting on 04-AUG-2024

Additional Ad-Hoc and Project Committees (Member):

• WSO Move Ad-Hoc (Member)

• WSO Website & CRM Development Ad-Hoc (Member)

• WSBT Regional Restructure Project (Member)

• WSBT Book Development & Approval Process Project (Member)

• WSBT Global Fulfillment Project (Member)

• WSBT TNC Contract Criteria Project (Member)

• WSBT Codify WSC Service Committee Guidelines Project (Lead)

• WSBT Change WST Requirements in WSM Project (Member)

Comments:

What an amazing opportunity to be able to serve this fellowship in multiple facets and areas. While serving both the WSOB and the WSBT presents many challenges, the rewards are ten-fold. We continue to see extensive improvements in support for the fellowship, and we are excited about the move of the Office to Phoenix. My first year has been filled with learning

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

experiences and am excited about year two. It is both an honor and a pleasure to serve.

World Service Trustee Report

Respectfully submitted by Joni E.

WSBT Service/Activities/Committees/Duties

WSBT Service/Activities/Committees/Duties

• Participated in all WSBT conference calls, emails, and online business
• Participated in all WSBT Quarterly Meetings

• Participated in all WSBT/WSOB Board-to-Board Meetings

• Regularly attended various WSC Committee virtual meetings

• Regularly attended various WSBT subcommittee virtual meetings

• Regularly attended virtual WSOB monthly meetings

• Responded to C.A. fellowship emails, texts, and phone communications
• Assisted the WSBT in responses to the Fellowship

• Attended CAWS 2024 Convention in Holland

• Reviewed and approved all contracts for Convention and Conference Hotels and various other services
• Worked closely with our attorney to maintain our CA logo/trademarks

WSBT Sub-Committees

• Trustee Negotiating Committee (Lead)

• Legal Committee (Lead)

• Long Term Planning and C.A. Long Term Planning Advisory Committee

World Service Conference Committee Responsibilities

• Structure & By-Laws (1st Trustee)

• WSCIT (2^nd Trustee)

Comments:

It has been an exciting and challenging year serving as a member of both the WSBT and WSOB. There has been great progress on many fronts including the move to a new office in Arizona and expanded protection of our copyrighted trademarks for the CA App in areas all over the globe. I’m

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

so proud to be a part of both these boards and to be able to work with the members that are so committed to the future of our fellowship.

A special thanks to Clay P. who has served as a Trustee for 5 years, you will be missed!

PRESENTATIONS OF CURRENT ACTIVITIES OR TASKS (no motions)

CLOSING COMMENTS:

Five years have passed since I was elected to be the Midwest Regional Trustee in 2019 in Los Angeles. A lot has happened in that time. A pandemic, Conference moved out of L.A., the World Service Office will soon be opening its doors in a new location in Phoenix, Arizona. A lot of changes for the better I feel, the growth of the fellowship of Cocaine Anonymous.

As I write these comments, I am reminiscing about my time as a Trustee. I feel that I worked with some great people as Trustees, a lot of work was done to maintain the fellowship and some things were accomplished towards the future of Cocaine Anonymous. Overall, I am very happy to have served the fellowship that gave me a new life, that showed me there was a way to live without having to be drunk or high to get through the good times and the bad.

During my tenure as a Trustee, I have lost a good number of friends, some went back out, some succumbed to the pandemic, and some just died of old age. Two people I lost; I miss dearly. My mother passed almost two years ago from the complications of Parkinson’s and an immuno-clotting disorder. A little more than six months ago my sponsor passed due to health complications, he just went to sleep during dialysis one day and did not wake up, the doctors said it was a heart attack. My mother, along with my grandmother prayed me into the rooms, and my sponsor taught me how to live a life free of the horrors of addiction. Both were great inspirations upon my life, and I miss them greatly.

My sponsor taught me a great many things that I never thought I could do. He taught me to be a son to my parents and a brother to my sisters, and a better friend to my friends who were still in my life after the life of addiction.

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However, the thing he taught me the most was responsibility. He taught me that if I say I am going to do something do it, and do it to the best of my ability, no more half-assed attempts.

I see too many people taking positions in the fellowship and not learning about what they are supposed to do in the position and then screwing it up for others to have to fix it at a later time, or they do not do what they say they are going to do when they take on a position which I feel is even worse. In the end, service work, is like the Nike motto “Just do it”. If you take on a service commitment do the learning required to fulfill the position to the best of your ability, and actually do the work. No more half-assed attempts at it, because that is what we did as addicts; and we are sober now and should always put forth our best effort. At least that is how I take on life today, one day at a time.

ILAS,

Clay P.

MWRT/WSBT Chair

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Robert bird – motion 5

1. MOTION: TO APPROVE THE FOLLOWING CHANGE TO THE WORLD SERVICE MANUAL REGARDING ONLINE SERVICE AREA CANDIDATES FOR TRUSTEE

Page 67 of the 2024 C.A. World Service Manual:

Trustee Selection and Elections Process Regional and World Service Trustees

1. After approval by each Area, one or more nominee candidates may be submitted from each Area within a Region. Online Service Area (OSA) nominee candidates will be forwarded to the geographical Region in which they reside (seek guidance from the WSBT if outside of a current Region). Each Area through its Chair or Delegates is responsible for submitting the service resumes of its nominees in writing prior to the voting at the Regional Assembly to either the Regional Trustee or Regional Assembly Chair.

Seconded.

Russell S – Any debate?

Tom T – Speaking in favor of the motion

Sophie H – Speaking against the motion

Cameron F – Speaking against the motion

Michael C- Speaking against the motion

Stephen Croslin – Speaking against the motion

Auroa Lopez – Speaking in favor of the motion

Wesley Blount – Speaking against the motion

Robert Bird – Speaking in favor of the motion

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Stuart Estebo – Speaking against the motion – asked for a withdrawal of the motion but it wasn’t.

Daniel Snow – Speaking against the motion Barry – Speaking against the motion

Wade Gale – this is asking that those who are already submitted to the slate, no matter where they live, they can only serve in the areas in which they live?

Robert Bird – wherever they live, they can only go up to the pacific south region and they would only be included in their region. And those people would only be allowed to be in their region and not serve in any other region.

Stuart Johnson – Speaking in favor of the motion

Wade Gale makes a motion

Motion 6 – to table the motion

₂nd

Undebatable –

Judson Wing – isn’t there already a motion on the floor?

Russell S – yes and there’s a new motion now to table the motion.

Russell S all in favor/all opposed?

Motion to table failed

Return to the main motion.

Sophie Hanna – would you consider withdrawing the motion Robert Bird not at this time

Frank Pappano – speaking against the motion Donna Kuechenmeister – call the vote

Motion 7 Call the question

₂nd

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World Service Conference of Cocaine Anonymous Daily Minutes – Day 1 – Thursday – August 29, 2024

All in favour to calling the question?

Motion passes

Russell S all in favor/all opposed to motion?

Main Motion fails

6:05 – dinner break – please be back at 7pm

Day 1 – August 29, 2024 – Evening Session

Russell S opened the meeting at 7:04pm

Vickie – someone lose a hearing aid, if you find it please return it to Vicki – it is a tan color

Back in Session with the WSBT –

Clayton Plummer

Main Motion #8

B. MOTION: TO APPROVE THE REVISIONS TO THE WORLD SERVICE MANUAL RELATED TO THE WORLD SERVICE TRUSTEE REQUIREMENTS AND ELECTION PROCESS

Page 37 of the 2024 C.A. World Service Manual:

A Region is defined as a loosely structured division of areas, from which a Regional Trustee comes to the World Service Board of Trustees. A Region’s purpose is inter-Area communication, and selection of CAWS Regional, At-Large, World Service and Non-Addict Trustee candidate nominees (and World Service Trustee for the Pacific South Region only). The regions currently recognized by the WSC are designated by the list located on page 41.

Page 38 of the 2024 C.A. World Service Manual:

The Pacific South Region shall annually elect up to seven but not less than four candidates to fill Trustee positions as needed. The remaining five All regions shall annually elect up to four but not less than two candidates to fill Trustee positions as needed. Candidates from each Regional Slate shall be submitted to WSC for ratification by two -thirds vote of the WSC. The full Regional Slates shall be considered as nominees for Regional Trustee for that Region. Trustee-At-Large, and the World Service Trustee (as

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applicable). The full Regional Slate from the Pacific South Region shall also be considered as nominees for World Service Trustee. The two Regional

nominees receiving the highest number of votes at the Regional Assembly shall be considered the Region’s nominees for Trustee-At-Large.

Page 39 of the 2024 C.A. World Service Manual:

Election Procedures for Regional Trustee Candidates by Regional Assembly

1. Each Area may submit one or more candidates for consideration to the Region. Each candidate must satisfy existing Trustee qualifications (see: Trustee qualifications, the WSBT service structure) and submit a completed service resume and statement of willingness to serve at the Regional Assembly to be considered.

2. The Regional Assembly will consider the candidates submitted by each Area for nomination as Trustee. The Regional Assembly should ensure that all candidates submitted are qualified to serve as a Trustee as outlined herein.

3. The Pacific South Region shall annually elect up to seven but not less than four candidates to fill Trustee positions as needed. The remaining six All regions shall annually elect up to four but not less than two candidates to the World Service Conference (these candidates need not be present in order to be nominated or elected).

4. The slate of qualified candidates submitted shall be considered by the voting members of the Assembly.

A. Maximum Number of Candidates or Less

(6 Candidates in the Pacific South and 4 Candidates in Other Regions) (4 Maximum, 2 Minimum in All Regions)

1. All candidates will be immediately submitted for two-thirds ratification of the voting members present by secret ballot.

2. If the required, minimum number of candidates (4 in Pacific South, 2 in other all Regions) receives a two-thirds affirmative vote, then those candidates receiving a two-thirds affirmative vote shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.

3. If only one candidate receives a two-thirds affirmative vote, then that

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candidate and the number of candidates receiving the next highest vote as needed to fill the minimum slate of candidates (4 in Pacific South, 2 in other all Regions) shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.

4. If none of the candidates receive a two-thirds affirmative vote, then the candidates receiving the highest affirmative votes as needed to fill the minimum slate of candidates (4 in Pacific South, 2 in other all Regions) shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed. If there is a tie amongst the candidates needed to fill the minimum slate, then both of the tied candidates shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the regional election process is completed.

5. The two candidates receiving the highest number of votes pursuant to the above election process shall be designated as that Region’s candidates for Trustee-at-Large. The two nominees receiving the next highest affirmative votes will be considered as the first and second alternate Trustee-at-Large candidates, and in that order, will replace any Trustee-at-Large candidate who is unwilling or unable to be considered during the term of their nomination.

Page 63 of the 2024 C.A. World Service Manual:

There are five types of Trustees:

1. World Service Trustee

2. Regional Trustee

3. World Service Office Trustee

4. Trustee-at-Large

5. Non-Addict Trustee

World Service Trustee: World Service Trustees are from an area within 125 miles of the World Service Office in California. World Service

Trustee: Must be a fulltime resident of the country where CAWS is incorporated. The Trustee will be chosen from all the applicable regions of Cocaine Anonymous. World Service Trustees are chosen for their special experience, talents, or background. They should be

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comfortable reviewing and discussing contractual and legal issues and serve on both the WSBT and the WSOB.

Regional Trustee: Regional Trustees are from the various designated regions. While no Trustee can be said to represent a geographical section of the country or world, Regional Trustees bring an invaluable regional point of view to the WSBT, World Service Office Trustee: The WSO Trustee is an active volunteer director, who is not already a Trustee, on the WSO Board of Directors.

Non-Addict Trustee: Non-Addict Trustees are from the various designated Regions. Trustee-at-Large: The Trustee will be chosen from the eight regions of Cocaine Anonymous. Trustee(s)-at-Large are chosen for their special experience, talents, or background. They should: have the ability to be versatile, fill in fill positions where needed on various committees, attend regional caucuses/conventions, and be, in the purest sense, a servant to the entire Fellowship.

Non-Addict Trustee: Non-Addict Trustees are from the various designated Regions.

Page 66 of the 2024 World Service Manual

The various Trustee Slates shall be submitted to the Conference for ratification as one of the first substantive orders of business. Each Regional Slate, Non-Addict Trustee Slate, WSO Trustee Slate, shall be presented for approval by a single vote of the Conference. The ratification of the Regional Slate also constitutes the ratification of the Trustee-at -Large designees and the WS Trustee from the Pacific South Region. If there is an objection to the slate, or any individual on the slate, then each individual on the slate will be considered separately.

Page 67 & 68 of the 2024 C.A. World Service Manual:

Trustee Selection and Elections Process Regional and World Service Trustees

1. After approval by each Area, one or more nominee candidates may be submitted from each Area within a Region. Each Area through its Chair or Delegates is responsible for submitting the service resumes of its nominees in writing prior to the voting at the Regional Assembly to either the Regional Trustee or Regional Assembly Chair.

2. The Pacific South Region shall annually elect up to six but not less

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than four candidates to fill Trustee positions as needed. The remaining six All regions shall annually elect up to four but not less than two candidates to fill Trustee positions as needed.

3. The candidates will be submitted to the Trustee Election Committee for qualification.

4. In the event a candidate for slate consideration/ ratification (Regional Trustee, WST, TAL, Non-Addict Trustee) declines the opportunity to interview, the TEC Chair will notify the Regional Trustee and request that the said candidate’s name be removed from the slate.

5. The Trustee Election Committee will submit the candidates to the World Service Conference for ratification by two-thirds vote of the WSC.

6. The Trustee Election Committee will make its selection from the Conference Approved Slate

₂nd

Joni Etue – Speak to the motion – more candidates can be put forth for positions all throughout the US

Russell S debate? Seeing none

Prepare to vote all in favor/all opposed?

Main Motion passes unanimously

Clayton Plummer – that is all the motions they have at this time.

Russell S any questions at this time for the WSBT? Seeing none, thank you.