OPENING REPORT
C.A. WORLD SERVICE CONFERENCE 2007
ARCHIVE REPORT
INTRODUCTION AND OPENING COMMENTS:
Archives year 2. As most of you know the Archive Committee was admitted to World Service Conference as a standing committee a year or so ago. We spent this last year being completely confused. Our learning curve however helped us
Approved Page 33
produce a proposed budget use and finance request, an archive procedures policy and a more refined way of helping us archive efficiently.
Our goals for this conference will help us further the way we archive. Our hopes are that we will be able to streamline a process towards reaching those goals by implementing policy and procedures for world as well as areas as far down as districts.
See Attachment: WSC Archive Procedures
Recap of last years Power-point Presentation of Proposed Virtual Museum
COMMITTEE INTRODUCTIONS:
Patrick Potter, Chair, Dot Thompson Vice Chair, Veronica, Secretary, Shawn B. and Lawrence is our Trustee assigned.
REFERRALS THAT WERE WORKED UPON DURING THE YEAR:
We received several referrals last year that we were unable to address because we had no infrastructure, but I am happy to report that by end of this year we will have a full draft of archival procedures prepared for all of your review.
CLOSING COMMENTS:
Being still a brand new committee we have been struggling for board members. At present we need more help, if you have computer experience, a love for history and a willingness to be of service I am encouraging you to participate in the preservation of our history. Please see me following the end of this session for more information.
This concludes the WSC Archives opening report. Thank you for letting be of service.
Steve Edwards – any questions for the Archive committee?
Wesley Blount – I was wondering because 1 can bring this back to my Area, do you want us to ask old timers in our Areas for memorabilia.
Patrick Potter – we are currently setting up the infrastructure and will be creating a great, fun, easy way to get the data. Your Area will select an Archive chair to handle the archives in your area and we will then not be bombarded with memorabilia.
Steve Edwards – Thank you very much.
Next agenda item is approval of the 2006 Minutes.
Motion: Motion to approve the WSC 2006 Minutes. Second
Any revisions?
Earl Henderson – on page 16 add Nicolas Lynn.
Approved Page 34
Jenn Scheible – As a Canadian delegate which were copied wrong and we didn’t receive a revised copy 90 days prior to the Conference.
Steve Edwards – on behalf of the WSO and Conference Committee, please accept our apologies and we will get anyone copies if they need them.
Any other corrections/revisions?
Motion carries unanimously.
Any Old Business?
Referrals should be in the basket by now and if not, you have missed your chance.
It is now 2:32 pm.
This session is ended until after the breakout sessions and you all must decide amongst yourself.
Atlantic South – Malibu
Atlantic North – Santa Barbara
Midwest – Brentwood
Southwest – Catalina
Pacific North – La Jolla
Pacific South – Westwood & Hollywood
European – Santa Cruz
We are going to suggest that Caucuses begin at 3:00, break for dinner at 5:00 and return at 6:30 to your Breakout sessions.
The Breakout sessions will be listed on the door of the office.
Earl Henderson – I’d like to remind the members of the TEC that we are meeting in our room at 6:30,
Steve Edwards – Reminder that the Committee Chairs are meeting for dinner at 5:00 pm.
2:34 pm Conference adjourned for the day.
Approved Page 35