CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING QUARTERLY BOARD MEETING
August 28th – September 6th 2015
Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT Quarterly
Friday August 28th September 6th, 2015
Agenda
(6:30pm meet in lobby for dinner)
Personal Sharing (approx 3-5 minutes each) Started at 8:05 pm
Moment of silence and Serenity Prayer
Roll call
Ira Land – WST
Frank Pappano – WSOT
Rob Wellhauser – TAL / ERT
Anne Bouley Meyer – ASRT
Jay Parker – SWRT
Deborah Giles – PNRT
Yves White – ANRT / WSBT Secretary
Duane Miller – PSRT / WSBT Vice-chair
Brian Tenenbaum – MWRT / WSBT Chair
Reading of the 12 Traditions – Duane M
Read long form of Tradition 7 and discuss – Jay P
Read Concept 7 and discuss – Anne M
Chair’s opening remarks: (Brian T)
WSBT officer reports (discussion on reports previously submitted for review):
Chair (Brian)
Vice-Chair (Duane)
Secretary (Yves)
Motion to approve the WSBT officers’ reports by Rob seconded by Frank. Voted unanimously.
Trustee reports (discussion on reports previously submitted for review):
Atlantic North Regional Trustee (Yves)
Atlantic South Regional Trustee (Anne)
Midwest Regional Trustee (Brian)
Pacific North Regional Trustee (Deborah)
Pacific South Regional Trustee (Duane)
Southwest Regional Trustee (Jay)
European Regional Trustee (Rob)
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Trustee At Large (Rob)
World Service Office Trustee Report (Frank)
World Service Trustee Report (Ira)
Motion to approve the Trustee reports by Yves seconded by Ira. Voted unanimously.
WSBT Subcommittee reports – lead member listed first (discussion on reports previously submitted for review):
Finance (Frank)
International Structure and Development (Yves)
Legal (Duane)
Long Term Planning (Rob)
Newsgram (Deborah)
Orientation (Duane)
Trustee Election (Jay)
Trustee Negotiating (Ira, Brian, Duane, Jay, Rob)
Trustee Outreach (Brian)
World Service Conference (Anne)
Motion to approve the WSBT subcommittee’ reports by Ira seconded by Frank. Voted unanimously.
Trustee Conference Committee reports (discussion on reports previously submitted for review):
Archives (Frank – Duane 2nd)
Conference (Anne – Ira 2nd)
Convention (Ira – Brian 2nd)
CAWS 2015 (Rob)
CAWS 2016 (Brian)
CAWS 2017 (Deborah)
CAWS 2018 (Yves)
CAWS 2019 Bids update
Finance (Jay– Brian 2nd)
Hospitals & Institutions (Brian – Deborah 2nd)
IT (Yves – Rob 2nd)
Literature, Chips & Formats (Rob – Anne 2nd)
Public Information (Duane – Jay 2nd)
Structure & Bylaws (Yves – Duane 2nd)
Unity (Deborah – Frank 2nd)
Motion to approve the Trustee Conference Committee’ reports without Unity report by Rob seconded by Ira. Voted unanimously.
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Motion to approve the Unity Conference Committee’ report by Rob seconded by Jay. Voted unanimously
CAWS Convention updates
- CAWS 2015 (Rob)
- 108,000$ net income
- 1149 registrations
- Working on Pass It On report
- CAWS 2016 (Brian)
- Moving forward
- Finalizing speakers selection
- Fundraising was successful
- Issue with setting their website
- CAWS 2017 (Deborah)
- All is coming along, few positions opened, mainly Speakers chair. Opportunity drawing for a set of tickets for Seahawks season opener.
- CAWS 2018 (Yves)
- There will be a vote during the conference to complete the steering committee (treasurer and secretary). Working on the hotel selection, visit are planned in September and they would like to have a draft contract by the end of October. Montreal Tourism Office is in support of the Convention.
- CAWS 2019 Bid updates
- Sweden will present a bid.
PLACE MARKER – BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Ira) –
To remain on agenda for quarterly review
Next Review – Principle register – September 4, 2020
Review of On-Line Copyright Issues
| Service Marks | Where Protected | ||||
| We’re here and we’re free | USA and EU | ||||
| Need to be renewed for 2016 | |||||
| Cocaine Anonymous name | USA EU | ||||
| C.A. | USA | ||||
| CA logo | USA EU | ||||
The following marks have been registered in Canada:
| 1. | Trademark: WE’RE HERE AND WE’RE FREE | Renewal Date: 9-30– 2027 |
| 2. | Trademark: CA HOPE FAITH COURAGE& Design Renewal Date: 8-9-2021 | |
| 3. | Trademark: COCAINE ANONYMOUS | Renewal Date: 12-13-2021 |
| 4. | Trademark: C.A. | Renewal Date: 6-12- 2022 |
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MARKER 2006.08.13 Signature of annual corporate documents (All)
To be completed @ at fall quarterly
MARKER 2009.05.09 Status of WSO – (Frank & Ira)
New candidates coming forward to become part of the board. Finances are good. We have good choices going forward.
MARKER NADCP – (Rob)
Good PI work for CA, lot of interest. Some local fellowship reach out to the Drug court professionals paid off by the Drug court now sending people to C.A.
MARKER TEC – (Jay, Rob second)
Interviews (3 to go) will start on Sep 1st at 9:30am. Also the TEC delegates will have to listen to the previous interviews during our lunch break.
OLD BUSINESS
2011.03.01 European fulfillment facility – (Rob/Frank/Brian)
Discussions on different avenues for solutions. To be discussed at the B2B. There will be discussion during the regional assembly
2013.10.02 Legal Update (Duane)
Nothing to report
2013.11.06 Transcriptions of the quarterly update (Yves/Anne)
We have decided not to translate any more at our last quarterly. We will wait for the Conference reaction to our decision.
2014.01.01 New www.ca.org site update (Yves/Brian/Frank)
Site is in test mode almost ready to go. The missing parts are the Store and the Donation button. We are already in the process of creating the store.
2014.05.03 Financial year – (Jay)
Discussion on the current financials statement… Question about the sale of books (HFC 1) we are out of inventory.
2014.06.02 Long term financial comparison – (Jay)
-Fiscal Year Start Update (Frank)
All is in place, the 6 months transition budget and the next year budget are ready with the finance committee and to be presented to the Conference.
-Discuss the Holland translation of the First Step (Rob)
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WSO will send to their professional translators to validate the Dutch version for the 12 Steps -Selling chips and literature at Hazelden and other venue (Frank).
We have now eBooks for A Quiet Peace with Amazon and Barnes & Nobles. We are still in discussion with Hazelden and writing for their answer to our discussion.
NEW BUSINESS
Facebook, our trademarks, copyright and Traditions impacts (Yves)
IT has a presentation with their opening report. It will remind all about the importance of Anonymity and present their findings about the different type of FB pages.
Would we need to fill the DRPD at WSO (Ira) This will be removed from the agenda.
Validate the backup process in place for all of WSO IT infrastructure(Yves)
The backup is in place and so we are protected. I need to ensure that it is well documented and the restore process too. I will enquire further and make recommendations.
New Region (Rob)
Discussion of the possible impact of the Region creation: Financial impact of adding trustee;
It will come from the need in the local fellowship
History is there to see how it did happen with the creation of the European region. The current workload is big on the trustee.
New Mexico issue (Jay)
We are made aware of the situation.
WSO selling AA material (Rob)
Since the BB and 12/12 is part of our recovery program, should we give the opportunity to our members to order these from the WSO?
WSOB Ratifications
- Richard L. Ratified
- Tim A. Ratified
- Lauri R. Ratified
- Jennifer M. Ratified
- Scott S. Ratified
- Chris J. Ratified
- Morgan T. Ratified
WSOB Interviews/Election:
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Chair (3 Candidates)
- Tim
- Lauri
- Scott Elected
Treasurer (2 candidates)
- Lauri Elected
- Scott
Motion to approve the quick straw poll for our regional caucuses Deborah seconded by Ira motion unanimously.
In resuming our work, we state that both the WSO Trustee and the Pacific North regional trustee were excused for personal reasons.
Motion to extend the Atlantic North regional trustee term to the end of 2017 conference by Jay seconded by Duane passes unanimously.
Motion to extend the Trustee at Large term to the end of 2017 conference by Anne seconded by Ira passes with substantial unanimously.
CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:
From: “Cynthia K. Cronkhite” <cynthia@bgr8ful.net>
To: wsbt@ca.org
Cc: mwrtrustee@gmail.com, ‘Brian Tenenbaum’ <briten59@ameritech.net>, caofwa@gmail.com, wacadelegates@gmail.com
Date: August 24, 2015 at 2:46 PM
Subject: Letter from Washington State C.A
Washington State C.A. would like some clarification regarding the Statement of Policy in the C.A. World Service Manual. At our August Area meeting, a motion was passed to send a letter to the WSBT so that we would have a written response to share with the Area service body. Specifically, we would like guidance on sections B and E:
B. A Cocaine Anonymous “District,” “Area,” or “Region.”
E. Any media (printed, electronic, or otherwise) to be made available by the group, district, or area, to the fellowship, shall have prior approval from the respective service body.
Members of our Area are not in accord as to how these two sections are to be interpreted, particularly with regard to the creation of memorabilia to be sold within the fellowship for fund-raising purposes. Recent local fund-raising projects bearing the C.A. name and/or logo have included calendars, t-shirts, lighters, etc. Some members feel that a District or Area committee has the delegated authority to create any media (or more specifically, memorabilia) containing the C.A. name, logo, motto etc. Other members feel that when it comes to such decisions, the District or Area Service Meeting would need to provide approval. We wish to respect
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the Statement of Policy but need some additional guidance as to how it should be interpreted and followed within our local service structure. Thank you.
Best regards,
Washington State C.A.
Motion to approve the following response to the correspondence by IRA seconded Deborah. Motion passes unanimously.
Response:
Thank you for your correspondence. Our reply is as follows:
Our statement of policy per Point A says, groups may not use the logo unless they have prior consent from a district or an area. In reference to Point B a Cocaine Anonymous district, area or region may use the logo. Point C states the CAWS and CAWSO may use the logo. And Point E states the logo may be used with prior approval from a respective service body. Respective service bodies are districts, areas, regions and the WSO.
Regarding Fundraising for the purpose of a World Service Convention, the respective service body would be the World Service Office.
In love and service
CA World Service Board of Trustees
—
From: Jim Silverlock <jimcauk.delegate@yahoo.com>
To: “wsbt ca.org” <wsbt@ca.org>
Cc: RUSSEL <russellca12@yahoo.co.uk>, Nicholas <nicholas@nicholaslynn.com>
Date: May 21, 2015 at 3:05 PM
Subject: Re: ERT or TAL or both?
great, thanks for your response – I trust you have had a great convention in Las Vegas.
As a follow on question, please can you clarify the position of Rob W – is he TAL or ERT?
My understanding is that the TEC did not elect an ERT so Rob cannot be the ERT, however he is insisting on addressing himself as TAL and ERT. What action will you/have you taken to correct this situation?
Also, please can clarify whether the board believes it appropriate for a Trustee to be informing the fellowship that it is OK to identify as a member of CA on face book?
Many thanks,
Jim
Motion to approve the following response to the correspondence by Anne seconded Deborah. Motion passes unanimously.
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Response:
Thank you for your correspondence. Our reply is as follows:
Thank you for your correspondence. As stated previously and as per the 2015 WSM on page that states “In the interim following a vacancy and prior to a new election, any vacant Trustee position(s) may be filled by any existing Trustee as selected by the WSBT.” the WSBT has assigned the TAL to fulfill all the duties of the ERT. Therefore, Rob is the TAL and the ERT in the interim, and it is proper for him to address himself as such. Thus we don’t believe any action is necessary in this regard.
Again, we expect that all Trustees uphold the Traditions. Also, as stated in the IT Workbook “The fact remains that social networking sites are public forums, and should be treated as such. The Eleventh Tradition reminds us that our names and pictures should not be broadcast, filmed, or publicly printed. While the final choice and ultimate responsibility of safeguarding the traditions rests with the individual, it should be noted that the spiritual principle of anonymity protects not only the member, but also the fellowship as a whole.”
In love and service
CA World Service Board of Trustees
REFERRALS OUTSTANDING:
2014WSBT-02 Lead: Jay and Rob support
To expand the Cocaine Anonymous brand in order to make it more drug inclusive by adding a tagline that coincides with what are first step says we are: Suggestions include: COCAINE ANONYMOUS “Recovery from cocaine and all mind altering substances.” or COCAINE ANONYMOUS” And all other mind altering substances”
Response:
Motion to approve the following response to the 2014WSBT-02 by Anne seconded Ira.
Motion passes unanimously.
At this time the tagline is already in use in the PI Handbook. We believe the idea of expanding the Cocaine Anonymous brand name in order to make it more drug inclusive may exceed the concept of just adding a tagline. Seeing the merit of this referral the WSBT is planning to fully explore this idea so that we can best serve the fellowship.
POST-CONFERENCE REFERRALS TO BE ADDRESSED:
All completed…
Elections Board Officers:
- WSBT Chair
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- Duane M.
WSBT Vice Chair
- Jay P.
WSBT Secretary o Anne B.
- WSBT Assistant Secretary
Motion to keep the position open until the next quarterly, by Yves seconded by Ira, voted unanimously.
Corporate Officers:
Motion to open nomination for the position by Duane, seconded by Rob,
President
- Rob W.
Vice President
- Yves W.
Secretary
- Ira L.
Treasurer
- Frank P.
TEC Schedule including ‘Welcome Aboard’ dinner plans
TEC start on 8:00 am on Tuesday September 1st, interviews at 9:00
Conference availability and protocol
DONM ~ WSBT Conference Call
The next conference call (Orientation) will be held on October 4th at 10am PDT
DONM ~ WSBT Quarterly
The next quarterly meeting will be help from December 4th 5pm to December 6th Noon at the Sheraton Gateway LAX.
WSBT Group Inventory
Close – Serenity Prayer
COMPLETED
CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:
MESSAGE:
Date: Wednesday, April 29, 2015
Subject: ERT or TAL or both?
To: “wsbt@ca.org” <wsbt@ca.org>
Cc: Caukdelegates <caukdelegates@yahoogroups.com>
Hi Ira,
Questions for the board:
please answer the following questions with either a yes or a no:
- Does the WSBT have the authority to elect an European Regional Trustee?
- Does the TAL have the authority to appoint himself as the ERT?
- Is it ever OK for a Trustee to talk from the podium at an event that he is attending in his capacity as Trustee and tell the members that in his opinion it is OK to talk about Cocaine Anonymous and associate with it as members effectively breaking anonymity on FaceBook and thus violate our Traditions?
Many thanks,
in loving service, Jim
PS – please disregard my last email and questions as I think these ones are much more to the point of what I would like answered.
Jim Silverlock (CAUK delegate)
WSCITC secretary
+44 7825614616
jimsilverlock@yahoo.com
Skype: jimsilverlock
Hangouts: jimsilverlock@gmail.com
ANSWER:
Thank you for your correspondence. Our answer is following:
- The TEC elect a trustee.
- The WSBT as tasked by our guidelines on the WSM, “if no candidates on the submitted slate are selected by the TEC, then no Trustee shall be chosen from that Region that year, and the WSBT will assign an existing Trustee to fulfill the duties of that position until the next Conference,
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when this process begins again” the WSBT has selected the TAL to fulfill all the duties as the interim European Regional Trustee.
3. Any member of Cocaine Anonymous is allowed to share from the podium. We expect that all trustees uphold the Traditions.
In love and service
CA World Service Board of Trustees
COMPLETED REFERRALS:
2014WSBT-01
To remove the H&I can as a separate fund raising tool of H&I. The simple fact is H&I is not an autonomous entity within CA it’s not unlike any other standing committee. H&I like PI should have a designated budget. Passing a separate can creates financial dispensation from financial responsibility of the Area or District. It creates an unfair disadvantage and the language in the H&I Guidelines almost insinuates that its expenditures are agreed on by only its committee when in fact any funding should reside in the body in which created the committee either the District or the Area. When H&I has more money in donations then the District does to pay for vital necessities like rent, it creates an unfair disadvantage. And to use H&I money for anything other than H&I is fraud.
Action taken:
Refer this referral to Hospitals & Institutions committee
2015WSBT-01
When the new trustees that are voted in and announced to the conference floor, that the new Trustee stand up and be visually identified so we can know who these new trustees are and what they look like.
No Action Taken:
Newly selected trustees walk to the front of the auditorium and stand with the current board of the trustees. The newly selected trustees are then congratulated by the entire conference. Obviously, newly selected trustees unable to attend the entire conference would not be available at that time. It would not be reasonable to attempt to make an appearance mandatory.
2015WSBT-02
Please consider to provide the candidates being interviewed for a position, a written version of the same questions that are provided to the TEC members – for ONLY the time of the actual interview off course. Some questions are quite lengthy and providing a written version to the candidate can help them ‘get’ (all of the aspects- of) the questions. I feel this will benefit non-
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English native people specifically. Both ways: when a non-English native TEC member reads out the question, possible mispronunciations may lead to a misconception off the question. On the other side of the table, non-English native speaking candidates will be a lot better facilitated if they were able to read along when a question is read out to them. Thus eliminating (some of the) unwanted discrimination between candidates based on what language you natively speak. Thank you. P.S. My phone number is 0031 6 420 912 93.
Action taken:
Thank you for your suggestion: the WSBT do think it is a good suggestion and we will change our process to provide the written questions, for the duration of the interview, to the candidates.
2015WSBT-03
In the preamble, change “experience, strength and hope” to “hope, faith and courage
Action taken:
Refer this referral to Literature, Chips and Formats Committee
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For all attached documents and reports see:2015-08-28-09-06_WSBT_Quarterly_Minutes_final_approved.pdf