Aug 28 – 29, 2000 – WSBT Quarterly Meeting Minutes (Draft) (Missing Pages – Reports)

CA World Service Board of Trustees Regular Quarterly Meeting Minutes

August 28 – 29, 2000

DRAFT

Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).

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CAWSBT REGULAR QUARTERLY MEETING MINUTES…DRAFT

Monday August 28, 2000

Los Angeles, California — 4 Points Sheraton Hotel

The regular quarterly meeting of the CA World Service Board of Trustees, at the 4 Points Sheraton Hotel in Los Angeles, California, was called to order at 9:25 a.m.

1. Quiet Time & Serenity Prayer
2. Roll Call

Andy White	Pacific North Regional Trustee	Vice Chair
Spencer Barton	Midwest Regional Trustee
Amy Beech	Atlantic North Regional Trustee	Corporate President
Hal Kelly	Southwest Regional Trustee
Walter Johnson	Atlantic South Regional Trustee	Chair*
Leon Mason	Trustee at Large
Joe Stephens	Pacific South Regional Trustee	Corporate Vice President

*Note: Walter Johnson confirmed (2020-10-03) by phone that he was the Chair of the WSBT at this time. That information is confirmed in the NewsGrams of this period.

Reading of the 12 Traditions – Spencer

Discussion of Tradition 5

Review minutes of previous meeting and accept:

1. Trustee Guide will be attached to the main minutes.
2. Information from Amy.
3. Walter has the amended attachments for Trustee Reports (to be copied / edited).

MOTION PASSED to approve minutes as amended.

Discussion of Trustee Responsibility Guide

Review of Agenda

7. Submit Trustee reports for review
8. Read and discuss Tradition 3 (short form)
9. Read and discuss Tradition 4 (short form)
10. Read and discuss Concept 7
11. Read and discuss Concept 8

WSBT OFFICER REPORTS

1. Chairperson – Andy

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Appreciated input during group inventory at CAWS 2000 Meeting and hope it accomplishes its intent.

2. Vice Chair – Walter

Noted that there are no specific duties for this position, but to backup Chair as needed. Would like feedback on what duties could be incorporated into the position in the future, i.e., in the past has worked on setting up roommates for WSBT meetings.

3. Corresponding Secretary — Susan

Working on getting box or archives to Leon for him to scan and put on disk.

TRUSTEE COMMITTEE REPORTS

1. Conference Committee — Meredith, Spencer & Susan – Nothing to report.
2. Election Committee — Amy, Spencer & Walter – At this point 10 candidates remain to be interviewed. Gar)? Tucker can be taken off die list as he lias chosen to step down.

3. Finance Committee — Leon, Meredith & Susan – No financial statements at this time.
4. Legal Committee — Amy & Joe – Nothing to report.
5. Negotiation Committee — Andy, Meredith & Spencer – No new business to report.
6. News Gram Committee — Amy, Hal & Walter – Received articles for most recent publication. Currently, News Gram is ready for die Conference.

7. Orientation Committee — Amy, Joe & Leon – Nothing to report.
8. Long Term Planning Committee — Andy, Hal, Leon & Walter – Reviewing tapes from last Long Term Planning Meeting. Captured quite a bit of information from the flip charts that need to be added. Walter needs the mailing addresses of the past Trustees so that lie and Amy may do a mailing.

MOTION PASSED to adjourn at 1:40 p.m.

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1. Conference Committee — Meredith – Trustees required for new delegate orientation meeting. Working on Conference Committee Guidelines. The Conference Committee Coordinator position is up for election.

2. PI Committee—Joe – Spoke with L.A.. Times regarding questions drug abuse in the technology field. Joe expressed that we have no opinion.

3. H&I Committee — Andy – Committee has agreed to give Frank from the CDOC Committee, 1 hour for speaking.

4. Convention Committee — Hal – 2001 has selected Chair & Vice Chair. Working on prayer issue and other referrals. Also discussing issue ol opportunity & chance drawings. John R. is not sure he will continue on as Chair, he would be a non-delegate chair.

1. CAWS 2000 Phoenix – Hal – Report is -attached in Southwest Regional Trustee Report.
2. CAWS 2001 New York – Amy – Report in Atlantic North Report.
3. CAWS Board 2002 – Andy – All positions filled but two. Significant amount of enthusiasm and support from the U-daho Committee. 2002 will be a good convention.

5. Unity Committee — Spencer – No new business. Discussion of appropriateness of World Service Conference Unity Committee T-shirts.

6. Structure & Bylaws — Amy – A few matters worked on during the year. Small percentage of Committee at the convention and there has been significant progress made on them. One of the issues needing attention is changing the definition of the “area” because of the on-line committee petitioning for status.

7. Finance Committee — Susan – Nothing to report.
8. Internet Committee — Leon – See Trustee at Large Report.

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9. Chips & Format Committee – Walter – See attached report included in Atlantic South Trustee report. Regarding CA Storybook submissions, have agreed that Trustee on committee will receive the stories and assign a number alter removing the name (to protect anonymity), and then committee will review.

TRUSTEE REGIONAL REPORTS

1. Atlantic North Trustee — Amy – See attached report. – Very excited, as Region is very small, but are been able to connect them up to share their experience, strength & hope — real progress is being made.

2. Atlantic South Trustee — Walter – See attached report.
3. Midwest Trustee — Spencer – See attached report.

4. Pacific North Trustee — Andy See attached report.
5. Pacific South Trustee — Joe – (Will give report this evening). See attached report.

6. Southwest Trustee — Hal – See attached report.
7. Trustee at Large — Leon – See attached report. Two new online meetings have started since the last quarter. Currently there are over 500 members involved in online meetings.

8. World Service Office Trustee — Susan (Report will be give at 8-28-00 p.m.) – See attached report.

9. World Service Trustee – Meredith See attached report.

OLD BUSINESS

1. Negotiating Committee Guidelines (revised draft) — Meredith
2. Non-Addict Position — Discussing its validity for the Conference.

MOTION PASSED to solicit candidates with financial or business expertise for the non-addict trustee subject to the non-addict trustee election procedure on page 4.6 in the 2000 world service manual.

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3. WSO Financial — Progress on Engagement Letter. Accounting Procedures (Susan 8-28-00 p.m.). Referred to Join Board Meeting.
4. Starter Kit Follow-ups — Meredith (Joint Board Meeting)
5. WSBT Officer Selection Procedure — Amy

MOTION PASSED that the World Service Board of Trustee return to an Election Process for the Selection of its Chair and Officers.

6. Co-Anon Relationship — Amy – See attached Statement for Reterral.

7. Trustee Responsibility Guide — Meredith. Leave on Old Business.
8. Policy on Hope, Faith & Courage International Sales — Meredith
9. WSBT Minutes Distribution — Amy, Andy
10. Referral 003 – Getting the long form of the Twelve Traditions written and approved for use at meeting, district, area and world levels as to give clarity of the traditions. The WSBT has already requested AA approval, and is still waiting to hear from AA World Services. WSBT to contact AA Trustees with another request. We have been unable to get permission from AA General Sendee. WSBT to pursue other avenues. Complete.
11. Referral 066 – To make available the video presentation shown at the 1999 CAWS Convention in Milwaukee for Public Information and LI&I use. Trustee legal committee — copyright issues concerning the use of the music and people’s faces. No new information.

12. Fundraising – Leon – Referred to Conference Convention Meeting.
13. WSO, WSBT, Host City Committee Relationship Concern with improving the relationship between all parties. The WSO rep could attend the Committee meetings more frequently, along with the Regional Trustee. Also have WSO Treasurer come out to meeting and explain procedures. Could be done on an as needed basis. Concern with the actual profit versus the price the fellowship/host city pays as a result of the strained relationship between the WSO/WSBT/Host City. It is quite apparent of the good to the fellowship as a whole, with the Convention providing a chance for 1500 addicts to get together. Need a more clear report of the finances (profit) made as a result of the convention. It may be time for the WSO to take over the convention completely. Need more communication from Committee via Regional Trustee to WS Trustee, rather than Committee Chair to WSOB Chair, to facilitate communications. Noted that concerns with previous Convention Committees seem to be lost in the year to year transition from host city to host city. Committee to work

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on communications & procedures relating to WSOB, WSBT & host city committee: Joe, Hal & Amy. Will add to “TRUSTEE TO DO LIST” to be discussed at next meeting on Old Business.

We recommend that the Trustee attend as many meetings as possible. An adequate budget is provided for the Regional Trustee to attend Convention Meetings. Connection with NY host meeting appears to being going more smoothly. Use accounting software provided by WSO. Generate enthusiasm through electronic communication. Provide minutes to WSBT and WSOB and members of the subsequent convention committees. Leave on Old Business.

14. Trustee Bulletins on Web Site — Leon. Could have a place on web site for decisions and procedures. As we develop more ways to organize the archives, etc., at least the delegates could look up information, along with the WS Manual, in .pdf form, which could be downloaded. Need to get with Webmaster John to see how much space is availab 1 e on the CA web page. Would like to see a WSBT web page linked to CA web page, with Minutes, Action notices, Regional Sections, Trustee mailboxes, etc. Leon will look into logistics. Would like to see the WSBT maintain the web page. Could tie in with the TEC tor things to look for, but can’t be exclusionary. Leon & Hal & Walter are willing to get together to work on recommendations. Will add to “TRUSTEE TO DO LIST” to be discussed at next meeting on Old Business.

Leon will work with John the Web Master to get Trustee Corner on CA.org Website and include last 4-Quarterly Trustee Board Meeting Minutes by the next Quarterly Meeting.

15. TEC — Walter. Amy and Walter have devised a selection to read prior to each interview. Follow up will be allowed in the form of neutral questions. Instructions to be read prior to each interview will lie submitted to the TEC for approval at the end of year 2000 Trustee Election Procedure.
16. Special Interest Meetings & Groups at CAWS Convention — Amy & Joe Tabled. Leave on Old Business.

MOTION MADE have all special interest groups get their own meeting space at their own expense at all C.A.W.S. Conventions.

MOTION WITHDRAWN. Keep on Old Business.

Next meeting scheduled tor August 29, 2000, at 9:00 a.m.

MOTION PASSED to adjourn at 11:17 p.m.

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The regular quarterly meeting of the CA World Service Board of Trustees, at the 4 Points Sheraton Hotel, was called to order at 9:25 a.m. on August 29, 2000.

1. Quiet Time & Serenity Prayer
2. Roll Call

Andy White	Pacific North Regional Trustee	Vice Chair
Spencer Barton	Midwest Regional Trustee
Amy Beech	Atlantic North Regional Trustee	Corporate President
Hal Kelly	Southwest Regional Trustee
Walter Johnson	Atlantic South Regional Trustee	Chair
Leon Mason	Trustee at Large
Joe Stephens	Pacific South Regional Trustee	Corporate Vice President

3. Reading of the 12 Traditions — Spencer
4. Review minutes of previous meeting and accept (Old Business)

OLD BUSINESS …continued

17. CAWS Babysitting — Andy Referral to come from WSOB.

MOTION MADE that any babysitting at CAWS Conventions be provided by licensed professional services.

MOTION WITHDRAWN.

If babysitting is considered at CAWS Conventions, it is the opinion ot the WSBT that babysitting be provided by insured professional childcare services that comply with all applicable laws.

18. Canadian Trustee – Meredith and Andy Put under Long Term Planning

It is the opinion of the WSBT that Canada become a region if it chooses and will assist in every way to work within the process as outlined in Section 2.15 in the World Sendee Manual. We have every intention using whatever resources we have including tine Trustees at Large to assist them but we suggest the first point of contact be the Regional Trustee.

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NEW BUSINESS

1. Policy on Royalties of International Literature & Discounts — Amy: Completed 8-29-00. Issue discussed. Read Memo of Chair of WSOB. Will be discussed further at Joint Meeting of WSOB/WSBT and office will cany’ out whatever action needs to be taken. In addition, we also discussed shipping issues of Literature and Storybooks to Canada.

2. Area Online Internet — Amy. Discussed by Committee. Internet to petition for area.
3. Standardized Regional Trustee Reports — Andy – Tabled for the next meeting.
4. Trustee Section in Delegate Notebook — Spencer — Tabled for next meeting.
5. Trustee preparation for Conference — Andy. Discussed and complete.
6. Letter to Winnipeg – Spencer, Andy — Reviewed letter; no further action necessary.
7. Review of Royalties proposals — Andy — Reviewed in item L
8. Profit and loss of CAWSO — Andy – Referred to Joint Board Meeting.
9. Outside audit — Walter and Joe. Referred to Joint Board Meeting.
10. Conference Floor Reports — Walter. Discussed individual presentations by Trustees to the Conference Floor.
11. Trustee Budgets — Spencer. Discussion of Budgets. Recommended we work with WSO Treasurer if needed. If the Budget increases more than 10% from last year, provide an explanation to the WSC Finance Committee. It is always understood that we make the most prudent use of the Fellowship’s money.
12. Non Addict Director for WSOB — Andy. Tabled.
13. Trustee Corner/Web Page — Leon. Discussed and in process.

ITEMS TO BE REFERRED

1. Although CA is not affiliated with Co Anon, we recognize we have a special relationship and would like to cooperate with CoAnon in any way possible, without compromising our traditions. The WSBT recommends the Conference Convention Committee implement a policy regarding CoAnon registration at CAWS Conventions and CoAnon involvement in CAWS Convention Committees.

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2. If babysitting is considered at CAWS Conventions, it is the opinion of the WSBT that babysitting be provided by insured professional childcare services that comply with all applicable laws.

From page 13, Old Business of May 25, 2000 Meeting Minutes

22. Fundraising — Leon

Questions on opportunity drawings and bingo nights. Would like to refer to Convention Committee. WSBT should issue an opinion that we should not be involved in any gaming activities, i.e., opportunity drawings and bingo. Despite being an easy way to make money, it’s a dangerous way to do so, due to the differing laws in various municipalities.

MOTION PASSED to refer to Conference Convention Committee to bring the following motion to the floor: To keep sales of drawings, raffles, etc. to be sold only on site at CAWSO Conventions, thereby limiting exposure to liability from gaming officials and to comply with local laws and permits. Also keep permits obtained on file at CAWSO, Inc. three (3) months prior to CAWS Convention,

From page 14, Item 2, New Business, May 25, 2000 Meeting Minutes

2,            CAWS Convention Bids – Meredith

MOTION PASSED to recommend to Convention Committee to consider that host cities start bidding on locations a year further out to 3 years instead of 2 years.

From page 16, Item 14, New Business, May 25, 2000 Meeting Minutes

14. Canadian Trustee — Meredith

Would like to address a referral to the Conference to realign and name the Canada split with their help. The WSBT is continuing to discuss and look at the issue.

WSBT TO DO LIST

1. Referral 003 – Getting the long form of the Twelve Traditions written and approved tor use at meeting, district, area and world levels as to give clarity ot the traditions. The WSBT has already requested AA approval, and is still waiting to hear from A A World Services.

WSBT to contact AA Trustees with another request.

We have been unable to get permission from AA General Service.

WSBT to pursue other avenues.

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LONG TERM PLANNING

The WSBT reviewed the letter to past Trustees. A list of items will be available once commitments are received from Past Trustees. Champions were assigned to each item captured at LTP Forum in May 2000.

• LTP Forum – Questions from the Fellowship – Leon
• Historical AdHoc Committee Former Trustees – Amy
• CA History Book – Hal
• News Gram Solicit Long Term Planning Ideas — Leon. (Progress reports on Long Term Planning in the News Gram.)
• How has AA Transitioned to International – Amy
• Expediting New Literature Approval Process. — Trustee assigned to LC & F
• Group Inventory — LC & F
• How well are we attracting the new comer crack addict? – Spencer
• Have a written list of action taken on long term planning — LTP Focal Point
• How to start a new group outlink starter kit? – Done.
• Utilizing a section ot our website addressing Long Term Planning. – Leon
• International Chip and Literature concerns, i.e. price, availability and unity. – Refer to Join Board Meeting
• Correspondence with AA to research growth initiatives. – Amy
• Member apathy for involvement of CA service beyond the group – Passed TrusteeAdvisory.

• Timely response to Long Term concerns. — Long Term Planning Focal Point.
• More access to WSBT minutes and issues that are currently being worked on. – WSBT.

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• How do we approach communication to our medium in regard to our fellowship issues? P.I.
• Circulation of the News Gram, i.e. Trustees corner. (Internet?) — Done.
• Trustees more accessible to the fellowship via print and Internet. — Done.
• Standing conference committee titled Long Term Planning. – PTA; a Virtual Committee.
• How do we get direct mailout to the fellowship a CA mailing list? — WSOB.
• Improving WSO efficiency in shipping. – Done.
• Improve two-way communication between WSO and Fellowship. (.Ingoing,
• Improve information Help-line upkeep. — WSOB in process.
• Availability of Trustees at World Service Conference. — WSBT.
• Availability of Trustees at World Service Convention — WSBT.
• Prepare to write a CA Text. — LC & F. (Addressed at 1999 Conference).
• Trustees Directing and Ad-Hoc Literature Committee. Trustees create literature pieces.- WSBT.
• CA 12 & 12 — LC & F.

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August 28 – 29, 2000
Regional Reports

1. Atlantic North Trustee — Amy (See attached report)
2. Atlantic South Trustee — Walter (See attached report)
3. Midwest Trustee — Spencer (See attached report)
4. Pacific North Trustee — Andy (See attached report)
5. Pacific South Trustee — Joe (completing notes and will receive from him shortly)
6. Southwest Trustee — Hal (See attached report)
7. Trustee at Large — Leon (See attached report)
8. World Sendee Office — Susan (See attached report)
9. World Sendee Trustee — Meredith (See attached report)
10. Co Anon — Relationship

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Attachements August 28 — 29, 2000
Regional Reports

1. Atlantic North Trustee – Amy (See attached report)
2. Atlantic South Trustee – Walter (See attached report)
3. Midwest Trustee – Spencer (See attached report)
4. Pacific North Trustee – Andy (See attached report)
5. Pacific South Trustee – Joe (completing notes and will receive from him shortly)
6. Southwest Trustee – Hal (See attached report)
7. Trustee at Large – Leon (See attached report)
8. World Service Office – Susan (See attached report)
9. World Service Trustee – Meredith (See attached report)
10. CoAnon — Relationship

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August 2000

TRUSTEES TO DO LIST

1. Referral 003 – Getting the long form of the Twelve Traditions written and approved for use at meeting, district, area and world levels as to give clarity of the traditions. The WSBT has already requested AA approval, and is still waiting to hear from AA World Services.

WSBT to contact AA ‘Trustees with another request.

We have been unable to get permission from AA General Service.

WSBT to pursue other avenues.