Aug 26 – Sept 4, 2022 – WSBT 3rd Quarterly Minutes

• Correspondence Tracker

• Long Term Planning

• International Structure & Development

• Financial Overview

• Monitor Tax Preparation and filing 1^st quarterly

• Status of World Service Office

1. Donation platform
2. Translations
3. Helpline
4. Website
5. Delegate Mailing List
6. Literature issues
7. Provision of receipts for donations
8. Royalty on print or sale
9. ISO 9001
10. Inventory discrepancy
11. CAWS 2022 Finals
12. CAWS 2026 WSO ownership deadline (Sarah)

• Interview of WSO Chair, Treasurer & DOO at 2^nd quarterly meeting (Thursday)

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• Ratification of WSO Chair, Treasurer & DOO and DAL at 2^nd quarterly meeting (check scope in WSM)

• Board 2 Board Questions for 3rd quarterly meeting

• • Revised B2B meeting date to 3^rd quarter when we are all together at Conference
  • Items for B2B meeting
  • Information channels

• Review of CAWS Convention workshops review at 4^th quarterly meeting x Trustee Election Committee

• Trustee Article for NewsGram

• • Aurora L. volunteered to write an article for the NewsGram.

• WSBT Projects Chart

• • The project chart is up to date.

Old Business Items

1. Personal Data Protection GDPR (Aurora/Barry)

2. Check information from Areas / action of stolen checks(George)

3. Regional Restructure Presentation (George)

New Business Items

1. Returning of funds from former WSOB Chair

Motion to instruct the WSOB to send a letter to the former WSOB Chair to request the return of $965. Passed unanimously.

2. Returning of funds for stolen cheques

Motion to instruct the office to send a letter to the former Director for the return of stolen funds totaling $6,000 to include a promissory note. Passed unanimously.

3. Approval of Q2 Minutes (Joni)

Motion to approve the WSBT Q2 minutes. Passed unanimously.

4. Approval of WSBT Conference Call Minutes (Joni)

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Motion to approve the WSBT 2022-07 Conference Call minutes. Passed unanimously.

5. Approval of LCF Pamphlet (Jason)

6. Short story book review (Jason)

7. OSA Discussion (Aurora)

8. Prepare for Board to Board meeting (Jason/Sarah)

9. Presentation of Conference Report, including Hybrid motion (Jason)

Motion that the WS Conference instruct the WS Conference Committee to bring a motion to the next WS Conference in accordance with the requirements of SR14, that the WS Conference be hybrid, allowing virtual attendance to all sessions, to be facilitated as soon as possible, considering current hotel contractual obligations. This motion to be brought after the WS Conference Committee has made their report. Passed unanimously.

Motion to rescind the WSBT Conference Report Motion B regarding hybrid conference. Passed unanimously.

10. Review of Conference Committee Guidelines (Sarah)

Motion to refer Conference Committee Guidelines back to committee. Passed unanimously

11. Discussion of WSO Succession and review of terms Paragraph 4, Page 71 WSM.

Motion that the WSOB Chairperson, WSOB Vice Chairperson, and at least one of the WSO Trustee Directors have to reside within 125 miles of the WSO location. Passed unanimously

Motion to change language on Pg. 68 of WSM under the headline “The Board of Directors of CAWSO shall be elected as follows:” Point 1

The Board of Trustees will elect all Directors, other than the Paid Director or Trustee Directors, after consideration of succession planning and the specific qualifications of each prospective Director. Passed unanimously.

12. Uploading of WSBT & WSOB procedures.

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Motion that WSBT and WSOB policies and procedures be posted to ca.org.

Passed unanimously.

13. Projects for Director of Projects & Resources

• GDPR

• Office procedures manual

• Storage & change control of IP

• Key Performance Indicators (KPI’s)

• Supply chain review

14. Status of DOO engagement

15. Harassment training for Boards

16. WSBT Per diem Review

Motion to increase WSBT per diem to $65/day. Passed with substantial unanimity.

Correspondence – Inquiries & Responses

Correspondence – Needing to have a response sent as of 21-Aug-2022

Q2-14 2022-06-08 – PI Fact File

Email originally sent to CAWSO, then forwarded to the WSBT. Email is assigned to the TAL, Jason L., to write a response.

From: Edgar Nace [mailto:epnaceoffice@gmail.com]

Sent: Monday, June 6, 2022 3:56 PM

To: cawso@ca.org

Subject: PI Fact File

Hello,

I was wondering if I could get a pdf of the 2019 Fact File, as I do not have a Box account and the images here (https://pi.ca.org/fact-file-survey/) are not particularly readable? Dr. Edgar P. Nace was hoping to use the information in the upcoming ASAM textbook.

Thank you,

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Corey

—

Corey McLauchlan

Office Manager

Edgar P. Nace, M.D.

12700 Hillcrest Rd. Ste. 260

Dallas, TX 75230

972-716-9678

972-789-9324 (fax)

Q2-15 2022-06-21 – Chip Vendor

Email assigned to TAL, Jason L., to create the response.

From: ca.org <webservant@ca.org>

Sent: Monday, June 20, 2022 5:03 PM

To: wsbt@ca.org <wsbt@ca.org>

Subject: Board of Trustees Request

Name: Richard P CEmail Address: newcomer @marijuana-anonymous.orgCity: PhiladelphiaState/Prov. PA/NJ/DE Service AreaSubject: CA Chip VendorYour Message: Rich C here grateful CA member and also the Newcomer Support Trustee at Marijuana Anonymous. I am on a subcommittee tasked with trying to obtain a better source for our

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sobriety chips. Our 2 current vendors, My12Stepstore and Recovery World have been having a very hard time fulfilling our chip orders. Additionally the plastic chips that they supply to us are not of good quality.

At our most recent board meeting while discussing the subject I mentioned how well my CA plastic CA keytag/chips have held up over the years. I still have my 15, 18 and 19 year chips, and they all look great! I was tasked with reaching out to CA and asking if we could be put in touch with the vendor for the CA chips.

I can be reach via email at newcomer@marijuana-anonymous.org, or my personal email xxxxxx@gmail.com, or by phone xxx-xxx-xxxx.

Much thanks!

Rich C

Newcomer Support Trustee

Marijuana Anonymous

Q3-03 2022-07-31 – LogoDB – Incoming Inquiry and Acknowledgement

Assigned to WSOT, Laurie R., to create the response.

From: xxxxxxxxxx

Sent: Sunday, July 31, 2022 2:31 PM

To: wsbt@ca.org <wsbt@ca.org>

Subject: C.A. logos are available to the public!

Results for Cocaine Anonymous Logo | LogoDB

Google search for C.A. Logo

Q3-04 2022-08-03 – CA on Etsy – Incoming Inquiry and Acknowledgement

Assigned to SWRT, Barry H., to create the response.

From: xxxxxxxxxxx

Sent: Wednesday, August 3, 2022 2:03 PM

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To: wsbt@ca.org <wsbt@ca.org>

Subject: Please check this out!

Cocaine Anonymous | Etsy New Zealand

https://www.etsy.com/nz/market/cocaine_anonymous

Shop Etsy, the place to express your creativity through the buying and selling of handmade and vintage goods.

Q3-06 2022-08-19 – IEACA Boundaries

Two emails received from the same person on the same subject. Assigned to PSRT, Aurora L., to create a response.

Email #1

From: ca.org <webservant@ca.org>

Sent: Friday, August 19, 2022 6:39 AM

To: wsbt@ca.org <wsbt@ca.org>

Subject: Board of Trustees Request

Name Lynne A
Email xxxxxxxx Address
City Moreno Valley
State // Prov. CA
Area or  Region IEACA
Subject West Inland Empire attempt to to take over parts of our area.
Your Message CAWS members, I am the treasurer of the IEACA. Our board learned yesterday of an attempt by the West Inland Empire to change it’s boundaries by taking over some of the IEACA’s meeting areas. Our Delegates failed to mention this to our Area and now the Conference is in nine days. I am asking the CAWS Board to not consider their request at this time. Tradition Four states that each group should be autonomous except in matters affecting CA as a whole. This is directly

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affecting our area of CA as a whole. I do not understand why the Delegates or the Trustee did not bring this to our Area meeting. Please, even if this matter is tabled till the next conference, that would assist us in putting together what we need. It is impossible for our Area to do this in 9 days.

Thank you,

Lynne A.

xxx-xxx-xxxx

Email #2

From: ca.org <webservant@ca.org>

Sent: Friday, August 19, 2022 6:49 AM

To: wsbt@ca.org <wsbt@ca.org>

Subject: Board of Trustees Request

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I am asking the CAWS Board of Trustees to not consider this attempt to do harm to our area or to table this until the next Conference. This would allow the IEACE to fight this takeover of our area meetings.

Correspondence – Responses have been sent

Q2-11 2022-06-01 – C.A. in Australia – Incoming Inquiry and Response

Mark K. sent a request for a Starter Kit through both the Starter Kit Request process and through the Contact the CAWS Board of Trustees process. Jason L., Trustee-at-Large, responded to Mark’s Starter Kit Request email.

From: ca.org <webservant@ca.org>

Sent: Wednesday, June 1, 2022 6:05 AM

To: wsbt@ca.org <wsbt@ca.org>

Name: Mark K
Email: xxxxxxx
City: Sydney, NSW
State/Prov: NSW, Australia
Area of Region: Strathfield
Subject: Introduce CA in Sydney Australia
Your Message: Cocaine is a big issue here in Sydney Australia, I’ve been addicted for 20yrs. I attend AA, butit’ll be more affective believe if I hear the words cocaine, where in a lot of AA meetings theydon’t like talking about cocaine only alcohol. There is NA here but cocaine users are looked asa weak drug compared to heroin and they assume it’s very easy to quit.I’d love to introduce it here and work with many, as it’s a big problem here in Sydney.I’ll cover all cost to get started.

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Thank you and please reply

God bless

Correspondence – Sales Cold Call/SPAM Emails – No Responses Sent

The following emails sent through the Contact CAWS Board of Trustee process were determined to be sales/spam emails and no response was sent for these emails.

Q2-12 2022-06-04 – Mailbanger Sales Email

Q2-13 2022-06-04 – Spanish Sales Email

Q2-16 2022-06-07 – Software Sales Email

Q3-01 2022-07-21 – Spanish Sales Email 2

Q3-02 2022-07-31 – Biz Sales Email

Q3-05 2022-08-18 – Spanish Sales Email 3

Referrals for the 2022Q3 Quarterly Trustee Meeting Agenda

WSBT 2016-05, received 2016-04-07 – Assigned to Sarah/Barry

• Subject – Add ‘Internet’ to 11^th Tradition

WSBT.LCF 2017-02, received 2017-00-00 – Assigned to Sarah/Barry

• Subject – Add Social Media to 11^th Tradition

WSBT.LCF 2017-08 – Assigned to Sarah/Barry

• Subject – Add Social Media to 11^th Tradition

Referrals have been worked/closed. Response to Referrals is in the WSBT 2022 Conference Report. Motion will be presented by the WSBT at the 2022 Conference.

WSBT 2017-05, received 2017-08-00 – Assigned to Ruby

• WSBT quarterly minutes are published with the reports submit to them on a quarterly by the standing committees of conference as unedited attachments with a naming convention including date received and which WSBT assigned to.
  • Partial Response has been provided — 2018 WSBT Opening reports state – Although all of the elements you suggest are already incorporated, we appreciate that further clarity could be achieved. To that end, the WSBT will work up a standard format for future reports.

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• Ruby was supposed to meet with the maker of the referral on 26-Feb-2022 to get clarity on the intent of the referral, but this meeting had to be cancelled. Trying to coordinate another meeting with the maker of the referral is difficult due to scheduling conflicts.
• Ruby is going to work with Joni to come up with a standardized process for naming/attaching reports to the WSBT Quarterly Meeting Minutes.

Referral has been worked/closed. Response to the referral is in the WSBT 2022 Conference Report.

WSBT 2019-05, been told by Conference Committee this was received 2019-08-03, but the WSBT doesn’t have a copy of this referral that used to be numbered CONV 2019-08. Copy of referral requested on 2022-05-15. The referral has not been received. As the Convention Committee 2019 Conference Closing Report states this referral was transferred to the WSOB, this referral is being marked as ‘closed’ on the WSBT Referral Tracker as we don’t think it was actually transferred to us.

Referral has been closed. Response to the referral is in the WSBT 2022 Conference Report.

WSBT 2019-06, received 2019-08-03 – Assigned to Jason

• Subject – Proposal for the creation of a new standing Conference Committee – LTP & ID

Referral has been closed with no action taken. Response to the referral is in the WSBT 2022 Conference Report.

WSBT 2019-07, received 2019-00-00 – Assigned to Joni

• Subject — Consider researching validity of statement . . . made by conference officers during roll call . . . that full names are necessary due to California state law. The conference is not a formal meeting of either CAWS, Inc. or CAWSO, Inc.
  • Transferred to WSBT from Conference, previously referral CONF 2019-07
  • Joni can find no legal reason for this practice currently happening on the Conference Floor.
  • Still trying to obtain a copy of the original referral from Dawn, Conference Committee.

WSBT 2021-02, received 2021-01-17 – Assigned to Chris M.

• Subject – Remove Non-Addict Trustee from the WSM
  • Decision was made during the 2022.01.22 Trustee Call to not remove this position from the WSM.

Referral has been closed. Response to the referral is in the WSBT 2022 Conference Report.

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WSBT 2021-03, received 2021-03-27 – Assigned to Sarah/Aurora/Jason

• Subject – Please consider changing language WSM, p. 70, Conference Charter Item 7:

WSBT 2021-04, received 2021-05-12 – Assigned to Sarah/Aurora/Jason

• Subject – Revision to Page 77 World Service Manual to support and assist any requirements for mail/online vote scenario.

WSBT 2021-05, received 2021-05-12 – Assigned to Sarah/Aurora/Jason

• Subject – Revision to Bylaws section, pages 72 through 80, of the World Service Manual to limit confusion and clarify the WSBT and its Trustee members withing the scope of this document.

Referrals have been worked/closed. Response to Referrals is in the WSBT 2022 Conference Report.

WSBT 2021-08, received 2021-08-14 – Assigned to Johan/George

• Subject – Proposal to change ‘men and women’ to ‘people’, in the Preamble

WSBT 2021-09, received 2021-08-31 – Assigned to Johan/George

• Subject – AA has changed the Preamble to the gender neutral “people” from “men and women.” We propose that CA follow suit and change the CA preamble to the gender neutral people” as well.

Referrals sent back to Literature, Chips, and Formats (LCF) Committee and is notated in the WSBT 2022 Conference Report.

WSBT 2021-10, received 2021-09-04 – Assigned to Joni/Barry

• Subject – I remain concerned that in the translation of our approved literature, in this instance, A Quiet Peace, into another language that there were changes made to that work without any involvement by LCF or sign off.

Referral has been closed with no action taken. Response to the referral is in the WSBT 2022 Conference Report.

WSBT 2022-01, received 2021-11-15 – Assigned to Clay/Barry/Aurora

• Update WSM to clarify that memorabilia is not for brand promotion.

Referral has been closed with no action taken. Response to the referral is in the WSBT 2022 Conference Report.

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WSBT 2022-02, received 2022-01-08 – Assigned to Clay

• Create a new Standing Rule
  • Suggested wording of new Standing Rule — Any ruling by the Conference Chair affects the matter at hand only. It does not create a standing precedent or rule. All rules that affect future conference activities should be passed in the form of a new Standing Rule, by the established procedures

Referral transferred to Structure and Bylaws (S&B) Committee and is notated in the WSBT 2022 Conference Report.

WSBT 2022-03, received 2022-01-08 – Has been transferred to the Conference Committee and is now CONF 2022-06

• To make the Conference a hybrid of in-person and virtual starting in 2022 and going forward.

Referral transferred to Conference Committee and is notated in the WSBT 2022 Conference Report.

WSBT 2022-04, received 2022-06-18 – Needs to be assigned

• To remove gender-specific terms when referring to God in the 12 Steps of Cocaine Anonymous and the 12 Traditions of Cocaine Anonymous.

Dates and Times for Conference Calls and Quarterlies 2022-2023

WSBT Group Inventory – The Spiritual Principle of Tradition 8

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