MOTION: Accept the motion to petition of the State of South Carolina to become an Area.
Motion carries unanimously!!!!
Motion: To hear an item of business out of order.
Passes with substantial unanimity.
Motion: To amend #2 of the Trustee Election Process, found on page 43 of the 2008 World Service Manual to be effective immediately:
Current version: 2) All voting will be done by secret ballot. TEC members have the choice of either voting for one candidate or voting for none of the candidates. Abstentions are counted as votes for none of the candidates.
Revised version: 2) All voting will be done by secret ballot. TEC members have the choice of either voting for one candidate or voting for none of the candidates. Abstentions will not be considered a vote, and the election will be affirmed by two thirds of the voting members.
Point Of Order – Bryan Seid – SR13 – any motion made at the conference which changes the structure, manual or CA as a whole must be referred to the proper committee.
Kevin Murphy – when you make a motion to suspend the rules and passes by 2/3 majority, it supercedes.
Bryan Seid – it was a motion to be heard out of order.
Kevin Murphy asked Bryan to come to the dais. After discussing with the Chair, we will not accept the Point Of Order because it effects the TEC procedure and not the Structure as a whole.
Earl Henderson – from Robert’s Rules of Order – read information regarding abstention voting which discusses that an abstention is NOT a vote.
Steve Edwards – any further debate? Prepare yourselves to vote.
Motion passes with substantial unanimity.
Motion: To amend #9 of Trustee Election Process, found on Page 43 of the 2008 World Service Manual to be effective immediately:
Current version: 9) FOURTH BALLOT: If no candidate receives 2/3 vote on the first three (3) ballots, the top vote receiving candidate is put up for 2/3 ratification vote. For ratification purposes, TEC members have the choice of either voting “yes” or “no”; abstentions are counted as “no” votes. If that candidate receives
Page 1 of 14
the required 2/3 vote, then that person is the elected Trustee. If not, the same procedure will take place with the 2nd top vote-receiving candidate.
Revised version: 9) FOURTH BALLOT: If no candidate receives 2/3 vote on the first three (3) ballots, the top vote receiving candidate is put up for 2/3 ratification vote. For ratification purposes, TEC members have the choice of either voting “yes” or “no”; abstentions will not be considered a vote. If that candidate receives the required 2/3 vote of voting members, then that person is the elected Trustee. If not, the same procedure will take place with the 2nd top vote-receiving candidate to be effective immediately.
Second.
Kim Sherwan – friendly amendment – That the motion is effective immediately.
Second.
Accepted.
Aurora Lopez – Call to question.
Second.
Steve Edwards – motion to close debate and requires 2/3 majority.
Motion to close debate passes.
Susan Bredau – Point Of Order – effective immediately.
Motion passes.
Kim Sherwan – Motion: to amend the first motion to be effectively immediately.
Second.
Motion to amend carries.
Bryan Seid – Parliamentary Inquiry – SR 13 – why was this not submitted in the as a SR 14 motion?
Steve Edwards – stated that he does not have a Parlimentary Inquiry but possibly a 5th Concept Statement.
Motions to approve the following Regional Slates:
Motion to approve the slate of Atlantic North Region
John Pytel TAL qualifier
Page 2 of 14
Robert Lyle
Motion passes.
Motion to approve the slate of Atlantic South Region
Tammy Peacock TAL qualifier
Susan Doch TAL qualifier
Motion passes.
Motion to approve the slate of Midwest Region
Brian Tenenbaum TAL qualifier
Jeffery Ushry TAL qualifier
Motion passes.
Motion to approve the slate of Southwest Region
Richard Schafer TAL qualifier
Randy Groen TAL qualifier
Kerry Wesley
Motion passes.
Motion to approve the slate of the Pacific South Region
Willie Bailey TAL qualifier
Joy Hutcheson TAL qualifier
Aurora Lopez
Mike Sklar
Motion passes.
Motion to approve the slate of the Pacific North Region
Terry Marsden TAL qualifier
Page 3 of 14
Kelly Federici TAL qualifier
Motion passes.
Motion to approve the slate of the World Service Office Board
Teresa Neighbors
Willie Bailey
Motion passes.
Motion to adjourn. Second.
Motion passes at 11:18 pm.
Motion to accept the minutes from the 2007 WSC.
Second.
Motion carries unanimously.
Motion to adjourn.
Second.
Motion carries with minor opposition.
Day Four
Motion: To approve Archives Committee Guidelines and Procedures as appeared in Delegate Mailing SR-14.
Second.
Motion passes unanimously.
Motion: To extend Chairperson term to 4 years.
Second.
Point of Order. Your motion falls under SR 13.
Ruled out of order
Point of Order. Read portion of SR. My understanding of that is that S&B couldn’t just change the term of Committee Chair because they wanted to….
Motion
Motion: To accept the 2010 budget for CAWS Convention Milwaukee.
Second
Motion carries unanimously.
Page 4 of 14
Motion: To amend the WSCCC guidelines on P. 6 under Chairperson, **Appointment** second sentence insert <Following the area/region approval of the slate,> all nominations must be submitted in writing by local delegate(s) to the World Service Conference Convention Committee Chairperson.
Also modify item 4, third sentence to read “If the CAWS Committee Chairperson is removed, the local delegate(s), within sixty (60) days of removal, <the host area/region> shall submit three (3) nominations with a minimum of two (2) to fill the vacant CAWS Chairperson position”.
Second.
Motion carries unanimously.
Motion: To insert new item #29 into the GENERAL GUIDELINES on p. 34 to read “It is recommended that a registration form be prepared for distribution at the World Service Convention previous to that convention. If the host area/region requires prior registration samples, the WSO should be contacted.” (Renumber after insertion).
Second.
Motion carries unanimously.
Motion: to add a budget line item for Regional Trustee on p.42 below upcoming chair expenses; addition to read “Pre-con regional trustee expenses.”
Second.
Motion carries unanimously.
Motion to change p. 18 Evaluations Coordinator to read “Survey and Evaluation Coordinator.” Add item #1 to read “<Coordinates with Special Events and Outreach Chairpersons in producing a survey for the fellowship to be made available two years prior to the CAWS convention. This survey is regarding special sites and attractions that may be of interest in that particular region for consideration by the host convention committee when finalizing activities for their respective convention. The survey should be distributed at the CAWS convention and WS Conference.>” (Renumber after insertion. Revise title and flowchart).
Second.
Motion carries unanimously.
Motion: to amend p 42 under “Outreach” to add a line item that states Registration Giveaways and have the CAWS Convention Treasurer determine the amount.
Second.
Point of Information – the Finance Chair of what?
Terry Marsden – The Host Area/Region Convention Finance chair
Motion carries unanimously.
Page 5 of 14
Motion: to add Credited Room Nights (i.e. one in forty) to be inserted on p. 42 after “Upcoming Chair Expenses.”
Second
Motion carries unanimously.
Motion: To add to p. 8, under Convention Steering Committees, Duties/Responsibilities, item 8 to state <“In the interest of cost effectiveness, members of the CAWS Convention Steering Committee, if possible, will must be required to communicate electronically, i.e. e.g., email, IM, VOIP.”>
Second.
Point of Information – would this preclude a conference calling system that would cost the fellowship?
Motion carries with minor opposition.
Motion: To change all instances of Co-Treasurer to Vice-Treasurer in the Convention Guidelines.
Second.
Motion carries with substantial unanimity.
Motion to suspend the rules and hear an item out of order.
Steve Edwards – rule that motion out of order. There is no need to suspend the rules.
Motion to accept the 2012 CAWS UK bid.
Second.
Motion – call for the vote
Second.
Motion carries unanimously.
Motion carries unanimously to go to the UK for 2012 World Service Convention!!!!!!
Motion: to amend the CA World Service H & I Committee Guidelines, as Follows:
On page 5, Paragraph 4 thru to end of page 6 : the entire Section under the listing of “The H & I Can”
And replace with amended version:
THE H & I CAN
The H&I Committee is a Sub-Committee of the Area and/or District Service Committee. In keeping with the Ninth Tradition, this committee is directly responsible to those they serve.
Page 6 of 14
Some Districts/Areas choose to have an additional collection to help offset the cost of the H & I Committee. The H&I Can not only helps H&I carry the message, but it represents a very important morale booster.
Regular CA Meetings that pass the H&I Can have found the following a suitable addition to the meeting format. At the point where the 7th Tradition is honored, insert:
“The 7th Tradition reminds us that we are fully self-supporting through our own contributions. The H & I Can being passed is to help support your local Hospitals and Institutions Committee of Cocaine Anonymous. The contributions help buy supplies and literature for addicts confined in Hospitals and Institutions. I have asked___________ to read the 12 Traditions for us while we observe the 7th tradition. Newcomers need not feel obligated to contribute.”
PASSING AN H&I CAN – THE HOW AND WHY OF IT
Since the founding of the fellowship, it has been customary to drop a dollar in the basket. While the cost of living increases, the costs of H&I supplies increase too, and the donation remains the same.
Many Areas compensate by increasingly becoming dependent on special fund raising events. Consequently, the numbers of Conventions, CampVentions, Round-ups, etc. increase each year. However, if one of these special events fails, financial disaster may occur for the District/Area for which it was meant to support. After a while, the donations drop off, therefore we encourage members to kindly drop an extra dollar in the basket.
Passing the H&I Can helps the Hospitals and Institutions Committee as well as provide supplies and literature, for those in hospitals and institutions
If you desire to start doing this in your District/Area:
First, request the support and approval of your District/Area Service Committee. Each CA group is autonomous; the decision on having an H&I Can must be the result of a group conscience by the interested meeting.
Secondly, you’ll need a can; we suggest a one-pound coffee can, preferably painted white, with the H&I label affixed on the can. The importance of using labeled and painted H&I Cans cannot be stressed enough. Attempts to pass another basket have sometimes led to limited success.
Thirdly, please make sure that all literature reflects the CA Logo, the CAWSO phone number and/or the local CA Hotline. This insures the person carrying the
Page 7 of 14
book a constant contact with CA.
- Fourthly, the H&I Can is a separate collection and should not be collected in the same basket as the 7th Tradition.
One potential concern is…”Do the funds actually assist H&I?” Yes. It is simply a fund raising tool. Upon passing the H&I Can, the amount collected is noted on a separate Budget Sheet, and then the money is directly sent with your GSR or H&I Representative at the next District/Area meeting or your local H&I Committee meeting. Your local Treasurer then deposits the donated H&I money.
One potential concern is “Do the funds actually assist H&I?” Yes. It is simply a fund-raising tool. Upon passing the H&I Can, the amount collected should be tracked separately.
Each local group, district, or area may have different means of tracking and dispersing these funds – month to month expenditures as collected, budget for the following years, etc.
To maintain the integrity of the H&I Can’s intent, it is strongly suggested that these funds be utilized in their entirety towards the spirit it was donated – for the addicts confined in hospitals and institutions.
Upon the fortunate circumstances that any group, district or area would have funds donated in excess of its needs, efforts should be put towards extending these funds chips and literature to the H&I committee of neighboring groups districts or areas that are less fortunate upon area and/or district approval.
More information on starting an H&I collection in your District or Area may be obtained from the CAWSC Committee, H&I Committee Chairperson or the
More information on starting an H&I collection in your District or Area may be obtained from the CAWSC Committee, H&I Committee Chairperson or the CAWSO.
Existing H & I Guidelines:
The H&I Can
If your district or area does, or wishes to do a separate collection to support the H&I Committee, labels for the “H&I Can” may be obtained free of charge by contacting the C.A. World Service Office. Regular C.A. Meetings which pass a collection for H&I have found the following a suitable modification of the meeting format. At the point where the 7th Tradition is honored, insert:
“The 7th Tradition reminds us that we are fully self-supporting through our own contributions. The can being passed is to support the Hospitals and Institutions Committee of Cocaine Anonymous, it goes to buy keychains and
Page 8 of 14
literature for addicts confined in hospitals and institutions. I have asked___________ to read the 12 Traditions for us while we observe the 7th. Newcomers need not feel obligated to contribute.”
Subsequently, all funds collected for H&I should go to the H&I Committee. H&I Committees would be well advised to allow H&I funds to be deposited in their existing area or district bank account and thus save the additional bank charges. In addition, H&I committees are always a sub-committee of the area or district service committee, and in keeping with the Ninth Tradition are directly responsible to those they serve. More information on starting an H&I collection in your district or area may be obtained from the C.A. World Service Conference H&I Committee Chairperson or the C.A. World Service Office.
PASSING AN H&I CAN – THE HOW AND WHY OF IT
Ever since this fellowship was founded, it has been a custom at each meeting to drop a dollar in the basket. Unfortunately, while costs have increased in every area, the amount of this donation has remained the same. Many Areas have made up for this growing deficit by becoming increasingly dependent on special fund raising events. Consequently, the number of conventions, camp-ventions, roundups, etc. increases each year. When one of these events flops however, it may spell financial disaster for the District or Area which it was meant to support. From time to time, we ask members to drop an extra dollar in the basket when the fellowship is in need, but after a while, the donations drop off again. When the fellowship is having financial trouble, supplying regular C.A. meetings is not a problem as they buy what they need. Not so for the H&I Committee, having no income, they depend on the donations from open C.A. meetings for all their supplies.
One lasting solution to this problem is passing an H&I Can at meetings. This helps us in two ways. First the H&I Committee becomes not only self-supporting, but also able to provide Bookmarks, Keychains, Big Books, Pamphlets and even C.A. Storybooks. Secondly, as H&I is no longer a drain on the financial resources of the fellowship as a whole, these funds are free to be used elsewhere. In one district having 60 C.A. meetings, passing the H&I Can produced an income in 1993 of $6,678.93. Least we seem overly concerned with money here, let’s look at what it bought. Funds from the H&I Can were used to purchase 480 Big Books, 10,000 pamphlets, and 7,736 Keychains. In 1994, this same committee will begin distributing the C.A. Storybook at H&I meetings as well. Big books are stamped on the inside cover with the C.A. logo and the number of the local Info-line; this insures that we who pay for the books get credit for their distribution The H&I Can not only helps H&I carry the message, the support it represents is a very important moral booster to those who carry it.
Page 9 of 14
If you desire to start doing this in your area, first go to the District or Area Service Committee to solicit their support and approval. Each C.A. group is of course autonomous; the decision on whether or not to pass the H&I Can must be the result of a group conscience by the meeting in question. Then you’ll need the cans themselves; we suggest one pound coffee cans paint white. Any C.A. H&I Committee may obtain labels for the H&I Cans free of charge by contacting the C.A. World Service Office. The importance of using labeled, painted, H&I Cans cannot be stressed enough; attempts to do this by just passing another basket have proved a failure. Another important point concerns the Meeting Format. The H&I Can is usually passed at the same time the 7th Tradition is collected. The format would read something like this: “The 7th Tradition reminds us that we are fully self supporting through our own contributions. The Can being passed is to support the H&I Committee of C.A., it goes to provide Bookmarks, Keychains, and Literature for addicts confined in Hospitals and Institutions.” If the format remains unchanged, what often happens is that the H&I Can ends up gathering dust in the bottom of the box.
One concern which may be voiced is that funds collected actually go to H&I. The simplest way would be for the meeting to send a representative directly to the H&I Committee, a method successfully adapted by at least one area. Unfortunately, it is difficult enough to get one person to show up for the District or Area Service Meeting; trying to find two reliable people each month may prove unrealistic. An alternative arrangement is to have the G.S.R. bring both the H&I Donation and the 7th Tradition to the Area or District Service Meeting, after noting the amount collected in each. The money is then deposited by the treasurer in the Area or District Service Bank Account. The funds remain separated on paper, and dispersed to H&I by the Treasurer. At the end of the year, the amount collected is divided by twelve. This figure becomes the monthly budget for H&I. In order to maintain the integrity of this process, one district amended its by-laws to state that the monthly budget of H&I must always be equal to, or greater than, the average monthly donation from the H&I Can.
Point of Order – that was speaking to the area that we just amended.
Point of Order – That’s speaking about the application of the can, any issues about the can itself is not in order.
Steve Edwards – It’s okay for her to talk about her feelings about that.
Motion: Suspend the rules, dinner is at 6:00, to finish the motion.
Second.
Motion Passes.
Motion: To extend the time until H&I motion is over.
Second.
Motion carries with substantial unanimity.
Motion: To limit debate to 2 for and 2 against.
Page 10 of 14
Second.
Motion Carries.
Parliamentary Inquiry – We limited debate, right?
Steve Edwards – Yes.
Motion: To refer this back to committee.
Second.
Call the question.
Second.
Motion passes with substantial unanimity.
The motion fails.
Motion to reconsider H&I’s motion.
Second.
Motion fails.
Motion to suspend the rules to hear an item of new business out of order.
Second.
Motion carries.
Motion to remove pages 5 and 6 titled H&I Can from the H&I Guidelines.
Second.
Point of Order – since this would substantially effect a Committee, doesn’t this fall under SR 13.
Kevin Murphy – this is identical to Referral submitted previously. Because the committee received the referral and refused to accept it, it does not apply.
Point of Order – we did not refuse the referral. We did take the referral to committee and work on it.
Kevin Murphy – apologize for wording.
Call to question
Second.
Motion carries with substantial unanimity.
We will now vote on original motion.
Motion fails with substantial unanimity.
Motion to accept the CATW artwork as submitted.
Second
Motion passes with unanimity.
Motion to increase Conference Committee from $16,125 to $20,130.
Second.
Motion carries unanimously.
Motion to increase the PI Committee budget from $660 to $900.
Second.
Motion carries unanimously.
Page 11 of 14
Motion to increase the Archive Committee budget from $2,000 to $4,350$3,950.
Second.
Point of Order – are their hard copies of these motions?
there are no copies and I apologize for not being better prepared.
Friendly amendment – to $3950 – reducing travel expenses by $400.
Accepted
Motion to close debate.
Second.
Motion with substantial unanimity.
Parliamentary Inquiry – at the end of the series of short motions, will the floor be allowed an opportunity to ask questions of the Finance Committee.
Possibly.
Motion to increase the Trustee Meeting budget from $50,350 to $61,390.
Second.
Point of Information – is there a reason why we are asked to take these items into consideration without seeing the whole budget? I don’t understand if the whole thing makes sense. I’m having trouble putting merit to it without seeing all the information.
We will get the budgets up on the screen so everyone can see them.
Point of Information – does this include their travel expenses to the World Service Conventions?
Yes that has been our practice because they meet at the Convention. It is meeting #4.
Call to question.
Second.
Motion carries unanimously.
Motion carries with substantial unanimity.
Motion to increase the Finance Committee budget from $0 to $50.
Second.
Motion passes unanimously.
Motion: To add to page 4 paragraph 8, which reads:
When selecting domain names, it is suggested that areas pick something easy to remember. Since many domain names are already in use, have several possible choices in mind when applying for your domain. Several Internet registrars allow online inquiries to see if a given domain name is available. It is also suggested that, where possible, the domain name be registered such that the Area or District is listed as the “administrative contact”.
Second.
Page 12 of 14
The motion carries unanimously.
Motion: Approve Archive committee Guidelines and procedures as appeared in the Delegate Mailing SR-14.
Second.
Motion carries with substantial unanimity.
Motion: Please amend to state to approve proposed guidelines to be added to the delegate binder under archive section.
Second.
Motion carries unanimously.
MOTION: Add to page 3 of the Fact File the following excerpt from the pamphlet “And All Mind Altering Substances” under the subtitle “A Definition of Cocaine Anonymous.”
SO WHAT DOES “AND ALL OTHER MIND-ALTERING SUBSTANCES” MEAN?
Second.
The motion carries unanimously.
Motion: Remove “The Recovery Program,” from Page 15 of the Fact File and replace it with the Conference approved literature “We Can Recover.”
Second.
That motion carries unanimously.
Motion: To approve the storyboard.
Second.
The motion carries unanimously.
Motion: Approve new ‘skull’ image
Second.
The motion carries unanimously.
Motion: Approve new casket image.
Second.
Motion to limit debate to 2 for and 2 against.
Second.
Motion fails.
Call the question.
Motion carries unanimously.
Motion: Approve concept of ‘street art’
Second.
Motion: Call the question.
Page 13 of 14
Second
Motion carries with substantial unanimity.
Now to the main motion to accept the concept of street art.
The motion carries.
Motion: For this Conference to have the new 2009-2010 Membership Survey accepted for distribution to the Fellowship for our next survey.
Second.
Motion carries.
Motion to adjourn.
Second
Motion passes with unanimity.
Page 14 of 14